Quick Overview
- 1#1: Otter.ai - AI-powered transcription service that captures, summarizes, and organizes meeting notes with speaker identification and action items.
- 2#2: Fireflies.ai - Automatic meeting recorder and transcriber that generates summaries, tracks action items, and provides searchable conversation intelligence.
- 3#3: MeetGeek - AI meeting assistant that records, transcribes, and creates smart summaries with key highlights and follow-up tasks.
- 4#4: Fathom - Free AI notetaker for Zoom, Google Meet, and Teams that provides instant transcripts, summaries, and highlights.
- 5#5: Tactiq - Real-time transcription tool for meetings with AI-generated summaries, action items, and multi-language support.
- 6#6: Read.ai - AI meeting copilot that transcribes calls, extracts insights, and automates minutes with productivity analytics.
- 7#7: Avoma - AI-powered revenue platform with meeting transcription, automated notes, and conversation analysis for teams.
- 8#8: Gong - Conversation intelligence platform that records, transcribes, and analyzes sales meetings to generate actionable insights.
- 9#9: Grain - Video highlight tool that transcribes meetings and creates shareable clips with key moments and notes.
- 10#10: Rewatch - AI-enhanced video platform for recording meetings, generating transcripts, and creating searchable recaps.
We evaluated each tool based on key metrics including transcription accuracy, depth of summarization, action item tracking capability, ease of use, and overall value, ensuring we highlight solutions that deliver both performance and practicality for modern teams.
Comparison Table
This comparison table features top minute-taking software, including Otter.ai, Fireflies.ai, MeetGeek, Fathom, Tactiq, and more, to guide readers in finding tools tailored to their meeting documentation needs. By analyzing key features, usability, and practical fit, users can identify platforms that streamline note-taking and ensure efficient, accurate records for their workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Otter.ai AI-powered transcription service that captures, summarizes, and organizes meeting notes with speaker identification and action items. | specialized | 9.5/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | Fireflies.ai Automatic meeting recorder and transcriber that generates summaries, tracks action items, and provides searchable conversation intelligence. | specialized | 9.1/10 | 9.5/10 | 9.0/10 | 8.5/10 |
| 3 | MeetGeek AI meeting assistant that records, transcribes, and creates smart summaries with key highlights and follow-up tasks. | specialized | 8.4/10 | 9.1/10 | 8.5/10 | 7.8/10 |
| 4 | Fathom Free AI notetaker for Zoom, Google Meet, and Teams that provides instant transcripts, summaries, and highlights. | specialized | 8.7/10 | 8.9/10 | 9.5/10 | 9.8/10 |
| 5 | Tactiq Real-time transcription tool for meetings with AI-generated summaries, action items, and multi-language support. | specialized | 8.2/10 | 8.5/10 | 9.0/10 | 7.8/10 |
| 6 | Read.ai AI meeting copilot that transcribes calls, extracts insights, and automates minutes with productivity analytics. | specialized | 8.4/10 | 9.1/10 | 8.2/10 | 7.6/10 |
| 7 | Avoma AI-powered revenue platform with meeting transcription, automated notes, and conversation analysis for teams. | enterprise | 8.1/10 | 8.7/10 | 7.8/10 | 7.5/10 |
| 8 | Gong Conversation intelligence platform that records, transcribes, and analyzes sales meetings to generate actionable insights. | enterprise | 8.0/10 | 9.2/10 | 7.5/10 | 6.8/10 |
| 9 | Grain Video highlight tool that transcribes meetings and creates shareable clips with key moments and notes. | specialized | 8.2/10 | 9.0/10 | 8.5/10 | 7.5/10 |
| 10 | Rewatch AI-enhanced video platform for recording meetings, generating transcripts, and creating searchable recaps. | specialized | 6.8/10 | 7.5/10 | 7.2/10 | 6.0/10 |
AI-powered transcription service that captures, summarizes, and organizes meeting notes with speaker identification and action items.
Automatic meeting recorder and transcriber that generates summaries, tracks action items, and provides searchable conversation intelligence.
AI meeting assistant that records, transcribes, and creates smart summaries with key highlights and follow-up tasks.
Free AI notetaker for Zoom, Google Meet, and Teams that provides instant transcripts, summaries, and highlights.
Real-time transcription tool for meetings with AI-generated summaries, action items, and multi-language support.
AI meeting copilot that transcribes calls, extracts insights, and automates minutes with productivity analytics.
AI-powered revenue platform with meeting transcription, automated notes, and conversation analysis for teams.
Conversation intelligence platform that records, transcribes, and analyzes sales meetings to generate actionable insights.
Video highlight tool that transcribes meetings and creates shareable clips with key moments and notes.
AI-enhanced video platform for recording meetings, generating transcripts, and creating searchable recaps.
Otter.ai
specializedAI-powered transcription service that captures, summarizes, and organizes meeting notes with speaker identification and action items.
Real-time live transcription with automatic speaker diarization and collaborative editing
Otter.ai is an AI-powered transcription and note-taking platform designed for capturing meetings, lectures, and interviews with real-time audio transcription. It excels in minute taking by automatically generating searchable transcripts, identifying speakers, highlighting key phrases, and extracting action items and summaries. Users can collaborate on notes, share them easily, and integrate with tools like Zoom, Google Meet, and Slack for seamless workflow.
Pros
- Highly accurate real-time transcription with speaker identification
- AI-generated summaries, action items, and searchable transcripts
- Seamless integrations with Zoom, Teams, and calendar apps
Cons
- Transcription accuracy drops with heavy accents or background noise
- Free plan has limited monthly transcription minutes (600 min)
- Advanced features like custom vocabulary require paid plans
Best For
Teams and professionals in business, education, or sales who need automated, collaborative meeting minutes without manual note-taking.
Pricing
Free (600 min/mo); Pro $10/user/mo ($8.33 annual); Business $20/user/mo; Enterprise custom.
Fireflies.ai
specializedAutomatic meeting recorder and transcriber that generates summaries, tracks action items, and provides searchable conversation intelligence.
Ask Fireflies AI query tool for natural language searches across all meeting transcripts and insights
Fireflies.ai is an AI-powered meeting assistant that automatically records, transcribes, and summarizes meetings from platforms like Zoom, Google Meet, Microsoft Teams, and Webex. It excels in minute taking by generating structured summaries, action items, speaker identification, and searchable transcripts, reducing the need for manual note-taking. Additional features include integrations with calendars, CRMs, and collaboration tools like Slack for seamless sharing of insights.
Pros
- Highly accurate real-time transcription with speaker diarization
- AI-driven summaries, action items, and topic tracking for efficient minute creation
- Broad integrations with 50+ apps including calendars and productivity tools
Cons
- Transcription accuracy drops in noisy environments or with heavy accents
- Privacy concerns due to cloud-based storage and recording permissions
- Advanced team features require higher-tier paid plans
Best For
Teams and professionals handling frequent virtual meetings who want automated, searchable minutes without manual effort.
Pricing
Free plan (limited storage); Pro $10/user/month (annual), Business $19/user/month, Enterprise custom pricing.
MeetGeek
specializedAI meeting assistant that records, transcribes, and creates smart summaries with key highlights and follow-up tasks.
AI-driven insights including talk-time analytics, sentiment analysis, and automated follow-up emails
MeetGeek is an AI-powered meeting assistant that automatically records, transcribes, and summarizes online meetings across platforms like Zoom, Google Meet, and Microsoft Teams. It generates detailed meeting minutes, extracts action items, key highlights, and even provides speaker analytics such as talk-time distribution. Designed for teams seeking to streamline note-taking, it integrates with tools like Slack, Notion, and CRMs to share insights effortlessly.
Pros
- Highly accurate transcription in 30+ languages with speaker identification
- AI-generated summaries, action items, and highlights that save significant time
- Seamless integrations with calendars, Slack, and productivity tools for easy sharing
Cons
- Transcription accuracy can falter in noisy environments or with heavy accents
- Advanced analytics and unlimited storage require higher-tier plans
- Privacy concerns due to cloud-based recording and storage
Best For
Remote teams and managers who conduct frequent video calls and need automated, actionable meeting minutes without manual effort.
Pricing
Free plan (limited minutes); Pro at $15/user/month; Business at $29/user/month; Enterprise custom.
Fathom
specializedFree AI notetaker for Zoom, Google Meet, and Teams that provides instant transcripts, summaries, and highlights.
Generous free tier with unlimited AI-powered transcripts and summaries
Fathom is an AI-powered meeting assistant that automatically joins video calls on Zoom, Google Meet, Microsoft Teams, and others to record, transcribe, and generate summaries. It produces searchable transcripts, highlights key moments, action items, and concise meeting notes in seconds. This makes it a strong tool for minute taking by eliminating manual note-taking and providing shareable, editable outputs.
Pros
- Unlimited free transcription and AI summaries for individuals
- High accuracy in multi-language support and speaker identification
- One-click installation and seamless integration with major meeting platforms
Cons
- Limited customization options for summary templates
- No built-in real-time collaboration or live editing features
- Advanced sharing and team management require paid plans
Best For
Solo professionals or small teams seeking a free, effortless solution for capturing accurate meeting minutes without setup hassles.
Pricing
Free for unlimited personal use; Team plan at $24/user/month (billed annually); Enterprise custom.
Tactiq
specializedReal-time transcription tool for meetings with AI-generated summaries, action items, and multi-language support.
Real-time collaborative editing of transcripts, allowing multiple team members to highlight and add notes during the meeting
Tactiq is an AI-powered Chrome extension designed for real-time transcription and minute-taking during online meetings on platforms like Zoom, Google Meet, and Microsoft Teams. It automatically generates summaries, extracts action items, identifies speakers, and allows searchable, editable transcripts. Users can collaborate on notes in real-time and export formatted meeting minutes for easy sharing and follow-up.
Pros
- Highly accurate real-time transcription with speaker identification
- AI-generated summaries and action items save significant time
- Seamless integration as a Chrome extension for major meeting platforms
Cons
- Limited to Chrome browser, no native apps for other platforms
- Free plan restricts transcription minutes and lacks advanced AI features
- Occasional accuracy issues with accents or noisy environments
Best For
Remote teams and professionals who conduct frequent browser-based video meetings and need quick, AI-assisted minute generation.
Pricing
Free plan with 10 transcription minutes/month; Pro at $8/user/month (billed annually); Business at $16/user/month with advanced features.
Read.ai
specializedAI meeting copilot that transcribes calls, extracts insights, and automates minutes with productivity analytics.
AI-driven 'Chapters' that break meetings into timestamped summaries of topics discussed
Read.ai is an AI-powered meeting assistant that automates minute taking by providing real-time transcription, speaker identification, and intelligent summarization for virtual meetings on platforms like Zoom, Microsoft Teams, and Google Meet. It generates structured meeting notes, action items, key highlights, and searchable archives, allowing users to focus on discussions rather than note-taking. Beyond basic minutes, it offers analytics like sentiment analysis and coaching insights to improve meeting effectiveness.
Pros
- Highly accurate AI transcription with speaker diarization
- Comprehensive summaries including action items and highlights
- Seamless integrations with calendars, Slack, and CRMs
Cons
- Pricing can be steep for small teams or individuals
- Requires stable internet and compatible meeting platforms
- Advanced features locked behind enterprise plans
Best For
Mid-to-large teams and enterprises needing advanced meeting analytics alongside automated minute taking.
Pricing
Free starter plan; Pro at $15/user/month (billed annually); Enterprise custom pricing.
Avoma
enterpriseAI-powered revenue platform with meeting transcription, automated notes, and conversation analysis for teams.
AI Meeting Coach that provides real-time guidance, talk scoring, and personalized coaching insights during calls
Avoma is an AI-powered meeting intelligence platform designed to automate minute-taking by recording, transcribing, and summarizing online meetings across Zoom, Google Meet, and Microsoft Teams. It excels at extracting action items, key decisions, and highlights while offering conversation analytics for improved productivity. Beyond basic notes, it provides collaborative editing and CRM integrations to streamline follow-ups.
Pros
- Highly accurate AI transcription and multi-language support
- Automatic extraction of action items and decisions
- Seamless integrations with CRMs like Salesforce and HubSpot
Cons
- Pricing can be steep for small teams or basic minute-taking needs
- Interface has a learning curve due to advanced analytics features
- Less focused on simple, standalone note-taking compared to pure transcription tools
Best For
Sales and revenue teams in mid-to-large enterprises needing actionable insights from customer meetings.
Pricing
Free trial available; Pro plan at $24/user/month (annual), Business at $69/user/month, Enterprise custom.
Gong
enterpriseConversation intelligence platform that records, transcribes, and analyzes sales meetings to generate actionable insights.
Conversation Intelligence AI that uncovers risks, opportunities, and coaching nuggets automatically from every meeting
Gong is an AI-driven revenue intelligence platform that records, transcribes, and analyzes sales calls and meetings via integrations with tools like Zoom, Microsoft Teams, and phone systems. For minute-taking, it automatically generates detailed summaries, extracts key moments, action items, and speaker attributions from conversations. It provides searchable transcripts and coaching insights, making it valuable for teams needing automated documentation beyond basic notes.
Pros
- Highly accurate real-time transcription and speaker identification
- AI-generated summaries, action items, and key topic highlights
- Deep analytics for trends and coaching from meeting data
Cons
- Enterprise-level pricing that's expensive for small teams
- Primarily optimized for sales/revenue use cases, less flexible for general meetings
- Steep learning curve for advanced analytics features
Best For
Sales and revenue teams in mid-to-large organizations seeking automated, insightful minute-taking from customer interactions.
Pricing
Custom quote-based pricing; typically starts at $100+ per user per month for basic plans, scaling to thousands annually for enterprises.
Grain
specializedVideo highlight tool that transcribes meetings and creates shareable clips with key moments and notes.
AI-generated timeline clips that allow instant sharing of specific meeting moments
Grain is an AI-powered meeting intelligence platform that automatically records, transcribes, and summarizes video calls on platforms like Zoom, Google Meet, and Microsoft Teams. It generates structured meeting notes, extracts key insights, action items, and searchable clips to streamline minute-taking and follow-ups. Designed primarily for sales, customer success, and revenue teams, it turns raw meeting data into actionable intelligence without manual effort.
Pros
- Highly accurate AI transcription and multi-language support
- Automatic summaries, action items, and shareable clips for efficient minute distribution
- Seamless browser extension integration with major meeting platforms
Cons
- Pricing can be steep for small teams or non-sales use cases
- Advanced analytics geared more toward sales than general corporate minutes
- Requires explicit recording permissions which may raise privacy concerns
Best For
Sales and customer-facing teams needing quick insights and clips from customer meetings.
Pricing
Free plan for basics; Pro at $19/user/month; Business at $39/user/month (billed annually).
Rewatch
specializedAI-enhanced video platform for recording meetings, generating transcripts, and creating searchable recaps.
Universal AI search that indexes transcripts, chapters, and clips across all team videos for instant minute retrieval
Rewatch is a video collaboration platform designed for teams to record, clip, and share async videos from meetings and updates. For minute taking, it leverages AI to generate transcripts, automatic chapters, summaries, and searchable content, enabling users to quickly reference key discussion points and action items. While powerful for video-based workflows, it requires recordings to function effectively as a minute-taking tool.
Pros
- AI-powered transcripts and chapters make it easy to extract key minutes from videos
- Powerful search across all recordings for quick action item retrieval
- Collaborative clipping and commenting streamline team follow-ups
Cons
- Relies heavily on video recordings, less ideal for audio-only or in-person notes
- Limited native text minute export options compared to dedicated tools
- Pricing scales with users, which may not justify for pure minute-taking needs
Best For
Remote teams already using video for meetings who want searchable replays to derive minutes and action items.
Pricing
Free plan available; Pro starts at $20/user/month (billed annually); Business at $30/user/month; Enterprise custom.
Conclusion
In the realm of minute taking software, the top tools showcase exceptional capabilities, with Otter.ai emerging as the standout choice, thanks to its advanced AI transcription, precise speaker identification, and efficient organization of action items. Fireflies.ai and MeetGeek follow as strong alternatives, each offering distinct strengths in summarization and task tracking to meet varied user needs.
Take the first step to smarter meeting management—try Otter.ai today for seamless, AI-powered note-taking that keeps your team aligned and productive.
Tools Reviewed
All tools were independently evaluated for this comparison