Quick Overview
- 1#1: Bookwhen - Online booking software specialized for scheduling classes, workshops, courses, and events with group bookings and payments.
- 2#2: Bookeo - Online booking system for classes, tours, activities, and events supporting group reservations, memberships, and payments.
- 3#3: Mindbody - Enterprise business management platform for fitness and wellness businesses with advanced class scheduling and client bookings.
- 4#4: Vagaro - Scheduling and management software for salons, spas, fitness studios, and wellness pros with class booking capabilities.
- 5#5: SimplyBook.me - Customizable online booking tool supporting individual appointments, group classes, and service-based scheduling.
- 6#6: Acuity Scheduling - Online appointment scheduler with features for group classes, intake forms, and calendar integrations.
- 7#7: Calendly - Automated scheduling platform for one-on-one sessions, group events, and team classes with seamless integrations.
- 8#8: Setmore - Free online scheduling software with class booking, payments, and staff management features.
- 9#9: YouCanBook.me - Calendar booking tool that handles appointments and classes with custom questions and payment options.
- 10#10: Zoho Bookings - Appointment scheduling app integrated with Zoho suite for staff, classes, and customer self-booking.
Tools were chosen and ranked based on core features (such as group booking capabilities, payment processing, and integrations), overall quality, intuitive usability, and value for different industries, ensuring relevance for educators, fitness studios, and wellness providers.
Comparison Table
This comparison table evaluates top online class scheduling software, including Bookwhen, Bookeo, Mindbody, Vagaro, SimplyBook.me, and more, to guide users in selecting tools that fit their operational needs. Readers will discover key features, pricing models, and usability insights, enabling informed decisions for managing bookings, classes, and client interactions.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Bookwhen Online booking software specialized for scheduling classes, workshops, courses, and events with group bookings and payments. | specialized | 9.5/10 | 9.6/10 | 9.4/10 | 9.7/10 |
| 2 | Bookeo Online booking system for classes, tours, activities, and events supporting group reservations, memberships, and payments. | specialized | 9.1/10 | 9.4/10 | 8.9/10 | 9.2/10 |
| 3 | Mindbody Enterprise business management platform for fitness and wellness businesses with advanced class scheduling and client bookings. | enterprise | 8.7/10 | 9.4/10 | 7.6/10 | 8.1/10 |
| 4 | Vagaro Scheduling and management software for salons, spas, fitness studios, and wellness pros with class booking capabilities. | enterprise | 8.3/10 | 8.7/10 | 8.2/10 | 7.8/10 |
| 5 | SimplyBook.me Customizable online booking tool supporting individual appointments, group classes, and service-based scheduling. | specialized | 8.6/10 | 9.1/10 | 7.8/10 | 8.2/10 |
| 6 | Acuity Scheduling Online appointment scheduler with features for group classes, intake forms, and calendar integrations. | specialized | 8.5/10 | 8.7/10 | 9.2/10 | 8.0/10 |
| 7 | Calendly Automated scheduling platform for one-on-one sessions, group events, and team classes with seamless integrations. | specialized | 8.4/10 | 8.2/10 | 9.5/10 | 7.9/10 |
| 8 | Setmore Free online scheduling software with class booking, payments, and staff management features. | specialized | 8.1/10 | 7.9/10 | 8.7/10 | 9.0/10 |
| 9 | YouCanBook.me Calendar booking tool that handles appointments and classes with custom questions and payment options. | specialized | 8.1/10 | 7.7/10 | 9.3/10 | 8.4/10 |
| 10 | Zoho Bookings Appointment scheduling app integrated with Zoho suite for staff, classes, and customer self-booking. | enterprise | 8.0/10 | 8.2/10 | 7.6/10 | 8.7/10 |
Online booking software specialized for scheduling classes, workshops, courses, and events with group bookings and payments.
Online booking system for classes, tours, activities, and events supporting group reservations, memberships, and payments.
Enterprise business management platform for fitness and wellness businesses with advanced class scheduling and client bookings.
Scheduling and management software for salons, spas, fitness studios, and wellness pros with class booking capabilities.
Customizable online booking tool supporting individual appointments, group classes, and service-based scheduling.
Online appointment scheduler with features for group classes, intake forms, and calendar integrations.
Automated scheduling platform for one-on-one sessions, group events, and team classes with seamless integrations.
Free online scheduling software with class booking, payments, and staff management features.
Calendar booking tool that handles appointments and classes with custom questions and payment options.
Appointment scheduling app integrated with Zoho suite for staff, classes, and customer self-booking.
Bookwhen
specializedOnline booking software specialized for scheduling classes, workshops, courses, and events with group bookings and payments.
Unlimited group class scheduling with built-in waitlists and multi-week course management
Bookwhen is a user-friendly online booking platform tailored for scheduling classes, workshops, courses, and appointments. It excels in managing group sessions with features like capacity limits, waitlists, recurring events, and seamless payment processing via Stripe or PayPal without commissions. Instructors can create customizable booking pages, integrate with Zoom and Google Calendar, and offer memberships for repeat customers.
Pros
- Unlimited classes, events, and bookings on all paid plans
- No commissions on payments with Stripe/PayPal integration
- Mobile apps for customers and strong Zoom/Google Calendar sync
Cons
- Free plan is very limited (1 event max)
- Advanced reporting and automations require higher tiers or Zapier
- Email support only, no live chat
Best For
Fitness instructors, tutors, and workshop hosts managing group classes and memberships affordably.
Pricing
Free (1 event); Starter from £24/mo, Pro £49/mo, Premium £99/mo (annual billing; GBP, approx. $30-$125 USD)
Bookeo
specializedOnline booking system for classes, tours, activities, and events supporting group reservations, memberships, and payments.
Seamless support for both one-off classes and multi-session courses with automated waitlist promotions and membership renewals
Bookeo is a versatile online booking platform tailored for businesses offering classes, appointments, courses, events, and rentals. It provides robust tools for scheduling group classes with capacity limits, waitlists, recurring series, and membership packages, allowing customers to book, pay, and manage reservations seamlessly via customizable widgets or white-label apps. Integrated payments, automated SMS/email reminders, and calendar syncing further enhance operational efficiency for class-based services.
Pros
- Comprehensive class management including waitlists, packages, and certifications
- No transaction fees on payments and unlimited staff/locations on all plans
- Strong integrations with Zoom, Google Workspace, and payment gateways like Stripe
Cons
- Reporting and analytics are somewhat basic compared to enterprise tools
- Admin mobile app lacks full desktop functionality
- Initial setup for complex multi-service configurations can be time-intensive
Best For
Small to medium-sized class-based businesses like yoga studios, music schools, or fitness centers needing flexible group scheduling.
Pricing
Starts at $14.95/month (Solo plan); Class/Course plans from $29.95/month; monthly subscriptions or pay-per-booking options; 30-day free trial.
Mindbody
enterpriseEnterprise business management platform for fitness and wellness businesses with advanced class scheduling and client bookings.
Dynamic waitlist and auto-enrollment system that fills classes automatically from no-shows
Mindbody is a comprehensive business management platform tailored for fitness, wellness, and beauty studios, with robust online class scheduling at its core. It enables seamless creation of class schedules, online booking, waitlists, and automated check-ins, while integrating payments, client CRM, and marketing tools. The software supports multi-location operations and provides detailed analytics to optimize class attendance and revenue.
Pros
- Advanced scheduling with waitlists, substitutions, and capacity management
- Integrated payment processing and POS for seamless transactions
- Extensive integrations via Mindbody App Marketplace
Cons
- Steep learning curve and complex interface for beginners
- High pricing with additional fees for add-ons
- Customer support can be slow during peak times
Best For
Mid-to-large fitness studios, gyms, and wellness centers requiring an all-in-one platform for class scheduling and business operations.
Pricing
Custom pricing starts at around $139/month for core plans, scaling with locations, staff, and features; additional transaction fees apply.
Vagaro
enterpriseScheduling and management software for salons, spas, fitness studios, and wellness pros with class booking capabilities.
Pro Marketplace that lists your classes to millions of users for increased visibility and bookings
Vagaro is a comprehensive online booking and management platform tailored for salons, spas, fitness studios, and wellness businesses, with strong capabilities for scheduling group classes and appointments. It supports features like real-time availability, capacity limits, waitlists, recurring class schedules, and instructor assignments, allowing clients to book 24/7 via web or mobile app. The software also integrates payments, memberships, and marketing tools to streamline operations for class-based services.
Pros
- Intuitive class scheduling with waitlists and capacity management
- Strong mobile app for both clients and staff
- Integrated payments and automated reminders
Cons
- Pricing scales quickly with add-ons and booking fees
- Reporting tools less advanced for complex class analytics
- Geared more toward service appointments than pure class management
Best For
Fitness studios, yoga centers, and wellness businesses needing an all-in-one platform for class bookings and client management.
Pricing
Starts at $25/month per location (Basic), up to $199/month (Pro); plus 1% + $0.20 per transaction fee and optional add-ons.
SimplyBook.me
specializedCustomizable online booking tool supporting individual appointments, group classes, and service-based scheduling.
Extensive Custom Features catalog allowing over 40 add-ons like promotions, intake forms, and multi-resource bookings for unique class setups
SimplyBook.me is a flexible online booking platform designed for scheduling appointments, classes, and events, making it suitable for online class management with features like group bookings, recurring sessions, and capacity controls. It offers customizable booking pages, automated SMS/email reminders, payment processing, and integrations with Zoom, Google Calendar, and more to streamline virtual class delivery. Educators can create intake forms, sell packages or subscriptions, and track attendance effectively.
Pros
- Highly customizable with over 40 custom features and widgets for tailored class scheduling
- Strong support for group classes, subscriptions, and capacity management
- Seamless integrations with video tools like Zoom and calendars for effortless online sessions
Cons
- Many advanced features require paid add-ons, increasing costs
- Steep learning curve due to extensive customization options
- Free plan has significant limitations like low booking volume and no custom features
Best For
Small to medium-sized online educators, tutors, and training providers seeking a customizable platform for group classes and subscriptions.
Pricing
Free plan with limits; paid plans start at €9.90/month (Basic), €29.90/month (Standard), €59.90/month (Premium), plus custom features from €4.90/month each.
Acuity Scheduling
specializedOnline appointment scheduler with features for group classes, intake forms, and calendar integrations.
Flexible group class scheduling with real-time capacity controls, waitlists, and multi-instructor support
Acuity Scheduling is a robust online scheduling platform designed for service-based businesses, enabling seamless booking for individual appointments, group classes, and workshops. It supports online class management with features like capacity limits, waitlists, recurring events, and direct integrations with Zoom, Google Meet, and payment processors. Users can create branded booking pages, automate reminders, and track client data, making it suitable for educators, coaches, and fitness instructors conducting virtual sessions.
Pros
- Intuitive drag-and-drop calendar for easy class setup and availability management
- Strong integrations with Zoom and payment gateways for smooth online class delivery
- Customizable intake forms and automated SMS/email reminders to minimize no-shows
Cons
- Advanced group class features locked behind higher pricing tiers
- Reporting and analytics are basic compared to specialized LMS platforms
- No native video hosting; relies on third-party integrations
Best For
Fitness trainers, tutors, and wellness coaches running a mix of one-on-one and group online classes who prioritize ease of booking and client communication.
Pricing
Starts at $16/month (Emerging plan, annual billing) for basic scheduling; higher tiers up to $49/month (Powerhouse) unlock group classes, custom domains, and unlimited appointments; 7-day free trial.
Calendly
specializedAutomated scheduling platform for one-on-one sessions, group events, and team classes with seamless integrations.
One-click video integration that automatically adds Zoom or Google Meet links to confirmed class bookings
Calendly is a versatile scheduling platform that allows educators to create shareable booking links for online classes, syncing seamlessly with personal calendars to display real-time availability. It supports one-on-one sessions, group events, and recurring meetings, with built-in integrations for Zoom, Google Meet, and other video tools to enable instant class joins. Automated reminders, email confirmations, and basic workflows streamline the booking process for teachers and students alike.
Pros
- Exceptionally intuitive setup with drag-and-drop event types for classes
- Seamless integrations with calendars and video platforms like Zoom for effortless online sessions
- Reliable automation for reminders, rescheduling, and no-show protection
Cons
- Lacks built-in student management, attendance tracking, or LMS features for full course handling
- Advanced features like group events and payments require paid plans
- Limited customization for complex class schedules or enrollments compared to dedicated education tools
Best For
Independent tutors, coaches, and small training providers needing simple, reliable booking for individual or group online classes.
Pricing
Free plan (limited to one event type); Essentials at $10/user/month, Professional at $16/user/month, Teams at $20/user/month (billed annually).
Setmore
specializedFree online scheduling software with class booking, payments, and staff management features.
Effortless one-click Zoom and Google Meet integration for instant virtual class links on booking pages
Setmore is a user-friendly online appointment scheduling platform designed for service-based businesses, including class instructors, allowing users to create branded booking pages, manage staff calendars, and handle group class bookings with capacity limits. It supports recurring classes, automated reminders, payment integrations, and video call links for virtual sessions. Ideal for small to medium operations, it offers scalability from a free solo plan to team features in paid tiers.
Pros
- Generous free plan with unlimited appointments for solo users
- Intuitive interface and quick setup for class scheduling
- Strong mobile app and integrations with Zoom, Google Workspace, and payments like Stripe
Cons
- Limited advanced analytics and reporting for class performance
- Group class features lack depth compared to specialized fitness software
- Multi-location and complex membership management require premium plans
Best For
Solo instructors, tutors, or small studios needing simple, affordable online class booking without steep learning curves.
Pricing
Free plan (1 user, unlimited appointments); Pro $5/user/month (billed annually, adds reminders/payments); Premium $12/user/month (billed annually, unlimited staff/video integrations).
YouCanBook.me
specializedCalendar booking tool that handles appointments and classes with custom questions and payment options.
Advanced buffer times and multi-calendar syncing for precise availability control
YouCanBook.me is a user-friendly online scheduling platform that syncs with popular calendars like Google and Outlook to create shareable booking pages for appointments and online classes. It automates availability display, booking confirmations, reminders, and integrations with Zoom or Google Meet for seamless virtual sessions. While effective for one-on-one or small group scheduling, it lacks deeper class management tools like rosters or attendance tracking found in dedicated LMS software.
Pros
- Seamless real-time calendar syncing to avoid double-bookings
- Customizable booking pages with intake questions and payment options
- Strong integrations with Zoom, Google Meet, and email reminders
Cons
- Limited analytics and reporting for class performance
- No native support for large group classes or enrollment caps
- Team plans can become expensive with multiple users
Best For
Solo tutors, coaches, or small educators scheduling one-on-one or small-group online classes without complex management needs.
Pricing
Free plan for solo basic use; Pro Solo at $12/user/month (annual), Teams from $15/user/month.
Zoho Bookings
enterpriseAppointment scheduling app integrated with Zoho suite for staff, classes, and customer self-booking.
Deep Zoho ecosystem integrations for automating class workflows from booking to CRM follow-ups
Zoho Bookings is a versatile online scheduling software that allows users to set up customizable booking pages for individual appointments, group classes, and events, making it suitable for online class scheduling. It features staff management, availability syncing, automated reminders, and payment integrations to streamline class registrations and operations. As part of the Zoho ecosystem, it offers seamless connectivity with CRM, email, and other tools for enhanced workflow automation.
Pros
- Strong integration with Zoho suite for unified business management
- Supports group bookings and recurring classes with multi-staff scheduling
- Affordable pricing including a free plan for solo users
Cons
- Interface can feel cluttered for users new to Zoho ecosystem
- Limited pre-built templates for education-specific class pages
- Advanced reporting requires higher-tier plans
Best For
Educators and small training businesses already using Zoho tools who need integrated class scheduling without high costs.
Pricing
Free for 1 staff member; paid plans start at $6/user/month (billed annually) for Standard, up to $12/user/month for Enterprise.
Conclusion
The top 10 tools provide reliable options, with Bookwhen emerging as the standout choice, offering specialized capabilities for class and group bookings. Bookeo and Mindbody follow closely, with Bookeo excelling in group reservations and Mindbody catering to enterprise needs in fitness and wellness. Each tool addresses distinct requirements, ensuring a suitable fit for diverse users.
Don’t miss out—try Bookwhen to simplify your class scheduling, enhance group management, and enjoy integrated payments today.
Tools Reviewed
All tools were independently evaluated for this comparison