Quick Overview
- 1#1: QuickBooks Online - Cloud-based accounting software that automates invoicing, tracks payments, and manages accounts receivable for small to medium businesses.
- 2#2: Xero - Online accounting platform with automated invoicing, bank reconciliation, and real-time accounts receivable tracking.
- 3#3: FreshBooks - User-friendly invoicing and accounting tool designed for tracking time, expenses, and accounts receivable in small businesses.
- 4#4: Bill.com - Automation platform for accounts payable and receivable, streamlining approvals, invoicing, and payment collections.
- 5#5: Zoho Books - Affordable cloud accounting software featuring multi-currency invoicing, automation, and detailed AR reporting.
- 6#6: Chaser - AI-driven accounts receivable automation tool that automates payment reminders and reduces days sales outstanding.
- 7#7: Sage Intacct - Scalable cloud financial management system with advanced AR modules for invoicing and revenue recognition.
- 8#8: NetSuite - Comprehensive cloud ERP solution including robust accounts receivable management and billing automation.
- 9#9: HighRadius - Autonomous accounts receivable platform using AI for cash application, collections, and credit management.
- 10#10: Billtrust - B2B order-to-cash platform focused on AR automation, e-invoicing, and payments for mid-market enterprises.
Tools were selected and ranked based on key factors including feature depth (automation, reporting, and integration), user experience, consistent performance, and overall value, ensuring they cater to diverse business needs from small operations to enterprise-level requirements.
Comparison Table
Choosing the right online accounts receivable software is vital for streamlining cash flow, and this comparison table simplifies the process by examining top tools like QuickBooks Online, Xero, FreshBooks, Bill.com, Zoho Books, and more. It breaks down features, pricing, and usability to help readers identify the best fit for their business requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | QuickBooks Online Cloud-based accounting software that automates invoicing, tracks payments, and manages accounts receivable for small to medium businesses. | enterprise | 9.5/10 | 9.7/10 | 9.2/10 | 9.0/10 |
| 2 | Xero Online accounting platform with automated invoicing, bank reconciliation, and real-time accounts receivable tracking. | enterprise | 9.2/10 | 9.5/10 | 9.0/10 | 8.5/10 |
| 3 | FreshBooks User-friendly invoicing and accounting tool designed for tracking time, expenses, and accounts receivable in small businesses. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.0/10 |
| 4 | Bill.com Automation platform for accounts payable and receivable, streamlining approvals, invoicing, and payment collections. | specialized | 8.8/10 | 9.3/10 | 8.4/10 | 8.1/10 |
| 5 | Zoho Books Affordable cloud accounting software featuring multi-currency invoicing, automation, and detailed AR reporting. | enterprise | 8.6/10 | 9.0/10 | 8.4/10 | 8.7/10 |
| 6 | Chaser AI-driven accounts receivable automation tool that automates payment reminders and reduces days sales outstanding. | specialized | 8.4/10 | 9.0/10 | 8.2/10 | 7.9/10 |
| 7 | Sage Intacct Scalable cloud financial management system with advanced AR modules for invoicing and revenue recognition. | enterprise | 8.2/10 | 9.0/10 | 7.5/10 | 7.5/10 |
| 8 | NetSuite Comprehensive cloud ERP solution including robust accounts receivable management and billing automation. | enterprise | 8.2/10 | 9.1/10 | 7.0/10 | 7.4/10 |
| 9 | HighRadius Autonomous accounts receivable platform using AI for cash application, collections, and credit management. | specialized | 8.2/10 | 9.1/10 | 7.4/10 | 7.8/10 |
| 10 | Billtrust B2B order-to-cash platform focused on AR automation, e-invoicing, and payments for mid-market enterprises. | specialized | 8.2/10 | 8.7/10 | 7.6/10 | 7.4/10 |
Cloud-based accounting software that automates invoicing, tracks payments, and manages accounts receivable for small to medium businesses.
Online accounting platform with automated invoicing, bank reconciliation, and real-time accounts receivable tracking.
User-friendly invoicing and accounting tool designed for tracking time, expenses, and accounts receivable in small businesses.
Automation platform for accounts payable and receivable, streamlining approvals, invoicing, and payment collections.
Affordable cloud accounting software featuring multi-currency invoicing, automation, and detailed AR reporting.
AI-driven accounts receivable automation tool that automates payment reminders and reduces days sales outstanding.
Scalable cloud financial management system with advanced AR modules for invoicing and revenue recognition.
Comprehensive cloud ERP solution including robust accounts receivable management and billing automation.
Autonomous accounts receivable platform using AI for cash application, collections, and credit management.
B2B order-to-cash platform focused on AR automation, e-invoicing, and payments for mid-market enterprises.
QuickBooks Online
enterpriseCloud-based accounting software that automates invoicing, tracks payments, and manages accounts receivable for small to medium businesses.
QuickBooks Payments integration for one-click invoicing to payment collection without leaving the platform
QuickBooks Online is a leading cloud-based accounting platform that excels in managing accounts receivable through robust invoicing, automated payment reminders, and real-time tracking of outstanding invoices. It allows users to create professional invoices, accept online payments via integrated gateways like QuickBooks Payments, and generate detailed AR aging reports for better cash flow management. With seamless integrations to over 750 apps, it streamlines the entire AR workflow for businesses of all sizes.
Pros
- Comprehensive AR tools including customizable invoicing, automated reminders, and payment tracking
- Seamless online payment processing with QuickBooks Payments for faster collections
- Real-time reporting and dashboards for AR aging and cash flow insights
Cons
- Higher-tier plans required for advanced automation and unlimited invoicing
- Steeper learning curve for non-accountants despite intuitive interface
- Subscription costs can add up with add-ons and integrations
Best For
Small to medium-sized businesses seeking an all-in-one cloud accounting solution with powerful AR management.
Pricing
Starts at $30/month (Simple Start) for basic invoicing; up to $200/month (Advanced) for full AR automation and unlimited users.
Xero
enterpriseOnline accounting platform with automated invoicing, bank reconciliation, and real-time accounts receivable tracking.
Real-time A/R dashboard with automated bank reconciliation and payment chasing
Xero is a cloud-based accounting software renowned for its comprehensive accounts receivable (A/R) management tools tailored for small to medium-sized businesses. It enables users to create customizable invoices, send them via email or shareable links, track payments in real-time, and automate overdue reminders with late fees. The platform integrates with major payment gateways like Stripe and PayPal for seamless online collections, while offering multi-currency support and detailed A/R aging reports for better cash flow visibility.
Pros
- Intuitive invoicing dashboard with real-time A/R tracking
- Automated reminders and recurring billing for efficient collections
- Unlimited users and seamless integrations with payment processors
Cons
- Advanced reporting locked behind higher-tier plans
- Pricing escalates quickly for growing teams
- Steeper learning curve for complex customizations
Best For
Small to medium businesses needing robust, cloud-based A/R management within a full accounting suite.
Pricing
Starts at $15/month (Early plan) up to $78/month (Established plan), billed annually; all plans include unlimited invoices.
FreshBooks
specializedUser-friendly invoicing and accounting tool designed for tracking time, expenses, and accounts receivable in small businesses.
Client portal allowing customers to view invoices, pay online, and update details self-service
FreshBooks is a cloud-based invoicing and accounting platform tailored for small businesses and freelancers, excelling in online accounts receivable management through easy invoice creation, tracking, and collections. It enables users to send professional invoices, accept payments via integrated gateways like Stripe and PayPal, and automate late payment reminders to streamline cash flow. The software also includes time tracking, expense logging, and basic AR reporting to help monitor outstanding receivables effectively.
Pros
- Intuitive invoice creation and customization with templates
- Automated payment reminders and recurring billing to reduce overdue accounts
- Seamless integrations for online payments and bank feeds
Cons
- Limited advanced AR analytics compared to enterprise tools
- Client limits on lower plans restrict scalability
- No built-in inventory tracking, focusing more on service businesses
Best For
Freelancers and small service-based businesses needing straightforward invoicing and AR automation without complex accounting.
Pricing
Starts at $19/month (Lite, 5 clients), $33/month (Plus), $60/month (Premium, unlimited clients); annual billing offers discounts.
Bill.com
specializedAutomation platform for accounts payable and receivable, streamlining approvals, invoicing, and payment collections.
Accelerated payments via the Bill Network, enabling payees to receive funds in as little as 2 days with no recipient fees.
Bill.com is a cloud-based financial automation platform that excels in streamlining accounts payable and receivable processes for businesses. For accounts receivable, it offers tools to create, customize, and send professional invoices, automate payment reminders and collections, and accept payments via ACH, credit cards, wires, and its proprietary network for fast settlements. It integrates deeply with accounting software like QuickBooks, Xero, and NetSuite, enabling seamless data sync and workflow automation.
Pros
- Powerful automation for invoicing, reminders, and collections reducing manual work
- Seamless integrations with major accounting platforms and banks
- Fast payment processing with options for same-day or next-day settlements
Cons
- Pricing includes per-user fees plus transaction costs that can add up
- Initial setup and learning curve for complex workflows
- Reporting customization is somewhat limited compared to dedicated AR tools
Best For
Small to mid-sized businesses needing robust AR automation integrated with their existing accounting software.
Pricing
Starts at $45/user/month (Essentials plan, billed annually) up to $99/user/month (Corporate), plus payment fees like 2.9% + $0.30 for credit cards and 1% for ACH.
Zoho Books
enterpriseAffordable cloud accounting software featuring multi-currency invoicing, automation, and detailed AR reporting.
Self-service customer portal allowing clients to view invoices, make payments, and track orders independently
Zoho Books is a cloud-based accounting software that streamlines accounts receivable processes through automated invoicing, payment tracking, and customer management. It enables users to create professional invoices, send automated payment reminders, accept online payments via multiple gateways, and generate detailed AR reports. With multi-currency support and integration into the Zoho ecosystem, it helps businesses efficiently manage cash flow and overdue accounts.
Pros
- Automated recurring invoices and payment reminders reduce manual follow-ups
- Multi-currency support and online payment gateways like Stripe and PayPal for global businesses
- Robust AR aging reports and customer portals for better visibility and self-service
Cons
- Interface can feel cluttered for users new to accounting software
- Advanced automation and custom workflows locked behind higher-tier plans
- Limited native support for complex industry-specific AR rules without integrations
Best For
Small to medium-sized businesses seeking an integrated, scalable AR solution with strong automation and CRM ties.
Pricing
Free for < $50K annual revenue; paid plans from $20/org/month (Express) to $240/org/month (Ultimate), billed annually.
Chaser
specializedAI-driven accounts receivable automation tool that automates payment reminders and reduces days sales outstanding.
Intelligent automated chasing sequences that personalize reminders and predict payment behaviors using AI
Chaser is a cloud-based accounts receivable (AR) software designed to automate invoicing, payment reminders, and collections processes for businesses. It integrates seamlessly with accounting platforms like Xero, QuickBooks, and Sage, offering real-time payment tracking, customer portals, and cash flow forecasting. The platform helps teams get paid faster by automating repetitive AR tasks while providing detailed reporting and analytics.
Pros
- Robust automation for payment reminders and workflows
- Strong integrations with major accounting software
- Comprehensive reporting and cash flow insights
Cons
- Pricing can escalate quickly for high-volume users
- Limited advanced customization options
- Steeper learning curve for non-AR specialists
Best For
Mid-sized businesses with moderate invoice volumes seeking to automate AR collections and improve cash flow visibility.
Pricing
Starts at $49/month for Starter plan (up to 100 invoices); scales to $199+/month for Pro/Enterprise with unlimited invoices and advanced features; custom enterprise pricing available.
Sage Intacct
enterpriseScalable cloud financial management system with advanced AR modules for invoicing and revenue recognition.
Multi-dimensional tracking that allows AR analysis by custom dimensions like project, department, or customer segment
Sage Intacct is a cloud-based financial management platform with robust accounts receivable (AR) capabilities, enabling automated invoicing, payment processing, customer management, and detailed AR reporting. It supports multi-entity organizations with dimensional accounting for granular tracking of receivables across dimensions like location, project, or department. The software integrates AR seamlessly with other modules like AP, GL, and revenue recognition for comprehensive financial oversight.
Pros
- Advanced automation including AI-driven cash application and smart rules
- Multi-entity and multi-dimensional AR reporting for complex organizations
- Seamless integrations with CRM, billing, and payment gateways
Cons
- High implementation costs and need for certified partners
- Steep learning curve for non-accountants
- Pricing scales quickly for smaller teams
Best For
Mid-sized to enterprise businesses needing scalable AR within an integrated ERP system.
Pricing
Custom subscription starting at $15,000-$20,000 annually, based on users, entities, and modules.
NetSuite
enterpriseComprehensive cloud ERP solution including robust accounts receivable management and billing automation.
SuiteBilling for advanced revenue recognition, deferred revenue handling, and automated AR billing rules compliant with ASC 606/IFRS 15
NetSuite is a comprehensive cloud-based ERP platform from Oracle that offers robust Accounts Receivable (AR) capabilities, including automated invoicing, payment processing, collections management, and customer credit controls. It provides real-time dashboards, aging reports, and dunning workflows to optimize cash flow and reduce DSO. Fully integrated with financials, inventory, and CRM modules, it supports end-to-end order-to-cash processes for businesses of varying scales.
Pros
- Powerful AR automation with recurring billing and intelligent collections
- Real-time analytics and customizable dashboards for AR insights
- Seamless integration with ERP, CRM, and global multi-subsidiary support
Cons
- Steep learning curve and complex initial setup
- High implementation costs and ongoing expenses
- Overkill for small businesses needing only basic AR tools
Best For
Mid-sized to enterprise businesses requiring integrated ERP with advanced AR management for global operations.
Pricing
Custom quote-based; base suite starts around $999/month plus $99+ per user/month, scaling with modules, users, and customizations.
HighRadius
specializedAutonomous accounts receivable platform using AI for cash application, collections, and credit management.
Autonomous Cash Application with GenAI for near-perfect invoice-to-payment matching
HighRadius is an AI-powered Autonomous Accounts Receivable (AR) platform designed to automate end-to-end AR processes including invoicing, cash application, collections, and credit management. It leverages machine learning and RPA to achieve high straight-through processing rates, reduce Days Sales Outstanding (DSO), and provide real-time analytics for finance teams. The software integrates seamlessly with major ERPs like SAP, Oracle, and NetSuite, making it suitable for mid-to-large enterprises handling complex, high-volume AR operations.
Pros
- AI-driven automation for cash application with 95%+ STP rates
- Robust ERP integrations and scalability for enterprises
- Comprehensive analytics and predictive insights for collections
Cons
- High implementation complexity and time
- Premium pricing not ideal for SMBs
- Steep learning curve for non-technical users
Best For
Mid-to-large enterprises with high-volume, complex AR processes needing AI automation to optimize cash flow.
Pricing
Custom quote-based pricing, typically starting at $50,000+ annually depending on modules, users, and deployment size.
Billtrust
specializedB2B order-to-cash platform focused on AR automation, e-invoicing, and payments for mid-market enterprises.
Universal Payments Hub that guarantees payment acceptance across all methods while optimizing costs and speed
Billtrust is a comprehensive accounts receivable (AR) automation platform designed for mid-market to enterprise businesses, offering end-to-end solutions for invoicing, payments, collections, and cash application. It supports multiple channels like email, EDI, customer portals, and print/mail, with seamless integrations to major ERPs such as SAP, Oracle, and NetSuite. The platform leverages AI and machine learning to accelerate cash flow, reduce days sales outstanding (DSO), and minimize manual processes.
Pros
- Extensive ERP integrations and omnichannel invoicing capabilities
- AI-driven cash application and collections automation for faster payments
- Robust B2B payment processing with support for credit cards, ACH, and checks
Cons
- Enterprise-focused pricing that may be prohibitive for SMBs
- Complex initial setup and onboarding process
- Limited flexibility for highly customized workflows outside standard modules
Best For
Mid-market and enterprise companies with high-volume B2B invoicing needs looking to automate AR end-to-end.
Pricing
Custom enterprise pricing based on invoice volume and modules; typically starts at $5,000+/month with implementation fees.
Conclusion
The reviewed tools provide robust options for managing accounts receivable, with the top three leading the pack. QuickBooks Online stands out as the top choice, excelling in automation and broad适用性 for small to medium businesses. Xero and FreshBooks, ranking second and third, are strong alternatives—Xero for its real-time tracking and FreshBooks for its user-friendly design—each suited to distinct operational needs. Together, they simplify invoicing, reduce delays, and enhance financial visibility, making them key to efficient AR management.
Start with QuickBooks Online to experience streamlined accounts receivable management, or explore Xero or FreshBooks to find the ideal fit for your unique business demands
Tools Reviewed
All tools were independently evaluated for this comparison