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Digital Transformation In IndustryTop 9 Best Office Computer Software of 2026
Top office computer software roundup that compares Apache OpenOffice, Quip, and WPS Office for document work, spreadsheets, and team collaboration.
How we ranked these tools
Vendors set the topic, but our editors set the inclusion criteria and the evaluation framework before research starts.
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Framework: Features 40% · Ease 30% · Value 30%
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Apache OpenOffice is the best choice for teams doing offline-first document work because its tightly integrated desktop editors keep Writer, Calc, and Impress aligned for consistent ODF-native editing and dependable file exchange, while Quip fits groups that want review threads anchored right in the live document canvas.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Apache OpenOffice
Tightly integrated desktop document engine across Writer, Calc, and Impress without a browser co-authoring layer.
Best for: Fits when teams need offline-first authoring with predictable file exchange and ODF compatibility.
Quip
Editor pickAnchored, threaded comments inside the live document canvas keep review context tied to exact content.
Best for: Fits when teams want page-layout docs with anchored threads and shared tables in one workspace.
WPS Office
Editor pickMacro recorder plus Office-style editors for Word, spreadsheets, and slides in one workflow.
Best for: Fits when teams need offline-first Office authoring with frequent document conversion and templated output.
Comparison Table
Apache OpenOffice
SMBFree open-source office suite with Writer, Calc, Impress, Base, Draw, and Math.
Tightly integrated desktop document engine across Writer, Calc, and Impress without a browser co-authoring layer.
Apache OpenOffice is an on-premises office suite built around ODF-first editing and export for documents, spreadsheets, and presentations. It includes Writer for word processing, Calc for spreadsheets, and Impress for slide authoring with a mature compatibility path for common desktop formats.
Document handling stays file-based with offline-first workflows and predictable export options such as PDF output. Automation is available through macros, but integration depth with enterprise systems and governance controls is limited compared with more extensible office stacks.
- +ODF-native editing with consistent import and export behavior
- +Large offline file workflow support across Writer, Calc, and Impress
- +Macro support enables repeatable automation without server components
- +Cross-platform desktop installation supports mixed OS environments
- –Real-time co-authoring is not a built-in collaboration model
- –Enterprise governance like RBAC and audit logs is limited
- –OOXML fidelity can degrade on complex templates
- –Extensibility relies heavily on add-ons and macro practices
Mixed office collaboration teams
Exchange ODF while sharing exports
Consistent exchange without suite lock-in
Administrative back-office teams
Generate recurring letters with data
Less manual document editing
Show 2 more scenarios
Client-facing administrative staff
Format proposals and export PDFs
Ready-to-send PDF documents
Styles and templates help produce letters and proposals, with PDF export for client-ready delivery.
Business presenters and educators
Author decks using slide master pages
Consistent decks across sessions
Impress supports templates and master pages to standardize slide layouts for meetings and training materials.
Best for: Fits when teams need offline-first authoring with predictable file exchange and ODF compatibility.
Quip
enterpriseCollaborative documents and spreadsheets with embedded chat for sales and service teams.
Anchored, threaded comments inside the live document canvas keep review context tied to exact content.
Quip combines a browser-first document editor with spreadsheet-style tables and real-time co-editing in a single workspace. Threaded comments, revision views, and doc-to-doc linking support day-to-day collaboration across teams and projects.
Layout works like a page builder where rich text, lists, and embedded grids stay readable in one document canvas. Offline authoring mode is limited compared with full desktop suites, so drafts can shift back to browser-centric workflows.
- +Threaded comments stay attached to specific document spans
- +Doc linking and inline references help cross-document navigation
- +Tables support structured team data inside the document canvas
- +Document permissions support team-level access control
- –Desktop-grade offline authoring is weaker than file-based editors
- –OOXML and PDF exports can lose advanced formatting details
- –API surface is thinner than enterprise document automation stacks
- –Admin governance tools do not match enterprise suites with audit exports
Office administration teams
Coordinate recurring records and approvals
Handoffs stay reviewable
Operations and office teams
Maintain status pages with tables
Updates consolidated for review
Show 2 more scenarios
Finance and revenue teams
Review budget tables with cell notes
Decisions stay connected to data
Teams attach comments to specific cells and figures so feedback remains tied to the numbers.
Cross-functional project teams
Plan with checklists and table links
Plans and supporting data align
Shared planning pages combine decision notes, checklists, and spreadsheet references in one canvas.
Best for: Fits when teams want page-layout docs with anchored threads and shared tables in one workspace.
WPS Office
SMBCross-platform office suite with Writer, Presentation, and Spreadsheet plus PDF tools.
Macro recorder plus Office-style editors for Word, spreadsheets, and slides in one workflow.
WPS Office handles OOXML and legacy document formats through its desktop editors for Word, spreadsheets, and slides, which helps teams keep a single authoring workflow across mixed libraries. It includes review tools such as comment and revision tracking for collaborative document work, and it supports PDF output for distribution without requiring another editor. For high-throughput creation, it relies on template libraries and reusable styles to standardize formatting across documents.
A tradeoff appears in shared real-time collaboration, since WPS Office’s co-authoring experience is less integrated than collaboration-first stacks and can rely more on desktop file exchange patterns. It fits best when offline editing and frequent document conversion matter more than browser-first teamwork.
- +Strong OOXML import and export preserves tables, charts, and slide layouts
- +Offline desktop editing supports long document workflows without connectivity
- +Macro recorder and scripting enable repeatable document and sheet tasks
- +Template system standardizes styles for consistent reports
- –Co-authoring depth is thinner than collaboration-first office suites
- –Some complex formatting and embedded objects may shift after conversion
- –Administration and governance controls are less centralized than team document platforms
- –Automation depends on local execution patterns for consistent results
Finance operations teams
Monthly packs from template spreadsheets
Faster month-end document production
Legal document coordinators
Track changes and PDF distribution
Lower rework on document revisions
Show 2 more scenarios
Training and enablement teams
Slide decks from reusable masters
Consistent training content output
Builds decks from templates while maintaining slide formatting through repeated edits.
Operations analysts
Spreadsheet transformations and imports
More reliable weekly reporting
Imports CSV data into spreadsheets and runs macro steps for repeatable cleaning and layouts.
Best for: Fits when teams need offline-first Office authoring with frequent document conversion and templated output.
Apple iWork
vertical specialistApple's office suite of Pages, Numbers, and Keynote for macOS, iOS, and iCloud.
Real-time co-authoring via iCloud sharing for Pages, Numbers, and Keynote with document history and threaded comments.
Pages, Numbers, and Keynote provide desktop-grade editing for word processing, spreadsheets, and presentations, with strong template inheritance and layout control for marketing-style documents. Document version history and threaded comments support common editorial workflows, and exported PDF output preserves layout for review and publishing. Real-time co-authoring is available through iCloud sharing, and offline-first editing on supported clients reduces friction when connectivity changes.
- +Excellent template layout control in Pages and Keynote
- +Threaded commenting and document history support structured reviews
- +Offline-first editing on macOS and iOS clients
- +Consistent export workflows for office-style sharing
- –Admin and governance controls are weaker than server-first suites
- –Automation and API depth are limited for large-scale integration
- –Formula and pivot coverage can lag behind enterprise spreadsheets
- –Cross-platform co-authoring depends on client ecosystem compatibility
Creative teams
Produce brand documents and pitch decks
Faster approvals and fewer re-layouts
Product analysts
Model metrics in Numbers
Clearer reporting deliverables
Show 2 more scenarios
Executive assistants
Draft board-ready documents offline
More predictable document turnaround
Offline authoring prevents delays during travel while version history supports quick corrections.
Small project teams
Collaborate with tracked review comments
Lower back-and-forth
iCloud co-authoring lets multiple editors refine drafts and resolve comment threads.
Best for: Fits when Apple-centric teams need offline editing, review comments, and reliable PDF exports.
Collabora Online
enterpriseEnterprise-ready open-source office suite for self-hosted document editing in browsers.
Server-based office editing that supports ODF and OOXML round-tripping for governed, on-premises document workflows.
Collabora Online runs as an office editing server that exposes web editors for Writer, Sheets, and Slides-style documents while preserving cross-platform file compatibility. Real-time co-authoring and comment threading work inside the browser editor, and track changes with revision tracking supports review workflows. The system targets teams that must handle document lifecycle needs like importing files and exporting PDF for sign-off and sharing.
- +Strong ODF and OOXML compatibility for mixed document libraries
- +Real-time co-authoring inside the browser editor
- +Track changes and revision tracking support structured review
- +Server-based deployment suits data-control requirements
- –Admin setup and proxy integration require disciplined configuration
- –Some advanced authoring behaviors can diverge by document complexity
- –Scripting extensibility depends on surrounding integration choices
- –Browser performance varies with document size and server resources
IT governance teams
Keep document editing inside the firewall
Data stays under internal control
Legal and compliance reviewers
Review contracts with change tracking
Faster contract revision cycles
Show 2 more scenarios
Policy and document operators
Co-author policy drafts with comments
Lower revision churn
Teams run real-time co-authoring and comment threading to coordinate edits and feedback across offices.
Knowledge management teams
Export final drafts to PDF reliably
More consistent sign-off outputs
Teams convert authored documents to PDF for distribution while keeping shared-source edits in the browser editor.
Best for: Fits when enterprises need controlled, on-premises browser editing with compatibility for ODF and OOXML documents.
SoftMaker FreeOffice
SMBFree office suite with TextMaker, PlanMaker, and Presentations compatible with Microsoft formats.
Local desktop editing plus ODF and OOXML round-tripping for files that must preserve layout without a collaboration server.
SoftMaker FreeOffice includes a word processor, spreadsheet application, and presentation software for offline desktop document authoring. It focuses on cross-platform file compatibility with ODF and OOXML formats and includes PDF export for documents that need fixed-layout sharing.
- +Offline-first desktop editing keeps formatting intact without server dependency
- +ODF and OOXML support covers real-world document exchange scenarios
- +PDF export supports fixed-layout sharing for reviews and distribution
- +Presentation tools include slide layouts and master-style styling
- –Limited real-time co-authoring limits multi-editor collaboration workflows
- –Automation and API surface are minimal for custom integrations
- –Advanced spreadsheet features are less comprehensive than top competitors
- –File-based transfer workflows add friction for team document lifecycle tracking
Offline document teams
Author letters and proposals locally
Local work without browser dependence
Cross-platform file collaborators
Edit ODF and OOXML without conversions
Fewer format disruptions
Show 2 more scenarios
Teams sharing fixed-layout files
Export documents as PDF
Predictable distribution format
PDF export supports distributing documents that require fixed-layout sharing.
Slide creators working offline
Build slides with templates
Repeatable slide formatting
Template-driven slide creation and local editing support consistent presentation authoring without connectivity.
Best for: Fits when teams need dependable offline desktop edits with strong ODF compatibility and lightweight sharing.
Calligra Suite
Linux desktop suiteCalligra Suite provides desktop applications for documents, spreadsheets, presentations, and visual projects.
Calligra’s slide master and template inheritance support consistent formatting across presentation decks.
Calligra Suite edits documents through a dedicated word processor, spreadsheets module, and presentation tools, with office apps built for desktop workflows. The suite focuses on ODF-centric compatibility and desktop-first authoring, so it can be used for offline work and local file handling.
- +ODF-first editing that reduces format churn for ODF-native teams
- +Desktop-focused apps support offline authoring on local documents
- +Slide master support helps keep branding consistent across decks
- +Local-first file handling fits controlled environments without sync
- –Real-time co-authoring is not a core, browser-style collaboration workflow
- –OOXML fidelity can vary for complex documents and advanced formatting
- –Automation and API surface are limited compared with enterprise suites
- –Admin governance controls for teams are minimal for large rollouts
Linux desktop users
Create documents without leaving Linux
Unified local office workflow
Government and nonprofits
Run offline desktop editing on controlled networks
Local control over documents
Show 2 more scenarios
Freelancers and mixed-tool teams
Edit common office files for handoffs
Better cross-tool file handoffs
Users can open, edit, and export common office files for collaboration with other desktop suites.
Field teams and educators
Produce handouts with intermittent connectivity
Documents produced without connectivity
Offline document production supports creating worksheets and reports when internet access is limited.
Best for: Fits when teams need offline desktop office work with strong ODF compatibility.
SoftMaker Office
desktop office suiteSoftMaker Office supplies TextMaker, PlanMaker, and Presentations for desktop office work.
Macro recorder and in-suite automation tailored for repeatable Word, spreadsheet, and slide tasks in offline desktop sessions.
SoftMaker Office is an office suite centered on desktop productivity apps built for offline authoring and broad cross-platform file compatibility. TextMaker, PlanMaker, and Presentations support common document workflows like track changes, comments, and export to PDF formats.
- +Offline-first desktop editors with full document editing without browser dependence
- +Strong OOXML and ODF handling for routine open and save workflows
- +Track changes and comment tools support review cycles for exchanged documents
- +Macro recorder and programmable automation inside the desktop suite
- –Limited real-time co-authoring compared with cloud-first collaboration suites
- –Team governance features like RBAC and audit logs are not positioned for admins
- –Formatting fidelity can still vary with complex layouts and heavy embedded objects
- –Automation depends on the desktop macro environment instead of a web API
Teams exchanging files with Microsoft
Edit DOCX, XLSX, and PPTX locally
Fewer formatting changes
Remote and offline workers
Draft and revise without cloud editing
Reduced dependence on cloud tools
Show 2 more scenarios
Small and midsize business teams
Create structured business documents
Consistent local document outputs
Teams build and revise letters, reports, and briefs with consistent local formatting in the desktop suite.
Agencies and office professionals
Prepare printable and PDF-ready documents
More predictable print and PDF output
The suite supports exporting business content for printing and PDF delivery of page-controlled deliverables.
Best for: Fits when teams need reliable desktop editing for shared OOXML and ODF documents without real-time co-authoring.
CryptPad
vertical specialistEnd-to-end encrypted collaborative office suite with rich text, sheets, slides, and forms.
Client-side, end-to-end encrypted documents with collaboration built on encrypted content and permissioned sharing.
CryptPad combines browser-based editors with an offline-first workflow using locally cached document state and encryption handled client-side. The suite supports real-time co-authoring with document version history and comment threading, and it exports and imports common office formats for cross-platform use.
- +Client-side encryption keeps document content protected outside the server boundary.
- +Document version history tracks changes across edits without requiring manual checkpoints.
- +Comment threading supports review workflows with anchored references in documents.
- +Cross-format import and export covers common office file types for handoffs.
- –Collaboration relies on browser or desktop workflows that may feel lighter than full desktop suites.
- –Advanced office formatting and layout options lag behind full-feature word processors.
- –Automation and API capabilities are limited for enterprise workflows compared with platforms that integrate deeply.
Small and mid-sized organizations
Collaborate in-browser with encryption-first sharing
Browser office work with controlled sharing
Project and communications teams
Co-author slide-like presentations
Jointly edited presentation materials
Show 2 more scenarios
Privacy-sensitive business teams
Work on proposals and reports in private workspaces
Collaborative documents with access controls
Teams create and revise rich-text office documents in shared workspaces with controlled access and encrypted content.
Workshops and distributed teams
Collect inputs using forms and whiteboards
Shared input with privacy focus
Groups use forms and whiteboard-style workspaces for shared collection, brainstorming, and lightweight planning.
Best for: Fits when teams need encrypted, link-based collaboration with review comments and version history.
Conclusion
After evaluating 9 office computer software, Apache OpenOffice stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Office Computer Software
Office computer software for documents, spreadsheets, and presentations spans desktop authoring tools like WPS Office and SoftMaker Office, browser editors like Collabora Online, and collaboration-first suites like Apple iWork and Quip.
This guide covers those ten options and frames tradeoffs around offline-first editing, real-time co-authoring behavior, and document compatibility across ODF and OOXML, as seen across WPS Office, Collabora Online, and Apple iWork.
Office suite capabilities that determine compatibility, collaboration, and admin control
Office computer software lives at the intersection of document interchange and team editing behavior. The practical differences show up in how tools handle ODF and OOXML round-tripping, how comments attach to content, and how offline work reconciles back into a revision history.
This guide also weighs governance surfaces that shape day-to-day control. Server-based browser editors like Collabora Online concentrate admin setup and proxy integration, while desktop-first suites like WPS Office and SoftMaker Office emphasize offline authoring and conversion workflows.
ODF and OOXML round-tripping for mixed file libraries
Collabora Online supports governed browser editing with ODF and OOXML compatibility for mixed document libraries. WPS Office focuses on offline desktop editing with strong OOXML import and export that preserves tables, charts, and slide layouts.
Offline-first authoring versus browser-first collaboration
WPS Office and SoftMaker Office prioritize offline desktop editing for long document workflows without connectivity. Collabora Online and Apple iWork prioritize browser or iCloud sharing co-authoring that changes how teams work in real time.
Threaded comments and revision history tied to content
Apple iWork provides threaded commenting and document history inside iCloud sharing for Pages, Numbers, and Keynote. Quip anchors threaded comments inside the live document canvas so review context stays attached to exact content spans.
Encrypted collaboration and client-side protection
CryptPad client-side end-to-end encryption keeps document content protected outside the server boundary. CryptPad also pairs that approach with revision history so review cycles track changes across edits.
Automation inside office editors for repeatable workflows
WPS Office includes a macro recorder plus Office-style editors for Word, spreadsheets, and slides in one workflow. SoftMaker Office also provides a macro recorder and in-suite automation for repeatable offline desktop tasks across Word, spreadsheet, and slide work.
Document reconciliation during connectivity loss
CryptPad supports offline-first browser editing that continues authoring during network loss and reconciles changes into the pad’s revision history. Quip has stronger live review anchoring than file-based offline reconciliation and uses export paths that can shift advanced formatting details.
Choose by document interchange needs, collaboration mode, and admin control
The best office computer software depends on whether collaboration is a primary workflow or an occasional add-on. Collabora Online, Apple iWork, and Quip treat collaboration as a core editing loop, while WPS Office, SoftMaker Office, and OpenOffice center on offline-first desktop authoring.
Admin needs also determine the decision. Server-based browser editing increases setup and proxy integration demands in Collabora Online, while desktop-first tools trade those admin surfaces for predictable local editing behavior across files.
Start with the collaboration loop: real-time co-authoring or offline authoring first
If teams must edit together in real time inside a browser or iCloud sharing session, Collabora Online and Apple iWork align with that workflow. If long document work must continue without connectivity and reconciliation comes later, WPS Office and SoftMaker Office fit the offline-first editing pattern.
Map the document library to ODF versus OOXML interchange requirements
If the organization’s libraries mix ODF and OOXML and browser editing must round-trip those formats, Collabora Online is built for that mixed library scenario. If the priority is offline desktop conversion and templated output while preserving Office-style layouts, WPS Office emphasizes strong OOXML import and export behavior.
Select a review model based on how comments attach to content
If review teams depend on threaded comments and document history for structured review cycles, Apple iWork delivers threaded commenting with document history. If review depends on comment anchoring to exact spans inside the live canvas, Quip keeps threaded context tied to specific document content.
Pick an encryption and permission model for sensitive content sharing
If documents require end-to-end encryption with client-side content protection and permissioned sharing, CryptPad matches that encrypted collaboration structure. If encryption is not central and compatibility fidelity matters more than cryptographic separation, WPS Office and SoftMaker Office focus on offline editing and format exchange.
Choose the automation approach for repeated edits
If teams run repeatable office tasks like standardized layouts and spreadsheet operations in local sessions, WPS Office and SoftMaker Office both provide a macro recorder and in-suite automation. If teams need heavy integration-driven automation for enterprise orchestration, Apple iWork’s automation and API depth is positioned as more limited than desktop-first and server-first setups.
Confirm governance expectations before committing to browser-first deployments
If the organization expects strong governance in the editing layer, Collabora Online’s server-based setup requires disciplined admin configuration and proxy integration. If governance controls like RBAC and audit logs are a hard requirement, OpenOffice and desktop-first suites are described as limited on those surfaces in typical enterprise admin expectations.
Who benefits from these Office Computer Software choices
Different teams need different editing guarantees. Document-heavy teams that iterate without connectivity benefit from offline-first editors with conversion behavior, while collaborative teams benefit from real-time co-authoring and content-anchored review.
Security and governance needs also narrow the field. CryptPad fits encrypted link-based collaboration, and Collabora Online fits managed browser editing for organizations that run on-premises workflows.
Teams standardizing on OOXML-heavy templates for offline production
WPS Office preserves OOXML structures like tables, charts, and slide layouts during conversion while providing offline desktop editing for long workflows.
Organizations running governed, on-premises browser editing with mixed format libraries
Collabora Online supports server-based browser editing with ODF and OOXML round-tripping for controlled on-prem document workflows.
Apple-centric groups that prioritize iCloud co-authoring plus structured review
Apple iWork uses iCloud sharing for real-time co-authoring in Pages, Numbers, and Keynote with document history and threaded comments.
Teams that require encrypted content protection around collaborative documents
CryptPad keeps document content protected outside the server boundary with client-side end-to-end encryption and tracks edits in document revision history.
Operations teams repeating the same document edits across word, spreadsheet, and slides
WPS Office and SoftMaker Office provide a macro recorder and in-suite automation so standardized tasks can run as repeatable local steps.
Common buying mistakes that create avoidable office workflow friction
Many failures come from mismatch between collaboration expectations and the product’s editing architecture. Real-time review depth, offline behavior, and format fidelity often become the deciding factors once pilot documents expose edge cases.
Another pattern is underestimating admin and governance effort when using server-based browser editors or when governance requirements exceed what desktop-first tools expose for enterprise controls.
Choosing a collaboration-first suite without checking offline authoring strength
Quip has weaker desktop-grade offline authoring than file-based editors, so offline-heavy workflows can degrade into export and re-edit cycles that risk formatting drift.
Assuming threaded comments work the same way across tools
Apple iWork focuses on threaded commenting with document history, while Quip anchors threaded comments to exact spans in the live canvas, so review workflows do not translate 1:1.
Ignoring governance and deployment discipline for server-based browser editing
Collabora Online requires disciplined admin setup and proxy integration, so organizations with limited IT runway can face friction before editors are usable in browser sessions.
Overestimating OOXML fidelity when complex embedded objects and formatting are central
WPS Office preserves many Office-style structures, but some complex formatting and embedded objects can shift after conversion, so sample documents with embedded content should be tested during selection.
Selecting an office tool for encryption without validating format and automation gaps
CryptPad delivers client-side end-to-end encryption and revision history, but office format fidelity and automation and API surface are positioned as limited versus native OOXML editors, so integration and advanced formatting needs can underperform.
How We Selected and Ranked These Tools
We evaluated WPS Office, Apple iWork, Nextcloud-like alternatives in this set via server and browser editors, and the remaining office editors across collaboration depth, offline behavior, and compatibility exchange. Features received 40% weight because document interchange and editing fidelity shape real document lifecycle outcomes.
Ease and value each received 30% weight because offline-first setup friction, co-authoring ergonomics, and day-to-day usability affect adoption. WPS Office separated itself through a macro recorder plus Office-style editors in a single offline workflow and through strong OOXML import and export that preserves tables, charts, and slide layouts.
Frequently Asked Questions About Office Computer Software
How do Google Workspace, Nextcloud, and OnlyOffice differ when team workflows need offline authoring?
Which tools provide real-time co-authoring with document history and threaded comments?
When does on-premises deployment matter more than browser-based editing convenience?
What breaks when a team needs strict compatibility for OOXML and ODF round-tripping?
How do admin controls and provisioning differ across these office suites?
Which integration and API capabilities matter for automation with office documents?
What tradeoffs appear when reviewers require comments that anchor to exact content?
How does encrypted collaboration change the workflow for secure sharing and access?
When should document conversion and export be handled inside the office suite versus through external tools?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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