Quick Overview
- 1#1: EZOfficeInventory - Cloud-based platform for tracking office supplies, equipment, and assets with barcode scanning, custom fields, and reorder alerts.
- 2#2: Sortly - Visual inventory management app that uses photos and QR codes to track office supplies and automate reordering.
- 3#3: Zoho Inventory - Integrated inventory solution for managing stock levels, purchase orders, and vendors with multi-warehouse support.
- 4#4: inFlow Inventory - User-friendly inventory software for small businesses with barcode printing, sales tracking, and reporting features.
- 5#5: Fishbowl Inventory - Advanced inventory management that integrates with QuickBooks for real-time tracking and manufacturing support.
- 6#6: Odoo Inventory - Open-source ERP module for inventory control, including stock moves, forecasting, and procurement automation.
- 7#7: Cin7 - Omnichannel inventory platform that syncs sales channels, stock levels, and orders for efficient supply management.
- 8#8: Asset Panda - Mobile-first asset and inventory tracking with custom workflows, audits, and depreciation for office items.
- 9#9: Snipe-IT - Free open-source IT and asset management tool for cataloging, checking out, and depreciating office supplies.
- 10#10: Stockpile - Simple, free inventory system for tracking items with locations, categories, and custom fields via web interface.
We evaluated tools based on core functionality, user experience, integration capabilities, and overall value, prioritizing those that balance robust features with accessibility to meet diverse business needs.
Comparison Table
This comparison table outlines key office supply inventory software tools such as EZOfficeInventory, Sortly, Zoho Inventory, inFlow Inventory, Fishbowl Inventory, and additional options. Readers will discover each tool's features, usability, and best-fit scenarios to select the ideal solution for their inventory management needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | EZOfficeInventory Cloud-based platform for tracking office supplies, equipment, and assets with barcode scanning, custom fields, and reorder alerts. | specialized | 9.4/10 | 9.7/10 | 8.9/10 | 9.1/10 |
| 2 | Sortly Visual inventory management app that uses photos and QR codes to track office supplies and automate reordering. | specialized | 8.7/10 | 8.4/10 | 9.4/10 | 8.6/10 |
| 3 | Zoho Inventory Integrated inventory solution for managing stock levels, purchase orders, and vendors with multi-warehouse support. | enterprise | 8.4/10 | 9.1/10 | 8.2/10 | 8.5/10 |
| 4 | inFlow Inventory User-friendly inventory software for small businesses with barcode printing, sales tracking, and reporting features. | specialized | 8.7/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 5 | Fishbowl Inventory Advanced inventory management that integrates with QuickBooks for real-time tracking and manufacturing support. | enterprise | 7.1/10 | 8.2/10 | 6.0/10 | 6.5/10 |
| 6 | Odoo Inventory Open-source ERP module for inventory control, including stock moves, forecasting, and procurement automation. | enterprise | 7.9/10 | 8.7/10 | 7.1/10 | 8.4/10 |
| 7 | Cin7 Omnichannel inventory platform that syncs sales channels, stock levels, and orders for efficient supply management. | enterprise | 7.4/10 | 8.5/10 | 6.8/10 | 6.5/10 |
| 8 | Asset Panda Mobile-first asset and inventory tracking with custom workflows, audits, and depreciation for office items. | specialized | 7.8/10 | 8.5/10 | 7.2/10 | 7.0/10 |
| 9 | Snipe-IT Free open-source IT and asset management tool for cataloging, checking out, and depreciating office supplies. | other | 7.6/10 | 8.1/10 | 6.8/10 | 9.5/10 |
| 10 | Stockpile Simple, free inventory system for tracking items with locations, categories, and custom fields via web interface. | other | 7.4/10 | 7.0/10 | 8.8/10 | 9.5/10 |
Cloud-based platform for tracking office supplies, equipment, and assets with barcode scanning, custom fields, and reorder alerts.
Visual inventory management app that uses photos and QR codes to track office supplies and automate reordering.
Integrated inventory solution for managing stock levels, purchase orders, and vendors with multi-warehouse support.
User-friendly inventory software for small businesses with barcode printing, sales tracking, and reporting features.
Advanced inventory management that integrates with QuickBooks for real-time tracking and manufacturing support.
Open-source ERP module for inventory control, including stock moves, forecasting, and procurement automation.
Omnichannel inventory platform that syncs sales channels, stock levels, and orders for efficient supply management.
Mobile-first asset and inventory tracking with custom workflows, audits, and depreciation for office items.
Free open-source IT and asset management tool for cataloging, checking out, and depreciating office supplies.
Simple, free inventory system for tracking items with locations, categories, and custom fields via web interface.
EZOfficeInventory
specializedCloud-based platform for tracking office supplies, equipment, and assets with barcode scanning, custom fields, and reorder alerts.
Advanced lifecycle tracking with check-in/out, reservations, and maintenance scheduling tailored for office assets and supplies
EZOfficeInventory is a cloud-based asset and inventory management platform tailored for tracking office supplies, equipment, and fixed assets with precision. It enables barcode/QR code scanning, real-time stock monitoring, check-in/check-out processes, and automated reordering alerts to streamline operations. Businesses can customize categories for supplies like paper, toner, and furniture, generate audit-ready reports, and manage multi-location inventories effortlessly.
Pros
- Robust barcode/QR scanning via mobile app for quick inventory counts
- Comprehensive reporting and analytics for supply usage trends
- Multi-location support with custom fields for diverse office supplies
Cons
- Pricing scales with total item count, which can add up for high-volume supplies
- Initial setup requires time for customization and data import
- More suited for assets than pure consumables tracking
Best For
Medium to large offices or enterprises needing scalable, professional-grade inventory management for supplies and equipment.
Pricing
Free for up to 25 items; Essential plan at $110/mo (500 items), Professional at $250/mo (2,500 items), with custom Enterprise pricing.
Sortly
specializedVisual inventory management app that uses photos and QR codes to track office supplies and automate reordering.
Visual photo-based inventory with auto-generated QR codes for instant scanning and lookup
Sortly is a visual inventory management platform designed for tracking assets and supplies using photos, barcodes, and QR codes, making it straightforward to catalog office items like paper, pens, and printers. It enables users to organize inventory into folders, set reorder alerts for low stock, and generate basic reports on usage and location. The mobile-first app supports quick scanning and updates, ideal for distributed office environments where supplies are stored in multiple spots.
Pros
- Intuitive visual cataloging with photos and QR labels for fast item recognition
- Mobile scanning and real-time updates for on-the-go inventory management
- Customizable alerts and basic reporting tailored to supply tracking
Cons
- Limited advanced analytics or demand forecasting for larger operations
- Integrations are basic, lacking deep ties to accounting or procurement tools
- Pricing tiers limit item counts on lower plans, scaling costs for high-volume use
Best For
Small to medium offices seeking a simple, visual tool to track consumable supplies without needing enterprise-level complexity.
Pricing
Free plan for up to 100 items; paid plans start at $29/month (billed annually) for Simple (500 items, basic features) and $59/month for Advanced (unlimited items, alerts, reports).
Zoho Inventory
enterpriseIntegrated inventory solution for managing stock levels, purchase orders, and vendors with multi-warehouse support.
Intelligent reorder management with vendor portals and automated purchase order generation
Zoho Inventory is a cloud-based inventory management platform designed to track stock levels, manage orders, and automate procurement processes, making it suitable for office supply inventory by handling items like paper, toner, and stationery. It supports multi-warehouse tracking, barcode scanning, and real-time updates to prevent stockouts or overstocking. The software integrates seamlessly with e-commerce platforms and accounting tools, streamlining the entire supply chain for office environments.
Pros
- Robust multi-warehouse and multi-channel support for distributed office supplies
- Automated reorder points and low-stock alerts tailored for consumables
- Strong integrations with Zoho Books, Shopify, and QuickBooks
Cons
- Steeper learning curve for advanced customization
- Free plan limited to 20 orders/month, insufficient for growing offices
- Less specialized reporting for pure office supply niches compared to dedicated tools
Best For
Small to medium-sized offices or businesses with multi-location supply needs and existing Zoho ecosystem usage.
Pricing
Free for up to 20 orders/month; Standard at $29/user/month, Professional at $79/user/month, Elite at $199/user/month (billed annually).
inFlow Inventory
specializedUser-friendly inventory software for small businesses with barcode printing, sales tracking, and reporting features.
Offline-capable mobile barcode scanning for real-time inventory adjustments anywhere in the office
inFlow Inventory is a robust inventory management software designed for small to medium-sized businesses, providing tools for tracking stock levels, managing purchase and sales orders, and generating insightful reports. Specifically for office supply inventory, it supports barcode scanning, reorder alerts, and multi-location tracking to prevent stockouts of essentials like paper, toner, and stationery. Its integration with accounting systems like QuickBooks streamlines financial reconciliation.
Pros
- Powerful barcode scanning and mobile app for quick inventory counts
- Strong reporting tools for tracking office supply usage and trends
- Seamless QuickBooks integration for effortless accounting
Cons
- Higher pricing may strain very small office budgets
- Desktop-focused with some setup required for cloud sync
- Advanced features have a moderate learning curve
Best For
Medium-sized offices or departments with multiple locations needing detailed control over office supply stock.
Pricing
Subscription starts at $89/month (Starter, 1 user) up to $289/month (Enterprise, unlimited users); perpetual licenses also available with annual maintenance.
Fishbowl Inventory
enterpriseAdvanced inventory management that integrates with QuickBooks for real-time tracking and manufacturing support.
Deep, bidirectional QuickBooks integration for real-time inventory and financial syncing
Fishbowl Inventory is a robust, QuickBooks-integrated inventory management system primarily designed for manufacturing, warehousing, and distribution, but it can handle office supply tracking through real-time stock monitoring and reorder alerts. It supports barcode scanning, multi-location inventory, and detailed reporting to prevent stockouts of items like paper, toner, and office essentials. While powerful, its enterprise focus makes it adaptable yet somewhat heavy for straightforward office environments.
Pros
- Seamless QuickBooks integration for automated accounting
- Multi-location and barcode scanning support
- Advanced reporting and reorder automation
Cons
- Steep learning curve for non-experts
- High cost relative to simple office needs
- Overfeatured for basic supply tracking
Best For
Mid-sized offices or businesses already using QuickBooks that require multi-location inventory control and detailed analytics.
Pricing
One-time licenses start at $4,395 plus $1,199 annual maintenance; subscription options from $129/user/month.
Odoo Inventory
enterpriseOpen-source ERP module for inventory control, including stock moves, forecasting, and procurement automation.
Automated inventory forecasting and replenishment rules that predict and trigger office supply reorders based on usage patterns
Odoo Inventory is a powerful module within the open-source Odoo ERP platform, designed for comprehensive stock management including tracking office supplies, automated reordering, and multi-warehouse operations. It supports barcode scanning, lot/serial number tracking, and seamless integration with purchasing, sales, and accounting modules. While versatile for various inventory types, it excels in scaling from small offices to enterprise-level needs with customizable workflows.
Pros
- Highly scalable with multi-warehouse and real-time tracking capabilities
- Free community edition available for basic office supply management
- Deep integration with Odoo's ecosystem for sales, purchases, and reporting
Cons
- Steep learning curve due to ERP complexity for simple office use
- Advanced features locked behind paid Enterprise edition
- Overkill interface and setup for very small teams with minimal supplies
Best For
Medium-sized offices or businesses needing integrated inventory management for office supplies alongside broader ERP functions.
Pricing
Community edition free; Enterprise edition starts at $24.90/user/month (billed annually) including Inventory app.
Cin7
enterpriseOmnichannel inventory platform that syncs sales channels, stock levels, and orders for efficient supply management.
700+ pre-built integrations with suppliers, accounting (e.g., Xero, QuickBooks), and e-commerce platforms for seamless office supply procurement and syncing.
Cin7 is a comprehensive cloud-based inventory management platform that provides real-time stock tracking, multi-location support, purchase order automation, and integrations with e-commerce, POS, and accounting systems. While optimized for retail and wholesale operations, it can handle office supply inventory by monitoring items like paper, toner, and stationery through customizable workflows and reporting. Its scalability supports growing offices transitioning from basic spreadsheets to professional systems.
Pros
- Robust real-time inventory tracking and multi-location management
- Automated purchase orders and supplier integrations reduce manual work
- Detailed reporting and analytics for supply usage trends
Cons
- Steep learning curve due to extensive retail-focused features
- High cost may not justify for small office basic needs
- Limited native tools for employee requisitions or simple consumption tracking
Best For
Medium to large offices or multi-site businesses requiring scalable, integrated inventory control for office supplies.
Pricing
Starts at $349/month (Core plan, billed annually); scales to $899+/month for advanced Omni plans with more users and channels.
Asset Panda
specializedMobile-first asset and inventory tracking with custom workflows, audits, and depreciation for office items.
No-code customization engine allowing unlimited fields and relationship mapping for precise office supply categorization
Asset Panda is a cloud-based asset management platform designed for tracking physical assets and inventory, including office supplies, via barcode scanning, RFID, and custom workflows. It enables users to catalog items, monitor check-in/out activities, generate reports on stock levels, and integrate with other tools for comprehensive inventory oversight. While versatile for various asset types, it excels in environments requiring detailed tracking rather than simple consumable management.
Pros
- Highly customizable fields and workflows for tailored office supply tracking
- Mobile app supports barcode scanning for quick inventory audits
- Robust reporting and dashboards for usage analytics
Cons
- Pricing can be steep for small offices with basic needs
- Initial setup requires time for custom configurations
- More oriented toward fixed assets than high-volume consumables
Best For
Mid-sized offices or teams needing scalable, customizable inventory management for office supplies alongside other assets.
Pricing
Starts at ~$1,500/year for up to 250 assets/users; scales with custom enterprise pricing.
Snipe-IT
otherFree open-source IT and asset management tool for cataloging, checking out, and depreciating office supplies.
Unlimited customization via open-source code, allowing tailored asset models for office supplies without vendor lock-in or extra costs
Snipe-IT is a free, open-source asset management platform primarily designed for tracking IT hardware, software licenses, and accessories, but adaptable for office supply inventory through custom categories and fields. It enables check-in/out tracking, barcode/QR code scanning, custom reporting, and asset lifecycle management like depreciation. While flexible, its IT-centric focus requires configuration tweaks for optimal office supply use, such as low-stock alerts for consumables.
Pros
- Completely free and open-source with no user or asset limits
- Highly customizable categories, fields, and workflows for office supplies
- Strong scanning and mobile app support via QR codes for quick inventory checks
Cons
- Self-hosting requires technical setup and server maintenance
- UI and terminology are IT-focused, less intuitive for pure office supply tracking
- Limited built-in features for consumables like auto-reordering or expiration tracking
Best For
IT-savvy small to medium businesses seeking a cost-free, customizable tool to manage both hardware assets and office supplies in one system.
Pricing
Free open-source self-hosted version; optional paid hosted plans start at $350/year for 500 assets (scales up).
Stockpile
otherSimple, free inventory system for tracking items with locations, categories, and custom fields via web interface.
Google Sheets backend enabling instant collaboration and zero hosting costs
Stockpile is a free, open-source inventory management app powered by Google Sheets, designed for tracking items like office supplies without requiring a database or hosting. It supports multi-location tracking, custom fields, check-in/out with due dates, searchable inventories, and basic reporting. While simple and collaborative, it lacks advanced automation found in dedicated enterprise tools.
Pros
- Completely free with unlimited users and items
- Quick setup using any Google account
- Real-time collaboration across devices
Cons
- Performance can lag with very large inventories due to Google Sheets backend
- Limited integrations and automation options
- Basic interface lacks modern polish
Best For
Small offices or teams seeking a no-cost, straightforward way to track office supplies without complex IT setup.
Pricing
Free for all features with unlimited users and items.
Conclusion
Among the top tools reviewed, EZOfficeInventory emerges as the leading choice, offering comprehensive cloud-based tracking with barcode scanning and reorder alerts. Close contenders Sortly and Zoho Inventory also shine—Sortly with its visual, photo-based management and Zoho Inventory with integrated multi-warehouse support—each providing tailored solutions for different operational needs.
Don’t miss out on efficient inventory management; start exploring EZOfficeInventory to simplify tracking, reduce waste, and keep supplies well-stocked.
Tools Reviewed
All tools were independently evaluated for this comparison