Quick Overview
- 1#1: Diligent Boards - Enterprise-grade board portal offering secure document sharing, meeting management, and governance tools for global organizations.
- 2#2: OnBoard - Modern board management software with intuitive agenda building, real-time collaboration, and mobile access for efficient meetings.
- 3#3: BoardEffect - Comprehensive board portal designed for non-profits and associations, featuring secure document storage and meeting workflows.
- 4#4: Azeus Convene - Award-winning board portal with advanced security, multilingual support, and seamless remote meeting capabilities.
- 5#5: Nasdaq Boardvantage - Trusted board management solution for Fortune 500 companies, providing high-security portals and compliance features.
- 6#6: Aprio - Secure virtual boardroom platform streamlining agenda distribution, voting, and minute-taking for boards.
- 7#7: iBabs - European-focused board portal with e-voting, task management, and GDPR-compliant security for international use.
- 8#8: Boardable - Affordable board portal for non-profits offering calendars, document sharing, and engagement tools.
- 9#9: Govenda - AI-enhanced board management platform with analytics, secure portals, and streamlined meeting preparation.
- 10#10: BoardPro - Cloud-based board portal for SMEs featuring easy agenda creation, minutes, and action tracking.
Tools were ranked based on features like security, collaboration capabilities, and sector-specific utility, balanced with ease of use and value, ensuring they meet the diverse needs of organizations ranging from large corporations to small and medium businesses.
Comparison Table
This comparison table explores key features, usability, and collaboration tools of top online board portal software, including Diligent Boards, OnBoard, BoardEffect, Azeus Convene, Nasdaq Boardvantage, and more. It helps readers understand differences to identify solutions that align with their organization’s needs for meeting efficiency, secure document management, and governance support.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Diligent Boards Enterprise-grade board portal offering secure document sharing, meeting management, and governance tools for global organizations. | enterprise | 9.7/10 | 9.8/10 | 9.2/10 | 8.7/10 |
| 2 | OnBoard Modern board management software with intuitive agenda building, real-time collaboration, and mobile access for efficient meetings. | enterprise | 9.3/10 | 9.5/10 | 9.2/10 | 8.8/10 |
| 3 | BoardEffect Comprehensive board portal designed for non-profits and associations, featuring secure document storage and meeting workflows. | enterprise | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | Azeus Convene Award-winning board portal with advanced security, multilingual support, and seamless remote meeting capabilities. | enterprise | 8.7/10 | 9.1/10 | 8.6/10 | 8.2/10 |
| 5 | Nasdaq Boardvantage Trusted board management solution for Fortune 500 companies, providing high-security portals and compliance features. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 7.8/10 |
| 6 | Aprio Secure virtual boardroom platform streamlining agenda distribution, voting, and minute-taking for boards. | enterprise | 8.1/10 | 7.9/10 | 8.4/10 | 8.0/10 |
| 7 | iBabs European-focused board portal with e-voting, task management, and GDPR-compliant security for international use. | enterprise | 8.5/10 | 9.0/10 | 8.3/10 | 8.0/10 |
| 8 | Boardable Affordable board portal for non-profits offering calendars, document sharing, and engagement tools. | enterprise | 8.3/10 | 8.4/10 | 8.8/10 | 7.9/10 |
| 9 | Govenda AI-enhanced board management platform with analytics, secure portals, and streamlined meeting preparation. | enterprise | 8.4/10 | 8.5/10 | 9.2/10 | 7.8/10 |
| 10 | BoardPro Cloud-based board portal for SMEs featuring easy agenda creation, minutes, and action tracking. | enterprise | 8.2/10 | 8.0/10 | 8.7/10 | 7.9/10 |
Enterprise-grade board portal offering secure document sharing, meeting management, and governance tools for global organizations.
Modern board management software with intuitive agenda building, real-time collaboration, and mobile access for efficient meetings.
Comprehensive board portal designed for non-profits and associations, featuring secure document storage and meeting workflows.
Award-winning board portal with advanced security, multilingual support, and seamless remote meeting capabilities.
Trusted board management solution for Fortune 500 companies, providing high-security portals and compliance features.
Secure virtual boardroom platform streamlining agenda distribution, voting, and minute-taking for boards.
European-focused board portal with e-voting, task management, and GDPR-compliant security for international use.
Affordable board portal for non-profits offering calendars, document sharing, and engagement tools.
AI-enhanced board management platform with analytics, secure portals, and streamlined meeting preparation.
Cloud-based board portal for SMEs featuring easy agenda creation, minutes, and action tracking.
Diligent Boards
enterpriseEnterprise-grade board portal offering secure document sharing, meeting management, and governance tools for global organizations.
High-assurance security platform with remote seal technology and continuous monitoring for ultimate data protection
Diligent Boards is a leading online board portal software that provides secure, centralized access to board materials, agendas, minutes, and collaborative tools for efficient governance. It supports end-to-end board management workflows, including secure document sharing, real-time annotations, e-voting, and compliance reporting. Trusted by over 15,000 organizations worldwide, including Fortune 500 companies, it emphasizes enterprise-grade security and seamless mobile accessibility.
Pros
- Unmatched security with bank-grade encryption and tamper-proof audit trails
- Comprehensive governance tools including secure messaging and analytics
- Robust integrations with tools like Microsoft Office and governance suites
Cons
- High enterprise-level pricing not suitable for small boards
- Initial setup and training can be time-intensive
- Some advanced features require additional modules
Best For
Large enterprises, public companies, and regulated industries needing top-tier security, compliance, and scalable board management.
Pricing
Custom enterprise pricing starting at around $10,000+ annually per board, based on organization size and features; contact sales for quotes.
OnBoard
enterpriseModern board management software with intuitive agenda building, real-time collaboration, and mobile access for efficient meetings.
Infinite Resolution document viewer for lossless zooming and annotation on any device
OnBoard is a secure online board portal software designed to streamline the entire board meeting lifecycle for organizations. It offers tools for agenda building, secure document sharing, e-signatures, real-time collaboration, minute-taking, and action item tracking. With enterprise-grade security features like SOC 2 compliance and role-based access, it ensures governance standards are met while supporting mobile and desktop access.
Pros
- Enterprise-grade security and compliance (SOC 2, encryption, audit trails)
- Intuitive interface with excellent mobile app support
- Comprehensive tools covering full meeting lifecycle from prep to follow-up
Cons
- Premium pricing may deter smaller organizations
- Limited free trial or customization depth
- Initial setup and training can take time
Best For
Mid-to-large enterprises, non-profits, and public sector boards needing robust security and scalable governance tools.
Pricing
Custom quote-based pricing starting around $1,500/year for small boards, scaling with users/meetings (typically $100-250/user/month annually).
BoardEffect
enterpriseComprehensive board portal designed for non-profits and associations, featuring secure document storage and meeting workflows.
Advanced e-signature and approval workflows embedded directly in board packets for seamless decision-making
BoardEffect is a secure online board portal software tailored for nonprofits, associations, and corporate boards to manage governance processes efficiently. It provides tools for creating and distributing board books, agendas, minutes, and secure document sharing with role-based access controls. The platform supports mobile access, e-signatures, task assignments, and compliance features to streamline meetings and collaboration.
Pros
- Robust security and compliance tools including SOC 2 certification
- Intuitive agenda builder with drag-and-drop functionality
- Strong mobile app for on-the-go access and offline reading
Cons
- Higher pricing may deter very small organizations
- Limited integrations compared to some competitors
- Steeper learning curve for non-tech-savvy users
Best For
Mid-sized nonprofits and associations needing comprehensive governance and compliance features.
Pricing
Custom pricing starting around $300-$500 per month based on users and features; quotes required.
Azeus Convene
enterpriseAward-winning board portal with advanced security, multilingual support, and seamless remote meeting capabilities.
Convene Secure Suite with zero-trust architecture, remote wipe, and tamper-evident logs for ultimate data protection.
Azeus Convene is a cloud-based board portal software that streamlines secure board and executive meetings with paperless board packs, real-time collaboration tools, and comprehensive lifecycle management. It enables secure document sharing, annotations, e-voting, action item tracking, and mobile access across devices. Designed for compliance-heavy environments, it supports integrations with enterprise tools like Microsoft Office and offers robust audit trails.
Pros
- Enterprise-grade security with end-to-end encryption and compliance certifications (ISO 27001, SOC 2)
- Intuitive mobile-first interface with offline access
- Full meeting lifecycle support including agendas, minutes, and automated action tracking
Cons
- Pricing is quote-based with no public tiers, potentially high for smaller boards
- Limited out-of-box integrations compared to some competitors
- Initial setup and advanced customization may require training
Best For
Large enterprises and regulated organizations seeking secure, scalable board management.
Pricing
Custom quote-based pricing; typically starts at $30-50 per user/month for enterprise plans with volume discounts.
Nasdaq Boardvantage
enterpriseTrusted board management solution for Fortune 500 companies, providing high-security portals and compliance features.
Advanced governance compliance tools with Nasdaq-backed regulatory adherence and detailed permission controls
Nasdaq BoardVantage is a secure online board portal software tailored for corporate governance, enabling boards of directors and executives to manage meetings, distribute materials, and collaborate securely. It provides tools for agenda creation, document annotation, electronic voting, and real-time updates, with strong emphasis on compliance and data protection. The platform supports mobile access and integrates with enterprise systems, making it ideal for high-stakes board operations in large organizations.
Pros
- Bank-grade security with AES-256 encryption and comprehensive audit trails
- Full lifecycle meeting management including agendas, minutes, and voting
- Reliable 24/7 support and high uptime for enterprise reliability
Cons
- High enterprise pricing limits accessibility for smaller boards
- Interface can feel somewhat dated and less intuitive than modern SaaS alternatives
- Onboarding and customization require significant time and IT involvement
Best For
Large public companies and regulated enterprises prioritizing governance compliance and security over cost.
Pricing
Custom enterprise pricing starting at around $20,000 annually, scaling with board size, users, and features; quote-based.
Aprio
enterpriseSecure virtual boardroom platform streamlining agenda distribution, voting, and minute-taking for boards.
Integrated stakeholder engagement portal for secure sharing with non-board members
Aprio is a secure online board portal designed to streamline board and leadership meetings for non-profits, associations, and corporations. It provides tools for agenda creation, secure document sharing, electronic signatures, voting, and minute-taking, all accessible via web and mobile apps. The platform emphasizes compliance, real-time collaboration, and action item tracking to enhance governance efficiency.
Pros
- Intuitive interface with mobile access
- Robust security and compliance features
- Strong customer support and onboarding
Cons
- Limited third-party integrations
- Customization options could be more advanced
- Pricing scales quickly for larger boards
Best For
Mid-sized non-profits, HOAs, and associations seeking a user-friendly portal for efficient board management.
Pricing
Custom pricing starting around $350/month for basic plans, with Professional and Enterprise tiers up to $2,000+/month based on users and features.
iBabs
enterpriseEuropean-focused board portal with e-voting, task management, and GDPR-compliant security for international use.
End-to-end meeting lifecycle management with automatic offline sync and GDPR-compliant security
iBabs is a secure online board portal software that streamlines the entire meeting lifecycle for boards, councils, and executives. It enables secure document sharing, agenda creation, real-time collaboration, voting, e-signatures, and minute-taking across web, iOS, and Android platforms. The solution emphasizes compliance with standards like GDPR and ISO 27001, making it suitable for regulated industries.
Pros
- Robust security and compliance features for regulated sectors
- Comprehensive meeting management tools with offline access and sync
- Multi-device support for flexible board participation
Cons
- Pricing can be high for smaller organizations
- Steeper learning curve for advanced customization
- Limited third-party integrations compared to competitors
Best For
Medium to large enterprises and public sector organizations requiring high-security board meeting solutions.
Pricing
Custom quote-based pricing, typically €25-€60 per user/month depending on organization size and features.
Boardable
enterpriseAffordable board portal for non-profits offering calendars, document sharing, and engagement tools.
Smart Agenda Builder that supports drag-and-drop creation, automatic linking to documents, and real-time member edits
Boardable is a cloud-based board portal software that simplifies governance for nonprofits, associations, and corporations by centralizing meeting agendas, documents, and communications. It enables secure document sharing, collaborative agenda building, virtual meeting support, and automated minutes distribution. The platform also includes tools for board member directories, task assignments, and mobile access to keep directors engaged and informed.
Pros
- Intuitive agenda builder with real-time collaboration
- Strong security features including SOC 2 compliance and encrypted storage
- Responsive mobile app for on-the-go access
Cons
- Pricing scales quickly for larger boards
- Limited advanced analytics and reporting compared to enterprise competitors
- Fewer third-party integrations than top-ranked solutions
Best For
Mid-sized nonprofits and associations needing an straightforward, user-friendly board management tool without excessive complexity.
Pricing
Starts at $1,100/year for up to 12 users (Essentials plan), with Pro ($2,900/year) and Enterprise (custom) tiers available.
Govenda
enterpriseAI-enhanced board management platform with analytics, secure portals, and streamlined meeting preparation.
One-click agenda builder that automatically generates board books from integrated document libraries
Govenda is a secure online board portal software that streamlines governance processes for boards of directors, executives, and committees. It provides tools for agenda creation, secure document sharing, virtual meeting management, and real-time collaboration with features like e-signatures and task tracking. Designed for compliance and efficiency, it supports organizations in managing board materials confidentially across devices.
Pros
- Highly intuitive interface with minimal training required
- Enterprise-grade security including encryption and audit trails
- Excellent mobile app for on-the-go access
Cons
- Pricing is custom and can be expensive for smaller organizations
- Limited integrations compared to some competitors
- Customization options are somewhat restricted
Best For
Mid-to-large enterprises and non-profits needing a secure, user-friendly platform for complex board governance.
Pricing
Custom enterprise pricing upon request; typically starts at $10,000+ annually based on users and features.
BoardPro
enterpriseCloud-based board portal for SMEs featuring easy agenda creation, minutes, and action tracking.
Seamless agenda builder with automated board paper assembly and version control
BoardPro is a cloud-based board portal software tailored for streamlining governance processes in organizations of all sizes. It enables secure creation, distribution, and management of agendas, board papers, minutes, and action items, with real-time collaboration tools. The platform supports mobile access, e-signatures, polls, and compliance features to enhance board efficiency and decision-making.
Pros
- Intuitive interface with quick setup
- Strong security and compliance tools (e.g., ISO 27001 certified)
- Responsive customer support and training resources
Cons
- Limited advanced reporting and analytics
- Fewer integrations compared to enterprise competitors
- Pricing scales up quickly for larger boards
Best For
Small to mid-sized organizations and non-profits needing a straightforward, user-friendly board portal without complex enterprise features.
Pricing
Subscription-based starting at ~$100/month per board (annual billing), with custom enterprise plans; free trial available.
Conclusion
The top-ranked tools deliver outstanding value, with Diligent Boards leading as the top choice for its enterprise-grade security and governance tools ideal for global organizations. OnBoard impresses with its intuitive, modern design for efficient meetings, and BoardEffect stands out as a strong option for non-profits and associations featuring tailored workflows. Each tool caters to distinct needs, ensuring a fitting solution for various board requirements.
Begin by exploring Diligent Boards to experience secure, seamless, and streamlined board management that sets the standard for excellence.
Tools Reviewed
All tools were independently evaluated for this comparison