Quick Overview
- 1#1: Robin - Robin provides intuitive desk booking, room reservations, and workplace analytics for hybrid office environments.
- 2#2: Envoy - Envoy Desks offers simple hot desk booking, visitor management, and occupancy tracking to optimize office space usage.
- 3#3: OfficeSpace Software - OfficeSpace Software delivers comprehensive workplace management with advanced desk hoteling, floor plans, and move management features.
- 4#4: Teem - Teem by WeWork enables easy desk and meeting room bookings with calendar integrations and real-time availability for flexible workspaces.
- 5#5: Eptura - Eptura's workplace platform supports hoteling through space booking, analytics, and employee experience tools for large enterprises.
- 6#6: Yarooms - Yarooms simplifies office hoteling with mobile-first desk reservations, check-ins, and utilization reporting for SMBs.
- 7#7: Deskbird - Deskbird streamlines hot desking with AI-powered booking, team coordination, and seamless integrations for hybrid teams.
- 8#8: DeskFlex - DeskFlex offers affordable desk hoteling software with scheduling, asset tracking, and visitor management capabilities.
- 9#9: Andcards - Andcards provides coworking and office space booking with desk hoteling, access control, and billing features.
- 10#10: Meetio - Meetio supports desk hoteling alongside room booking with mobile apps, digital signage, and workplace analytics.
Tools were ranked based on feature depth (including booking, analytics, and integration), usability, performance reliability, and value, ensuring they cater to diverse organizational needs and environments.
Comparison Table
Office hoteling software streamlines workplace booking, space management, and team coordination in modern office setups. This comparison table examines tools like Robin, Envoy, OfficeSpace Software, Teem, Eptura, and more, outlining features, pricing structures, and integrations to help users identify the right solution for their organization.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Robin Robin provides intuitive desk booking, room reservations, and workplace analytics for hybrid office environments. | enterprise | 9.6/10 | 9.8/10 | 9.7/10 | 9.3/10 |
| 2 | Envoy Envoy Desks offers simple hot desk booking, visitor management, and occupancy tracking to optimize office space usage. | enterprise | 9.1/10 | 9.4/10 | 8.9/10 | 8.7/10 |
| 3 | OfficeSpace Software OfficeSpace Software delivers comprehensive workplace management with advanced desk hoteling, floor plans, and move management features. | enterprise | 8.7/10 | 9.2/10 | 8.1/10 | 8.3/10 |
| 4 | Teem Teem by WeWork enables easy desk and meeting room bookings with calendar integrations and real-time availability for flexible workspaces. | enterprise | 8.1/10 | 8.4/10 | 8.2/10 | 7.8/10 |
| 5 | Eptura Eptura's workplace platform supports hoteling through space booking, analytics, and employee experience tools for large enterprises. | enterprise | 8.4/10 | 9.1/10 | 7.9/10 | 8.2/10 |
| 6 | Yarooms Yarooms simplifies office hoteling with mobile-first desk reservations, check-ins, and utilization reporting for SMBs. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 8.0/10 |
| 7 | Deskbird Deskbird streamlines hot desking with AI-powered booking, team coordination, and seamless integrations for hybrid teams. | specialized | 8.7/10 | 9.2/10 | 8.8/10 | 8.3/10 |
| 8 | DeskFlex DeskFlex offers affordable desk hoteling software with scheduling, asset tracking, and visitor management capabilities. | specialized | 8.2/10 | 8.5/10 | 7.9/10 | 8.7/10 |
| 9 | Andcards Andcards provides coworking and office space booking with desk hoteling, access control, and billing features. | specialized | 8.2/10 | 8.5/10 | 9.0/10 | 8.0/10 |
| 10 | Meetio Meetio supports desk hoteling alongside room booking with mobile apps, digital signage, and workplace analytics. | specialized | 7.9/10 | 8.2/10 | 8.5/10 | 7.0/10 |
Robin provides intuitive desk booking, room reservations, and workplace analytics for hybrid office environments.
Envoy Desks offers simple hot desk booking, visitor management, and occupancy tracking to optimize office space usage.
OfficeSpace Software delivers comprehensive workplace management with advanced desk hoteling, floor plans, and move management features.
Teem by WeWork enables easy desk and meeting room bookings with calendar integrations and real-time availability for flexible workspaces.
Eptura's workplace platform supports hoteling through space booking, analytics, and employee experience tools for large enterprises.
Yarooms simplifies office hoteling with mobile-first desk reservations, check-ins, and utilization reporting for SMBs.
Deskbird streamlines hot desking with AI-powered booking, team coordination, and seamless integrations for hybrid teams.
DeskFlex offers affordable desk hoteling software with scheduling, asset tracking, and visitor management capabilities.
Andcards provides coworking and office space booking with desk hoteling, access control, and billing features.
Meetio supports desk hoteling alongside room booking with mobile apps, digital signage, and workplace analytics.
Robin
enterpriseRobin provides intuitive desk booking, room reservations, and workplace analytics for hybrid office environments.
Photorealistic interactive floor plans that allow drag-and-drop booking with real-time occupancy overlays
Robin (getrobin.com) is a top-tier office hoteling software designed for hybrid workplaces, enabling seamless desk booking, meeting room reservations, and amenity management through an intuitive, mobile-first interface. It features interactive floor plans with real-time occupancy visibility, advanced analytics for space optimization, and seamless integrations with tools like Google Workspace, Microsoft 365, and Slack. The platform supports visitor management and employee scheduling, making it ideal for dynamic office environments.
Pros
- Highly intuitive interface with real-time booking and mobile app
- Interactive floor plans and photorealistic maps for easy navigation
- Powerful analytics and reporting for space utilization insights
Cons
- Pricing can be steep for very small teams
- Some advanced customization requires enterprise tier
- Initial admin setup may take time for complex offices
Best For
Mid-to-large enterprises with hybrid workforces needing sophisticated desk hoteling and space analytics.
Pricing
Starts at $6/active user/month (Essentials), $10/user/month (Pro), with custom Enterprise pricing.
Envoy
enterpriseEnvoy Desks offers simple hot desk booking, visitor management, and occupancy tracking to optimize office space usage.
Interactive digital floor maps for visual, real-time desk and hotelling bookings
Envoy is a comprehensive workplace management platform specializing in office hotelling, desk booking, and room reservations for hybrid work environments. It enables employees to book desks and spaces via a mobile app or web portal with real-time availability, calendar integrations (Google Workspace, Outlook), and self-service kiosks. The software also provides occupancy analytics, visitor management, and delivery tracking to optimize office utilization.
Pros
- Seamless integrations with major calendars and tools like Slack and Microsoft Teams
- Intuitive mobile app and kiosks for quick bookings
- Powerful analytics dashboard for space utilization insights
Cons
- Higher pricing tiers required for full hotelling features
- Setup and customization can be complex for non-technical admins
- Limited free tier; costs scale quickly with locations
Best For
Mid-sized to large enterprises with hybrid teams needing integrated desk booking, room reservations, and visitor management.
Pricing
Starts at $99/location/month for Visitors plan; Rooms at $199/location/month; full hotelling/desk booking in Workplaces plan at $399+/location/month or custom enterprise pricing.
OfficeSpace Software
enterpriseOfficeSpace Software delivers comprehensive workplace management with advanced desk hoteling, floor plans, and move management features.
Interactive 3D floor plans with real-time availability and drag-and-drop booking for intuitive space selection.
OfficeSpace Software is a robust workplace management platform specializing in office hotelling, allowing employees to book desks, rooms, and parking spaces via interactive floor plans and mobile apps. It integrates seamlessly with calendars like Outlook and Google Workspace, supports real-time occupancy tracking, and provides analytics for optimizing hybrid workspaces. Ideal for enterprises scaling flexible work models, it emphasizes space utilization insights and employee experience customization.
Pros
- Extensive integrations with HR, calendar, and IoT systems for streamlined workflows
- Advanced analytics and reporting for data-driven space optimization
- Highly customizable interactive floor plans and mobile booking experience
Cons
- Pricing is quote-based and can be expensive for small teams
- Initial setup and configuration can be time-intensive
- User interface feels dated in some areas compared to newer competitors
Best For
Mid-to-large enterprises with complex hybrid workspaces needing scalable hotelling and utilization analytics.
Pricing
Custom quote-based pricing; typically $5–$15 per user/month depending on features and scale, with enterprise plans including advanced analytics.
Teem
enterpriseTeem by WeWork enables easy desk and meeting room bookings with calendar integrations and real-time availability for flexible workspaces.
Interactive 3D floor maps that allow visual drag-and-drop booking of desks and spaces
Teem is a workplace management platform specializing in office hotelling, desk booking, and conference room reservations to support hybrid work models. It offers interactive floor plans, real-time availability checks, and seamless calendar integrations for effortless space allocation. Additionally, Teem provides utilization analytics and visitor management to optimize office usage and enhance employee experience.
Pros
- Interactive floor plans for intuitive desk and room selection
- Comprehensive analytics for space utilization insights
- Strong integrations with Google Workspace, Outlook, and Slack
Cons
- Pricing is quote-based and can be higher for advanced features
- Limited free tier or trial options
- Some users report occasional mobile app glitches
Best For
Mid-sized companies transitioning to hybrid work needing robust desk booking and analytics.
Pricing
Custom quote-based pricing, typically $5-10 per user/month depending on features and scale.
Eptura
enterpriseEptura's workplace platform supports hoteling through space booking, analytics, and employee experience tools for large enterprises.
Advanced IoT-powered occupancy analytics and digital twin visualizations for precise space utilization forecasting
Eptura is a comprehensive workplace management platform specializing in office hoteling through intuitive desk, room, and parking space booking for hybrid work environments. It provides real-time space utilization analytics, mobile-first booking experiences, and seamless integrations with Microsoft Teams and Outlook to streamline workplace operations. Designed for enterprises, it also includes visitor management, maintenance requests, and IoT sensor integration for occupancy insights.
Pros
- Robust analytics and reporting for space optimization
- Extensive integrations with enterprise tools like Teams and ServiceNow
- Scalable for large organizations with IoT sensor support
Cons
- Complex initial setup and customization required
- Higher pricing suitable mainly for enterprises
- Steeper learning curve for non-technical users
Best For
Mid-to-large enterprises needing an all-in-one platform for hybrid workplace management and space analytics.
Pricing
Custom enterprise pricing via quote; typically subscription-based starting at $8-15 per user/month with annual contracts.
Yarooms
specializedYarooms simplifies office hoteling with mobile-first desk reservations, check-ins, and utilization reporting for SMBs.
Interactive floor plan visualizations for drag-and-drop booking of desks and rooms
Yarooms is a versatile office space management platform tailored for hybrid work environments, enabling users to book meeting rooms, desks, parking spots, and other shared spaces via web, mobile app, or kiosks. It integrates seamlessly with Google Workspace and Microsoft 365 calendars for real-time availability and conflict-free scheduling. The software also offers floor plan visualizations, check-in features, visitor management, and detailed utilization analytics to optimize space usage.
Pros
- Intuitive interface with mobile and kiosk support for quick bookings
- Strong calendar integrations and real-time availability syncing
- Comprehensive analytics for space utilization insights
Cons
- Pricing can add up for large deployments with per-space fees
- Limited advanced customization options compared to enterprise rivals
- Setup may require IT assistance for complex integrations
Best For
Mid-sized organizations adopting hybrid work models that need straightforward desk and room booking without excessive complexity.
Pricing
Starts at around $2 per space/month (room/desk) with Basic, Pro, and Enterprise tiers; volume discounts and custom quotes for larger setups.
Deskbird
specializedDeskbird streamlines hot desking with AI-powered booking, team coordination, and seamless integrations for hybrid teams.
Interactive 2D/3D floor plan visualizations with real-time occupancy and drag-and-drop booking
Deskbird is a modern office hoteling software designed to streamline desk booking, meeting room reservations, and workspace management for hybrid teams. It offers interactive 2D/3D floor plans, real-time availability, and mobile apps for seamless booking of desks, parking, and amenities. The platform integrates with tools like Microsoft Teams, Outlook, Google Workspace, and Slack, while providing analytics for space optimization and utilization insights.
Pros
- Highly visual interactive floor plans for easy navigation and booking
- Robust integrations with calendars and collaboration tools
- Advanced analytics and AI-driven insights for space optimization
Cons
- Pricing is quote-based and can be higher for smaller teams
- Initial setup and floor plan import may require admin effort
- Some advanced features locked behind enterprise plans
Best For
Mid-to-large enterprises with multiple office locations seeking visual, data-driven hybrid workspace management.
Pricing
Custom quote-based pricing starting around €5-€10 per active user/month; tiers include Starter, Pro, and Enterprise with free demo available.
DeskFlex
specializedDeskFlex offers affordable desk hoteling software with scheduling, asset tracking, and visitor management capabilities.
Interactive 3D floor plans with drag-and-drop reservations for real-time space visualization
DeskFlex is a versatile office hoteling software designed for hybrid workplaces, allowing users to reserve desks, meeting rooms, parking spots, and equipment through interactive floor plans and mobile apps. It integrates with Outlook, Google Workspace, and Teams for seamless scheduling, while offering real-time availability, QR code check-ins, and visitor management. The platform emphasizes visual booking interfaces to simplify space allocation in dynamic office environments.
Pros
- Interactive floor plans for intuitive visual booking
- Broad asset management including desks, rooms, and parking
- Strong mobile app support with QR code check-ins
Cons
- Setup and customization can be time-intensive
- Limited advanced analytics compared to top competitors
- Customer support response times vary
Best For
Mid-sized organizations implementing hybrid work models that need affordable, visual space booking tools.
Pricing
Starts at $5 per user/month for basic plans, with enterprise options upon request; per-booking pricing also available.
Andcards
specializedAndcards provides coworking and office space booking with desk hoteling, access control, and billing features.
Interactive 2D/3D floor plan builder with no-code customization for visualizing and reserving spaces
Andcards is a workspace management platform designed for office hoteling, allowing users to book desks, meeting rooms, and parking spaces via an intuitive mobile app and web dashboard. It features interactive floor plans, self-service kiosks, and real-time availability tracking to optimize hybrid workspaces. The software also includes visitor management, team directories, and integrations with calendars like Google Workspace and Microsoft Outlook.
Pros
- Intuitive mobile app and web interface for quick bookings
- Interactive floor plans with drag-and-drop customization
- Strong integrations with popular calendar tools and kiosk support
Cons
- Limited advanced analytics compared to enterprise competitors
- Free plan caps at 10 users, pushing mid-sized teams to paid tiers quickly
- Some users report occasional sync delays with external calendars
Best For
Mid-sized teams (50-500 employees) adopting hybrid work models who need simple desk and room booking without complex setup.
Pricing
Free for up to 10 users; paid plans start at $99/month for 50 users (Basic), $199/month for 100 users (Pro), with Enterprise custom pricing.
Meetio
specializedMeetio supports desk hoteling alongside room booking with mobile apps, digital signage, and workplace analytics.
Meetio Bodys interactive kiosks for touchless, on-site desk and room booking with NFC support
Meetio is a workplace management platform specializing in seamless booking for meeting rooms, desks, and shared spaces, making it well-suited for office hotelling in hybrid work environments. It offers real-time availability via interactive floor plans, mobile apps, and dedicated kiosks, with strong integrations to Outlook, Google Workspace, and Teams. The software also includes visitor management and analytics to optimize space utilization.
Pros
- Intuitive mobile app and kiosk interfaces for quick bookings
- Seamless integrations with major calendars and collaboration tools
- Interactive floor maps for easy desk and room selection
Cons
- Pricing is quote-based with limited transparency
- Advanced analytics require higher-tier plans
- Best suited for mid-to-large teams, less ideal for small offices
Best For
Mid-sized to large enterprises implementing hybrid work with a need for hardware-integrated desk booking solutions.
Pricing
Custom quote-based pricing, typically $5-12 per user/month or per room, depending on features, scale, and hardware add-ons; free demo available.
Conclusion
In the landscape of office hoteling software, Robin emerges as the top choice, boasting intuitive tools for hybrid environments that simplify desk and room bookings. Envoy shines with straightforward hot desk management and occupancy tracking, ideal for optimizing space usage, while OfficeSpace Software delivers comprehensive workplace management features, including advanced floor plans and move management, catering to detailed oversight needs. Together, these leading options highlight the range of solutions, from SMB-friendly simplicity to enterprise-level capabilities, ensuring there’s a fit for diverse workstyles.
Ready to redefine office space efficiency? Start with Robin today to experience seamless booking, real-time insights, and a more adaptive work environment tailored to your team’s needs.
Tools Reviewed
All tools were independently evaluated for this comparison