Quick Overview
- 1#1: QuickBooks Online - Comprehensive accounting software with a powerful mobile app for creating, sending, tracking, and getting paid on invoices instantly.
- 2#2: FreshBooks - User-friendly invoicing platform with an intuitive mobile app for time tracking, expense capture, and professional invoice management on the go.
- 3#3: Xero - Cloud accounting solution featuring a mobile app for seamless invoice creation, approvals, payments, and real-time reporting.
- 4#4: Wave - Free invoicing and payments tool with mobile apps enabling quick invoice generation, customization, and payment collection anywhere.
- 5#5: Zoho Invoice - Robust invoicing software with mobile support for multi-format invoices, automation, client portals, and integrations within the Zoho ecosystem.
- 6#6: Square Invoices - Streamlined mobile invoicing integrated with payment processing for instant sending, scheduling, and collecting payments from customers.
- 7#7: Invoice Ninja - Open-source invoicing app with mobile access for unlimited customizable invoices, quotes, and automated recurring billing.
- 8#8: Harvest - Time tracking and invoicing tool with a mobile app for logging time, expenses, and generating accurate invoices on mobile devices.
- 9#9: Hiveage - All-in-one billing platform with mobile features for proposals, invoices, time tracking, and online payments in one workflow.
- 10#10: Billy - Simple accounting and invoicing software with a mobile app for effortless invoice creation, sending, and financial overview for small businesses.
Tools were ranked based on strength of mobile functionality, user-friendliness, breadth of features (including automation, payment processing, and integrations), and overall value, ensuring a diverse selection that meets the needs of small businesses to larger enterprises.
Comparison Table
Mobile invoicing software streamlines billing on the move, and this comparison table explores top tools including QuickBooks Online, FreshBooks, Xero, Wave, Zoho Invoice, and more. Readers will gain insights into key features, pricing, usability, and standout capabilities to identify the best fit for their business needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | QuickBooks Online Comprehensive accounting software with a powerful mobile app for creating, sending, tracking, and getting paid on invoices instantly. | enterprise | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | FreshBooks User-friendly invoicing platform with an intuitive mobile app for time tracking, expense capture, and professional invoice management on the go. | specialized | 9.1/10 | 9.2/10 | 9.5/10 | 8.7/10 |
| 3 | Xero Cloud accounting solution featuring a mobile app for seamless invoice creation, approvals, payments, and real-time reporting. | enterprise | 8.7/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 4 | Wave Free invoicing and payments tool with mobile apps enabling quick invoice generation, customization, and payment collection anywhere. | specialized | 8.4/10 | 7.8/10 | 9.2/10 | 9.6/10 |
| 5 | Zoho Invoice Robust invoicing software with mobile support for multi-format invoices, automation, client portals, and integrations within the Zoho ecosystem. | enterprise | 8.7/10 | 9.1/10 | 8.4/10 | 9.2/10 |
| 6 | Square Invoices Streamlined mobile invoicing integrated with payment processing for instant sending, scheduling, and collecting payments from customers. | specialized | 8.4/10 | 8.2/10 | 9.5/10 | 8.8/10 |
| 7 | Invoice Ninja Open-source invoicing app with mobile access for unlimited customizable invoices, quotes, and automated recurring billing. | other | 8.2/10 | 8.5/10 | 8.0/10 | 9.0/10 |
| 8 | Harvest Time tracking and invoicing tool with a mobile app for logging time, expenses, and generating accurate invoices on mobile devices. | specialized | 8.3/10 | 8.1/10 | 9.2/10 | 7.9/10 |
| 9 | Hiveage All-in-one billing platform with mobile features for proposals, invoices, time tracking, and online payments in one workflow. | specialized | 7.9/10 | 8.2/10 | 7.6/10 | 8.5/10 |
| 10 | Billy Simple accounting and invoicing software with a mobile app for effortless invoice creation, sending, and financial overview for small businesses. | specialized | 7.6/10 | 7.2/10 | 8.7/10 | 8.1/10 |
Comprehensive accounting software with a powerful mobile app for creating, sending, tracking, and getting paid on invoices instantly.
User-friendly invoicing platform with an intuitive mobile app for time tracking, expense capture, and professional invoice management on the go.
Cloud accounting solution featuring a mobile app for seamless invoice creation, approvals, payments, and real-time reporting.
Free invoicing and payments tool with mobile apps enabling quick invoice generation, customization, and payment collection anywhere.
Robust invoicing software with mobile support for multi-format invoices, automation, client portals, and integrations within the Zoho ecosystem.
Streamlined mobile invoicing integrated with payment processing for instant sending, scheduling, and collecting payments from customers.
Open-source invoicing app with mobile access for unlimited customizable invoices, quotes, and automated recurring billing.
Time tracking and invoicing tool with a mobile app for logging time, expenses, and generating accurate invoices on mobile devices.
All-in-one billing platform with mobile features for proposals, invoices, time tracking, and online payments in one workflow.
Simple accounting and invoicing software with a mobile app for effortless invoice creation, sending, and financial overview for small businesses.
QuickBooks Online
enterpriseComprehensive accounting software with a powerful mobile app for creating, sending, tracking, and getting paid on invoices instantly.
In-app payment processing with QuickBooks Payments, enabling instant deposits and low fees directly from mobile invoices
QuickBooks Online is a leading cloud-based accounting platform with powerful mobile invoicing features accessible via its intuitive iOS and Android apps. Users can create, customize, send, and track professional invoices on the go, complete with payment links and reminders. It seamlessly integrates invoicing with full accounting, expenses, and reporting, ensuring real-time data sync across devices.
Pros
- Seamless mobile invoice creation, customization, and sending with templates and branding
- Integrated QuickBooks Payments for accepting cards, ACH, and PayPal directly in-app
- Real-time tracking, reminders, and automatic syncing to accounting books
Cons
- Higher-tier plans needed for advanced features like inventory or project tracking
- Subscription costs add up for solo users focused only on basic invoicing
- Occasional mobile app glitches with large data sets or poor connections
Best For
Small to medium businesses and freelancers needing robust mobile invoicing tied to comprehensive accounting.
Pricing
Starts at $30/month (Simple Start) including mobile invoicing; scales to $200/month (Advanced) for full features.
FreshBooks
specializedUser-friendly invoicing platform with an intuitive mobile app for time tracking, expense capture, and professional invoice management on the go.
Drag-and-drop invoice customization with beautiful, brandable templates directly in the mobile app
FreshBooks is a cloud-based accounting platform tailored for freelancers and small businesses, with a robust mobile app that enables creating, customizing, sending, and tracking invoices on the go. Users can capture receipts via photo, log billable time with GPS tracking, and accept payments instantly through integrated gateways like Stripe and PayPal. It streamlines mobile invoicing with automated reminders, recurring billing, and real-time status updates, integrating seamlessly with desktop for full accounting.
Pros
- Intuitive mobile app for rapid invoice creation and sending with templates
- Seamless expense tracking via photo capture and GPS time entry
- Real-time payment processing and automated late payment reminders
Cons
- Limited advanced reporting and customization available only on higher plans or desktop
- No full offline functionality for invoicing
- Client limits on entry-level plans (e.g., 5 clients on Lite)
Best For
Freelancers and small service-based businesses needing professional mobile invoicing with time tracking and expense management on the go.
Pricing
Starts at $19/month (Lite plan, billed annually) for 5 clients, up to $60/month (Premium) for unlimited; free 30-day trial, mobile app included.
Xero
enterpriseCloud accounting solution featuring a mobile app for seamless invoice creation, approvals, payments, and real-time reporting.
Real-time bank reconciliation and automatic transaction matching directly in the mobile app
Xero is a comprehensive cloud-based accounting software with strong mobile invoicing features available via its iOS and Android apps. Users can create, customize, send, and track invoices on the go, including adding items, photos, customer signatures, and payment reminders, with all data syncing in real-time to the web dashboard. Beyond invoicing, the app supports expense tracking, bank reconciliation, and reporting, making it a full financial management tool accessible from mobile devices.
Pros
- Real-time cloud sync across mobile and desktop for seamless invoicing
- Robust customization options for invoices including templates and multi-currency support
- Integrated payment processing and reminders to speed up collections
Cons
- Full invoicing features locked behind paid subscriptions with no robust free tier
- Some advanced reporting and customization better suited for desktop
- Mobile app can feel cluttered for users focused solely on basic invoicing
Best For
Small business owners and accountants needing mobile invoicing tightly integrated with full accounting and bank feeds.
Pricing
Starts at $15/month (Early plan with unlimited invoices) up to $78/month (Ultimate); 30-day free trial available.
Wave
specializedFree invoicing and payments tool with mobile apps enabling quick invoice generation, customization, and payment collection anywhere.
100% free unlimited invoices and estimates with no caps or subscription fees
Wave is a free cloud-based accounting platform with robust mobile invoicing capabilities via its iOS and Android apps, allowing users to create, customize, send, and track invoices on the go. It supports expense tracking, receipt scanning, and integrated payment processing, syncing seamlessly with its web dashboard for full financial management. Ideal for solopreneurs and small teams, Wave eliminates subscription costs for core invoicing while offering professional templates and automation features.
Pros
- Completely free unlimited invoicing and estimates
- Intuitive mobile app for quick invoice creation and sending
- Seamless receipt scanning and expense tracking on mobile
Cons
- Transaction fees for payments (2.9% + 30¢ per card)
- Limited advanced reporting and customization in the mobile app
- Some features like payroll require web access or add-ons
Best For
Freelancers and very small businesses needing simple, cost-free mobile invoicing without advanced accounting complexity.
Pricing
Free for core invoicing, accounting, and receipts; payments at 2.9% + $0.30 per credit card transaction (lower for bank transfers).
Zoho Invoice
enterpriseRobust invoicing software with mobile support for multi-format invoices, automation, client portals, and integrations within the Zoho ecosystem.
Receipt scanning and expense tracking directly in the mobile app for quick fieldwork logging
Zoho Invoice is a cloud-based invoicing platform with a robust mobile app for iOS and Android, allowing users to create, customize, send, and track professional invoices on the go. It supports time tracking, expense logging via receipt scanning, multi-currency billing, and integrations with payment gateways like Stripe and PayPal. The app enables offline invoice creation with automatic syncing, making it reliable for field-based invoicing.
Pros
- Generous free plan with core mobile invoicing features
- Offline mode for creating and editing invoices
- Strong integrations with payments and Zoho ecosystem
Cons
- Free plan limited to 3 customers
- Mobile interface can feel busy with advanced options
- Some premium automations locked behind higher tiers
Best For
Freelancers and small businesses needing affordable, feature-packed mobile invoicing with growth scalability.
Pricing
Free for up to 3 customers; paid plans start at $9/organization/month (billed annually) for unlimited customers.
Square Invoices
specializedStreamlined mobile invoicing integrated with payment processing for instant sending, scheduling, and collecting payments from customers.
One-tap payment links and QR codes for instant mobile collections integrated with hardware readers
Square Invoices, part of the Square platform, enables users to create, customize, send, and track professional invoices directly from iOS or Android mobile apps. It integrates seamlessly with Square's payment processing for quick collections, including options for recurring invoices, payment reminders, and partial payments. Ideal for on-the-go invoicing, it supports digital signatures and automatic notifications for streamlined workflows.
Pros
- Intuitive mobile app for quick invoice creation and sending
- Seamless integration with Square payments for instant deposits
- Unlimited free invoices with no subscription fees
Cons
- Transaction fees apply to paid invoices (e.g., 2.9% + 30¢ for cards)
- Limited advanced reporting and customization compared to dedicated invoicing tools
- Best suited for Square ecosystem users; less flexible for complex needs
Best For
Small businesses, freelancers, and service providers needing simple, mobile-first invoicing with built-in payment processing.
Pricing
Free to create and send unlimited invoices; processing fees start at 2.9% + 30¢ per card payment, with instant transfers available for 1.5% fee.
Invoice Ninja
otherOpen-source invoicing app with mobile access for unlimited customizable invoices, quotes, and automated recurring billing.
Open-source self-hosting for complete data ownership and unlimited customization without recurring fees.
Invoice Ninja is an open-source invoicing platform designed for freelancers and small businesses to create, send, and track invoices, quotes, expenses, and payments. Its dedicated mobile apps for iOS and Android allow users to manage invoicing tasks on the go, with real-time syncing to the web dashboard. Key features include recurring billing, multi-currency support, and integrations with payment gateways like Stripe and PayPal.
Pros
- Strong mobile apps for iOS and Android with core invoicing functions
- Open-source self-hosting for data privacy and no vendor lock-in
- Generous free plan with unlimited invoices and 50 clients
Cons
- Self-hosting requires technical setup and maintenance
- Mobile app lacks some advanced desktop features like custom reports
- Hosted support is email-only on lower plans
Best For
Tech-savvy freelancers and small businesses needing affordable, customizable mobile invoicing with full data control.
Pricing
Free self-hosted version; hosted Free plan (50 clients), Pro $14/month (unlimited clients, advanced features), Enterprise $30/month.
Harvest
specializedTime tracking and invoicing tool with a mobile app for logging time, expenses, and generating accurate invoices on mobile devices.
One-click conversion of mobile-tracked time entries into customizable invoices
Harvest is a versatile time tracking and invoicing tool with a robust mobile app for iOS and Android, enabling users to log time, expenses, and create/send invoices directly from their phones. It excels at converting tracked time into accurate, professional invoices with integrated payment options like Stripe and PayPal. While primarily known for time tracking, its mobile invoicing capabilities make it suitable for on-the-go billing for freelancers and teams.
Pros
- Seamless integration of mobile time tracking to invoicing
- Intuitive app interface for quick invoice creation and sending
- Built-in expense tracking and payment reminders
Cons
- Limited invoice customization and templates compared to dedicated invoicing apps
- Pricing scales per user, less ideal for solo users wanting advanced features
- Some reporting and advanced editing better suited to web version
Best For
Freelancers and small agencies who primarily track billable time and need simple mobile invoicing tied to those hours.
Pricing
Starts at $12/user/month (billed annually) for Pro plan with invoicing; free tier limited to basic time tracking.
Hiveage
specializedAll-in-one billing platform with mobile features for proposals, invoices, time tracking, and online payments in one workflow.
Unlimited clients and invoices across all paid plans, ideal for growing freelancers without usage limits.
Hiveage is an online invoicing and client management platform tailored for freelancers and small businesses, allowing users to create, send, and track professional invoices from any device. Its mobile apps for iOS and Android enable on-the-go invoice creation, time tracking, expense logging, and payment monitoring. The software integrates with payment gateways like Stripe, PayPal, and Authorize.net, supporting recurring billing and client portals for streamlined operations.
Pros
- Unlimited invoices and clients on all paid plans
- Fully functional mobile apps for iOS and Android with offline support
- Integrated time tracking, expenses, and client portals
- Strong payment integrations including Stripe and PayPal
Cons
- User interface feels somewhat dated compared to modern competitors
- Limited advanced reporting and analytics features
- Customer support primarily email-based with slower response times
Best For
Freelancers and small service-based businesses seeking affordable, mobile-friendly invoicing without needing enterprise-level complexity.
Pricing
Free plan for 1 client; paid plans start at $25/month (Solo, billed annually) for unlimited invoicing, up to $69/month (Premium) for teams and advanced features.
Billy
specializedSimple accounting and invoicing software with a mobile app for effortless invoice creation, sending, and financial overview for small businesses.
One-tap invoice generation and sending directly from the mobile app, even offline with sync later
Billy (billy.app) is a mobile-first invoicing app designed for freelancers and small businesses, enabling quick creation, sending, and tracking of invoices directly from smartphones. It includes time tracking, expense management, and basic accounting tools to simplify financial tasks on the go. The app emphasizes simplicity and speed, making it suitable for users who prioritize mobility over complex enterprise features.
Pros
- Highly intuitive mobile interface for on-the-go invoicing
- Affordable pricing with a functional free tier
- Fast invoice creation and payment tracking
Cons
- Limited integrations with third-party tools
- Basic reporting and lacks advanced accounting
- Customer support primarily email-based with slower response times
Best For
Freelancers and solopreneurs seeking a simple, mobile-only invoicing solution without needing full-scale accounting software.
Pricing
Free plan for up to 5 clients; Starter at €9/user/month; Pro at €29/user/month for unlimited features.
Conclusion
After examining the top mobile invoicing tools, QuickBooks Online stands as the leading choice, boasting comprehensive features for instant invoice creation, tracking, and payment receipt. FreshBooks and Xero excel as strong alternatives, with user-friendly interfaces and seamless workflows tailored to different needs—ensuring there’s a top pick for nearly every requirement. In the end, while preferences vary, QuickBooks Online proves the most versatile for efficient, on-the-go invoicing.
Don’t miss out on simplifying your invoicing: try QuickBooks Online today to create, send, and get paid on invoices instantly, wherever you are.
Tools Reviewed
All tools were independently evaluated for this comparison