Quick Overview
- 1#1: Skedda - Skedda provides a flexible cloud-based platform for real-time booking of rooms, desks, and shared facilities with seamless integrations.
- 2#2: Robin - Robin offers workplace scheduling software for reserving desks, rooms, and parking spots in hybrid office environments.
- 3#3: Yarooms - Yarooms delivers a visual room booking system with interactive floor plans, displays, and mobile access for easy facility management.
- 4#4: Deskbird - Deskbird enables no-app booking of desks and meeting rooms via QR codes, calendars, and Teams integration for hybrid teams.
- 5#5: Envoy - Envoy streamlines room reservations, check-ins, and visitor management for modern workplaces with robust analytics.
- 6#6: SimplyBook.me - SimplyBook.me is a versatile online booking tool supporting facility rentals, multi-resources, and custom scheduling features.
- 7#7: OfficeSpace Software - OfficeSpace Software manages reservations for rooms, desks, and assets with floor plan visualization and utilization insights.
- 8#8: Eptura - Eptura provides enterprise-grade workplace management with advanced room booking, space optimization, and integrations.
- 9#9: Bookwhen - Bookwhen facilitates online bookings for events, classes, workshops, and shared facilities with payment processing.
- 10#10: Setmore - Setmore offers free and premium online scheduling for appointments, classes, and facility resources with team calendars.
We evaluated these tools based on key factors including feature robustness (such as integrations, analytics, and user-friendly interfaces), consistent performance, and value for money, prioritizing solutions that cater to both small teams and large organizations with varied workflows.
Comparison Table
Managing facilities efficiently often hinges on the right scheduling software, and this comparison table explores top tools like Skedda, Robin, Yarooms, Deskbird, and Envoy. Readers will gain insights into features, pricing, and user experiences to find the best fit for their space management needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Skedda Skedda provides a flexible cloud-based platform for real-time booking of rooms, desks, and shared facilities with seamless integrations. | specialized | 9.6/10 | 9.8/10 | 9.5/10 | 9.3/10 |
| 2 | Robin Robin offers workplace scheduling software for reserving desks, rooms, and parking spots in hybrid office environments. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | Yarooms Yarooms delivers a visual room booking system with interactive floor plans, displays, and mobile access for easy facility management. | specialized | 8.7/10 | 9.0/10 | 8.8/10 | 8.2/10 |
| 4 | Deskbird Deskbird enables no-app booking of desks and meeting rooms via QR codes, calendars, and Teams integration for hybrid teams. | specialized | 8.7/10 | 9.1/10 | 8.8/10 | 8.3/10 |
| 5 | Envoy Envoy streamlines room reservations, check-ins, and visitor management for modern workplaces with robust analytics. | specialized | 8.4/10 | 8.7/10 | 8.9/10 | 7.8/10 |
| 6 | SimplyBook.me SimplyBook.me is a versatile online booking tool supporting facility rentals, multi-resources, and custom scheduling features. | specialized | 8.6/10 | 9.1/10 | 8.4/10 | 8.0/10 |
| 7 | OfficeSpace Software OfficeSpace Software manages reservations for rooms, desks, and assets with floor plan visualization and utilization insights. | enterprise | 8.2/10 | 8.7/10 | 8.0/10 | 7.8/10 |
| 8 | Eptura Eptura provides enterprise-grade workplace management with advanced room booking, space optimization, and integrations. | enterprise | 8.4/10 | 9.1/10 | 7.8/10 | 8.0/10 |
| 9 | Bookwhen Bookwhen facilitates online bookings for events, classes, workshops, and shared facilities with payment processing. | specialized | 8.1/10 | 7.8/10 | 9.3/10 | 8.4/10 |
| 10 | Setmore Setmore offers free and premium online scheduling for appointments, classes, and facility resources with team calendars. | specialized | 7.6/10 | 7.2/10 | 8.8/10 | 8.5/10 |
Skedda provides a flexible cloud-based platform for real-time booking of rooms, desks, and shared facilities with seamless integrations.
Robin offers workplace scheduling software for reserving desks, rooms, and parking spots in hybrid office environments.
Yarooms delivers a visual room booking system with interactive floor plans, displays, and mobile access for easy facility management.
Deskbird enables no-app booking of desks and meeting rooms via QR codes, calendars, and Teams integration for hybrid teams.
Envoy streamlines room reservations, check-ins, and visitor management for modern workplaces with robust analytics.
SimplyBook.me is a versatile online booking tool supporting facility rentals, multi-resources, and custom scheduling features.
OfficeSpace Software manages reservations for rooms, desks, and assets with floor plan visualization and utilization insights.
Eptura provides enterprise-grade workplace management with advanced room booking, space optimization, and integrations.
Bookwhen facilitates online bookings for events, classes, workshops, and shared facilities with payment processing.
Setmore offers free and premium online scheduling for appointments, classes, and facility resources with team calendars.
Skedda
specializedSkedda provides a flexible cloud-based platform for real-time booking of rooms, desks, and shared facilities with seamless integrations.
Interactive 2D/3D floor plan builder for drag-and-drop visual booking of desks, rooms, and assets
Skedda is a cloud-based online facility scheduling software that enables seamless booking and management of spaces such as coworking offices, gyms, meeting rooms, and event venues. It provides real-time availability views, interactive floor plans for visual booking, automated notifications, and integrated payments via Stripe. The platform supports multi-location management, access control, and extensive integrations with tools like Google Workspace, Slack, and Microsoft Teams, making it highly scalable for diverse facility types.
Pros
- Highly customizable interactive floor plans for visual space selection
- Robust integrations with 100+ apps including calendars and access systems
- Unlimited users and bookings with strong mobile app support
Cons
- Pricing scales quickly for multi-location setups
- Initial setup requires time for complex configurations
- Advanced reporting locked behind higher tiers
Best For
Multi-location facility managers in coworking spaces, gyms, or corporate offices needing visual booking and hybrid work support.
Pricing
Quote-based pricing starting at $99/month per location for basic plans, with Pro and Enterprise tiers scaling by features and volume; 14-day free trial available.
Robin
specializedRobin offers workplace scheduling software for reserving desks, rooms, and parking spots in hybrid office environments.
Interactive digital floor maps with real-time occupancy and seamless wayfinding
Robin (getrobin.com) is a modern workplace management platform tailored for hybrid office environments, enabling seamless booking of desks, meeting rooms, parking, and other facilities. It provides real-time availability views, interactive floor plans, and mobile-first access for employees to plan their office days. The software integrates deeply with tools like Google Workspace, Microsoft Teams, and Slack, while offering analytics to optimize space utilization.
Pros
- Highly visual floor plans and wayfinding for intuitive navigation
- Extensive integrations with calendars and collaboration tools
- Strong analytics for space optimization and employee insights
Cons
- Pricing scales quickly for larger teams
- Advanced features require higher-tier plans
- Setup can be time-intensive for complex office layouts
Best For
Medium to large enterprises with hybrid workforces needing robust office scheduling and utilization tracking.
Pricing
Starts at $8/user/month for Essentials; Professional ($12/user/month) and custom Enterprise plans available.
Yarooms
specializedYarooms delivers a visual room booking system with interactive floor plans, displays, and mobile access for easy facility management.
Interactive 3D floor plans that allow drag-and-drop booking directly on visual space layouts
Yarooms is a cloud-based facility scheduling software that enables seamless booking of meeting rooms, desks, parking spots, and other workspaces through interactive floor plans and calendars. It supports hybrid work with features like mobile apps, kiosks, visitor management, and integrations with Google Workspace, Microsoft 365, and Outlook. The platform provides analytics, no-show detection, and maintenance requests to optimize space utilization.
Pros
- Interactive floor maps for intuitive visual booking
- Robust integrations with popular calendars and tools
- Comprehensive hybrid workspace support including kiosks and mobile apps
Cons
- Pricing scales quickly for larger spaces
- Some advanced analytics require higher tiers
- Limited customization in lower plans
Best For
Mid-sized organizations managing hybrid offices with multiple resource types like rooms and desks.
Pricing
Free for up to 5 rooms; paid plans from $2/room/month (Standard $49+/mo for 25 rooms), with Enterprise custom pricing.
Deskbird
specializedDeskbird enables no-app booking of desks and meeting rooms via QR codes, calendars, and Teams integration for hybrid teams.
Interactive 3D floor plans for drag-and-drop booking visualization
Deskbird is a modern workplace management platform tailored for hybrid teams, enabling seamless booking of desks, meeting rooms, parking spots, and visitor management through an intuitive interface. It features real-time availability updates, interactive floor plans, and robust integrations with tools like Microsoft Outlook, Google Workspace, and Microsoft Teams. The software also includes analytics dashboards to optimize space utilization and support flexible work policies.
Pros
- Highly intuitive mobile-first interface with real-time booking
- Strong integrations with major calendar and productivity tools
- Advanced analytics for space optimization and utilization insights
Cons
- Pricing scales quickly for larger teams and advanced features
- Some customization options locked behind enterprise plans
- Limited free trial depth compared to competitors
Best For
Mid-sized hybrid organizations needing flexible desk and room booking with space analytics.
Pricing
Starts at €2.50 per active user/month (Essentials plan); Pro and Enterprise plans custom-priced based on users and features.
Envoy
specializedEnvoy streamlines room reservations, check-ins, and visitor management for modern workplaces with robust analytics.
Interactive digital floor maps for visual space booking and utilization insights
Envoy is a modern workplace management platform focused on online facility scheduling, enabling seamless booking of desks, meeting rooms, and office amenities in real-time. It integrates deeply with calendars like Google Workspace and Microsoft Outlook, supports mobile apps for on-the-go reservations, and includes tools for visitor management and space analytics. Designed primarily for hybrid office environments, it helps teams optimize space usage and reduce scheduling conflicts efficiently.
Pros
- Intuitive mobile-first interface with real-time availability updates
- Strong integrations with Google, Outlook, Slack, and Teams
- Comprehensive reporting and floor plan visualizations for space optimization
Cons
- Pricing scales quickly for larger teams and multiple locations
- Limited customization options for non-office facility types like gyms or events
- Advanced features may require admin setup time
Best For
Medium to large enterprises managing hybrid office spaces and needing integrated desk/room booking with visitor management.
Pricing
Starts at $99/location/month + $2/active user/month (billed annually) for Workplace plan; free tier for basic deliveries.
SimplyBook.me
specializedSimplyBook.me is a versatile online booking tool supporting facility rentals, multi-resources, and custom scheduling features.
Advanced resource booking with sub-resources, minimum/maximum group sizes, and chained services for complex facility management
SimplyBook.me is a comprehensive online booking platform designed for scheduling appointments, classes, rentals, and facility resources like rooms, courts, or equipment. It offers customizable booking pages, real-time availability calendars, and support for group bookings with capacity limits, making it suitable for gyms, co-working spaces, and event venues. The system integrates payments, reminders, and client management tools to streamline operations.
Pros
- Highly customizable booking widgets and forms for various facility types
- Strong support for resource allocation, group events, and capacity management
- Integrations with payments, calendars, and marketing tools like Mailchimp
Cons
- Free plan is very limited (50 bookings/month)
- Advanced features require higher-tier plans, increasing costs
- Initial setup can be complex for intricate facility schedules
Best For
Small to medium-sized businesses managing facility rentals, classes, or multi-resource bookings that need flexible, branded scheduling.
Pricing
Free plan (50 bookings/month); paid plans start at $29.90/month (Standard, unlimited bookings) up to $149.90/month (Premium+), billed annually with per-feature add-ons.
OfficeSpace Software
enterpriseOfficeSpace Software manages reservations for rooms, desks, and assets with floor plan visualization and utilization insights.
Interactive, zoomable floor plans that allow users to visually book and stack multiple spaces like desks and rooms in one view
OfficeSpace Software is a comprehensive workplace management platform tailored for hybrid and flexible office environments, enabling seamless booking of desks, meeting rooms, parking spots, and other facilities via interactive floor plans. It integrates with popular calendars like Outlook and Google Workspace, offers real-time availability views, and provides analytics for space utilization. The tool supports employee directories, visitor management, and mobile access for on-the-go scheduling.
Pros
- Interactive floor plans for visual space selection
- Strong integrations with calendars and HR tools
- Advanced analytics for optimizing space usage
Cons
- Custom pricing lacks transparency
- Initial setup and customization can be time-intensive
- Some advanced features limited to higher tiers
Best For
Mid-sized to large organizations managing hybrid workspaces with complex facility booking needs.
Pricing
Custom quote-based pricing; typically starts at $5-10 per user/month for basic plans, scaling up for enterprise features.
Eptura
enterpriseEptura provides enterprise-grade workplace management with advanced room booking, space optimization, and integrations.
Workplace Insights analytics engine that uses AI and sensor data for predictive space utilization forecasting
Eptura is a comprehensive workplace management platform that specializes in online facility scheduling, enabling users to book rooms, desks, and other spaces through intuitive web and mobile interfaces. It integrates seamlessly with tools like Microsoft Outlook and Teams for effortless reservations and provides real-time occupancy data via IoT sensors. The software also offers advanced analytics to optimize space utilization in hybrid work environments.
Pros
- Extensive integration with enterprise tools like Outlook, Teams, and ServiceNow
- Powerful analytics and reporting for space optimization
- Mobile-first experience with real-time availability and notifications
Cons
- Steep learning curve for advanced features
- Enterprise-focused pricing not ideal for small teams
- Lengthy implementation and customization process
Best For
Large enterprises and hybrid organizations needing integrated scheduling with space analytics and workplace management.
Pricing
Custom enterprise pricing; typically starts at $10-25 per user/month, with quotes based on modules and scale (contact sales required).
Bookwhen
specializedBookwhen facilitates online bookings for events, classes, workshops, and shared facilities with payment processing.
Intelligent waitlisting and auto-booking system that automatically fills cancellations, reducing no-shows for high-demand facilities.
Bookwhen is a user-friendly online booking platform tailored for scheduling classes, workshops, appointments, and facility rentals, enabling businesses to manage availability, group capacities, and customer bookings via customizable calendars. It supports secure payments through integrations like Stripe and PayPal, automated email reminders, and features like waitlists for oversubscribed slots. Primarily geared toward event-based and recurring bookings, it excels for small-scale facility management but may lack depth in complex multi-resource allocation.
Pros
- Extremely intuitive setup with drag-and-drop calendar creation
- Strong support for group bookings, memberships, and waitlists
- Affordable entry-level pricing with unlimited bookings on paid plans
Cons
- Limited advanced facility features like visual floor plans or multi-room conflict resolution
- Reporting and analytics are basic compared to enterprise tools
- No dedicated mobile app for administrators
Best For
Small to medium-sized facilities such as yoga studios, fitness classes, co-working spaces, or event venues needing simple, event-focused online scheduling.
Pricing
Free plan for one calendar (limited features); paid plans start at $24/month (Starter) up to $96/month (Pro) with unlimited calendars, payments, and advanced tools.
Setmore
specializedSetmore offers free and premium online scheduling for appointments, classes, and facility resources with team calendars.
Unlimited appointments on the free plan
Setmore is an online appointment scheduling platform that allows businesses to manage bookings for services, staff, and resources like facilities or equipment through customizable booking pages and shared calendars. It supports automated email/SMS reminders, payment integrations, and mobile apps for on-the-go management. Ideal for small to medium-sized operations, it provides a free plan with unlimited appointments alongside scalable paid tiers for more advanced needs.
Pros
- Generous free plan with unlimited appointments
- Intuitive interface and mobile apps
- Solid integrations with Google, Outlook, and payment gateways
Cons
- Limited advanced facility management like capacity controls
- Reporting features are basic on lower tiers
- Pricing scales quickly with multiple staff members
Best For
Small businesses and solo operators scheduling facilities such as gyms, clinics, or co-working spaces on a budget.
Pricing
Free plan available; Pro at $5/staff/month (annual), Premium $10/staff/month, Elite $15/staff/month (all billed annually).
Conclusion
With a range of solutions tailored to diverse needs, the top tools deliver streamlined facility booking and management. Skedda stands out as the top choice, offering a flexible cloud-based platform with real-time booking and seamless integrations. Robin and Yarooms follow closely, each excelling in their own areas—Robin for hybrid office scheduling, Yarooms for intuitive visual floor plans.
Ready to transform your facility management? Start with Skedda to experience its flexible, real-time booking and integrations, or explore Robin or Yarooms to find the perfect fit for your unique needs.
Tools Reviewed
All tools were independently evaluated for this comparison