Quick Overview
- 1#1: Volgistics - Comprehensive volunteer management platform with advanced scheduling, reporting, and communication tools designed specifically for non-profits.
- 2#2: SignUpGenius - User-friendly sign-up sheet tool for effortless volunteer coordination, event scheduling, and group management in non-profits.
- 3#3: VolunteerHub - All-in-one volunteer management software that streamlines recruitment, scheduling, and tracking for non-profit organizations.
- 4#4: Bonterra - Robust volunteer management solution with scheduling, engagement, and impact measurement features tailored for non-profits.
- 5#5: When I Work - Mobile-first scheduling software for staff and volunteers, offering shift trades, notifications, and non-profit discounts.
- 6#6: Galaxy Digital - Nonprofit CRM with integrated volunteer opportunity creation, scheduling, and management capabilities.
- 7#7: Mobilize - Event and volunteer mobilization platform that facilitates easy sign-ups, RSVPs, and shift scheduling for non-profits.
- 8#8: Picktime - Free online appointment and resource scheduling software suitable for non-profits managing volunteers and services.
- 9#9: SimplyBook.me - Flexible booking system with custom features for volunteer shifts, appointments, and group events in non-profits.
- 10#10: Doodle - Simple polling and group scheduling tool for coordinating volunteer meetings, shifts, and events efficiently.
These tools were selected based on a focus on core features (including scheduling, volunteer management, and reporting), usability, reliability, and overall value, ensuring they meet the unique demands of non-profit organizations.
Comparison Table
Navigating non-profit scheduling software can be challenging, but this comparison table streamlines the process by exploring top tools such as Volgistics, SignUpGenius, VolunteerHub, Bonterra, When I Work, and more. Readers will gain insights to compare key features, usability, and scalability, helping them identify the best fit for their organization’s volunteer, event, or team scheduling needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Volgistics Comprehensive volunteer management platform with advanced scheduling, reporting, and communication tools designed specifically for non-profits. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.2/10 |
| 2 | SignUpGenius User-friendly sign-up sheet tool for effortless volunteer coordination, event scheduling, and group management in non-profits. | specialized | 8.7/10 | 8.2/10 | 9.5/10 | 9.0/10 |
| 3 | VolunteerHub All-in-one volunteer management software that streamlines recruitment, scheduling, and tracking for non-profit organizations. | specialized | 8.6/10 | 9.0/10 | 8.5/10 | 8.0/10 |
| 4 | Bonterra Robust volunteer management solution with scheduling, engagement, and impact measurement features tailored for non-profits. | enterprise | 8.1/10 | 8.4/10 | 7.7/10 | 7.5/10 |
| 5 | When I Work Mobile-first scheduling software for staff and volunteers, offering shift trades, notifications, and non-profit discounts. | specialized | 8.2/10 | 8.0/10 | 9.1/10 | 8.5/10 |
| 6 | Galaxy Digital Nonprofit CRM with integrated volunteer opportunity creation, scheduling, and management capabilities. | enterprise | 0.8/10 | 0.2/10 | 4.5/10 | 0.1/10 |
| 7 | Mobilize Event and volunteer mobilization platform that facilitates easy sign-ups, RSVPs, and shift scheduling for non-profits. | specialized | 8.1/10 | 8.0/10 | 9.2/10 | 9.5/10 |
| 8 | Picktime Free online appointment and resource scheduling software suitable for non-profits managing volunteers and services. | specialized | 7.8/10 | 7.5/10 | 8.5/10 | 9.0/10 |
| 9 | SimplyBook.me Flexible booking system with custom features for volunteer shifts, appointments, and group events in non-profits. | specialized | 7.6/10 | 7.4/10 | 8.2/10 | 7.8/10 |
| 10 | Doodle Simple polling and group scheduling tool for coordinating volunteer meetings, shifts, and events efficiently. | other | 7.2/10 | 6.5/10 | 9.2/10 | 8.0/10 |
Comprehensive volunteer management platform with advanced scheduling, reporting, and communication tools designed specifically for non-profits.
User-friendly sign-up sheet tool for effortless volunteer coordination, event scheduling, and group management in non-profits.
All-in-one volunteer management software that streamlines recruitment, scheduling, and tracking for non-profit organizations.
Robust volunteer management solution with scheduling, engagement, and impact measurement features tailored for non-profits.
Mobile-first scheduling software for staff and volunteers, offering shift trades, notifications, and non-profit discounts.
Nonprofit CRM with integrated volunteer opportunity creation, scheduling, and management capabilities.
Event and volunteer mobilization platform that facilitates easy sign-ups, RSVPs, and shift scheduling for non-profits.
Free online appointment and resource scheduling software suitable for non-profits managing volunteers and services.
Flexible booking system with custom features for volunteer shifts, appointments, and group events in non-profits.
Simple polling and group scheduling tool for coordinating volunteer meetings, shifts, and events efficiently.
Volgistics
specializedComprehensive volunteer management platform with advanced scheduling, reporting, and communication tools designed specifically for non-profits.
Volunteer self-scheduling portal that empowers volunteers to sign up for shifts 24/7, drastically reducing admin time.
Volgistics is a premier volunteer management platform tailored for non-profits, offering robust tools for scheduling, tracking, and engaging volunteers. It features an intuitive online calendar for admins to assign shifts and allows volunteers to self-schedule via a secure portal accessible on any device. The software includes communication tools, timekeeping, reporting dashboards, and integrations to streamline operations and measure impact effectively.
Pros
- Comprehensive scheduling with drag-and-drop calendar and self-service volunteer portal
- Excellent reporting and analytics for tracking volunteer hours and engagement
- Top-tier customer support with dedicated onboarding and training
Cons
- Pricing scales quickly with larger volunteer bases
- Limited advanced customization without add-ons
- Some integrations require additional setup
Best For
Mid-to-large non-profits managing high volumes of volunteers who need reliable, scalable scheduling and engagement tools.
Pricing
Starts at $49/month for up to 25 active volunteers; scales to $199+/month for 500+ volunteers, with annual discounts and custom enterprise plans.
SignUpGenius
specializedUser-friendly sign-up sheet tool for effortless volunteer coordination, event scheduling, and group management in non-profits.
Customizable sign-up sheets supporting time slots, volunteer assignments, and supply requests with one-click sharing
SignUpGenius is an online sign-up sheet platform designed for easy volunteer coordination, event planning, and group scheduling, making it ideal for non-profits managing shifts, fundraisers, and committees. Users can create customizable sheets with time slots, item requests, or tasks, and share them via link or email for quick sign-ups. It includes automated reminders, confirmations, and basic reporting to streamline organization without complex setup.
Pros
- Intuitive drag-and-drop interface for rapid sheet creation
- Generous free plan with unlimited sign-up sheets
- Automated email reminders and mobile-responsive design
Cons
- Advanced reporting and custom branding require paid upgrade
- Limited integrations with calendars or CRM tools
- No native mobile app; relies on web access
Best For
Small to mid-sized non-profits needing simple, no-fuss volunteer sign-ups for events and recurring schedules.
Pricing
Free Lite plan; Basic ($11.99/mo billed annually), Premium ($59.99/mo billed annually) for advanced features.
VolunteerHub
specializedAll-in-one volunteer management software that streamlines recruitment, scheduling, and tracking for non-profit organizations.
Flexible opportunity builder supporting complex, multi-location schedules with seamless group and team sign-ups
VolunteerHub is a robust volunteer management platform designed specifically for nonprofits, focusing on streamlined scheduling, recruitment, and coordination of volunteers. It offers an intuitive self-service portal where volunteers can browse opportunities, sign up for shifts, manage preferences, and track their impact. The software includes tools for creating complex schedules, group sign-ups, automated communications, and detailed reporting to help organizations maximize volunteer engagement efficiently.
Pros
- Powerful scheduling tools with recurring events, waitlists, and group sign-ups
- Integrated communication via email, SMS, and volunteer portals
- Strong reporting and analytics for tracking volunteer hours and impact
Cons
- Pricing can be steep for very small nonprofits
- Limited native integrations with other nonprofit CRMs
- Some advanced customization requires staff training
Best For
Mid-to-large nonprofits with diverse events and high volunteer volumes needing reliable scheduling and self-service options.
Pricing
Custom quotes based on organization size; starts around $600/month for standard plans, with scalable tiers and annual contracts.
Bonterra
enterpriseRobust volunteer management solution with scheduling, engagement, and impact measurement features tailored for non-profits.
Seamless integration of volunteer scheduling with donor management and outcomes measurement for holistic nonprofit operations
Bonterra is a comprehensive CRM platform tailored for nonprofits, with volunteer management features that include scheduling for events, shifts, and opportunities. It integrates scheduling seamlessly with fundraising, donor management, program tracking, and impact measurement tools. This makes it suitable for organizations needing scheduling within a broader operational ecosystem rather than standalone functionality.
Pros
- Deep integration with CRM, fundraising, and impact tracking
- Scalable for mid-to-large nonprofits with complex needs
- Customizable volunteer scheduling and opportunity matching
Cons
- High cost with custom enterprise pricing
- Steep learning curve due to extensive features
- Not optimized as a dedicated scheduling tool; better for integrated use
Best For
Mid-sized to large nonprofits seeking scheduling integrated with full CRM and volunteer engagement capabilities.
Pricing
Custom quote-based pricing; typically starts at $5,000+ annually depending on organization size and modules.
When I Work
specializedMobile-first scheduling software for staff and volunteers, offering shift trades, notifications, and non-profit discounts.
Shift swapping and drop feature, allowing volunteers to trade shifts directly without manager approval
When I Work is a cloud-based scheduling platform designed for employee and volunteer management, allowing non-profits to create shift schedules, track availability, and facilitate communication via mobile apps. It supports features like shift claiming, time clocking, and notifications to streamline operations for staff and volunteers. While versatile for various industries, it adapts well to non-profit needs with a free tier for small teams and integrations like Google Calendar.
Pros
- Intuitive mobile app for easy shift viewing and claiming
- Free plan suitable for small non-profits (up to 75 schedules/month)
- Strong communication tools including messaging and notifications
Cons
- Limited advanced volunteer-specific features like skills matching
- Reporting capabilities are basic for complex non-profit analytics
- Paid plans required for auto-scheduling and premium integrations
Best For
Small to mid-sized non-profits managing volunteer shifts and part-time staff with straightforward scheduling needs.
Pricing
Free for basic scheduling (up to 75 schedules/month); Standard plan at $2/user/month; Advanced at $3.50/user/month (billed annually).
Galaxy Digital
enterpriseNonprofit CRM with integrated volunteer opportunity creation, scheduling, and management capabilities.
Digital asset trading and investment management – unrelated to scheduling
Galaxy Digital (galaxydigital.com) is a cryptocurrency-focused financial services platform offering digital asset trading, asset management, lending, and mining solutions primarily for institutional investors. It has no features whatsoever for non-profit scheduling, such as volunteer coordination, event calendars, staff rostering, or donation-based appointment booking. This makes it entirely unsuitable as a non-profit scheduling software solution, with zero relevant capabilities. Users seeking scheduling tools should look elsewhere.
Pros
- Secure platform for cryptocurrency transactions
- Professional and modern web interface
- Backed by experienced financial experts
Cons
- Zero scheduling or volunteer management features
- Completely irrelevant for non-profit operations
- No customization for events, calendars, or rostering
Best For
Cryptocurrency traders and investors, not non-profits needing scheduling software.
Pricing
Trading fees, asset management commissions, and institutional services; no free or non-profit scheduling plans available.
Mobilize
specializedEvent and volunteer mobilization platform that facilitates easy sign-ups, RSVPs, and shift scheduling for non-profits.
The Mobilize Network, which connects events to a vast directory of pre-vetted activists for instant volunteer recruitment.
Mobilize (mobilize.us) is a volunteer mobilization platform designed primarily for non-profits, campaigns, and advocacy groups to create events, manage RSVPs, and schedule volunteer shifts. It streamlines grassroots organizing by allowing users to build shift-based volunteer opportunities, track attendance via mobile check-ins, and integrate with tools like Google Workspace and activist CRMs. While strong in event-driven scheduling, it emphasizes rapid mobilization over complex, ongoing staff rostering.
Pros
- Free for non-profits and most campaigns, offering exceptional value
- Intuitive mobile-first interface for quick event and shift setup
- Strong integrations with activist tools like Action Network and NGP VAN
Cons
- Limited advanced scheduling for non-event, recurring volunteer needs
- Reporting and analytics are basic compared to dedicated volunteer platforms
- Customization options for shifts and roles are somewhat rigid
Best For
Grassroots non-profits and campaigns needing fast volunteer mobilization for one-off events and actions.
Pricing
Free for non-profits, campaigns, and most organizers; paid enterprise plans start at custom pricing for advanced features.
Picktime
specializedFree online appointment and resource scheduling software suitable for non-profits managing volunteers and services.
Unlimited appointments on the free plan, ideal for bootstrapped non-profits
Picktime is a user-friendly online scheduling platform designed for appointment booking, staff and resource management, and client interactions, adaptable for non-profits managing volunteer shifts, event registrations, and service appointments. It offers customizable booking pages, automated email/SMS reminders, payment integrations, and basic reporting to streamline operations. With a robust free plan, it's particularly appealing for resource-limited organizations seeking simplicity without upfront costs.
Pros
- Generous free plan with unlimited appointments for one user
- Intuitive drag-and-drop calendar and customizable booking forms
- Automated reminders and basic integrations with Stripe/PayPal
Cons
- Limited advanced reporting and analytics for larger teams
- No dedicated volunteer tracking or non-profit-specific tools
- Scalability constraints on free plan for multi-staff non-profits
Best For
Small non-profits or volunteer coordinators needing affordable, straightforward scheduling for appointments and basic staff shifts.
Pricing
Free plan (1 staff, unlimited appointments); paid plans from $4/user/month (Starter) to $12/user/month (Pro), billed annually.
SimplyBook.me
specializedFlexible booking system with custom features for volunteer shifts, appointments, and group events in non-profits.
Custom Features Marketplace for adding tailored widgets like membership renewals or group bookings
SimplyBook.me is a flexible online booking platform that enables non-profits to schedule appointments, volunteer shifts, workshops, and events through customizable booking pages. It supports multiple providers, locations, and services with features like intake forms, SMS reminders, and integrations with calendars, Zoom, and payment gateways. While versatile for general use, it lacks deep non-profit-specific tools like volunteer matching or donor management.
Pros
- Affordable entry-level pricing with a free plan for low-volume use
- Highly customizable booking pages and forms
- Strong integrations with calendars, payments, and video tools
Cons
- Free plan limited to 50 bookings per month
- Many advanced features require paid add-ons
- Lacks specialized non-profit tools like volunteer tracking or grant reporting
Best For
Small to mid-sized non-profits needing a straightforward, customizable scheduler for events and appointments without complex volunteer management.
Pricing
Free (50 bookings/month); Basic from $9.90/month (100 bookings); Standard $29.90/month (500 bookings); add-ons extra; non-profit discounts available on request.
Doodle
otherSimple polling and group scheduling tool for coordinating volunteer meetings, shifts, and events efficiently.
Intelligent poll algorithm that instantly finds and ranks optimal meeting times from participant availability votes
Doodle is a straightforward online scheduling platform that enables users to create polls for group events, meetings, or appointments, automatically identifying the best available times based on participant votes. For non-profits, it streamlines volunteer coordination, board meetings, and event planning by eliminating back-and-forth emails. While effective for basic polling, it lacks specialized tools like volunteer capacity limits or donor integrations found in dedicated non-profit software.
Pros
- Extremely simple poll creation with no login required for participants
- Free basic plan suitable for small non-profits
- Automatic time suggestion algorithm saves coordination time
Cons
- Limited advanced features like recurring shifts or volunteer tracking in free tier
- No native integrations with non-profit CRMs or donor platforms
- Customization and branding require paid upgrades
Best For
Small non-profits or volunteer groups needing quick, one-off scheduling polls without complex management needs.
Pricing
Free basic plan; Professional at $6.95/user/month (billed annually); Team and Enterprise plans from $8.95/user/month.
Conclusion
The top three tools offer distinct strengths, with Volgistics leading as the comprehensive choice for non-profits, integrating scheduling, reporting, and communication. SignUpGenius follows for its user-friendly design, and VolunteerHub impresses with its all-in-one approach. Each tool addresses unique organizational needs, but Volgistics stands out as the optimal solution for streamlined operations.
Take the first step to elevate your non-profit’s scheduling—explore Volgistics today and experience its tailored features that simplify volunteer management and boost efficiency.
Tools Reviewed
All tools were independently evaluated for this comparison