Quick Overview
- 1#1: Envoy - Envoy delivers desk booking, meeting room reservations, visitor management, and analytics for modern hybrid workplaces.
- 2#2: Robin - Robin provides a comprehensive platform for booking desks, rooms, parking spots, and managing workplace services.
- 3#3: Deskbird - Deskbird offers employee-centric desk and room booking with AI insights, mobile apps, and seamless integrations.
- 4#4: JOAN - JOAN provides smart digital signage and software for intuitive meeting room and desk reservations.
- 5#5: Skedda - Skedda enables flexible space booking for offices, hotdesks, meeting rooms, and coworking environments.
- 6#6: Yarooms - Yarooms offers cloud-based room booking systems with kiosk displays and calendar integrations.
- 7#7: OfficeSpace Software - OfficeSpace Software manages workplace reservations, floor plans, and employee move management.
- 8#8: Condeco - Condeco delivers workspace analytics, booking, and optimization for large enterprise portfolios.
- 9#9: Eptura - Eptura provides an integrated workplace experience platform with space booking and IoT capabilities.
- 10#10: Spacewell - Spacewell offers smart building and workplace management including room and desk booking solutions.
We ranked tools by evaluating core features (desks, rooms, parking, integrations), user experience, quality of implementation, and value, ensuring a curated list of solutions that excel in practicality and meet modern workplace demands.
Comparison Table
Office booking software simplifies space management, enabling teams to efficiently reserve desks and resources. This comparison table highlights leading tools like Envoy, Robin, Deskbird, JOAN, Skedda, and more, comparing key features to help readers select the ideal solution for their workspace needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Envoy Envoy delivers desk booking, meeting room reservations, visitor management, and analytics for modern hybrid workplaces. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.4/10 |
| 2 | Robin Robin provides a comprehensive platform for booking desks, rooms, parking spots, and managing workplace services. | specialized | 9.1/10 | 9.4/10 | 9.3/10 | 8.6/10 |
| 3 | Deskbird Deskbird offers employee-centric desk and room booking with AI insights, mobile apps, and seamless integrations. | specialized | 8.8/10 | 9.2/10 | 9.0/10 | 8.4/10 |
| 4 | JOAN JOAN provides smart digital signage and software for intuitive meeting room and desk reservations. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.0/10 |
| 5 | Skedda Skedda enables flexible space booking for offices, hotdesks, meeting rooms, and coworking environments. | specialized | 8.2/10 | 8.5/10 | 8.8/10 | 7.7/10 |
| 6 | Yarooms Yarooms offers cloud-based room booking systems with kiosk displays and calendar integrations. | specialized | 8.7/10 | 9.1/10 | 9.2/10 | 8.3/10 |
| 7 | OfficeSpace Software OfficeSpace Software manages workplace reservations, floor plans, and employee move management. | specialized | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 8 | Condeco Condeco delivers workspace analytics, booking, and optimization for large enterprise portfolios. | enterprise | 8.1/10 | 8.7/10 | 7.9/10 | 7.5/10 |
| 9 | Eptura Eptura provides an integrated workplace experience platform with space booking and IoT capabilities. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 10 | Spacewell Spacewell offers smart building and workplace management including room and desk booking solutions. | enterprise | 8.3/10 | 9.0/10 | 8.0/10 | 7.7/10 |
Envoy delivers desk booking, meeting room reservations, visitor management, and analytics for modern hybrid workplaces.
Robin provides a comprehensive platform for booking desks, rooms, parking spots, and managing workplace services.
Deskbird offers employee-centric desk and room booking with AI insights, mobile apps, and seamless integrations.
JOAN provides smart digital signage and software for intuitive meeting room and desk reservations.
Skedda enables flexible space booking for offices, hotdesks, meeting rooms, and coworking environments.
Yarooms offers cloud-based room booking systems with kiosk displays and calendar integrations.
OfficeSpace Software manages workplace reservations, floor plans, and employee move management.
Condeco delivers workspace analytics, booking, and optimization for large enterprise portfolios.
Eptura provides an integrated workplace experience platform with space booking and IoT capabilities.
Spacewell offers smart building and workplace management including room and desk booking solutions.
Envoy
specializedEnvoy delivers desk booking, meeting room reservations, visitor management, and analytics for modern hybrid workplaces.
Interactive, real-time digital floor plans for effortless desk and room booking with proximity-based team seating suggestions
Envoy is a leading workplace management platform specializing in office booking software, enabling seamless desk reservations, meeting room bookings, and hot-desking for hybrid teams. It integrates visitor management, delivery handling, and employee check-ins into a unified dashboard, providing real-time occupancy insights and customizable floor plans. With mobile apps and extensive integrations like Slack, Google Workspace, and Microsoft Teams, Envoy streamlines office space utilization and enhances workplace efficiency.
Pros
- Comprehensive hybrid workplace tools including desk/room booking, visitor mgmt, and analytics
- Intuitive mobile-first interface with real-time availability and drag-and-drop floor plans
- Robust integrations with 100+ apps and strong security features like SSO and GDPR compliance
Cons
- Pricing scales with users/locations and can become costly for very large enterprises
- Advanced customization requires some setup time
- Free tier limited to basic deliveries, full booking features need paid plans
Best For
Mid-sized to enterprise teams managing hybrid offices with needs for integrated booking, visitor, and space analytics.
Pricing
Starts at $99/location/month for Workplace Essentials (min 50 users at $2/active user/month); Enterprise custom pricing.
Robin
specializedRobin provides a comprehensive platform for booking desks, rooms, parking spots, and managing workplace services.
Hyper-realistic, clickable 3D interactive floor plans that visualize the entire office layout for intuitive space selection
Robin is a modern workplace management platform designed for hybrid work environments, enabling users to book desks, meeting rooms, parking spots, and amenities through an intuitive mobile app and web interface. It features interactive floor plans, real-time availability, calendar integrations with Google Workspace and Microsoft 365, and advanced analytics for space utilization insights. Additionally, it supports visitor management, employee directories, and custom hardware like room screens for seamless office operations.
Pros
- Stunning interactive floor maps for effortless navigation and booking
- Seamless mobile-first experience with push notifications and QR code check-ins
- Powerful analytics and reporting for optimizing hybrid workspace utilization
Cons
- Pricing can be steep for small teams without custom negotiations
- Initial setup and floor plan configuration requires significant admin effort
- Some advanced integrations may need developer support
Best For
Mid-sized to large enterprises managing complex hybrid offices with a focus on employee experience and space analytics.
Pricing
Custom enterprise pricing; typically starts at $8-12 per user/month for core plans, scaling with features and seats (contact sales for quotes).
Deskbird
specializedDeskbird offers employee-centric desk and room booking with AI insights, mobile apps, and seamless integrations.
Interactive floor plan visualizations with real-time occupancy heatmaps for effortless booking
Deskbird is a modern office booking software designed for hybrid workplaces, allowing users to book desks, meeting rooms, parking spots, and other assets via an intuitive visual interface with interactive floor plans. It integrates seamlessly with Google Workspace, Microsoft 365, and Slack for real-time availability and automated scheduling. The platform also offers analytics, visitor management, and mobile apps to optimize space utilization and support flexible work models.
Pros
- Highly visual floor plan booking with heatmaps for intuitive space selection
- Comprehensive multi-asset support including desks, rooms, and parking
- Seamless integrations with major calendars and collaboration tools
Cons
- Pricing can become expensive for large teams without volume discounts
- Advanced analytics and customizations locked behind higher tiers
- Admin setup requires initial configuration for optimal floor plan mapping
Best For
Medium to large organizations with hybrid workforces seeking a visually engaging booking experience.
Pricing
Starts at €4.90/user/month (Essential), €7.90/user/month (Professional), with Enterprise custom pricing; 14-day free trial available.
JOAN
specializedJOAN provides smart digital signage and software for intuitive meeting room and desk reservations.
Smart, touchscreen room panels that display real-time availability and enable one-tap booking directly on the device
JOAN is an office booking software solution featuring smart digital displays for meeting rooms, desks, and parking spots, enabling real-time reservations integrated with popular calendars like Google Workspace, Microsoft Outlook, and iCal. It supports hybrid work by allowing bookings via mobile app, kiosk, or QR code, while providing space utilization analytics and visitor management. The system emphasizes plug-and-play hardware installation for quick deployment in office environments.
Pros
- Plug-and-play hardware displays for instant setup
- Seamless integrations with major calendar providers
- Comprehensive analytics for space optimization
Cons
- Hardware purchase required upfront
- Subscription costs add up for large-scale deployments
- Limited advanced customization options
Best For
Mid-sized hybrid teams seeking reliable, hardware-backed room and desk booking without complex IT setup.
Pricing
Hardware displays start at $299 one-time per unit; software subscription from $9/month per device, with volume discounts available.
Skedda
specializedSkedda enables flexible space booking for offices, hotdesks, meeting rooms, and coworking environments.
Interactive 3D floor plans for real-time space visualization and drag-and-drop booking
Skedda is a visual space booking platform tailored for hybrid workplaces, enabling seamless reservations of desks, meeting rooms, parking spots, and amenities through interactive floor plans. It supports hot-desking, visitor management, and no-show protections to optimize office utilization. The software integrates with tools like Microsoft 365, Google Workspace, and Slack, providing admins with analytics and reporting for space management.
Pros
- Intuitive visual interface with interactive floor plans
- Strong integrations with productivity tools
- Flexible for hot-desking and multi-space booking
Cons
- Quote-based pricing lacks transparency
- Advanced analytics require higher tiers
- Customer support can be inconsistent for non-enterprise users
Best For
Mid-sized hybrid teams needing a user-friendly visual booking system for desks and rooms.
Pricing
Custom quote-based pricing, typically starting at $5-10 per active user/month with workspace minimums.
Yarooms
specializedYarooms offers cloud-based room booking systems with kiosk displays and calendar integrations.
Interactive 3D floor plans that let users drag-and-drop bookings on visual office maps
Yarooms is a versatile office booking software designed for hybrid workplaces, allowing users to book meeting rooms, desks, parking spots, and amenities through an intuitive web portal and mobile app. It features interactive floor plans, real-time availability checks, and seamless integrations with Google Workspace, Microsoft 365, and Outlook calendars. The platform supports additional tools like visitor management, kiosks, and reporting to streamline space utilization and hybrid work scheduling.
Pros
- Interactive floor plans for visual booking
- Strong integrations with major calendar tools
- Mobile app and kiosk support for on-site use
Cons
- Pricing scales quickly for larger teams
- Advanced reporting limited to higher tiers
- Customization options restricted in basic plans
Best For
Mid-sized hybrid teams needing visual space management across multiple office locations.
Pricing
Free plan for small teams (up to 10 users); Pro starts at €2.50/user/month; Enterprise custom pricing.
OfficeSpace Software
specializedOfficeSpace Software manages workplace reservations, floor plans, and employee move management.
Interactive high-resolution floor plans with real-time occupancy visualization
OfficeSpace Software is a comprehensive workplace management platform designed for hybrid offices, offering desk booking, meeting room reservations, and parking space allocation through interactive floor plans and a mobile app. It provides real-time availability, seamless integrations with tools like Microsoft Outlook and Teams, and advanced analytics for space utilization insights. Ideal for optimizing office layouts and supporting return-to-office strategies, it helps organizations reduce real estate costs while enhancing employee experience.
Pros
- Robust multi-space booking including desks, rooms, and amenities
- Powerful analytics and reporting for space optimization
- Strong integrations with enterprise tools like Outlook and Teams
Cons
- Custom pricing can be expensive for small teams
- Setup and customization require significant time and IT involvement
- Interface may feel complex for casual users
Best For
Mid-to-large enterprises managing hybrid workspaces with a need for detailed occupancy analytics and floor plan management.
Pricing
Custom quote-based pricing; typically starts around $5-10 per user/month for core features, scaling with enterprise add-ons.
Condeco
enterpriseCondeco delivers workspace analytics, booking, and optimization for large enterprise portfolios.
Portfolio-wide analytics for real-time space utilization insights across multiple sites
Condeco is a robust workplace management platform by JLL Technologies, specializing in desk, meeting room, and space booking for hybrid offices. It offers real-time availability views, mobile-first booking, and integrations with tools like Microsoft Outlook and Teams. The software excels in analytics for space utilization, helping organizations optimize their real estate portfolios across multiple locations.
Pros
- Comprehensive booking for desks, rooms, parking, and assets
- Advanced analytics and reporting for space optimization
- Strong integrations with enterprise tools like Outlook and Teams
Cons
- Enterprise pricing not ideal for small businesses
- Steeper learning curve for complex configurations
- Implementation often requires professional services
Best For
Large enterprises managing hybrid workspaces across multiple global locations.
Pricing
Custom enterprise pricing upon request; typically $8-15 per user/month for mid-to-large deployments.
Eptura
enterpriseEptura provides an integrated workplace experience platform with space booking and IoT capabilities.
Workplace analytics dashboard providing actionable insights on space usage patterns and optimization recommendations
Eptura is a comprehensive workplace management platform specializing in office booking software for desks, meeting rooms, parking, and other shared spaces. It supports hybrid work models with features like real-time availability views, mobile booking apps, and integrations with Microsoft Outlook, Teams, and ServiceNow. The platform also includes analytics for space utilization and optimization, helping enterprises make data-driven decisions on workplace design.
Pros
- Robust integrations with enterprise tools like Outlook and Teams
- Advanced analytics for space utilization insights
- Scalable for large organizations with multi-site support
Cons
- Steep learning curve for setup and administration
- Enterprise pricing lacks transparency and can be costly
- Interface feels dated compared to modern competitors
Best For
Large enterprises with complex, multi-location workplaces needing integrated space management and analytics.
Pricing
Custom enterprise pricing based on users, spaces, and modules; typically starts at several thousand dollars annually—contact sales for quotes.
Spacewell
enterpriseSpacewell offers smart building and workplace management including room and desk booking solutions.
Interactive 3D digital twins of office spaces for immersive, real-time booking and navigation
Spacewell is a comprehensive workplace management platform specializing in office booking software, allowing users to reserve desks, meeting rooms, parking spaces, and assets via an intuitive interface with interactive 3D floor plans. It integrates IoT sensors for real-time occupancy data, mobile apps for on-the-go bookings, and analytics dashboards to optimize space utilization in hybrid environments. The solution also supports visitor management and sustainability tracking, making it suitable for modern offices.
Pros
- Advanced 3D interactive maps for easy navigation and booking
- Robust IoT integration for accurate occupancy insights
- Comprehensive analytics for space optimization
Cons
- Enterprise-level pricing may be steep for smaller teams
- Initial setup requires technical expertise
- Limited free trial options
Best For
Mid-to-large enterprises with hybrid workforces needing integrated booking, analytics, and IoT-driven workplace management.
Pricing
Custom enterprise pricing upon request; typically starts around $5-10 per user/month with volume discounts.
Conclusion
Evaluating the top 10 office booking software reveals Envoy as the clear leader, combining desk, meeting room, visitor management, and analytics to suit modern hybrid workplaces. Robin impresses with its comprehensive platform covering desks, rooms, parking, and services, while Deskbird stands out for employee-centric tools, AI insights, and mobile integration—each offering distinct strengths to match varied needs. Together, these solutions redefine workplace efficiency, with Envoy as the top pick for those seeking a robust, all-in-one option.
Don’t miss out—explore Envoy to unlock streamlined booking, enhanced collaboration, and a smoother hybrid work experience tailored to your team’s needs.
Tools Reviewed
All tools were independently evaluated for this comparison