Quick Overview
- 1#1: LubeSoft - Specialized management software for quick-lube and oil change shops, handling scheduling, inventory, invoicing, and customer tracking.
- 2#2: FastTrak - Quick lube software that streamlines oil change operations with POS, inventory control, and bay management features.
- 3#3: ProLube - Tailored solution for oil change and quick lube businesses, offering workflow automation, reporting, and integration with payment systems.
- 4#4: Shopmonkey - Modern auto repair shop management platform with robust tools for oil change services, digital inspections, and customer communication.
- 5#5: Tekmetric - All-in-one shop management software excelling in oil service workflows, real-time reporting, and multi-location support.
- 6#6: Shop-Ware - Cloud-based auto service software that optimizes oil change processes through digital vehicle inspections and automated invoicing.
- 7#7: AutoLeap - Comprehensive platform for automotive shops, featuring scheduling, marketing, and oil change service tracking for efficiency.
- 8#8: GarageKeeper - Proven shop management system supporting quick oil changes with inventory management, payroll, and accounting integration.
- 9#9: AutoFluent - Flexible auto repair software that handles oil service bays, customer databases, and parts ordering seamlessly.
- 10#10: RAPID21 - Enterprise-level shop management tool for automotive services including oil changes, with advanced analytics and CRM features.
Solutions were evaluated based on core features (scheduling, inventory, POS), user-friendliness, integration capabilities, and overall business impact, ensuring they meet the demands of diverse service operations.
Comparison Table
Looking to streamline oil change operations? This comparison table highlights tools like LubeSoft, FastTrak, ProLube, Shopmonkey, Tekmetric, and more, offering key insights into features, pricing, and usability to help you select the right fit.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | LubeSoft Specialized management software for quick-lube and oil change shops, handling scheduling, inventory, invoicing, and customer tracking. | specialized | 9.6/10 | 9.8/10 | 9.3/10 | 9.5/10 |
| 2 | FastTrak Quick lube software that streamlines oil change operations with POS, inventory control, and bay management features. | specialized | 9.2/10 | 9.5/10 | 8.7/10 | 9.0/10 |
| 3 | ProLube Tailored solution for oil change and quick lube businesses, offering workflow automation, reporting, and integration with payment systems. | specialized | 8.6/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 4 | Shopmonkey Modern auto repair shop management platform with robust tools for oil change services, digital inspections, and customer communication. | enterprise | 8.4/10 | 8.7/10 | 9.2/10 | 7.8/10 |
| 5 | Tekmetric All-in-one shop management software excelling in oil service workflows, real-time reporting, and multi-location support. | enterprise | 8.4/10 | 9.0/10 | 8.2/10 | 7.8/10 |
| 6 | Shop-Ware Cloud-based auto service software that optimizes oil change processes through digital vehicle inspections and automated invoicing. | enterprise | 8.4/10 | 9.1/10 | 8.2/10 | 7.8/10 |
| 7 | AutoLeap Comprehensive platform for automotive shops, featuring scheduling, marketing, and oil change service tracking for efficiency. | enterprise | 8.4/10 | 9.1/10 | 8.2/10 | 7.6/10 |
| 8 | GarageKeeper Proven shop management system supporting quick oil changes with inventory management, payroll, and accounting integration. | enterprise | 7.4/10 | 7.2/10 | 7.8/10 | 7.0/10 |
| 9 | AutoFluent Flexible auto repair software that handles oil service bays, customer databases, and parts ordering seamlessly. | enterprise | 7.8/10 | 8.2/10 | 7.5/10 | 7.4/10 |
| 10 | RAPID21 Enterprise-level shop management tool for automotive services including oil changes, with advanced analytics and CRM features. | enterprise | 7.8/10 | 8.2/10 | 7.4/10 | 7.5/10 |
Specialized management software for quick-lube and oil change shops, handling scheduling, inventory, invoicing, and customer tracking.
Quick lube software that streamlines oil change operations with POS, inventory control, and bay management features.
Tailored solution for oil change and quick lube businesses, offering workflow automation, reporting, and integration with payment systems.
Modern auto repair shop management platform with robust tools for oil change services, digital inspections, and customer communication.
All-in-one shop management software excelling in oil service workflows, real-time reporting, and multi-location support.
Cloud-based auto service software that optimizes oil change processes through digital vehicle inspections and automated invoicing.
Comprehensive platform for automotive shops, featuring scheduling, marketing, and oil change service tracking for efficiency.
Proven shop management system supporting quick oil changes with inventory management, payroll, and accounting integration.
Flexible auto repair software that handles oil service bays, customer databases, and parts ordering seamlessly.
Enterprise-level shop management tool for automotive services including oil changes, with advanced analytics and CRM features.
LubeSoft
specializedSpecialized management software for quick-lube and oil change shops, handling scheduling, inventory, invoicing, and customer tracking.
Intelligent upsell engine that analyzes vehicle history and mileage to recommend services, significantly increasing average ticket sizes.
LubeSoft by Garner Products is a specialized point-of-sale and management software tailored for quick lube and oil change businesses, handling everything from customer check-ins and service tracking to inventory management and invoicing. It provides detailed vehicle service history, upsell prompts based on mileage and maintenance needs, and multi-bay scheduling to optimize shop efficiency. Comprehensive reporting tools offer insights into sales trends, profitability, and inventory levels, making it a robust solution for streamlining operations in high-volume oil change centers.
Pros
- Highly specialized for quick lube operations with vehicle-specific upsells and history tracking
- Robust inventory and multi-bay management for efficient workflows
- Excellent reporting and analytics for business insights
Cons
- Primarily Windows-based desktop app with limited native mobile support
- Initial setup and training may require time for smaller shops
- Pricing scales with bays/users, potentially higher for large operations
Best For
Multi-bay quick lube shops and oil change centers seeking a proven, industry-specific all-in-one management system.
Pricing
Custom quotes based on number of bays and users; typically starts at $200-$400/month with one-time setup fees.
FastTrak
specializedQuick lube software that streamlines oil change operations with POS, inventory control, and bay management features.
QuickServe module for ultra-fast oil change ticket creation in under 10 seconds per vehicle
FastTrak is a robust shop management software designed specifically for quick lube, oil change, and automotive service centers, offering point-of-sale (POS), inventory control, customer management, and scheduling tools. It streamlines high-volume oil change operations with quick ticket entry, vehicle service history tracking, and upsell recommendations to boost revenue. The platform integrates accounting features and provides detailed reporting for efficient business oversight.
Pros
- Lightning-fast POS and ticket entry optimized for high-volume oil changes
- Comprehensive inventory management for oils, filters, and parts
- Strong customer database with service history and loyalty tracking
Cons
- Interface feels somewhat dated compared to modern cloud-based competitors
- Steep initial setup and learning curve for new users
- Limited native mobile app functionality
Best For
Medium to large quick lube shops or oil change chains handling high daily volumes that need reliable, on-premise management.
Pricing
One-time license starting at $4,995 for base system, plus modular add-ons ($1,000-$5,000) and annual support (~20% of license cost).
ProLube
specializedTailored solution for oil change and quick lube businesses, offering workflow automation, reporting, and integration with payment systems.
Intelligent bay management with real-time service pacing and upsell prompts tailored to vehicle history
ProLube by NexaTech is a specialized shop management software tailored for quick lube and oil change businesses, offering integrated POS, inventory management, customer tracking, and appointment scheduling. It provides vehicle service history, upsell recommendations, and detailed reporting to streamline daily operations and boost efficiency. Designed for high-volume service centers, it optimizes workflows specific to oil changes and preventive maintenance.
Pros
- Highly specialized features for quick lube workflows like bay management and oil lookups
- Robust inventory tracking with automatic reordering
- Comprehensive reporting for revenue and service analytics
Cons
- User interface appears dated and less intuitive than modern competitors
- Pricing requires custom quotes with limited public transparency
- Limited native integrations with third-party tools like accounting software
Best For
Small to mid-sized quick lube shops needing a niche-specific all-in-one solution for oil change operations.
Pricing
Custom pricing via quote; typically subscription-based starting at $200-500/month depending on bays/users.
Shopmonkey
enterpriseModern auto repair shop management platform with robust tools for oil change services, digital inspections, and customer communication.
Matrix pricing system that automates billing for standardized oil change packages based on vehicle type and service level
Shopmonkey is a cloud-based auto shop management platform that streamlines operations for repair and quick-service businesses like oil changes through scheduling, invoicing, inventory tracking, and digital inspections. It supports fast workflows for oil changes with matrix pricing for common services, mobile check-ins, and real-time inventory for oils and filters. The software integrates with payment processors and accounting tools, enabling efficient customer management and reporting for high-volume quick lube shops.
Pros
- Intuitive drag-and-drop scheduling optimized for quick services
- Robust mobile app for on-the-go oil change processing
- Digital vehicle inspections to upsell during routine services
Cons
- Higher pricing may not suit very small single-bay operations
- Advanced inventory features require setup time
- Limited customization for hyper-specialized quick lube workflows
Best For
Multi-bay oil change shops seeking scalable, all-in-one management with digital tools and mobile accessibility.
Pricing
Starts at $199/month for Essentials plan (1-5 users), scales to $499+/month for Pro/Enterprise with more features and users.
Tekmetric
enterpriseAll-in-one shop management software excelling in oil service workflows, real-time reporting, and multi-location support.
Digital Vehicle Inspection with photo/video capture, enabling techs to show oil condition and recommend upsells instantly
Tekmetric is a cloud-based shop management software tailored for automotive repair shops, offering tools for scheduling, digital vehicle inspections, inventory management, and invoicing that support oil change services within broader workflows. It enables quick service processing for oil changes through customizable service menus, real-time inventory tracking for oils and filters, and seamless customer communication. While versatile for general auto services, it integrates oil changes efficiently with features like one-click approvals and mobile tech apps.
Pros
- Comprehensive digital vehicle inspections for upselling during oil changes
- Real-time inventory and multi-location support
- Strong integrations with QuickBooks and payment processors
Cons
- Overkill and pricey for oil-change-only quick lube shops
- Initial setup and learning curve for smaller teams
- Pricing lacks transparency without a demo
Best For
Medium to large auto repair shops performing oil changes alongside other services, seeking scalable management tools.
Pricing
Starts at ~$199/month per location (billed annually), with tiers scaling by features and users; custom quotes required.
Shop-Ware
enterpriseCloud-based auto service software that optimizes oil change processes through digital vehicle inspections and automated invoicing.
Digital Clipboard for creating interactive, customer-shareable vehicle inspection reports
Shop-Ware is a cloud-based shop management software designed specifically for automotive repair businesses, including oil change services. It provides tools for digital vehicle inspections, appointment scheduling, repair order management, invoicing, and parts integration to streamline shop operations. The platform empowers technicians with mobile apps and offers customers transparent updates via photos and videos.
Pros
- Intuitive digital inspection tool with photo/video capture
- Mobile app for technicians to update repairs in real-time
- Automated parts lookup and ordering integration
Cons
- Pricing can be steep for very small shops
- Some advanced reporting features require add-ons
- Initial setup and training take time
Best For
Mid-sized auto repair shops seeking efficient digital workflows for services like oil changes.
Pricing
Custom quotes starting at around $200/month per location, scaling with users and bays.
AutoLeap
enterpriseComprehensive platform for automotive shops, featuring scheduling, marketing, and oil change service tracking for efficiency.
Digital Vehicle Inspections (DVI) with real-time photo/video sharing and customer e-sign approval for transparent oil change recommendations
AutoLeap is a comprehensive cloud-based shop management software tailored for automotive repair businesses, including quick-lube and oil change operations. It provides tools for appointment scheduling, digital vehicle inspections, customer relationship management, invoicing, payments, and inventory tracking to streamline daily workflows. The platform emphasizes mobile accessibility for technicians and seamless customer communication via SMS and email.
Pros
- Robust digital vehicle inspections with photos and videos for upselling oil changes
- Integrated scheduling and multi-location support ideal for growing oil change chains
- Strong CRM and marketing automation for customer retention and loyalty programs
Cons
- Pricing can be steep for small single-bay oil change shops
- Steep initial learning curve for non-tech-savvy users
- Limited advanced inventory features for high-volume oil/filter tracking without add-ons
Best For
Multi-bay or multi-location oil change and quick-lube businesses seeking scalable shop management with strong digital inspection capabilities.
Pricing
Starts at $199/month per location (Essentials plan), $349/month (Growth), with custom Enterprise pricing.
GarageKeeper
enterpriseProven shop management system supporting quick oil changes with inventory management, payroll, and accounting integration.
Digital vehicle inspection tools with photo uploads that accelerate oil change approvals and customer buy-in
GarageKeeper is a cloud-based auto repair shop management software tailored for garages handling services like oil changes, offering tools for appointment scheduling, inventory tracking of oils and filters, invoicing, and customer relationship management. It includes digital vehicle inspections, technician mobile apps, and QuickBooks integration to streamline quick-service workflows. The platform provides reporting and analytics to monitor oil change volume, upsells, and profitability.
Pros
- Robust inventory management for oils, filters, and parts
- Intuitive scheduling for high-volume oil change bays
- Mobile app enables real-time technician updates
Cons
- Not specialized for ultra-fast quick lube chains
- Pricing can feel steep for solo operators
- Reporting lacks deep oil change-specific analytics
Best For
Small to mid-sized garages performing oil changes alongside general repairs that need an all-in-one management tool.
Pricing
Starts at $149/month for basic plan (billed annually), scaling to $299+/month for advanced features and multiple users.
AutoFluent
enterpriseFlexible auto repair software that handles oil service bays, customer databases, and parts ordering seamlessly.
FluentDVI digital vehicle inspection tool with photo/video capture for real-time upsell approvals during oil changes
AutoFluent is a cloud-based auto repair shop management software that supports oil change operations through efficient scheduling, inventory tracking for oils and filters, and quick invoicing. It includes digital vehicle inspections to identify upsell opportunities during routine services like oil changes. The platform also handles customer communications, payments, and reporting to streamline quick-lube workflows.
Pros
- Robust inventory management tailored for oil and filter stock
- Integrated digital vehicle inspections for service upsells
- Cloud-based access with mobile app for on-the-go techs
Cons
- Overkill for pure oil change shops with limited repair needs
- Steeper learning curve for non-tech-savvy users
- Pricing can add up for multi-user setups
Best For
Oil change businesses transitioning to or offering additional maintenance services that benefit from digital inspections and CRM tools.
Pricing
Starts at $149/month for up to 3 users, scales with add-ons and users; custom enterprise quotes available.
RAPID21
enterpriseEnterprise-level shop management tool for automotive services including oil changes, with advanced analytics and CRM features.
Quick Lube Workflow Engine that automates service sequencing and upselling prompts tailored to oil change bays
RAPID21 is a cloud-based shop management software tailored for quick lube and oil change businesses, providing point-of-sale (POS), inventory tracking, customer management, and operational reporting. It streamlines daily workflows with features like service bay scheduling, employee time tracking, and mobile access for technicians. The platform emphasizes efficiency for high-volume oil change operations, helping shops manage multi-bay environments effectively.
Pros
- Specialized workflows optimized for quick lube and oil change services
- Robust reporting and analytics for business insights
- Mobile app for real-time technician and manager access
Cons
- Steeper learning curve for new users
- Pricing can escalate for multi-location setups
- Limited integrations with non-automotive third-party tools
Best For
Mid-sized quick lube shops or chains seeking specialized oil change management without needing enterprise-scale complexity.
Pricing
Starts at $149/month for single-location basic plan; scales to $300+/month with advanced features, users, and multi-site support.
Conclusion
After assessing a range of tools for oil change and quick-lube operations, LubeSoft emerges as the top choice, with specialized capabilities in scheduling, inventory, and customer tracking. FastTrak and ProLube, though, stand out as strong alternatives—FastTrak for streamlining bay and POS workflows, and ProLube for seamless payment integration and automated reporting—each suited to different business needs. Together, these tools showcase the best in modern shop management, empowering businesses to operate more efficiently.
To optimize your oil change business, start with LubeSoft or explore FastTrak and ProLube to find the perfect fit for your unique operations.
Tools Reviewed
All tools were independently evaluated for this comparison