Quick Overview
- 1#1: Cvent - Comprehensive enterprise platform for onsite event management including check-in, badge printing, mobile apps, and real-time analytics.
- 2#2: Bizzabo - All-in-one event experience platform with advanced onsite tools for networking, session tracking, and attendee engagement.
- 3#3: Whova - Mobile-first event app excelling in onsite attendee networking, scheduling, live polls, and personalized agendas.
- 4#4: EventMobi - Event technology suite providing custom onsite mobile apps, registration, lead capture, and gamification features.
- 5#5: Eventbrite - Popular ticketing and event platform with efficient onsite check-in scanning, registration, and basic management tools.
- 6#6: Swoogo - Flexible all-in-one tool for onsite event registration, badge printing, matchmaking, and attendee management.
- 7#7: Brella - Smart event app focused on onsite networking, AI matchmaking, and seamless attendee interactions.
- 8#8: Grip - AI-driven platform for personalized onsite networking, meetings scheduling, and event engagement.
- 9#9: a2z - Robust onsite solution for trade shows and expos with badge scanning, exhibitor tools, and reporting.
- 10#10: Expo Logic - Specialized onsite event management for registration, badge printing, lead retrieval, and real-time reporting.
We evaluated these tools based on core features like functionality, user interface, and integration, balanced with quality, ease of use, and value to ensure they meet the demands of both small and large events.
Comparison Table
Discover the leading onsite event management software with this comparison table, including tools like Cvent, Bizzabo, Whova, EventMobi, and more. Explore key features, usability, and suitability for varied event needs to streamline planning and find the right fit.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cvent Comprehensive enterprise platform for onsite event management including check-in, badge printing, mobile apps, and real-time analytics. | enterprise | 9.6/10 | 9.8/10 | 8.4/10 | 8.7/10 |
| 2 | Bizzabo All-in-one event experience platform with advanced onsite tools for networking, session tracking, and attendee engagement. | enterprise | 9.3/10 | 9.6/10 | 8.9/10 | 8.7/10 |
| 3 | Whova Mobile-first event app excelling in onsite attendee networking, scheduling, live polls, and personalized agendas. | specialized | 8.7/10 | 9.1/10 | 9.3/10 | 8.2/10 |
| 4 | EventMobi Event technology suite providing custom onsite mobile apps, registration, lead capture, and gamification features. | specialized | 8.6/10 | 9.0/10 | 8.2/10 | 8.0/10 |
| 5 | Eventbrite Popular ticketing and event platform with efficient onsite check-in scanning, registration, and basic management tools. | enterprise | 8.1/10 | 7.8/10 | 9.2/10 | 8.0/10 |
| 6 | Swoogo Flexible all-in-one tool for onsite event registration, badge printing, matchmaking, and attendee management. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 8.0/10 |
| 7 | Brella Smart event app focused on onsite networking, AI matchmaking, and seamless attendee interactions. | specialized | 8.2/10 | 8.8/10 | 8.0/10 | 7.8/10 |
| 8 | Grip AI-driven platform for personalized onsite networking, meetings scheduling, and event engagement. | specialized | 7.8/10 | 8.2/10 | 8.5/10 | 7.0/10 |
| 9 | a2z Robust onsite solution for trade shows and expos with badge scanning, exhibitor tools, and reporting. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 10 | Expo Logic Specialized onsite event management for registration, badge printing, lead retrieval, and real-time reporting. | other | 7.4/10 | 7.6/10 | 7.2/10 | 7.5/10 |
Comprehensive enterprise platform for onsite event management including check-in, badge printing, mobile apps, and real-time analytics.
All-in-one event experience platform with advanced onsite tools for networking, session tracking, and attendee engagement.
Mobile-first event app excelling in onsite attendee networking, scheduling, live polls, and personalized agendas.
Event technology suite providing custom onsite mobile apps, registration, lead capture, and gamification features.
Popular ticketing and event platform with efficient onsite check-in scanning, registration, and basic management tools.
Flexible all-in-one tool for onsite event registration, badge printing, matchmaking, and attendee management.
Smart event app focused on onsite networking, AI matchmaking, and seamless attendee interactions.
AI-driven platform for personalized onsite networking, meetings scheduling, and event engagement.
Robust onsite solution for trade shows and expos with badge scanning, exhibitor tools, and reporting.
Specialized onsite event management for registration, badge printing, lead retrieval, and real-time reporting.
Cvent
enterpriseComprehensive enterprise platform for onsite event management including check-in, badge printing, mobile apps, and real-time analytics.
OnArrival kiosks and mobile app for frictionless check-in, badge printing, and real-time lead scanning with instant CRM sync
Cvent is a leading enterprise-grade platform for onsite event management, offering robust tools for attendee registration, check-in kiosks, badge printing, and real-time session management. Its mobile event app enables seamless navigation, lead capture via NFC/QR scanning, networking matchmaking, and personalized agendas for both attendees and staff. With powerful analytics and integrations with CRMs like Salesforce, Cvent ensures smooth operations for large-scale events from setup to teardown.
Pros
- Comprehensive onsite toolkit including kiosks, badge printing, and mobile lead capture
- Scalable for massive events with real-time analytics and CRM integrations
- Highly customizable mobile app for attendee engagement and staff coordination
Cons
- Steep learning curve for setup and advanced features
- Premium pricing not ideal for small events
- Occasional performance lags during peak usage at very large events
Best For
Enterprise organizers managing large conferences, trade shows, or corporate events needing end-to-end onsite control.
Pricing
Custom quote-based pricing starting at $5,000+ per event or subscription tiers from $10,000/year; scales with attendee volume and features.
Bizzabo
enterpriseAll-in-one event experience platform with advanced onsite tools for networking, session tracking, and attendee engagement.
Event App with AI-powered networking and real-time personalization for onsite attendee experiences
Bizzabo is an all-in-one event management platform specializing in end-to-end solutions, with strong capabilities for onsite event management including mobile check-in, badge printing, and real-time attendee tracking. It enables organizers to manage sessions, staff assignments, and engagement features like live polling and networking directly from intuitive apps. The platform integrates seamlessly with CRM systems and provides actionable analytics to optimize onsite experiences. Ranked #2, it stands out for scaling complex, large-scale events effortlessly.
Pros
- Comprehensive onsite tools including self-service kiosks, RFID badge printing, and staff management apps
- Real-time attendee data and engagement features like matchmaking and live interactions
- Strong integrations with CRMs, marketing tools, and analytics for full visibility
Cons
- Premium pricing can be prohibitive for small or infrequent events
- Steeper learning curve for customizing advanced onsite workflows
- Mobile app performance can lag during peak high-attendance periods
Best For
Mid-to-enterprise level event organizers hosting large-scale onsite conferences or corporate events requiring robust check-in, engagement, and analytics.
Pricing
Custom quote-based pricing; typically starts at $5,000-$10,000+ per event or subscription tiers from $499/month, scaling with attendee volume and features.
Whova
specializedMobile-first event app excelling in onsite attendee networking, scheduling, live polls, and personalized agendas.
AI-powered networking matchmaking integrated directly into the onsite attendee app
Whova is an all-in-one event management platform that streamlines onsite operations through its intuitive mobile app and web tools. It enables quick QR code check-ins, on-demand badge printing, interactive session agendas, and real-time attendee engagement features like live polls and networking matchmaking. Designed for modern events, it focuses on enhancing the attendee experience while providing event staff with dashboards for smooth onsite management.
Pros
- Seamless QR code check-in and self-service kiosks for fast onsite registration
- Robust attendee app with interactive agendas, live polls, and AI networking
- Integrated badge printing and staff dashboards for efficient operations
Cons
- Pricing scales with attendee count, becoming costly for very large events
- Limited customization in lower tiers for complex onsite workflows
- Reporting focuses more on engagement than deep operational analytics
Best For
Mid-sized event organizers prioritizing attendee engagement and mobile-first onsite experiences.
Pricing
Custom quotes based on attendee size and features; starts at ~$1.99/attendee for basic plans, with Pro/Enterprise tiers up to $5+/attendee.
EventMobi
specializedEvent technology suite providing custom onsite mobile apps, registration, lead capture, and gamification features.
Seamless integration of mobile apps with onsite badge printing and kiosks for frictionless attendee check-in and navigation
EventMobi is a versatile event management platform designed for in-person, virtual, and hybrid events, with strong capabilities in onsite management including check-in kiosks, badge printing, and session tracking. It provides a mobile-first approach with customizable event apps that facilitate attendee engagement through agendas, maps, polls, and networking features. The software streamlines onsite operations with lead capture, real-time analytics, and seamless integration for exhibitors and sponsors.
Pros
- Powerful mobile app with engagement tools like matchmaking and live polling
- Efficient onsite tools including self-service kiosks and badge printing
- Comprehensive analytics for real-time insights during events
Cons
- Custom pricing can be expensive for smaller events
- Some advanced features have a learning curve
- Limited free tier or trial options
Best For
Mid-to-large event organizers hosting in-person or hybrid conferences needing robust mobile and onsite management.
Pricing
Custom pricing starting at around $5,000 per event or subscription tiers from $10,000+/year based on attendee count and features.
Eventbrite
enterprisePopular ticketing and event platform with efficient onsite check-in scanning, registration, and basic management tools.
Organizer mobile app for lightning-fast ticket scanning and self-service kiosks
Eventbrite is a versatile event management platform primarily known for online ticketing and promotion, but it offers solid onsite tools via the Organizer mobile app for check-in and attendee management. Key onsite features include barcode ticket scanning, real-time attendee tracking, kiosk mode for self-check-in, and on-demand badge printing. It bridges online registration seamlessly with event-day operations, making it efficient for basic to moderate onsite needs.
Pros
- Intuitive mobile app for fast barcode scanning and check-in
- Seamless integration between online ticketing and onsite management
- Real-time attendee insights and basic reporting during events
Cons
- High per-ticket fees on free plans reduce value for paid events
- Lacks advanced onsite features like floor plans or session tracking
- Limited customization for complex onsite workflows
Best For
Small to medium event organizers needing simple, reliable check-in for ticketed events without advanced onsite requirements.
Pricing
Essentials plan free with 3.7% + $1.79 per paid ticket; Professional starts at $19/month per organizer with reduced fees (2.5% + $0.99); higher tiers up to $499/month.
Swoogo
specializedFlexible all-in-one tool for onsite event registration, badge printing, matchmaking, and attendee management.
Self-service kiosks with integrated badge printing for quick, contactless onsite check-in
Swoogo is an all-in-one event management platform that excels in handling onsite operations for mid-sized events, offering tools like mobile check-in kiosks, badge printing, and real-time attendee tracking. It integrates registration, agenda management, and lead capture into a single dashboard, enabling seamless onsite experiences. Organizers can customize attendee apps for networking and session feedback, making it suitable for conferences and trade shows.
Pros
- Robust onsite check-in with self-service kiosks and badge printing
- Integrated mobile app for attendee engagement and lead scanning
- Real-time reporting and session management for smooth operations
Cons
- Customization options limited for very large-scale events
- Steeper learning curve for advanced features
- Pricing can escalate with add-ons and attendee volume
Best For
Mid-sized event organizers hosting conferences or trade shows who need an integrated solution for registration through onsite execution.
Pricing
Subscription plans start at $99/month for basic features, with custom enterprise pricing scaling by event size and add-ons like badge printing.
Brella
specializedSmart event app focused on onsite networking, AI matchmaking, and seamless attendee interactions.
AI-powered matchmaking that intelligently pairs attendees based on profiles, goals, and interests
Brella is an all-in-one event management platform specializing in onsite and hybrid events, offering tools for attendee check-in, badge printing, session management, and interactive mobile apps. It excels in AI-powered matchmaking to facilitate networking, agenda building, and lead capture during events. Designed for B2B conferences and trade shows, it streamlines onsite operations while enhancing attendee engagement through personalized recommendations.
Pros
- AI-driven matchmaking for personalized networking
- Seamless onsite check-in and badge printing
- Robust mobile app for agendas and engagement
Cons
- Pricing can be steep for smaller events
- Reporting features lack depth compared to leaders
- Some users report occasional mobile app glitches
Best For
Mid-sized B2B conferences and trade shows prioritizing networking and attendee matchmaking.
Pricing
Custom pricing starting around $4,000 per event for basic plans, scaling with attendee numbers and features.
Grip
specializedAI-driven platform for personalized onsite networking, meetings scheduling, and event engagement.
AI-driven matchmaking that intelligently pairs attendees based on profiles, goals, and interests to maximize onsite connections
Grip is an AI-powered event engagement platform primarily focused on enhancing networking and attendee interactions at in-person, hybrid, and virtual events. For onsite event management, it provides a mobile app for personalized agendas, session discovery, real-time chat, and AI-driven matchmaking to facilitate meaningful connections. Organizers can track engagement metrics and generate leads, though it emphasizes interaction over comprehensive logistics like registration or badge printing.
Pros
- AI-powered matchmaking for targeted networking
- User-friendly mobile app boosting onsite engagement
- Robust analytics for measuring interaction and ROI
Cons
- Limited native tools for check-in, badge printing, or floor plans
- Pricing can be steep for smaller events
- Less emphasis on core logistical management compared to dedicated onsite platforms
Best For
Event organizers at conferences and trade shows who prioritize attendee networking and lead generation over full logistical management.
Pricing
Custom enterprise pricing, typically starting at $5,000+ per event based on attendee count; tiered plans like Essential, Professional, and Enterprise.
a2z
enterpriseRobust onsite solution for trade shows and expos with badge scanning, exhibitor tools, and reporting.
Ultra-high-speed badge printing system with self-service kiosks for thousands of attendees
a2z by Tribrio is a robust onsite event management software tailored for large-scale trade shows, conferences, and exhibitions. It specializes in high-volume attendee registration, instant badge printing, and exhibitor lead capture via mobile apps and kiosks. The platform integrates seamlessly with online registration systems for real-time data synchronization and offers comprehensive reporting tools.
Pros
- High-volume badge printing and kiosk support for efficient check-in
- Advanced lead scanning and capture with CRM integrations
- Scalable for massive events with real-time analytics
Cons
- Steep learning curve and complex setup process
- Enterprise pricing not ideal for small events
- UI feels dated compared to modern competitors
Best For
Large enterprise event organizers hosting high-attendance trade shows and conferences requiring robust hardware integration.
Pricing
Custom quote-based pricing; typically starts at $5,000+ per event or subscription models for frequent users.
Expo Logic
otherSpecialized onsite event management for registration, badge printing, lead retrieval, and real-time reporting.
Integrated high-volume thermal badge printing system with self-service kiosks for rapid, photo-enabled attendee processing
Expo Logic is a specialized onsite event management software designed primarily for trade shows, expositions, and conferences. It excels in handling registration, high-speed badge printing, lead capture via mobile apps, and real-time attendee tracking. The platform integrates hardware like kiosks and printers for seamless on-site operations, providing robust reporting for post-event analysis.
Pros
- High-speed badge printing with photo capture and kiosks for efficient check-in
- Mobile lead capture app with QR scanning and CRM integrations
- Real-time dashboards and customizable reporting for onsite insights
Cons
- Limited scalability for very large events without custom setup
- Fewer pre-event planning tools compared to all-in-one platforms
- Interface feels dated in some areas, requiring training for full use
Best For
Mid-sized trade show and expo organizers prioritizing fast onsite registration, badging, and lead retrieval over comprehensive virtual event support.
Pricing
Event-based pricing starting at $2-5 per registrant/badge, plus hardware rental fees; custom quotes for larger events.
Conclusion
The top three tools—Cvent, Bizzabo, and Whova—emerge as leaders in onsite event management, each offering unique strengths. Cvent stands out as the top choice, with its comprehensive enterprise features covering check-in, analytics, and mobile tools. Bizzabo and Whova, meanwhile, are strong alternatives, excelling in attendee engagement and networking for different needs.
Take your onsite events to the next level by trying Cvent, the top-ranked platform, and discover its robust capabilities firsthand.
Tools Reviewed
All tools were independently evaluated for this comparison