Quick Overview
- 1#1: QuickBooks Online - Cloud accounting platform with a powerful mobile app for creating, sending, tracking, and getting paid on invoices instantly.
- 2#2: Xero - Accounting software featuring an intuitive mobile app for on-the-go invoicing, expense management, and bank reconciliation.
- 3#3: FreshBooks - User-friendly invoicing tool with a mobile app designed for freelancers to create professional invoices and track payments anywhere.
- 4#4: Zoho Invoice - Free mobile invoicing app integrated with Zoho ecosystem for automated billing, reminders, and multi-device access.
- 5#5: Wave - Free invoicing and accounting software with a simple mobile app for generating unlimited invoices and accepting payments.
- 6#6: Invoice2go - Mobile-first invoicing app tailored for small businesses to scan receipts, create invoices, and collect payments on smartphones.
- 7#7: Square Invoices - Easy mobile invoicing solution integrated with Square payments for sending customizable invoices and tracking via app.
- 8#8: Invoice Ninja - Open-source invoicing platform with a responsive mobile app for managing clients, quotes, and recurring invoices.
- 9#9: ZipBooks - Smart invoicing software with mobile access for time tracking, automated invoicing, and financial reporting.
- 10#10: Harvest - Time tracking and invoicing tool with a clean mobile app for logging hours and generating invoices from tracked time.
We rigorously selected these tools based on key factors, including feature robustness (e.g., automated reminders, multi-device sync), user-friendliness, integration with payment systems, and overall value, ensuring they deliver consistent performance for diverse user needs.
Comparison Table
This comparison table examines popular mobile invoice software tools, including QuickBooks Online, Xero, FreshBooks, Zoho Invoice, Wave, and more, to help readers assess their suitability for different business needs. It breaks down key features, user experience, and cost structures, guiding users toward software that streamlines invoicing, tracks payments, and integrates effectively with their workflow.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | QuickBooks Online Cloud accounting platform with a powerful mobile app for creating, sending, tracking, and getting paid on invoices instantly. | enterprise | 9.4/10 | 9.6/10 | 9.2/10 | 8.8/10 |
| 2 | Xero Accounting software featuring an intuitive mobile app for on-the-go invoicing, expense management, and bank reconciliation. | enterprise | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | FreshBooks User-friendly invoicing tool with a mobile app designed for freelancers to create professional invoices and track payments anywhere. | specialized | 8.7/10 | 9.0/10 | 9.2/10 | 8.4/10 |
| 4 | Zoho Invoice Free mobile invoicing app integrated with Zoho ecosystem for automated billing, reminders, and multi-device access. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 9.0/10 |
| 5 | Wave Free invoicing and accounting software with a simple mobile app for generating unlimited invoices and accepting payments. | specialized | 8.4/10 | 8.0/10 | 9.2/10 | 9.5/10 |
| 6 | Invoice2go Mobile-first invoicing app tailored for small businesses to scan receipts, create invoices, and collect payments on smartphones. | specialized | 8.1/10 | 8.0/10 | 9.2/10 | 7.5/10 |
| 7 | Square Invoices Easy mobile invoicing solution integrated with Square payments for sending customizable invoices and tracking via app. | specialized | 8.2/10 | 7.8/10 | 9.3/10 | 9.0/10 |
| 8 | Invoice Ninja Open-source invoicing platform with a responsive mobile app for managing clients, quotes, and recurring invoices. | specialized | 7.8/10 | 8.2/10 | 7.5/10 | 9.1/10 |
| 9 | ZipBooks Smart invoicing software with mobile access for time tracking, automated invoicing, and financial reporting. | specialized | 8.1/10 | 7.9/10 | 8.8/10 | 9.2/10 |
| 10 | Harvest Time tracking and invoicing tool with a clean mobile app for logging hours and generating invoices from tracked time. | specialized | 8.1/10 | 7.9/10 | 9.2/10 | 8.4/10 |
Cloud accounting platform with a powerful mobile app for creating, sending, tracking, and getting paid on invoices instantly.
Accounting software featuring an intuitive mobile app for on-the-go invoicing, expense management, and bank reconciliation.
User-friendly invoicing tool with a mobile app designed for freelancers to create professional invoices and track payments anywhere.
Free mobile invoicing app integrated with Zoho ecosystem for automated billing, reminders, and multi-device access.
Free invoicing and accounting software with a simple mobile app for generating unlimited invoices and accepting payments.
Mobile-first invoicing app tailored for small businesses to scan receipts, create invoices, and collect payments on smartphones.
Easy mobile invoicing solution integrated with Square payments for sending customizable invoices and tracking via app.
Open-source invoicing platform with a responsive mobile app for managing clients, quotes, and recurring invoices.
Smart invoicing software with mobile access for time tracking, automated invoicing, and financial reporting.
Time tracking and invoicing tool with a clean mobile app for logging hours and generating invoices from tracked time.
QuickBooks Online
enterpriseCloud accounting platform with a powerful mobile app for creating, sending, tracking, and getting paid on invoices instantly.
Batch invoicing and instant payment links via mobile with automatic reconciliation to books
QuickBooks Online is a leading cloud-based accounting software with robust mobile invoicing capabilities via its iOS and Android apps. Users can create, customize, send, track, and collect payments on invoices directly from mobile devices, with real-time syncing to the full accounting dashboard. It supports professional templates, recurring invoices, and integration with payment processors for quick deposits, making it ideal for on-the-go business management.
Pros
- Intuitive mobile app for creating and sending invoices anywhere with photo attachments
- Integrated QuickBooks Payments for fast mobile deposits and reduced fees
- Real-time sync with desktop accounting for seamless tracking and reporting
Cons
- Higher-tier plans required for advanced mobile features like inventory tracking
- Subscription costs can escalate for growing businesses
- Occasional app sync delays during peak usage
Best For
Small to medium-sized businesses and freelancers needing professional mobile invoicing tied to comprehensive accounting.
Pricing
Starts at $30/month (Simple Start with core invoicing) up to $200/month (Advanced); mobile app free with subscription.
Xero
enterpriseAccounting software featuring an intuitive mobile app for on-the-go invoicing, expense management, and bank reconciliation.
Real-time bank feed reconciliation and payment matching directly from the mobile app
Xero is a cloud-based accounting platform with powerful mobile invoicing features available via its highly-rated iOS and Android apps. Users can create professional invoices, add items from inventory, apply discounts/taxes, send via email or share links, and track payments in real-time from any mobile device. It syncs instantly with the full Xero dashboard for accounting automation, multi-currency support, and integrations with payment processors like Stripe and PayPal.
Pros
- Intuitive mobile app for creating, sending, and tracking invoices on the go with real-time syncing
- Unlimited customizable templates and recurring billing options accessible via mobile
- Strong integrations with payments, banks, and 1,000+ apps for seamless workflows
Cons
- Pricing scales up quickly for higher invoice volumes and advanced features
- Some complex customizations better suited for desktop version
- Limited offline functionality requires internet for full mobile use
Best For
Small to medium businesses needing mobile invoicing tightly integrated with comprehensive accounting tools.
Pricing
Starts at $15/user/month (Early plan, 20 invoices) up to $78/user/month (Established, unlimited invoices); billed annually for discounts.
FreshBooks
specializedUser-friendly invoicing tool with a mobile app designed for freelancers to create professional invoices and track payments anywhere.
Mobile receipt scanning that auto-populates expenses and attaches to invoices
FreshBooks is a cloud-based accounting platform specializing in invoicing, time tracking, and expense management, with a highly capable mobile app for iOS and Android. The app enables users to create professional invoices, send them instantly, track payments, and accept online payments directly from their phone. It also supports receipt capture via photo, project time logging, and client communication, streamlining billing for on-the-go professionals.
Pros
- Intuitive mobile interface for quick invoice creation and sending
- Seamless payment integrations like Stripe and PayPal on mobile
- Automated reminders and real-time payment tracking
Cons
- Some advanced reporting features require desktop access
- Limited offline functionality for invoice editing
- Higher-tier plans needed for unlimited clients and invoices
Best For
Freelancers and small service-based businesses needing fast, professional mobile invoicing without complexity.
Pricing
Starts at $19/month (Lite, 5 clients) billed annually; Plus $33/month (50 clients), Premium $60/month (unlimited); Select custom.
Zoho Invoice
specializedFree mobile invoicing app integrated with Zoho ecosystem for automated billing, reminders, and multi-device access.
Mobile receipt scanning with OCR for instant expense capture and categorization
Zoho Invoice is a versatile mobile invoicing app that allows users to create, customize, send, and track invoices directly from iOS or Android devices. It supports essential features like time tracking, expense logging, payment reminders, and multi-currency invoicing, with seamless sync to the web dashboard. Part of the Zoho ecosystem, it integrates effortlessly with CRM, Books, and other tools for comprehensive business management on the go.
Pros
- Generous free plan for basic needs
- Robust mobile features like receipt scanning and time tracking
- Excellent integrations within Zoho suite and third-party apps
Cons
- Free plan limited to 3 customers
- Steeper learning curve for advanced customizations
- Occasional mobile sync delays reported by users
Best For
Small businesses and freelancers seeking a scalable, mobile-first invoicing tool with strong ecosystem integrations.
Pricing
Free for up to 3 customers; paid plans start at $9/organization/month (billed annually) for Basic, up to $29 for Professional.
Wave
specializedFree invoicing and accounting software with a simple mobile app for generating unlimited invoices and accepting payments.
Unlimited free invoicing with no caps or hidden costs, even on mobile
Wave is a free cloud-based accounting and invoicing platform with dedicated mobile apps for iOS and Android, enabling users to create, send, customize, and track invoices on the go. It supports unlimited invoicing, receipt scanning via mobile camera, and integration with payment processors like Stripe for seamless collections. The mobile app also provides access to basic accounting dashboards, expense tracking, and reports, making it a comprehensive solution for small-scale financial management without desktop dependency.
Pros
- Completely free unlimited invoicing and accounting with no subscription fees
- Intuitive mobile app for quick invoice creation, sending, and receipt scanning
- Seamless payment integrations with low barriers to collecting payments
Cons
- Transaction fees (2.9% + 30¢ per credit card) reduce net value for high-volume users
- Mobile app lacks advanced features like inventory management or time tracking
- Limited customization options and reporting depth compared to dedicated invoicing apps
Best For
Freelancers and very small businesses seeking a no-cost, straightforward mobile invoicing solution for basic needs.
Pricing
Free core invoicing and accounting; payment processing fees apply (2.9% + 30¢/transaction); paid add-ons like Payroll start at $20/user/month.
Invoice2go
specializedMobile-first invoicing app tailored for small businesses to scan receipts, create invoices, and collect payments on smartphones.
Offline invoicing capability that syncs seamlessly when reconnected to the internet
Invoice2go is a mobile-first invoicing app tailored for freelancers, contractors, and small businesses to create, send, and track professional invoices directly from smartphones or tablets. It supports online payments via credit cards, PayPal, and ACH, along with expense tracking, time logging, and basic reporting. The app emphasizes mobility with offline functionality and cross-device sync for on-the-go management.
Pros
- Highly intuitive mobile interface for quick invoicing
- Integrated payment processing with multiple options
- Offline mode and automatic cloud sync
Cons
- Limited advanced accounting and reporting features
- No built-in inventory or project management
- Customer support primarily via email with slow response times
Best For
Freelancers and mobile-first small business owners who need simple, fast invoicing without complex desktop software.
Pricing
Freemium with paid plans starting at $29/month (Solo), $59/month (Small Business), and higher tiers; annual billing offers discounts.
Square Invoices
specializedEasy mobile invoicing solution integrated with Square payments for sending customizable invoices and tracking via app.
Free unlimited mobile invoicing with one-tap payment links and instant deposits via Square's integrated processing
Square Invoices is a mobile-first invoicing solution from Square that allows users to create, customize, send, and track professional invoices directly from iOS or Android apps. It supports features like payment reminders, recurring billing, and real-time payment tracking, with seamless integration into Square's ecosystem for processing payments via card, ACH, or digital wallets. Designed for on-the-go businesses, it eliminates the need for desktop software by offering full functionality through its intuitive mobile interface.
Pros
- Free unlimited invoices with no subscription fees
- Seamless mobile app for creating and sending invoices anywhere
- Instant payment processing and deposits integrated with Square ecosystem
Cons
- Transaction fees apply to payments (2.9% + 30¢ for cards)
- Limited advanced features like inventory management or time tracking
- Basic customization options compared to dedicated invoicing tools
Best For
Small businesses, freelancers, and mobile service providers needing quick, simple invoicing with fast payment collection.
Pricing
Free for unlimited invoices; processing fees: 2.9% + 30¢ (online cards), 3.5% + 15¢ (in-person), instant deposits at 1.5%-1.75% extra.
Invoice Ninja
specializedOpen-source invoicing platform with a responsive mobile app for managing clients, quotes, and recurring invoices.
Fully open-source and self-hostable, giving users complete data control and customization without vendor lock-in
Invoice Ninja is an open-source invoicing platform available as a web app with companion mobile apps for iOS and Android, enabling users to create, send, and track invoices on the go. It supports payment processing via gateways like Stripe and PayPal, expense tracking, and client management directly from mobile devices. Ideal for freelancers and small businesses, it offers a self-hosted free version alongside affordable cloud plans, though the mobile experience is more functional than feature-rich compared to desktop.
Pros
- Excellent value with free self-hosted option and low-cost cloud plans
- Strong core invoicing features including recurring billing and payments
- Decent mobile app for quick invoice creation and client management
Cons
- Mobile app lacks some advanced web features like custom reports
- Self-hosting requires technical setup knowledge
- Interface feels somewhat dated on mobile
Best For
Freelancers and small businesses seeking a cost-effective, customizable mobile invoicing solution with self-hosting flexibility.
Pricing
Free open-source self-hosted version; cloud-hosted plans start at $0 (limited clients) up to $30/month for Pro/Enterprise with unlimited features.
ZipBooks
specializedSmart invoicing software with mobile access for time tracking, automated invoicing, and financial reporting.
Profitability tracking that links time entries and expenses directly to invoices for real-time insights
ZipBooks is a cloud-based accounting software with a dedicated mobile app for iOS and Android that allows users to create, send, and track professional invoices on the go. It integrates time tracking, expense management, and payment processing directly within the app, syncing seamlessly with the web dashboard. This makes it a solid choice for small businesses handling invoicing remotely, though it's more of an all-in-one accounting tool than a pure mobile invoicing specialist.
Pros
- Unlimited invoicing on the free plan
- Intuitive mobile app for quick invoice creation and time tracking
- Automatic payment reminders and online payments
Cons
- Mobile app lacks some advanced reporting available on desktop
- Limited third-party integrations accessible via mobile
- Occasional sync delays between app and web version
Best For
Freelancers and small business owners needing simple, affordable mobile invoicing with basic time and expense tracking.
Pricing
Free Starter plan with unlimited invoicing; paid plans start at $17/user/month (Smarter) up to $65/user/month (Accountant), billed annually.
Harvest
specializedTime tracking and invoicing tool with a clean mobile app for logging hours and generating invoices from tracked time.
One-click invoicing directly from mobile-tracked time entries
Harvest is a time tracking and invoicing tool that allows users to log hours, expenses, and generate invoices directly from its mobile apps for iOS and Android. It excels in converting tracked time into professional invoices with minimal effort, making it suitable for hourly billing. The platform offers real-time reporting and integrations with tools like QuickBooks and Stripe, enabling on-the-go management for freelancers and teams.
Pros
- Seamless mobile time tracking with GPS and offline support
- Effortless conversion of time entries to invoices
- Clean, intuitive interface across devices
Cons
- Limited invoice customization and templates on mobile
- No native inventory or product-based invoicing
- Advanced reporting locked behind Pro plan
Best For
Freelancers and small agencies billing primarily by the hour who need reliable mobile time tracking tied to invoicing.
Pricing
Lite plan free for 1 user (limited features); Pro plan $12/user/month (billed annually at $10.80/user/month).
Conclusion
The top mobile invoice software deliver robust solutions to simplify the invoicing process, with QuickBooks Online leading as the top choice for its efficient instant invoice creation, tracking, and payment collection. Xero and FreshBooks stand out as strong alternatives—Xero for its intuitive on-the-go management and FreshBooks for its user-friendly design tailored to freelancers, ensuring there’s a fit for every need.
Take the first step to streamline your invoicing: start with QuickBooks Online to unlock its powerful features for instant, seamless payments and efficient financial management on the move.
Tools Reviewed
All tools were independently evaluated for this comparison