Quick Overview
- 1#1: Skedda - Cloud-based platform for booking and managing meeting rooms, desks, and shared workspaces with real-time availability and integrations.
- 2#2: Envoy - Workplace management software that enables seamless room and desk reservations, visitor management, and office analytics.
- 3#3: Resource Guru - Resource scheduling tool designed for booking rooms, equipment, and team members with conflict prevention and reporting.
- 4#4: Robin - Hybrid workplace platform offering room booking, desk reservation, and employee scheduling with mobile app support.
- 5#5: Deskbird - Intuitive room and desk booking system with AI-powered suggestions and calendar sync for hybrid teams.
- 6#6: Peregrine - Enterprise-grade room booking software with touchscreen kiosks, mobile access, and advanced reporting features.
- 7#7: Yarooms - Visual room booking system with interactive floor plans and digital signage for easy reservations.
- 8#8: Joan - Smart meeting room booking displays and software for quick reservations and room status updates.
- 9#9: Triply - Simple online tool for booking office rooms and desks with Google/Outlook integration and no-install setup.
- 10#10: OfficeSpace Software - Comprehensive workspace management platform including room booking, space planning, and move management.
Tools were evaluated based on features like real-time availability, integration capabilities, ease of use, and value, ensuring a balance of functionality and practicality to suit diverse organizational needs, from small teams to large enterprises.
Comparison Table
Online room booking software simplifies reservation management for workspaces, cutting down on conflicts and enhancing operational efficiency. This comparison table breaks down tools like Skedda, Envoy, Resource Guru, Robin, Deskbird, and more, examining features, user experience, and integration abilities. Readers will gain insights to identify the best fit for their needs, whether for small teams or large enterprises, by evaluating how each solution aligns with their space-booking requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Skedda Cloud-based platform for booking and managing meeting rooms, desks, and shared workspaces with real-time availability and integrations. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.5/10 |
| 2 | Envoy Workplace management software that enables seamless room and desk reservations, visitor management, and office analytics. | enterprise | 9.2/10 | 9.5/10 | 9.1/10 | 8.7/10 |
| 3 | Resource Guru Resource scheduling tool designed for booking rooms, equipment, and team members with conflict prevention and reporting. | specialized | 8.8/10 | 8.9/10 | 9.3/10 | 8.2/10 |
| 4 | Robin Hybrid workplace platform offering room booking, desk reservation, and employee scheduling with mobile app support. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | Deskbird Intuitive room and desk booking system with AI-powered suggestions and calendar sync for hybrid teams. | specialized | 8.7/10 | 9.2/10 | 8.8/10 | 8.3/10 |
| 6 | Peregrine Enterprise-grade room booking software with touchscreen kiosks, mobile access, and advanced reporting features. | enterprise | 8.2/10 | 8.5/10 | 8.4/10 | 7.9/10 |
| 7 | Yarooms Visual room booking system with interactive floor plans and digital signage for easy reservations. | specialized | 8.4/10 | 8.9/10 | 8.6/10 | 8.1/10 |
| 8 | Joan Smart meeting room booking displays and software for quick reservations and room status updates. | specialized | 8.5/10 | 9.0/10 | 8.8/10 | 8.0/10 |
| 9 | Triply Simple online tool for booking office rooms and desks with Google/Outlook integration and no-install setup. | specialized | 8.2/10 | 8.4/10 | 9.1/10 | 8.6/10 |
| 10 | OfficeSpace Software Comprehensive workspace management platform including room booking, space planning, and move management. | enterprise | 8.3/10 | 9.1/10 | 8.0/10 | 7.7/10 |
Cloud-based platform for booking and managing meeting rooms, desks, and shared workspaces with real-time availability and integrations.
Workplace management software that enables seamless room and desk reservations, visitor management, and office analytics.
Resource scheduling tool designed for booking rooms, equipment, and team members with conflict prevention and reporting.
Hybrid workplace platform offering room booking, desk reservation, and employee scheduling with mobile app support.
Intuitive room and desk booking system with AI-powered suggestions and calendar sync for hybrid teams.
Enterprise-grade room booking software with touchscreen kiosks, mobile access, and advanced reporting features.
Visual room booking system with interactive floor plans and digital signage for easy reservations.
Smart meeting room booking displays and software for quick reservations and room status updates.
Simple online tool for booking office rooms and desks with Google/Outlook integration and no-install setup.
Comprehensive workspace management platform including room booking, space planning, and move management.
Skedda
specializedCloud-based platform for booking and managing meeting rooms, desks, and shared workspaces with real-time availability and integrations.
Interactive 2D/3D floor plan visualizations that let users browse and book spaces as they would a physical office.
Skedda is a powerful cloud-based platform for online room booking and space management, enabling real-time reservations for meeting rooms, hot desks, coworking spaces, and equipment. It features interactive floor plans, customizable booking rules, automated approvals, and seamless integrations with tools like Google Workspace, Microsoft 365, and Slack. The software provides robust reporting and analytics to optimize space utilization in hybrid work environments.
Pros
- Highly customizable booking rules and permissions
- Interactive visual floor plans for intuitive space selection
- Extensive integrations with calendars, productivity tools, and access control systems
Cons
- Advanced features may require initial setup time
- Pricing scales with usage, which can add up for high-volume bookings
- Limited free plan for larger organizations
Best For
Mid-to-large organizations managing multiple shared spaces in hybrid or office environments seeking scalable, visual booking solutions.
Pricing
Free plan for small teams; Pro starts at $99/month (billed annually), Enterprise custom pricing based on bookings and users.
Envoy
enterpriseWorkplace management software that enables seamless room and desk reservations, visitor management, and office analytics.
Real-time interactive floor plans with drag-and-drop booking and no-show auto-release
Envoy is a robust workplace management platform specializing in online room booking, enabling users to reserve meeting rooms, desks, and spaces via web, mobile apps, or integrations like Slack, Microsoft Teams, and Google Workspace. It offers interactive floor plans, real-time availability checks, automated reminders, and check-in features to optimize hybrid office utilization. The software also includes analytics for space usage insights and supports multi-location deployments.
Pros
- Seamless integrations with Slack, Teams, and calendars for effortless booking
- Interactive floor plans and mobile QR check-ins enhance usability
- Comprehensive analytics for optimizing space utilization
Cons
- Pricing scales quickly for larger deployments or advanced features
- Admin setup can have a moderate learning curve for complex offices
- Limited free tier; most room booking requires paid plans
Best For
Medium to large hybrid teams needing integrated room booking with workplace management tools across multiple locations.
Pricing
Starts at $99/location/month for basic features; Rooms and Desks plans are custom-priced from ~$2-4 per room/user/month, with enterprise options.
Resource Guru
specializedResource scheduling tool designed for booking rooms, equipment, and team members with conflict prevention and reporting.
Visual timeline view with drag-and-drop rescheduling and automatic buffer time enforcement
Resource Guru is a cloud-based resource scheduling platform designed for booking meeting rooms, desks, equipment, and team members in real-time. It features visual calendars, drag-and-drop scheduling, automatic conflict detection, and customizable booking forms to prevent double-bookings and streamline reservations. The software integrates seamlessly with Google Workspace, Microsoft Outlook, and Slack, making it ideal for hybrid teams managing shared spaces.
Pros
- Intuitive drag-and-drop interface for quick bookings
- Real-time availability and conflict prevention
- Robust integrations with calendar and productivity tools
Cons
- Pricing model scales per resource, which can get expensive with many rooms
- No free plan or trial beyond 30 days
- Advanced reporting features are limited to higher tiers
Best For
Small to medium-sized teams in hybrid work environments needing simple, visual booking for rooms and resources.
Pricing
Starts at $4.16 per resource/month (Grasshopper plan, billed annually) up to $8.33 (Master plan), with minimum 10 resources required.
Robin
enterpriseHybrid workplace platform offering room booking, desk reservation, and employee scheduling with mobile app support.
Interactive 3D floor plans for intuitive, real-time space visualization and booking
Robin is a comprehensive workplace management platform focused on online room and desk booking for hybrid offices. It provides interactive floor plans, real-time availability checks, and seamless integrations with Google Workspace and Microsoft Outlook calendars. Users can book spaces via web, mobile app, or kiosks, with added features like visitor management and utilization analytics.
Pros
- Strong calendar integrations for effortless booking
- Interactive floor maps for visual space selection
- Robust analytics for space optimization
Cons
- Higher pricing suited for larger teams
- Initial setup can be complex for admins
- Limited customization in lower tiers
Best For
Mid-to-large enterprises managing hybrid workspaces with multiple locations.
Pricing
Custom quote-based pricing; Essentials plan starts around $5-8 per user/month, with Pro and Enterprise tiers higher based on features and scale.
Deskbird
specializedIntuitive room and desk booking system with AI-powered suggestions and calendar sync for hybrid teams.
Interactive floor maps with live occupancy and multi-asset booking
Deskbird is a hybrid workplace management platform that specializes in online booking for meeting rooms, desks, parking spaces, EV chargers, and more, using interactive floor plans and real-time availability views. It integrates seamlessly with Google Workspace, Microsoft 365, Teams, and Slack for effortless calendar syncing and notifications. The software includes features like no-show detection, occupancy analytics, and mobile apps to support flexible hybrid work environments.
Pros
- Interactive floor plans and visual booking interface
- Extensive integrations with calendars and collaboration tools
- Multi-asset support beyond rooms (desks, parking, etc.)
Cons
- Higher pricing tiers for advanced features
- Setup can be complex for multi-site organizations
- Limited customization in lower plans
Best For
Medium to large hybrid teams needing versatile space booking and analytics.
Pricing
Starts at €4.90/user/month (Essentials, annual billing), Pro at €6.90/user/month, Enterprise custom.
Peregrine
enterpriseEnterprise-grade room booking software with touchscreen kiosks, mobile access, and advanced reporting features.
Interactive 3D floor plans for intuitive space selection and visualization
Peregrine (peregrine.io) is a workplace booking platform designed for hybrid offices, enabling users to book meeting rooms, desks, parking spots, and other shared spaces online. It features real-time availability, interactive floor plans, and seamless integrations with calendars like Google Workspace and Microsoft Outlook. The software includes mobile apps, analytics dashboards, and visitor management to optimize space utilization in dynamic work environments.
Pros
- Seamless calendar integrations (Outlook, Google)
- Interactive floor maps and 3D visualizations
- Comprehensive mobile app for on-the-go booking
Cons
- Pricing not transparent; requires sales contact
- Geared more toward enterprises than small teams
- Admin setup can have a moderate learning curve
Best For
Mid-sized to large organizations with hybrid workforces needing integrated room, desk, and space booking.
Pricing
Custom enterprise pricing based on users and bookable spaces; typically starts around $5-10 per user/month with demos required.
Yarooms
specializedVisual room booking system with interactive floor plans and digital signage for easy reservations.
Interactive room panels with touchscreen displays for on-site booking and status updates
Yarooms is a versatile online room booking software tailored for hybrid workplaces, enabling seamless scheduling of meeting rooms, desks, and hot desks via a visual interface. It integrates with Google Workspace, Microsoft 365, and Outlook, offering features like no-show protection, check-in kiosks, and real-time occupancy tracking. The platform also provides analytics and visitor management to optimize space utilization and support return-to-office strategies.
Pros
- Intuitive visual floor plans for easy booking
- Strong integrations with major calendar tools
- Dedicated mobile app and kiosk support
Cons
- Pricing scales quickly for larger deployments
- Some advanced analytics locked behind higher tiers
- Occasional sync delays with external calendars
Best For
Mid-sized organizations managing hybrid workspaces with multiple rooms and needing reliable integrations.
Pricing
Starts at $2 per room/month (minimum 10 rooms, ~$99/month), with Pro and Enterprise plans offering more features; free trial available.
Joan
specializedSmart meeting room booking displays and software for quick reservations and room status updates.
Interactive digital room signage that displays live availability, allows instant bookings, and integrates hardware like iPads for a seamless touchless experience
Joan is a modern room booking and space management platform designed for hybrid workplaces, featuring digital signage displays outside meeting rooms that sync with calendars like Google Workspace and Microsoft Outlook. It enables easy booking via web, mobile app, or kiosks, with additional tools for hot desking, visitor management, and automated no-show detection to optimize office space usage. The system emphasizes visual, intuitive interfaces to reduce booking conflicts and improve efficiency.
Pros
- Seamless calendar integrations and real-time syncing prevent double-bookings
- Eye-catching digital room displays with touchless booking options
- Advanced automation like no-show reminders and space analytics
Cons
- Requires separate hardware purchase for room screens, adding upfront costs
- Pricing scales per room/device, which can be expensive for large offices
- Limited free plan; full features locked behind paid tiers
Best For
Medium to large hybrid offices needing visual, hardware-integrated room booking to manage space efficiently.
Pricing
Starts at €25/room/month (Essentials), €35/room/month (Pro), with custom Enterprise pricing; hardware sold separately.
Triply
specializedSimple online tool for booking office rooms and desks with Google/Outlook integration and no-install setup.
No-code website builder with fully embedded, real-time booking engine for seamless direct bookings
Triply is a modern online booking software tailored for hotels, vacation rentals, B&Bs, and similar accommodations, providing a complete suite for managing reservations, availability, and payments. It features a customizable booking engine, channel manager for syncing with OTAs like Booking.com and AI rbnb, and a built-in property management system (PMS). The platform also includes a no-code website builder to create professional sites with embedded booking functionality, making it easy for property owners to attract and convert direct bookings.
Pros
- Intuitive, modern interface with drag-and-drop website builder
- Robust channel manager for multi-platform syncing
- Affordable pricing with no commission on direct bookings
Cons
- Limited advanced reporting and analytics compared to enterprise tools
- Fewer third-party integrations than top competitors
- Customer support primarily email-based with slower response times
Best For
Small to medium-sized hoteliers and vacation rental owners seeking an easy-to-use, all-in-one booking solution without high costs.
Pricing
Starts at €29/month (Starter plan for 1 property), €79/month (Pro for up to 5 properties), €199+/month (Enterprise); 14-day free trial, no setup fees.
OfficeSpace Software
enterpriseComprehensive workspace management platform including room booking, space planning, and move management.
Interactive 3D floor plans that allow users to visually browse and book spaces in real-time.
OfficeSpace Software is a comprehensive workplace management platform specializing in online room and desk booking for hybrid offices. It features interactive floor plans, calendar integrations with Outlook and Google Workspace, and mobile apps for easy reservations. The tool also offers analytics, visitor management, and space optimization insights to enhance workplace efficiency.
Pros
- Interactive floor plans for visual room selection
- Robust integrations with major calendars and tools
- Advanced analytics for space utilization reporting
Cons
- Pricing can be expensive for small teams
- Initial setup requires floor plan mapping
- Limited customization in lower-tier plans
Best For
Mid-sized to large enterprises managing hybrid workspaces with a need for visual booking and analytics.
Pricing
Custom enterprise pricing; typically $5-15 per user/month depending on features and scale, with no free plan.
Conclusion
Among the reviewed tools, Skedda shines as the top choice, offering seamless cloud-based management of meeting rooms, desks, and workspaces with real-time availability. Close behind, Envoy and Resource Guru stand as strong alternatives: Envoy for its workplace analytics and visitor management, and Resource Guru for its conflict-free scheduling and reporting. Each tool has unique strengths, but Skedda consistently delivers the most versatile solution.
Take the first step toward efficient space management—try Skedda to experience its intuitive booking and real-time control firsthand.
Tools Reviewed
All tools were independently evaluated for this comparison