Top 10 Best Online Document Management Software of 2026

Microsoft SharePoint is a leading cloud-based platform for online document management, enabling secure storage, organization, sharing, and collaboration on files within customizable sites and libraries. It offers advanced features like version history, metadata tagging, granular permissions, automated workflows via Power Automate, and AI-enhanced search across vast repositories. Deeply integrated with Microsoft 365 tools such as Teams, OneDrive, and Office apps, it supports real-time co-authoring and scales effortlessly for enterprises.

Box is a cloud-based content management platform designed for secure file storage, sharing, and collaboration, particularly suited for businesses. It offers advanced features like version control, workflow automation, metadata management, and real-time co-editing on documents. With deep integrations into enterprise tools and robust compliance certifications (e.g., HIPAA, GDPR, SOC 2), Box excels in regulated industries requiring governance and security.

Dropbox Business is a cloud-based platform designed for teams to store, sync, share, and collaborate on documents securely across devices. It provides robust file management features including version history, advanced permissions, activity tracking, and integrations with tools like Microsoft Office and Google Workspace. While excelling in ease of sharing and accessibility, it focuses more on general file storage than specialized document workflows or metadata management.

Google Drive is a versatile cloud storage and document management platform that enables users to store, organize, share, and collaborate on files across devices. It integrates deeply with Google Workspace tools like Docs, Sheets, and Slides for real-time editing and version control. Powerful search features, including OCR for scanned documents, simplify file retrieval and management.

Egnyte is a robust cloud-based platform for enterprise content collaboration, secure file sharing, synchronization, and governance. It enables teams to manage documents across cloud, on-premises, and hybrid environments with advanced security, compliance tools, and automation workflows. Ideal for businesses handling sensitive data, it supports versioning, permissions, and AI-driven insights to streamline document management processes.

NetDocuments is a cloud-native document management system (DMS) designed primarily for legal, corporate, and professional services firms, offering secure storage, version control, and collaboration tools. It streamlines document workflows with automation, advanced search using metadata and OCR, and seamless integrations with Microsoft Office and email clients. The platform emphasizes compliance, security, and audit trails to manage the full document lifecycle efficiently.

DocuWare is a robust cloud-based document management system designed for businesses to capture, store, index, and retrieve documents efficiently. It excels in automating workflows, ensuring compliance with features like audit trails and e-signatures, and integrates seamlessly with ERP, CRM, and accounting software. The platform supports both cloud and on-premise deployments, making it scalable for enterprises handling high document volumes.

M-Files is an intelligent document management platform that uses metadata and AI to organize, search, and manage documents dynamically, moving beyond traditional folder-based systems. It offers advanced features like automated workflows, version control, compliance tools, and seamless integrations with Microsoft Office and other enterprise apps. Designed for businesses dealing with complex document lifecycles, it ensures secure access and efficient retrieval across cloud, on-premises, or hybrid environments.

Laserfiche is a robust enterprise content management (ECM) platform designed for capturing, storing, managing, and automating documents and business processes online. It excels in workflow automation, records management, compliance tools, and integrations with tools like Microsoft Office and SharePoint. Primarily cloud-based with on-premise options, it's tailored for regulated industries handling high volumes of sensitive data.

Alfresco is an open-source enterprise content services platform specializing in document management, offering robust storage, versioning, metadata management, and collaboration tools. It excels in handling large volumes of content with advanced search, workflows, and compliance features like records management. Designed for scalability, it supports on-premises, cloud, and hybrid deployments, integrating seamlessly with enterprise systems.