GITNUXSOFTWARE ADVICE
Employment WorkforceTop 9 Best Offline Time Tracking Software of 2026
Ranking roundup of Offline Time Tracking Software for teams needing offline logs, with technical comparisons of Hubstaff, Toggl Track, Clockify.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Hubstaff
Offline time capture that records locally and syncs time entries for project-based reporting.
Built for fits when field teams need offline time capture with controlled approval and API-driven reporting..
Toggl Track
Editor pickOffline desktop time tracking that syncs time entries back to Toggl Track’s workspace data model.
Built for fits when teams need offline capture with later sync and API-friendly reporting structure..
Clockify
Editor pickOffline time tracking with later synchronization while preserving the same projects and tasks schema.
Built for fits when distributed teams need offline time capture plus governed, API-driven reporting..
Related reading
Comparison Table
This comparison table groups offline time tracking tools by integration depth, focusing on connector coverage, API surface, and automation options for timesheets and status updates. It also compares each vendor’s data model and schema choices, plus configuration, provisioning, RBAC, and audit log support for admin and governance. Readers can map tradeoffs across throughput, extensibility, and governance controls when selecting a tool for offline-first capture and later sync.
Hubstaff
time trackingTracks time in logged sessions with mobile and desktop clients that support offline capture behavior before sync to the account.
Offline time capture that records locally and syncs time entries for project-based reporting.
Hubstaff focuses on capturing time even when devices go offline, then reconciling entries when connectivity returns. The data model maps tracked work to users, projects, and time entries, which supports consistent reporting and auditing. Integration depth centers on exports and an API surface used to move time records into external systems for payroll, invoicing, and project reporting. Automation relies on configuration of tracking behaviors and admin review workflows rather than custom code for everyday governance.
A practical tradeoff is that offline mode still requires periodic sync cycles for downstream systems, so approvals and reporting can lag until devices reconnect. Hubstaff fits teams running field or client-site work where devices lose connectivity and time entry needs to remain reliable until sync. It also suits organizations that require a documented integration path for time records instead of manual exports only.
- +Offline-first capture with later sync to keep entries usable in low-connectivity sites
- +Time entries map cleanly to users and projects for consistent reporting and reconciliation
- +API supports automation for sending time data to external systems
- +Admin review workflows support governance over submitted time
- –Offline approvals and external updates wait for sync back to the service
- –Automation beyond standard workflows depends on integrating via the API
Managed services and field operations managers
Technicians record work during client visits with intermittent connectivity and submit for approval after the site reconnects.
Reduced missing time due to connectivity gaps and faster approval-to-invoice decisions.
Agency and project accounting teams
Project controllers need accurate, structured time entries feeding invoicing and profitability reporting.
More predictable billing inputs and fewer manual corrections in project accounting.
Show 2 more scenarios
HR and compliance stakeholders for labor governance
Administrators require auditable time submission and rule enforcement for policy compliance.
Fewer policy exceptions because approvals and tracking rules are centrally managed.
Hubstaff provides admin-controlled tracking configuration and review processes tied to user time entries. Governance output like reports supports internal checks around submitted work time.
Software teams running operational analytics
Engineering operations pulls time data into internal dashboards for capacity planning.
More reliable capacity and utilization signals because time records are machine-readable.
Hubstaff’s API enables automation that transfers time records into analytics pipelines. The structured time entry data model supports schema-stable ingestion for downstream reporting.
Best for: Fits when field teams need offline time capture with controlled approval and API-driven reporting.
Toggl Track
self-serve trackingProvides desktop and mobile time tracking clients that record timer activity and sync to the Toggl workspace.
Offline desktop time tracking that syncs time entries back to Toggl Track’s workspace data model.
Toggl Track fits organizations that need uninterrupted capture on laptops or desktops and still want structured data for reporting after sync. The schema centers on time entries tied to projects, clients, and tags, which keeps analytics consistent when offline sessions are replayed. Integration depth matters most for teams syncing work context into other systems, so Toggl Track’s API-driven approach is a core part of governance and extensibility.
A tradeoff appears in offline workflows that require strict reconciliation when multiple users edit the same projects after reconnect. Toggl Track is a strong fit for consulting and creative teams that bill by project and need uninterrupted tracking on customer sites or at locations with unstable connectivity.
- +Offline desktop capture prevents time loss during disconnected work
- +Time entries map cleanly to projects, clients, and tags for reporting
- +API supports programmatic time entry, project, and workspace workflows
- +Integrations reduce manual re-entry by linking external work context
- –Offline edits can require manual conflict resolution after reconnect
- –Granular admin governance needs careful setup around workspaces and roles
- –Automation throughput depends on reliable sync windows and batching
Consulting teams that bill by client and project on customer sites
Track billable hours while offline during onsite delivery and sync later for invoicing workflows.
Faster reconciliation of billable time to client and project records.
Agencies managing work across tools like issue trackers and calendars
Align time entries to external work items so timesheets reflect the same taxonomy used in planning.
Cleaner attribution that supports project-level delivery reporting.
Show 2 more scenarios
Operations teams running centralized tooling and automation
Create and adjust time entries through API-driven processes tied to internal workflows.
More consistent data creation and fewer manual time entry steps.
An automation surface via API supports programmatic writes and reads for time entry records and related entities. Governance can be implemented by controlling which systems can provision or update entries.
Project controllers and managers overseeing multi-team reporting
Use a stable time entry schema to analyze capacity and utilization across projects after offline usage.
Reliable utilization reporting after offline capture windows.
Toggl Track’s data model keeps time entries consistent even when captured offline. Tagging and project assignment allow managers to filter and compare workloads after synchronization.
Best for: Fits when teams need offline capture with later sync and API-friendly reporting structure.
Clockify
work session trackingRecords tracked work sessions via web and client apps with local timer state that synchronizes to the workspace.
Offline time tracking with later synchronization while preserving the same projects and tasks schema.
Clockify’s offline time tracking fits teams that need uninterrupted entry and later sync, then validate entries against the same project and task schema used online. The core data model centers on time entries tied to users, projects, and optionally tasks, which makes later reconciliation and reporting consistent. The automation surface includes API-first operations around time entries, users, and projects, plus export pipelines for downstream systems.
A key tradeoff is that offline capture depends on later reconciliation steps like resolving conflicts and approving edits in the same workspace structure. Clockify works best for field teams, consultants, and distributed staff who need offline entry, then centralized reporting once devices reconnect.
Governance is handled through role-based access and workspace configuration controls that constrain who can view and manage projects and who can edit time entries. Audit logging supports traceability for administrative actions and time changes when governance policies require review.
- +Offline time entry flow reduces disruption in disconnected work periods
- +Time-entry schema links to users, projects, and tasks for consistent reporting
- +API supports programmatic creation and updates of time entries
- +RBAC and configuration controls enable user-level permission governance
- –Offline reconciliation requires careful handling of edits after synchronization
- –Automation and data integrations depend on consistent project and task mapping
Field services managers and dispatch coordinators
Technicians log work offline during site visits, then sync sessions back to corporate projects.
Faster reconciliation for payroll and project billing with fewer manual backfill steps.
Consulting operations teams
Consultants capture time offline on client sites, then operations generates standardized reports for invoices.
Invoice-ready reporting decisions without reformatting time data after offline work.
Show 2 more scenarios
Revenue operations and finance analysts
Analysts use the Clockify API to ingest time entries into finance systems for cost allocation.
Lower manual throughput for cost allocation and variance analysis based on time entry data.
The API supports programmatic reads and updates around time entry records so finance can automate allocations by project and user. Automation can run on schedule to populate downstream tables and dashboards.
Project managers in mid-size agencies
Agencies coordinate cross-project work and require controlled edit permissions for timesheets.
More reliable timesheet governance with clearer ownership of edit and approval paths.
RBAC and workspace settings restrict who can edit and approve time, reducing accidental changes during reconciliation cycles. Report filters help managers validate throughput by project and team member within a date window.
Best for: Fits when distributed teams need offline time capture plus governed, API-driven reporting.
Time Doctor
workforce analyticsTracks time on devices through desktop and mobile clients and reports usage data to an organization workspace for payroll and reporting.
Offline desktop time tracking with later sync while preserving project and user attribution.
Time Doctor fits offline time tracking with desktop monitoring and manual entries for work done away from connectivity. It captures time in a structured data model tied to projects, users, and activities, so reporting remains consistent across online and offline periods.
The integration layer centers on API-based provisioning, data syncing, and configuration for permissions and workflow policies. Admin governance relies on RBAC-style role controls and audit-friendly activity histories that support internal compliance review.
- +Offline desktop capture keeps timestamps tied to users and projects
- +Manual time entries align with tracked activity for consistent reporting
- +API supports integration for provisioning, data sync, and configuration
- +Role-based access controls restrict project and reporting visibility
- +Audit-friendly activity histories help trace time changes and events
- –Offline reconciliation can require careful mapping to projects and activities
- –Automation coverage depends on available endpoints and workflow configuration
- –Granular governance for integrations varies by permission model setup
- –Some administrative actions increase admin overhead during onboarding
Best for: Fits when teams need offline-capable time capture plus controlled integrations and admin governance.
Harvest
time and billingCaptures time with desktop and mobile timer clients and synchronizes tracked entries to the Harvest account for invoicing and reporting.
Time Entry API enables automation that records work logs into Harvest’s project-linked schema.
Harvest captures offline time entries via mobile capture and later sync to the Harvest time sheet data model. The integration depth centers on connecting time to projects, invoices, and reporting with an automation layer that syncs work records into connected systems.
Harvest supports an API surface for programmatic time entry creation and retrieval, with configuration that maps external identifiers to Harvest projects and clients. Audit-friendly governance features include user roles and activity logging around time data changes and exported reports.
- +Offline mobile capture syncs time entries into the same time sheet model
- +Projects, clients, and rates keep time allocation consistent across reports
- +API supports time entry read and write operations for automation workflows
- +RBAC limits who can view, edit, and export time and reports
- –Offline edits depend on reliable mobile sync to avoid data conflicts
- –Automation requires API integration work for custom approval and routing
- –Granular admin audit trails are less detailed than full compliance suites
- –Schema mapping for external systems can require careful identifier management
Best for: Fits when distributed teams need offline capture with controlled sync into project billing systems.
Paymo
project time trackingManages tracked time and project work via client apps and syncs entries to the Paymo workspace.
Offline time tracking with later synchronization to project and client records
Paymo fits agencies and project teams that need offline-capable time entry alongside client and project billing workflows. Time tracking centers on user assignments, time entries, approvals, and exportable reports tied to a consistent data model.
Integration depth depends on how teams connect Paymo with calendars, project systems, and accounting tools through its automation and API surface. Automation and governance hinge on configuration controls for roles and approval flows, plus traceability via activity history and admin settings.
- +Offline time entry supports working without network access
- +Time entries map to projects and clients through a consistent schema
- +Approvals and billing workflows reduce manual reconciliation
- +Exports support downstream reporting and accounting processes
- +Role-based access controls support team separation
- –API automation coverage is uneven across every time entry workflow step
- –Offline sync edge cases can add admin cleanup during conflicts
- –Configuration for complex org structures can require careful setup
- –Auditability relies on activity history rather than a dedicated audit log export
Best for: Fits when distributed teams need offline time capture with approvals and project-linked exports.
Workyard
field workforceProvides field-operations time capture through mobile and web workflows with offline-first client behavior for syncing later.
Offline check-ins that queue and sync time entries to linked work orders.
Workyard targets offline workforce time tracking with field-ready check-ins, offline capture, and back-office sync. Its data model centers on employees, work orders, assignments, and time entries tied to projects, locations, and schedules.
Integration depth relies on an automation and API surface that supports event-driven updates across work orders and attendance records. Admin governance uses role-based access control concepts plus auditability for changes to time and assignment data.
- +Offline time capture supports field workflows that cannot rely on constant connectivity
- +Work order and assignment linking keeps time entries aligned to project execution
- +API and automation surface supports syncing attendance updates to external systems
- +RBAC-style permissions separate time entry actions from administrative configuration
- –Complex schema mapping is required when projects use multiple legacy systems
- –Automation throughput can bottleneck when high-frequency check-ins sync in bursts
- –Admin configuration requires careful setup of locations, schedules, and roles
- –Integration testing is needed to validate edge cases around late edits to entries
Best for: Fits when field teams need offline capture with controlled sync to work-order systems.
Sage HR
HR workforceSupports workforce time and absence workflows that can operate with local client data capture and later synchronization in HR operations.
Time record workflows with RBAC approvals tied to Sage HR employee and policy configuration.
Sage HR targets offline time tracking scenarios through structured employee time capture workflows and HR-linked configuration. Offline entries map into Sage HR’s time and attendance data model with approvals and role-based access controls for managers.
Integration depth is expressed through its automation and API surface for syncing employee, schedules, and time records into downstream systems. Admin and governance controls support auditability of time changes and consistent policy enforcement across the workforce.
- +HR-linked time capture keeps employee records aligned with time submissions
- +RBAC supports manager approvals tied to org structure
- +API and automation options support scheduled synchronization of time records
- +Audit-ready governance records time adjustments and approval actions
- –Offline capture requires careful configuration to prevent schema mismatches
- –Throughput during batch sync can affect latency for late time approvals
- –Integration projects need data model mapping between systems
- –Fine-grained audit reporting may require extra tooling or exports
Best for: Fits when organizations need controlled offline time capture with API-driven syncing and governance.
UKG Pro
enterprise workforceManages workforce time capture and approvals through an HR platform with integrations into device and data collection workflows.
Offline time synchronization into the UKG Pro attendance ledger with governance-preserving edits and approvals.
UKG Pro records and manages employee time offline using UKG Pro time and attendance workflows for distributed work sites. Offline collection depends on local capture and later synchronization into UKG Pro so attendance totals, schedules, and approvals reconcile in the central system.
The time data model ties time entries to employees, jobs, schedules, and pay rules so governance stays consistent after sync. Administration relies on role permissions, configurable time rules, and audit trails to track edits and approvals across connected devices.
- +Offline time capture can sync into the same UKG Pro time ledger
- +Time schema links entries to schedules, jobs, and pay rule processing
- +RBAC controls approvals and edits at tenant and organizational levels
- +Audit logs track who changed time data after synchronization
- –Offline sync latency can affect approval throughput during busy periods
- –Automation depends on UKG Pro configuration patterns rather than open schema editing
- –Extensibility for offline devices is constrained to supported integration surfaces
- –Data reconciliation requires administrative discipline when multiple sources edit
Best for: Fits when UKG Pro customers need offline time capture with controlled approvals and auditability.
How to Choose the Right Offline Time Tracking Software
This buyer's guide covers offline time tracking tools that capture time without constant connectivity and sync later into a central workspace. It specifically evaluates Hubstaff, Toggl Track, Clockify, Time Doctor, Harvest, Paymo, Workyard, Sage HR, and UKG Pro.
The guide focuses on integration depth, data model alignment, automation and API surface, and admin and governance controls. It translates those requirements into concrete evaluation steps and tooling choices using features named across the nine products.
Offline time tracking with local capture and later synchronization into a governed time ledger
Offline time tracking software records time on mobile or desktop clients without reliable connectivity and then synchronizes captured entries into a central system later. The tools solve time loss and reconciliation gaps by tying tracked sessions and manual edits to a consistent data model of users, projects, tasks, schedules, or attendance ledgers.
Hubstaff and Toggl Track both support offline capture with later sync into their workspace data model. Clockify and Time Doctor focus on preserving project and user attribution across offline and online periods so reporting stays consistent.
Evaluation criteria for offline capture, sync correctness, and controlled reporting
Offline time tracking only works at scale when the local capture behavior maps cleanly into the same schema after reconnect. Integration depth and a documented API surface matter because payroll, invoicing, and project systems rarely accept exported spreadsheets as the only input.
Admin and governance controls determine whether offline entries can be edited, approved, and audited in a controlled workflow. Tools like Hubstaff and Time Doctor provide governance and audit-friendly histories that support internal compliance review after sync.
Offline-first capture with later sync that preserves project and user attribution
Hubstaff records time locally and later syncs entries for project-based reporting while keeping time tied to users and projects. Clockify and Time Doctor preserve the same projects and tasks schema or project and user attribution across offline and online periods.
Time-entry data model that links users, projects, tasks, and related work objects
Toggl Track uses a consistent time-entry model that maps entries to projects and tags for reporting. Workyard ties time entries to employees, work orders, assignments, locations, and schedules so offline check-ins sync to the correct work context.
API and automation surface for programmatic time entry workflows
Harvest provides a Time Entry API that enables automation by recording work logs into Harvest’s project-linked schema. Clockify, Toggl Track, and Hubstaff also support programmatic creation and updates of time entries via their API surface.
Conflict handling and reconciliation path after offline edits
Toggl Track can require manual conflict resolution after reconnect when offline edits are made. Clockify and Time Doctor require careful handling of edits after synchronization to maintain consistent project and activity mapping.
RBAC and governance controls for approval and reporting visibility
Time Doctor uses role-based access controls to restrict project and reporting visibility and provides audit-friendly activity histories for traceability. UKG Pro uses RBAC controls for approvals and edits at tenant and organizational levels and tracks who changed time data after synchronization.
Audit trail coverage and admin traceability for time changes and exports
Hubstaff supports admin review workflows that enforce governance over submitted time entries. Sage HR and UKG Pro include audit-ready governance records or audit logs that trace time adjustments and approval actions after sync.
A decision path for selecting offline time tracking with the right schema, sync behavior, and governance
Start by mapping the required offline behavior to the tool’s actual capture flow and sync model. Hubstaff and Toggl Track emphasize offline clients that capture locally and sync time entries later into their workspace model.
Then validate how the tool fits the target integrations and governance needs. Harvest, Clockify, and Hubstaff provide API-driven programmatic time entry workflows, while Time Doctor, Sage HR, and UKG Pro add RBAC and audit trails to control approvals and post-sync edits.
Lock the target schema before evaluating offline sync
Define which entities must survive offline capture as primary keys in reporting. Clockify and Time Doctor preserve projects and tasks or project and user attribution after sync, while Workyard preserves work order and assignment linking for field execution reporting.
Choose based on the API surface needed for automation throughput
Confirm that the required automation can write and update time records programmatically, not only through manual entry or exports. Harvest’s Time Entry API supports automation that records work logs into Harvest’s project-linked schema, while Hubstaff and Clockify support API workflows for pulling or creating and updating time entries.
Validate reconciliation behavior for offline edits and reconnect conflict cases
Require a documented plan for how the tool handles manual edits made while offline and then reconnects. Toggl Track can require manual conflict resolution after reconnect, and Clockify and Time Doctor require careful handling of edits after synchronization.
Match governance requirements to RBAC, approvals, and audit traceability
Select tools that restrict edit and reporting access through RBAC and that track change history tied to approvals. Time Doctor uses role-based access controls and audit-friendly activity histories, while UKG Pro provides audit logs that track who changed time data after synchronization.
Measure admin setup overhead for complex org structures and workflows
Estimate how much onboarding configuration is required for roles, schedules, and project mapping, because offline governance depends on correct configuration. Paymo can require careful setup for complex org structures and has uneven API automation coverage across workflow steps, while Workyard needs careful configuration for locations, schedules, and roles.
Which teams benefit from offline time tracking tools with governed sync
Offline time tracking is a fit when work happens away from reliable connectivity and when time must still land in the correct reporting and billing structures after reconnect. The right choice depends on whether the priority is project or task attribution, work-order execution context, or HR attendance ledgers.
Hubstaff, Toggl Track, Clockify, and Time Doctor align with project and task reporting needs, while Workyard and UKG Pro align with field execution or workforce attendance workflows. Harvest and Paymo align with invoicing-focused project time allocation where integrations rely on API-driven mapping.
Field teams that need offline capture with project-based approvals and API-driven reporting
Hubstaff fits field teams that need offline-first capture that syncs for project-based reporting and supports admin review workflows plus an API for time-data automation. Toggl Track also fits offline capture with later sync and an API-friendly reporting structure when conflicts can be handled.
Distributed teams that require consistent projects, tasks, and time-entry schema after reconnect
Clockify fits distributed teams that want offline time tracking with later synchronization while preserving the same projects and tasks schema. Time Doctor also fits teams that need project and user attribution preserved across offline capture with RBAC and audit-friendly histories.
Teams that must integrate offline time into invoicing and client billing records
Harvest fits distributed teams that need offline capture that syncs into its time sheet model for invoicing and reporting and includes a Time Entry API for automation. Paymo fits project teams that need offline-capable time entries that support approvals and exportable reports tied to client and project billing workflows.
Field-operations organizations that run work orders and need offline check-ins that queue to execution objects
Workyard fits organizations that need offline check-ins that queue and sync time entries to linked work orders and assignments. Its schema supports location and schedule linking so offline time lands on the correct execution record after sync.
HR-centric organizations that require offline attendance ledgers with manager approvals and audit logs
UKG Pro fits UKG Pro customers that need offline time synchronization into a central attendance ledger with governance-preserving edits and approvals plus audit logs. Sage HR fits workforce time and absence workflows that require RBAC manager approvals tied to employee and policy configuration with API-driven synchronization.
Common failure points when offline sync and governance are not defined up front
Offline time tracking failures usually happen when the offline edits, schema mapping, or approval controls are not defined before rollout. Several tools describe reconciliation work after reconnect and manual steps when conflicts arise.
Governance gaps also cause hidden admin overhead when RBAC roles, project mapping, and audit traceability are not configured to match the workflow expectations of managers and payroll.
Assuming offline edits never create conflicts after reconnect
Toggl Track can require manual conflict resolution after reconnect when offline edits collide with later sync changes. Clockify and Time Doctor require careful handling of edits after synchronization so project and activity mapping stays consistent.
Designing automations around exported reports instead of using the API and time-entry schema
Harvest, Hubstaff, and Clockify support API-driven workflows for programmatic time entry creation or updates, so automation based only on exports increases manual reconciliation. Paymo’s API automation coverage can be uneven across workflow steps, which makes workflow-step mapping a prerequisite for integration planning.
Skipping RBAC and approval workflow design for offline-submitted time
Time Doctor and UKG Pro both rely on role permissions and approval controls that affect who can view, edit, and approve time after sync. If roles and visibility are not planned, offline capture can still produce time data that cannot move through approvals correctly.
Underestimating admin setup complexity for project, task, schedule, and identifier mapping
Workyard requires careful configuration for locations, schedules, and roles to keep offline check-ins linked to work orders. Harvest schema mapping for external systems can require careful identifier management, which becomes a failure mode when mapping rules are incomplete.
How We Selected and Ranked These Tools
We evaluated Hubstaff, Toggl Track, Clockify, Time Doctor, Harvest, Paymo, Workyard, Sage HR, and UKG Pro using features, ease of use, and value as scoring inputs. Features carried the most weight in the overall result with throughput and governance-aligned offline sync capabilities taking precedence over general time tracking. Ease of use and value each accounted for the remaining balance in the scoring approach.
Hubstaff separated from lower-ranked tools because it combines offline time capture with project-based reporting and admin review workflows plus an API for pulling time data into external systems. That combination lifted both features and integration control since offline entries remain project-attributed after sync and automation can extract time data programmatically instead of relying on manual reconciliation.
Frequently Asked Questions About Offline Time Tracking Software
How do offline time entries get reconciled after connectivity returns?
Which tool best preserves the same project and task schema across online and offline periods?
What integration depth is available via API for automating payroll, invoicing, or work updates?
How do offline capture workflows differ for field teams that need work-order attribution?
Can admins control who can edit offline-captured time and who can approve it after sync?
What security and audit capabilities matter for offline time changes?
How does SSO or identity integration fit into governance for offline time tracking?
What data migration steps typically matter when moving existing time records into an offline-capable system?
Why do teams sometimes see discrepancies between offline totals and synced reports?
Which tools are better for reporting and export workflows when offline data must feed finance systems?
Conclusion
After evaluating 9 employment workforce, Hubstaff stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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