Quick Overview
- 1#1: CampMinder - All-in-one online platform for camp registration, billing, health forms, scheduling, and family communications.
- 2#2: Peek Pro - Comprehensive camp management software with booking, point-of-sale, inventory, and operational tools for camps and activities.
- 3#3: CampDoc - Secure online system for camp health forms, medical screening, attendance tracking, and emergency communications.
- 4#4: iCampPro - Cloud-based camp management solution for registrations, payments, staff scheduling, and camper management.
- 5#5: Campwise - Integrated software for camp administration, including enrollment, tuition, health records, and reporting.
- 6#6: Upperbound99 - Online camp registration and management tool with dynamic pricing, waitlists, and family portals.
- 7#7: My Summer Camp - Web-based platform for camp marketing, online registration, payments, and program management.
- 8#8: CampBrain - Registration and management software tailored for camps with real-time reporting and camper tracking.
- 9#9: ACTIVE Network Camp & Class Manager - Robust system for camp and class scheduling, online registration, payments, and participant management.
- 10#10: Regpack - Flexible online registration and payment platform customizable for camp enrollments and program management.
Tools were selected based on robust feature sets, user experience, reliability, and value, ensuring they cater to diverse camp needs across registration, billing, and program administration.
Comparison Table
This comparison table explores top online camp management software, featuring CampMinder, Peek Pro, CampDoc, iCampPro, Campwise, and more, to guide users in selecting platforms that fit their operational needs. Readers will discover key features, practical capabilities, and how each tool aligns with tasks like registration, communication, and reporting, helping them identify the best fit for their unique camp requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | CampMinder All-in-one online platform for camp registration, billing, health forms, scheduling, and family communications. | specialized | 9.6/10 | 9.8/10 | 9.2/10 | 9.4/10 |
| 2 | Peek Pro Comprehensive camp management software with booking, point-of-sale, inventory, and operational tools for camps and activities. | specialized | 9.1/10 | 9.4/10 | 8.7/10 | 8.5/10 |
| 3 | CampDoc Secure online system for camp health forms, medical screening, attendance tracking, and emergency communications. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | iCampPro Cloud-based camp management solution for registrations, payments, staff scheduling, and camper management. | specialized | 8.5/10 | 8.7/10 | 8.4/10 | 8.3/10 |
| 5 | Campwise Integrated software for camp administration, including enrollment, tuition, health records, and reporting. | specialized | 8.2/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 6 | Upperbound99 Online camp registration and management tool with dynamic pricing, waitlists, and family portals. | specialized | 7.1/10 | 6.8/10 | 7.7/10 | 7.4/10 |
| 7 | My Summer Camp Web-based platform for camp marketing, online registration, payments, and program management. | specialized | 8.1/10 | 8.6/10 | 7.7/10 | 8.0/10 |
| 8 | CampBrain Registration and management software tailored for camps with real-time reporting and camper tracking. | specialized | 8.4/10 | 9.0/10 | 8.0/10 | 7.8/10 |
| 9 | ACTIVE Network Camp & Class Manager Robust system for camp and class scheduling, online registration, payments, and participant management. | enterprise | 8.1/10 | 8.7/10 | 7.5/10 | 7.8/10 |
| 10 | Regpack Flexible online registration and payment platform customizable for camp enrollments and program management. | specialized | 7.6/10 | 7.8/10 | 8.1/10 | 7.4/10 |
All-in-one online platform for camp registration, billing, health forms, scheduling, and family communications.
Comprehensive camp management software with booking, point-of-sale, inventory, and operational tools for camps and activities.
Secure online system for camp health forms, medical screening, attendance tracking, and emergency communications.
Cloud-based camp management solution for registrations, payments, staff scheduling, and camper management.
Integrated software for camp administration, including enrollment, tuition, health records, and reporting.
Online camp registration and management tool with dynamic pricing, waitlists, and family portals.
Web-based platform for camp marketing, online registration, payments, and program management.
Registration and management software tailored for camps with real-time reporting and camper tracking.
Robust system for camp and class scheduling, online registration, payments, and participant management.
Flexible online registration and payment platform customizable for camp enrollments and program management.
CampMinder
specializedAll-in-one online platform for camp registration, billing, health forms, scheduling, and family communications.
Dynamic online registration with real-time waitlists, capacity management, and automated health screening workflows
CampMinder is a comprehensive online camp management software tailored for summer camps, youth programs, and recreational organizations. It streamlines online registration, secure payment processing, camper profiling, health forms, and attendance tracking from a centralized dashboard. The platform also offers robust reporting, staff scheduling, and a parent portal for real-time communication and updates.
Pros
- All-in-one solution covering registration, payments, health management, and reporting
- Excellent parent and camper portal with mobile access
- Dedicated customer support and CampMinder University for training
Cons
- Pricing can be steep for very small camps
- Initial setup and customization require time
- Some advanced features have a learning curve
Best For
Medium to large summer camps and youth programs needing a scalable, camp-specific management platform.
Pricing
Custom pricing based on camp size and features; typically $2,000–$10,000+ annually, often per-camper or subscription model.
Peek Pro
specializedComprehensive camp management software with booking, point-of-sale, inventory, and operational tools for camps and activities.
Dynamic pricing and yield management tools that automatically adjust rates based on demand to maximize camp revenue.
Peek Pro is a robust online booking and reservation platform tailored for camps, outdoor activities, and attractions, enabling seamless management of campsite bookings, cabin reservations, and activity sign-ups. It offers real-time inventory control, integrated payment processing, customer relationship tools, and marketing automation to streamline camp operations. With mobile apps for staff and guests, plus analytics for revenue optimization, it supports camps in handling high-volume summer seasons or year-round RV sites efficiently.
Pros
- Powerful real-time booking engine with dynamic pricing for peak seasons
- Integrated payments and PCI-compliant processing to reduce setup hassles
- Comprehensive reporting and analytics for occupancy and revenue insights
Cons
- Transaction fees can add up for high-volume camps (2.9% + $0.30)
- Some camp-specific features like digital waivers or medical profiles require integrations
- Initial setup and customization may involve a learning curve
Best For
Medium to large campsites, adventure camps, or RV parks needing scalable online reservations and revenue management.
Pricing
Starts at $49/month for basic plans, scaling to $199+/month for Pro features, plus 2.9% + $0.30 transaction fees; enterprise custom pricing available.
CampDoc
specializedSecure online system for camp health forms, medical screening, attendance tracking, and emergency communications.
Emergency-ready mobile access to campers' complete digital health profiles for staff in the field
CampDoc is a specialized online camp management software tailored for summer camps, youth programs, and outdoor organizations, focusing on streamlining registrations, electronic medical forms, and compliance. It enables camps to collect detailed health histories, allergies, medications, and emergency contacts from parents securely via HIPAA-compliant digital forms. The platform also handles payments, waivers, staff scheduling, and reporting, reducing paperwork and improving safety during camp operations.
Pros
- Comprehensive HIPAA-compliant health and medical documentation tools
- Seamless online registration and payment processing for parents
- Mobile app for real-time emergency access to camper info
Cons
- Pricing can add up for high-volume camps with per-registration fees
- Initial setup and customization require some learning curve
- Limited advanced scheduling or activity management compared to full-suite competitors
Best For
Summer camps and youth programs that prioritize health compliance, medical record-keeping, and parent-facing registration efficiency.
Pricing
Per-registration fees starting at $0.99/camper or annual subscriptions from $250 for small camps, scaling with volume and features.
iCampPro
specializedCloud-based camp management solution for registrations, payments, staff scheduling, and camper management.
Built-in family portal allowing parents to manage registrations, view schedules, submit forms, and communicate in real-time from any device
iCampPro is a cloud-based camp management software tailored for summer camps, day camps, and recreational programs, offering tools for online registration, payment processing, and camper management. It streamlines operations with features like customizable forms, scheduling, medical records, staff portals, and parent communication via email and a mobile-friendly portal. The platform provides reporting and analytics to help camp directors track attendance, finances, and program performance efficiently.
Pros
- Robust online registration and payment integration with no transaction fees on some plans
- Comprehensive parent and camper portals for easy communication and updates
- Strong reporting tools and customizable workflows for camp-specific needs
Cons
- Interface feels dated compared to newer competitors
- Limited native integrations with accounting or email marketing tools
- Pricing scales up quickly for multi-camp or large organizations
Best For
Medium-sized camps and programs seeking an all-in-one solution for registration, payments, and family engagement without needing extensive custom development.
Pricing
Starts at $595/year for basic single-camp plans; scales to $2,995+/year for multi-camp or enterprise features, with custom quotes available.
Campwise
specializedIntegrated software for camp administration, including enrollment, tuition, health records, and reporting.
Advanced health and medical management with digital forms, screening tools, and HIPAA-compliant storage
Campwise is a comprehensive online camp management software tailored for summer camps, youth programs, and recreational organizations. It handles everything from online registration and secure payments to camper profiles, health forms, staff scheduling, and detailed reporting. With over 20 years in the industry, it provides a reliable, customizable platform to streamline camp operations and enhance parent communication.
Pros
- Extensive feature set including medical screening, room assignments, and custom reporting
- Proven reliability with strong customer support from a long-established provider
- Seamless integration with payment gateways and accounting software like QuickBooks
Cons
- User interface feels dated compared to modern SaaS competitors
- Custom pricing can be opaque and higher for smaller camps
- Steeper learning curve for setup and customization
Best For
Established summer camps and youth programs needing a robust, customizable all-in-one management system.
Pricing
Custom quotes based on camp size; typically $1,000+ setup fee, $200-500/month subscription, plus per-registration fees around $2-5.
Upperbound99
specializedOnline camp registration and management tool with dynamic pricing, waitlists, and family portals.
Automated waitlist system that instantly notifies and enrolls parents when spots become available
Upperbound99 is a web-based platform tailored for online camp management, offering tools for camper registration, schedule creation, attendance tracking, and parent communications. It supports payment processing and basic reporting to streamline operations for summer camps and youth programs. While functional for core needs, it lacks depth in advanced customization and integrations compared to top competitors.
Pros
- Straightforward registration and payment modules
- Mobile-friendly parent portal for real-time updates
- Competitive pricing for small-scale users
Cons
- Limited integrations with third-party tools like Zoom or QuickBooks
- Basic reporting lacks advanced analytics
- Customer support response times can be slow
Best For
Ideal for small to mid-sized camps or recreational programs needing simple, affordable management without complex features.
Pricing
Starts at $39/month for basic (up to 100 campers), $99/month for pro (unlimited campers + custom branding), free trial available.
My Summer Camp
specializedWeb-based platform for camp marketing, online registration, payments, and program management.
Advanced bunk and cabin assignment tools with drag-and-drop grouping and roommate requests
My Summer Camp (mysummercamp.com) is a specialized online platform built exclusively for managing summer camps and similar youth programs. It handles everything from online registrations and secure payments to camper profiles, health forms, bunk assignments, daily schedules, and attendance tracking. The software also offers parent and staff portals for communication, reporting tools, and customizable workflows to streamline camp operations.
Pros
- Camp-specific features like bunk assignments and health management tailored for youth programs
- Strong online registration and payment processing with built-in invoicing
- Comprehensive parent portal for real-time updates and forms
Cons
- User interface feels somewhat dated and less modern compared to newer competitors
- Limited third-party integrations (e.g., no native Zoom or advanced CRM sync)
- Customer support response times can vary during peak summer seasons
Best For
Small to mid-sized summer camps seeking a dedicated, all-in-one solution without needing extensive customizations.
Pricing
Starts at $500 per season for up to 100 campers, scaling to $2,000+ for larger programs; includes per-registration fees around $2-5.
CampBrain
specializedRegistration and management software tailored for camps with real-time reporting and camper tracking.
Advanced Health Log system for real-time medical tracking, incident reporting, and allergy/medication management.
CampBrain is a comprehensive cloud-based camp management software designed specifically for summer camps, day camps, and youth programs. It handles online registration, secure payments, camper health profiles, staff scheduling, attendance tracking, and parent communication through dedicated portals and mobile apps. The platform emphasizes family-centric features, allowing parents to manage multiple children across programs seamlessly.
Pros
- All-in-one solution covering registration, billing, health logs, and scheduling
- Excellent parent and staff mobile apps for real-time updates
- Robust reporting and customizable workflows
Cons
- Steeper learning curve for advanced features
- Pricing can be high for small camps
- Limited third-party integrations compared to competitors
Best For
Medium to large summer camps and multi-session programs needing scalable, family-focused management tools.
Pricing
Custom quotes based on camp size and registrations; typically $2,000–$10,000+ per season with tiered plans.
ACTIVE Network Camp & Class Manager
enterpriseRobust system for camp and class scheduling, online registration, payments, and participant management.
Dynamic waitlist and auto-enrollment system that fills spots in real-time as cancellations occur
ACTIVE Network Camp & Class Manager is a robust online platform tailored for managing camp registrations, class enrollments, and recreational program operations. It handles secure payments, customizable forms, waitlists, rosters, and attendance tracking, with tools for staff scheduling and reporting. Designed for camps, sports leagues, and community classes, it integrates with websites to drive online sign-ups and automate workflows.
Pros
- Seamless online registration and payment processing with PCI compliance
- Advanced roster, waitlist, and multi-session scheduling capabilities
- Comprehensive reporting and mobile check-in for operational efficiency
Cons
- Dated user interface requiring time to master
- Customer support response times can lag during peak seasons
- Higher costs with transaction fees adding up for smaller programs
Best For
Mid-to-large camp operators or recreation departments handling high-volume registrations and complex schedules.
Pricing
Custom pricing with setup fees around $1,000-$2,000, monthly subscriptions from $200+, plus 3-5% transaction fees per registration.
Regpack
specializedFlexible online registration and payment platform customizable for camp enrollments and program management.
Advanced conditional form logic and automated workflows for personalized camper registration experiences
Regpack is a versatile online registration and payment platform tailored for managing enrollments in camps, classes, events, and programs. It provides customizable forms, automated payment processing, CRM functionality, email automation, and detailed reporting to handle administrative tasks efficiently. While effective for camp registrations and financial management, it lacks some specialized camp tools like built-in medical screening or bunk assignments.
Pros
- Robust online registration with custom forms and conditional logic
- Integrated payment processing with flexible plans and installment options
- Built-in CRM and email marketing for camper communication
Cons
- Limited camp-specific features like health forms or scheduling tools
- Transaction-based fees can increase costs for high-volume camps
- Steeper learning curve for advanced customizations
Best For
Small to mid-sized camps prioritizing streamlined registration, payments, and basic CRM over comprehensive operational management.
Pricing
Starts at $145/month for up to 250 registrations (Starter plan), scales with volume; includes 2.9% + $0.30 transaction fees.
Conclusion
After a detailed review of features, usability, and adaptability, CampMinder stands out as the top choice, offering a seamless all-in-one solution for registration, billing, and family communication. Peek Pro and CampDoc, meanwhile, excel as strong alternatives—Peek Pro for its comprehensive operational tools, and CampDoc for its robust health and safety focus—each addressing distinct camp needs. Together, these tools showcase the innovation in camp management software, empowering camps to operate efficiently.
Ready to transform your camp operations? Begin with CampMinder to leverage its all-in-one functionality, or explore Peek Pro or CampDoc to find the ideal fit for your unique requirements.
Tools Reviewed
All tools were independently evaluated for this comparison