Quick Overview
- 1#1: Rosy - All-in-one EMR and practice management software designed specifically for medical spas with scheduling, billing, and treatment tracking.
- 2#2: AestheticsPro - Comprehensive medical spa software handling patient records, inventory management, marketing, and HIPAA-compliant operations.
- 3#3: Zenoti - Enterprise-grade platform for medical spas offering scheduling, payments, staff management, and advanced analytics.
- 4#4: Nextech - Specialty EHR and practice management system for dermatology, plastics, and medical aesthetics with integrated billing.
- 5#5: EMA by Modernizing Medicine - AI-driven EHR for dermatology and medspas with customizable workflows, patient engagement, and practice management.
- 6#6: Vagaro - HIPAA-compliant booking, scheduling, and payment software tailored for spas, salons, and medical aesthetics practices.
- 7#7: Boulevard - Modern salon and spa management platform with online booking, inventory, and client retention features.
- 8#8: Mangomint - Streamlined spa software for scheduling, payments, reporting, and marketing automation in medical spas.
- 9#9: Mindbody - Wellness business management software with class scheduling, client tracking, and e-commerce for medspas.
- 10#10: Phorest - Salon and spa software focused on client retention, online booking, and performance analytics.
We ranked these tools by prioritizing medical spa-specific features (e.g., treatment tracking, inventory management), user-friendliness, functionality across core operations, and overall value in supporting practice growth and compliance.
Comparison Table
This comparison table equips readers with insights into medical spa practice management software, including tools like Rosy, AestheticsPro, Zenoti, Nextech, EMA by Modernizing Medicine, and more. It outlines key features, usability, and tailored strengths to help identify the best fit for various practice needs, from scheduling to billing and patient engagement.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Rosy All-in-one EMR and practice management software designed specifically for medical spas with scheduling, billing, and treatment tracking. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.4/10 |
| 2 | AestheticsPro Comprehensive medical spa software handling patient records, inventory management, marketing, and HIPAA-compliant operations. | specialized | 9.1/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | Zenoti Enterprise-grade platform for medical spas offering scheduling, payments, staff management, and advanced analytics. | enterprise | 8.7/10 | 9.3/10 | 7.6/10 | 8.1/10 |
| 4 | Nextech Specialty EHR and practice management system for dermatology, plastics, and medical aesthetics with integrated billing. | enterprise | 8.2/10 | 9.0/10 | 7.5/10 | 7.8/10 |
| 5 | EMA by Modernizing Medicine AI-driven EHR for dermatology and medspas with customizable workflows, patient engagement, and practice management. | specialized | 8.6/10 | 9.2/10 | 8.4/10 | 8.0/10 |
| 6 | Vagaro HIPAA-compliant booking, scheduling, and payment software tailored for spas, salons, and medical aesthetics practices. | enterprise | 8.1/10 | 7.9/10 | 8.7/10 | 8.0/10 |
| 7 | Boulevard Modern salon and spa management platform with online booking, inventory, and client retention features. | specialized | 8.4/10 | 8.6/10 | 9.2/10 | 7.7/10 |
| 8 | Mangomint Streamlined spa software for scheduling, payments, reporting, and marketing automation in medical spas. | specialized | 8.7/10 | 8.8/10 | 9.2/10 | 8.1/10 |
| 9 | Mindbody Wellness business management software with class scheduling, client tracking, and e-commerce for medspas. | enterprise | 7.2/10 | 7.5/10 | 6.8/10 | 6.5/10 |
| 10 | Phorest Salon and spa software focused on client retention, online booking, and performance analytics. | enterprise | 7.2/10 | 6.9/10 | 8.4/10 | 7.1/10 |
All-in-one EMR and practice management software designed specifically for medical spas with scheduling, billing, and treatment tracking.
Comprehensive medical spa software handling patient records, inventory management, marketing, and HIPAA-compliant operations.
Enterprise-grade platform for medical spas offering scheduling, payments, staff management, and advanced analytics.
Specialty EHR and practice management system for dermatology, plastics, and medical aesthetics with integrated billing.
AI-driven EHR for dermatology and medspas with customizable workflows, patient engagement, and practice management.
HIPAA-compliant booking, scheduling, and payment software tailored for spas, salons, and medical aesthetics practices.
Modern salon and spa management platform with online booking, inventory, and client retention features.
Streamlined spa software for scheduling, payments, reporting, and marketing automation in medical spas.
Wellness business management software with class scheduling, client tracking, and e-commerce for medspas.
Salon and spa software focused on client retention, online booking, and performance analytics.
Rosy
specializedAll-in-one EMR and practice management software designed specifically for medical spas with scheduling, billing, and treatment tracking.
Integrated revenue cycle management with automated patient follow-ups and treatment pathway reminders tied to EMR data
Rosy (rosy.co) is a comprehensive, cloud-based practice management software specifically designed for medical spas, aesthetic clinics, and dermatology practices. It streamlines operations with features like smart scheduling, integrated EMR/EHR, automated billing, inventory tracking for products and treatments, and patient engagement tools. Rosy also provides robust reporting, online booking, and marketing automation to help practices grow revenue and improve efficiency.
Pros
- Tailored features for medspa workflows like treatment-specific charting and inventory
- Seamless patient communication via integrated SMS, email, and online booking
- Exceptional customer support with dedicated onboarding and training
Cons
- Higher pricing may not suit very small practices
- Advanced reporting requires some setup time
- Mobile app lacks full desktop functionality
Best For
Mid-sized to large medical spas and aesthetic practices needing a specialized, all-in-one solution for growth and compliance.
Pricing
Custom pricing starting at $399/month per provider, with tiers scaling based on practice size, features, and add-ons like advanced marketing.
AestheticsPro
specializedComprehensive medical spa software handling patient records, inventory management, marketing, and HIPAA-compliant operations.
Advanced inventory management with automated reordering and retail sales tracking optimized for aesthetic products
AestheticsPro is a specialized practice management software tailored for medical spas and aesthetic clinics, offering end-to-end tools for streamlining operations. It includes advanced scheduling, client CRM, inventory management for products and supplies, automated marketing via email and SMS, billing, and detailed reporting. The platform supports online booking, staff management, and compliance features to help practices grow efficiently.
Pros
- Comprehensive med spa-specific features like retail inventory and treatment tracking
- Robust marketing automation with SMS/email campaigns and client segmentation
- Excellent reporting and analytics for business insights
Cons
- Higher pricing may deter very small practices
- Learning curve for advanced marketing tools
- Limited native integrations with some EMR systems
Best For
Growing medical spas and aesthetic practices needing strong marketing and inventory management in one platform.
Pricing
Starts at $299/month for basic plans (1-3 providers), scales to $599+/month for advanced features; custom enterprise quotes available.
Zenoti
enterpriseEnterprise-grade platform for medical spas offering scheduling, payments, staff management, and advanced analytics.
Zenoti Engage AI platform for hyper-personalized marketing campaigns and loyalty programs based on client behavior and treatment history
Zenoti is a comprehensive cloud-based practice management platform tailored for spas, salons, and medical spas, offering end-to-end solutions for scheduling, client CRM, payments, inventory, and marketing. It excels in multi-location operations with features like online booking, staff scheduling, automated reminders, and analytics dashboards customized for medspa treatments such as injectables and laser therapies. The software emphasizes scalability, HIPAA-compliant data handling, and AI-driven insights to streamline revenue management and client retention.
Pros
- Robust feature set with AI-powered marketing automation and advanced analytics
- Scalable for multi-location medspas with seamless omnichannel booking
- Strong inventory and treatment tracking for medspa-specific needs like injectables
Cons
- Steep learning curve and complex initial setup
- High pricing that may not suit small single-location practices
- Limited out-of-the-box customizations without additional support
Best For
Growing multi-location medical spas seeking an enterprise-grade, all-in-one management system with advanced automation.
Pricing
Custom enterprise pricing starting at $300-$500 per month per location, plus setup fees and add-ons for premium features.
Nextech
enterpriseSpecialty EHR and practice management system for dermatology, plastics, and medical aesthetics with integrated billing.
Aesthetics Pro module with before/after photo integration and procedure-specific outcome tracking
Nextech is a specialty-focused EHR and practice management software tailored for medical spas, dermatology, and aesthetics practices, offering integrated scheduling, billing, patient records, and inventory management. It streamlines workflows with customizable templates for treatments like Botox, fillers, and laser procedures, while supporting telehealth and marketing automation. The platform emphasizes compliance and revenue cycle management to optimize operations in high-volume med spas.
Pros
- Specialty-specific charting and treatment tracking for aesthetics
- Seamless integration of EHR, PM, and revenue cycle management
- Robust inventory control for injectables and skincare products
Cons
- Steep learning curve for new users
- High pricing with custom quotes
- Limited customization without additional support fees
Best For
Established medical spas handling complex aesthetic procedures and needing scalable, specialty-optimized tools.
Pricing
Custom enterprise pricing, typically starting at $400-$600 per provider/month plus implementation fees.
EMA by Modernizing Medicine
specializedAI-driven EHR for dermatology and medspas with customizable workflows, patient engagement, and practice management.
AI-driven voice recognition with dermatology-specific autocomplete for ultra-efficient charting
EMA by Modernizing Medicine is a cloud-based electronic health record (EHR) and practice management software designed specifically for dermatology, plastic surgery, and medical spa practices. It offers specialty-tailored charting, scheduling, billing, inventory tracking for injectables and skincare products, and revenue cycle management. EMA stands out with AI-powered tools for efficient documentation and compliance reporting, making it suitable for aesthetic-focused workflows.
Pros
- Specialty-specific dermatology and aesthetics templates with a proprietary database
- Voice-to-text charting for rapid, hands-free documentation
- Integrated EHR, PM, telehealth, and MIPS-compliant reporting
Cons
- Custom pricing lacks upfront transparency and can be expensive for small spas
- Initial setup and training require significant time investment
- Less flexible for non-dermatology medical spa services
Best For
Medical spas specializing in dermatological treatments, injectables, and laser procedures that need a robust, specialty-focused all-in-one platform.
Pricing
Custom quotes based on providers and modules; typically $400-$700 per provider/month including EHR and PM features.
Vagaro
enterpriseHIPAA-compliant booking, scheduling, and payment software tailored for spas, salons, and medical aesthetics practices.
Vagaro Marketplace, a discovery platform that connects medical spas to new local clients searching for specific treatments.
Vagaro is a cloud-based management software primarily designed for salons, spas, and fitness studios, offering robust tools for medical spas including online booking, appointment scheduling, POS payments, and client management for treatments like injectables and laser therapies. It streamlines daily operations with features like automated reminders, marketing campaigns, and inventory tracking. While versatile, it adapts general spa functionalities to medical spa needs without deep clinical-specific tools like full EHR integration.
Pros
- Intuitive online booking and calendar with 24/7 client access
- Strong marketing tools including email/SMS campaigns and loyalty programs
- HIPAA-compliant options and mobile app for staff and clients
Cons
- Limited medical billing and insurance processing compared to specialized EMRs
- Pricing scales with add-ons and per-user fees, potentially costly for larger teams
- Reporting lacks depth for complex medical spa analytics
Best For
Small to mid-sized medical spas prioritizing client booking, marketing, and general practice management over advanced clinical workflows.
Pricing
Starts at $25/month for Starter plan (1 location), scales to $265+/month for Pro plans; includes per-user fees ($10-30) or optional pay-per-booking (up to 6% commission on new clients).
Boulevard
specializedModern salon and spa management platform with online booking, inventory, and client retention features.
Visual drag-and-drop scheduling with AI-powered waitlist optimization that dynamically fills openings to maximize revenue
Boulevard is a modern, cloud-based practice management software tailored for salons, spas, and medical spas, offering seamless appointment scheduling, client relationship management, and point-of-sale capabilities. It excels in online booking, automated reminders, inventory management, and marketing tools to drive revenue. For medical spas, it provides HIPAA-compliant features, staff scheduling, and detailed reporting to streamline operations.
Pros
- Intuitive interface with excellent mobile app for staff and clients
- Powerful online booking, waitlist, and capacity management tools
- Comprehensive reporting dashboards and marketing automation
Cons
- Premium pricing that may not suit small practices
- Limited native integrations with specialized medical EMR systems
- Some advanced HIPAA features require additional setup or add-ons
Best For
Mid-sized medical spas prioritizing a polished client experience and efficient front-end operations over deep clinical backend functionality.
Pricing
Starts at $275/month per location (Essentials plan), scaling to $500+/month for premium tiers with add-ons for payments (2.6% + 30¢) and HIPAA compliance.
Mangomint
specializedStreamlined spa software for scheduling, payments, reporting, and marketing automation in medical spas.
Advanced automation builder for custom workflows, including triggered emails, texts, and tasks
Mangomint is a cloud-based management software designed for medical spas, salons, and wellness businesses, providing tools for appointment scheduling, client intake forms, payments, inventory tracking, and marketing automation. It emphasizes a modern, intuitive interface with mobile apps for staff and clients, along with HIPAA-compliant features to handle sensitive medical data securely. The platform streamlines operations through customizable workflows, reporting, and two-way communication via text and email.
Pros
- Sleek, modern interface that's highly intuitive and mobile-friendly
- HIPAA compliance and customizable intake/consent forms tailored for medical spas
- Powerful automation for workflows, reminders, and marketing
Cons
- Higher pricing that may not suit very small practices
- Limited third-party integrations compared to larger competitors
- Advanced features have a moderate learning curve despite overall ease
Best For
Growing medical spas seeking a visually appealing, all-in-one platform with strong automation and compliance features.
Pricing
Starts at $165/month for up to 5 staff members (Essentials plan), scaling to $295+/month for larger teams; custom enterprise pricing available, no free trial but demos offered.
Mindbody
enterpriseWellness business management software with class scheduling, client tracking, and e-commerce for medspas.
Comprehensive branded client app for bookings, payments, and loyalty programs
Mindbody is a robust cloud-based platform primarily designed for fitness, wellness, and beauty businesses, offering scheduling, online booking, payment processing, marketing automation, and client management tools suitable for medical spas handling aesthetic treatments. It supports appointment management, retail sales, membership packages, and reporting, making it versatile for service-based operations. However, it lacks deep medical-specific features like full EMR integration or advanced HIPAA-compliant record-keeping without add-ons.
Pros
- Powerful scheduling and online booking with client self-service
- Integrated marketing tools and reporting for business growth
- Extensive integrations with payment processors and third-party apps
Cons
- High cost with additional transaction fees
- Steep learning curve and cluttered interface
- Limited native HIPAA compliance and medical record features
Best For
Medical spas prioritizing wellness services, client booking, and marketing over intensive medical documentation.
Pricing
Starts at $129/month for basic software (billed annually), plus 2.75-3.5% payment processing fees and add-ons; enterprise plans are custom.
Phorest
enterpriseSalon and spa software focused on client retention, online booking, and performance analytics.
PhorestBuzz marketing automation, which automates personalized SMS/email campaigns based on client data to drive repeat visits and revenue.
Phorest is an all-in-one management software originally designed for salons and spas, offering appointment scheduling, client databases, POS, inventory management, and marketing automation tailored to beauty and wellness businesses. For medical spas, it supports treatment bookings, client history tracking, online booking, and revenue reporting, but lacks deep integration with medical-specific tools like full EMR or HIPAA-compliant patient records. It excels in operational efficiency and client retention for aesthetic-focused practices.
Pros
- Intuitive online booking and mobile app for seamless client access
- Powerful marketing automation tools like PhorestBuzz for client retention
- Comprehensive reporting and inventory management for spa operations
Cons
- Limited native support for medical compliance like HIPAA or e-prescribing
- Pricing scales quickly for multi-location practices
- Requires third-party integrations for advanced EMR needs
Best For
Small to mid-sized medical spas emphasizing aesthetic treatments, client marketing, and basic scheduling over complex medical billing.
Pricing
Custom quote-based pricing starting around $200-$500 per month per location, including core features with add-ons for advanced marketing.
Conclusion
The 10 medical spa practice management tools offer diverse capabilities, but Rosy emerges as the top choice, excelling with its all-in-one focus on EMR, scheduling, billing, and treatment tracking. AestheticsPro and Zenoti follow, with AestheticsPro providing comprehensive record-keeping and HIPAA compliance, and Zenoti offering enterprise-grade analytics and staff management. Each tool suits unique needs, ensuring practices can find a fit, yet Rosy leads in tailored efficiency.
Drive your medical spa's success—try Rosy to streamline operations and elevate client experiences today
Tools Reviewed
All tools were independently evaluated for this comparison