Quick Overview
- 1#1: UpKeep - UpKeep is a cloud-based CMMS platform that enables facilities teams to manage work orders, preventive maintenance, and assets via mobile apps.
- 2#2: MaintainX - MaintainX provides a mobile-first work order and CMMS solution for streamlining facility maintenance procedures and team communication.
- 3#3: Limble CMMS - Limble CMMS offers intuitive cloud-based tools for work order tracking, asset management, and preventive maintenance in facilities.
- 4#4: Fiix - Fiix is a cloud CMMS software that helps facility managers track maintenance, inventory, and assets with robust reporting.
- 5#5: Hippo CMMS - Hippo CMMS delivers web-based facility maintenance management with work orders, PM scheduling, and inventory control.
- 6#6: eMaint - eMaint is a configurable CMMS platform for enterprise facility management, including asset tracking and work order automation.
- 7#7: FMX - FMX simplifies facilities maintenance with cloud software for requests, work orders, and space management.
- 8#8: Facilio - Facilio leverages AI for facilities operations, providing real-time insights into energy, space, and maintenance management.
- 9#9: Axxerion - Axxerion is an integrated workplace management system for facility portfolio optimization, space, and service management.
- 10#10: Planon - Planon offers a comprehensive cloud-based platform for real estate and facility lifecycle management with IWMS capabilities.
Tools were selected based on functionality, user experience, scalability, and value, ensuring they meet the diverse needs of facilities teams while delivering robust performance.
Comparison Table
Online facility management software simplifies maintenance, asset tracking, and operational efficiency for modern organizations. This comparison table evaluates tools like UpKeep, MaintainX, Limble CMMS, Fiix, Hippo CMMS, and others, examining features, usability, and adaptability. Readers will find key insights to select the most fitting solution for their facility management needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | UpKeep UpKeep is a cloud-based CMMS platform that enables facilities teams to manage work orders, preventive maintenance, and assets via mobile apps. | enterprise | 9.6/10 | 9.7/10 | 9.5/10 | 9.3/10 |
| 2 | MaintainX MaintainX provides a mobile-first work order and CMMS solution for streamlining facility maintenance procedures and team communication. | specialized | 9.2/10 | 8.9/10 | 9.6/10 | 9.4/10 |
| 3 | Limble CMMS Limble CMMS offers intuitive cloud-based tools for work order tracking, asset management, and preventive maintenance in facilities. | specialized | 8.7/10 | 8.5/10 | 9.3/10 | 8.9/10 |
| 4 | Fiix Fiix is a cloud CMMS software that helps facility managers track maintenance, inventory, and assets with robust reporting. | enterprise | 8.7/10 | 8.8/10 | 9.2/10 | 8.1/10 |
| 5 | Hippo CMMS Hippo CMMS delivers web-based facility maintenance management with work orders, PM scheduling, and inventory control. | specialized | 8.6/10 | 8.5/10 | 9.2/10 | 8.7/10 |
| 6 | eMaint eMaint is a configurable CMMS platform for enterprise facility management, including asset tracking and work order automation. | enterprise | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 7 | FMX FMX simplifies facilities maintenance with cloud software for requests, work orders, and space management. | specialized | 8.2/10 | 8.0/10 | 9.1/10 | 8.5/10 |
| 8 | Facilio Facilio leverages AI for facilities operations, providing real-time insights into energy, space, and maintenance management. | enterprise | 8.3/10 | 8.7/10 | 8.2/10 | 7.9/10 |
| 9 | Axxerion Axxerion is an integrated workplace management system for facility portfolio optimization, space, and service management. | enterprise | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 10 | Planon Planon offers a comprehensive cloud-based platform for real estate and facility lifecycle management with IWMS capabilities. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
UpKeep is a cloud-based CMMS platform that enables facilities teams to manage work orders, preventive maintenance, and assets via mobile apps.
MaintainX provides a mobile-first work order and CMMS solution for streamlining facility maintenance procedures and team communication.
Limble CMMS offers intuitive cloud-based tools for work order tracking, asset management, and preventive maintenance in facilities.
Fiix is a cloud CMMS software that helps facility managers track maintenance, inventory, and assets with robust reporting.
Hippo CMMS delivers web-based facility maintenance management with work orders, PM scheduling, and inventory control.
eMaint is a configurable CMMS platform for enterprise facility management, including asset tracking and work order automation.
FMX simplifies facilities maintenance with cloud software for requests, work orders, and space management.
Facilio leverages AI for facilities operations, providing real-time insights into energy, space, and maintenance management.
Axxerion is an integrated workplace management system for facility portfolio optimization, space, and service management.
Planon offers a comprehensive cloud-based platform for real estate and facility lifecycle management with IWMS capabilities.
UpKeep
enterpriseUpKeep is a cloud-based CMMS platform that enables facilities teams to manage work orders, preventive maintenance, and assets via mobile apps.
Fully mobile-first platform with offline capabilities, allowing seamless work order execution and updates from smartphones or tablets anywhere
UpKeep is a cloud-based CMMS (Computerized Maintenance Management System) designed specifically for facility management, enabling teams to manage work orders, assets, preventive maintenance, and inventory in real-time. Its mobile-first approach allows technicians to access, update, and complete tasks from any device, reducing downtime and improving operational efficiency. With powerful reporting, integrations, and customizable workflows, it's tailored for single or multi-site facilities seeking streamlined maintenance operations.
Pros
- Exceptional mobile app for field technicians, enabling on-the-go work order management and updates
- Comprehensive preventive maintenance scheduling with automated alerts and asset tracking
- Strong integrations with tools like QuickBooks, Slack, and Zapier, plus robust analytics and reporting
Cons
- Higher-tier plans required for advanced features like custom fields and API access
- Pricing can add up for large teams or small businesses with limited users
- Occasional mobile app glitches reported during peak usage
Best For
Mid-sized to large facilities and multi-location businesses with mobile workforces needing efficient, real-time maintenance management.
Pricing
Starter at $45/user/month, Professional at $75/user/month, Business+ at $110/user/month, Enterprise custom; billed annually with a free trial.
MaintainX
specializedMaintainX provides a mobile-first work order and CMMS solution for streamlining facility maintenance procedures and team communication.
Interactive instructions with embedded photos, videos, and checklists for guided task completion
MaintainX is a mobile-first computerized maintenance management system (CMMS) designed for facility management, focusing on streamlining work orders, preventive maintenance, asset tracking, and inspections. It empowers frontline teams with intuitive apps for real-time task assignment, photo/video instructions, and customizable checklists to minimize downtime. The platform excels in reactive and preventive maintenance for industries like manufacturing, hospitality, and food service, with IoT integrations for automated alerts.
Pros
- Exceptional mobile app for field teams with real-time updates and media-rich instructions
- Robust preventive maintenance scheduling and asset management tools
- Generous free plan and scalable pricing for growing teams
Cons
- Reporting and analytics are solid but lack depth for complex enterprise needs
- Fewer native integrations compared to larger CMMS competitors
- Customization options can feel limited for highly specialized workflows
Best For
Small to mid-sized facility management teams in operations-heavy industries seeking a simple, mobile-centric solution for daily maintenance and inspections.
Pricing
Free plan for basic use; Pro at $16/user/month (billed annually); Enterprise custom with advanced features.
Limble CMMS
specializedLimble CMMS offers intuitive cloud-based tools for work order tracking, asset management, and preventive maintenance in facilities.
Ultra-fast implementation and setup, often completed in under 30 minutes with guided onboarding.
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) designed for facilities to manage work orders, assets, preventive maintenance, and inventory efficiently. It provides mobile apps for iOS and Android, customizable workflows, and real-time reporting to keep maintenance teams organized and proactive. As an online facility management solution, it excels in simplifying operations for small to mid-sized organizations without requiring extensive IT resources.
Pros
- Highly intuitive interface with minimal training required
- Excellent mobile app for on-the-go access
- Quick setup and onboarding in under 30 minutes
- Strong customer support with high satisfaction ratings
Cons
- Limited advanced analytics and AI features compared to enterprise competitors
- Fewer native integrations than top-ranked solutions
- Customization options can feel restrictive for complex workflows
Best For
Small to medium-sized facilities and maintenance teams needing a user-friendly, affordable CMMS without steep learning curves.
Pricing
Starts at $35/user/month (Essentials), $65/user/month (Professional), with custom Enterprise pricing; 30-day free trial available.
Fiix
enterpriseFiix is a cloud CMMS software that helps facility managers track maintenance, inventory, and assets with robust reporting.
AI-driven preventive maintenance recommendations via Fiix Analyzer for predictive insights
Fiix is a cloud-based CMMS (Computerized Maintenance Management System) designed for facility management, enabling users to track assets, schedule preventive maintenance, manage work orders, and monitor inventory in real-time. It streamlines operations for maintenance teams with mobile accessibility and robust reporting tools. Acquired by Rockwell Automation, it emphasizes scalability for industries like manufacturing, hospitality, and commercial facilities.
Pros
- Intuitive, mobile-first interface accessible on any device
- Powerful asset tracking and preventive maintenance scheduling
- Strong analytics and customizable reporting dashboards
Cons
- Pricing escalates quickly for advanced features and larger teams
- Limited native integrations without additional setup
- Customization options can feel restrictive in entry-level plans
Best For
Mid-sized facility maintenance teams in manufacturing or commercial properties needing quick mobile access to work orders and asset data.
Pricing
Starts at $45/user/month (billed annually) for Starter plan; Professional at $65/user/month and Ultimate at $95/user/month, with custom enterprise pricing.
Hippo CMMS
specializedHippo CMMS delivers web-based facility maintenance management with work orders, PM scheduling, and inventory control.
Drag-and-drop Kanban boards that provide a visual, real-time overview of work orders and tasks
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) designed specifically for facilities management, enabling teams to handle work orders, preventive maintenance, asset tracking, and inventory management efficiently. It offers a visual, intuitive interface with drag-and-drop Kanban boards to streamline workflows and reduce paperwork. The platform supports mobile access, custom reporting, and quick setup, making it suitable for maintenance teams in commercial buildings, manufacturing plants, and educational facilities.
Pros
- Intuitive drag-and-drop Kanban boards for visual work order management
- Quick setup and user-friendly mobile app for on-the-go access
- Affordable pricing with strong preventive maintenance scheduling tools
Cons
- Limited advanced analytics and reporting compared to enterprise solutions
- Fewer third-party integrations than competitors
- Scalability challenges for very large organizations with thousands of assets
Best For
Small to medium-sized facilities managers needing a straightforward, easy-to-deploy CMMS for daily maintenance operations.
Pricing
Starts at $197/month for up to 5 users (Basic plan); Pro plan at $397/month for unlimited users; Enterprise custom pricing.
eMaint
enterpriseeMaint is a configurable CMMS platform for enterprise facility management, including asset tracking and work order automation.
No-code customization engine allowing unlimited field and workflow tailoring without IT support
eMaint is a cloud-based CMMS platform specializing in facility maintenance management, enabling users to handle work orders, preventive maintenance scheduling, asset tracking, and inventory control efficiently. It offers robust reporting, mobile accessibility, and deep customization to fit diverse facility needs. As part of Fluke Reliability, it integrates well with IoT sensors for condition-based maintenance.
Pros
- Highly customizable with no-code tools for workflows and forms
- Strong analytics and reporting capabilities
- Reliable mobile app for on-the-go access
Cons
- Steeper learning curve due to extensive customization options
- Pricing requires custom quotes, often higher for small teams
- Interface feels dated compared to newer competitors
Best For
Mid-sized facilities and industrial operations needing flexible, scalable maintenance management.
Pricing
Custom quote-based pricing; typically starts at $60-100/user/month depending on features and user count.
FMX
specializedFMX simplifies facilities maintenance with cloud software for requests, work orders, and space management.
Room-based pricing model that scales cost-effectively with facility size while including unlimited users and mobile access.
FMX is a cloud-based facility management software tailored for streamlining work orders, preventive maintenance scheduling, asset tracking, and inventory management across multiple locations. It provides mobile apps for technicians, customizable dashboards, and detailed reporting to enhance operational efficiency in facilities like schools, gyms, and commercial properties. With a focus on simplicity and scalability, FMX helps maintenance teams reduce downtime and improve response times without complex setups.
Pros
- Highly intuitive interface with minimal training required
- Strong mobile app for on-the-go work order management
- Excellent customer support and responsive onboarding
Cons
- Limited advanced analytics and AI-driven insights
- Fewer third-party integrations compared to enterprise competitors
- Customization options can feel restrictive for complex needs
Best For
Mid-sized facility managers in education, fitness centers, or multi-site commercial properties seeking an affordable, user-friendly CMMS without steep learning curves.
Pricing
Custom pricing based on rooms, buildings, or work orders; starts around $0.50-$1 per room/month with unlimited users and no long-term contracts.
Facilio
enterpriseFacilio leverages AI for facilities operations, providing real-time insights into energy, space, and maintenance management.
AI-powered Connected CMMS that seamlessly integrates IoT sensors across disparate systems for unified, predictive facility intelligence
Facilio is an AI-powered, cloud-based Connected CMMS platform that unifies facility management operations including asset performance, preventive maintenance, energy optimization, and workplace experience management. It leverages IoT integrations for real-time data collection and predictive analytics to minimize downtime and costs. The software provides a centralized dashboard for work orders, space utilization, sustainability tracking, and vendor management, making it suitable for commercial real estate and multi-site facilities.
Pros
- Strong AI and IoT integration for predictive maintenance and real-time insights
- Comprehensive modules covering assets, energy, space, and operations
- Scalable for multi-site enterprises with robust mobile app support
Cons
- Pricing is quote-based and opaque, potentially high for smaller operations
- Steep learning curve for advanced AI features and IoT setup
- Limited out-of-the-box customizations without professional services
Best For
Mid-to-large enterprises managing portfolios of commercial buildings or multi-site facilities that need data-driven optimization.
Pricing
Custom enterprise pricing based on assets, users, and modules; typically starts at $5-10 per asset/month with minimum commitments—contact sales for quote.
Axxerion
enterpriseAxxerion is an integrated workplace management system for facility portfolio optimization, space, and service management.
Integrated BIM viewer and 360° cockpit for unified 3D space planning and real-time facility oversight
Axxerion is a cloud-based Integrated Workplace Management System (IWMS) designed for comprehensive facility management, offering modules for real estate portfolio management, space optimization, asset tracking, preventive maintenance, and service desk operations. It supports mid-to-large enterprises with features like BIM integration, mobile apps, IoT connectivity, and advanced analytics to streamline operations and reduce costs. The modular architecture allows customization to specific needs, from CAFM to full IWMS deployment.
Pros
- Extensive modular library covering real estate, space, asset, and maintenance management
- Strong BIM and IoT integrations for advanced visualization and automation
- Robust reporting and analytics dashboards for data-driven decisions
Cons
- Steep learning curve due to feature depth and customization options
- Interface feels somewhat dated compared to modern competitors
- Pricing is opaque and requires custom quotes, potentially high for smaller teams
Best For
Mid-to-large enterprises and multinational organizations managing complex real estate portfolios and facilities requiring scalable IWMS capabilities.
Pricing
Subscription-based with modular pricing; custom quotes starting from €50-100/user/month depending on modules and scale (contact for details).
Planon
enterprisePlanon offers a comprehensive cloud-based platform for real estate and facility lifecycle management with IWMS capabilities.
Unified IWMS platform with AI-powered space utilization analytics and predictive maintenance
Planon is an enterprise-grade Integrated Workplace Management System (IWMS) designed for managing facilities, real estate, and workplace services across large organizations. It provides modular solutions for space optimization, preventive maintenance, lease administration, asset tracking, and sustainability reporting, all accessible via a cloud-based platform. The software emphasizes data-driven insights through advanced analytics and seamless integrations with ERP and BIM systems.
Pros
- Comprehensive modular suite covering full FM lifecycle
- Robust analytics and ESG/sustainability tools
- Scalable for global enterprises with strong integrations
Cons
- Steep learning curve and complex setup
- High implementation costs and long deployment times
- Less ideal for small or mid-sized operations
Best For
Large enterprises with complex, multi-site real estate and facility portfolios requiring integrated IWMS capabilities.
Pricing
Custom quote-based pricing; modular subscriptions typically start at $50,000+ annually for mid-tier deployments, scaling with users and modules.
Conclusion
After evaluating the top tools, UpKeep stands out as the leading choice for its robust cloud-based platform, mobile accessibility, and comprehensive management of work orders, preventive maintenance, and assets. MaintainX closely follows, excelling in mobile-first streamlining and team communication, while Limble impresses with its intuitive interface for tracking and optimization. Each solution offers unique value, but UpKeep’s versatility and user-centric design make it a top pick for most facility teams.
Don’t miss out on enhancing your facility operations—try UpKeep today and experience how its powerful features can streamline your workflows and boost efficiency, whether you manage a small team or a larger portfolio.
Tools Reviewed
All tools were independently evaluated for this comparison