Quick Overview
- 1#1: Vagaro - All-in-one POS, scheduling, and management software tailored for medical spas with inventory tracking and client retention tools.
- 2#2: Zenoti - Enterprise-grade platform for medical spas offering POS, EMR, inventory management, and automated marketing.
- 3#3: Rosy - Medical spa-specific EMR and POS system with treatment tracking, billing, and compliance features.
- 4#4: AestheticsPro - Cloud-based practice management and POS software designed exclusively for medical spas and aesthetic clinics.
- 5#5: Nextech - Specialty EMR and practice management suite with POS capabilities for dermatology and medical spas.
- 6#6: Mangomint - Modern POS and scheduling software for spas with automated payments, inventory, and client communication.
- 7#7: Boulevard - Premium salon and spa management platform featuring POS, bookings, and retail inventory control.
- 8#8: Mindbody - Wellness business software with POS, online booking, and marketing tools suitable for medical spas.
- 9#9: Phorest - All-in-one POS and CRM system for salons and spas with advanced reporting and loyalty programs.
- 10#10: Pabau - Clinic management software with POS, patient records, and telehealth for aesthetic practices.
Tools were evaluated based on their medical spa-specific capabilities, including inventory tracking, client retention, and compliance, alongside ease of use, feature depth, and overall value to ensure they meet the unique needs of aesthetic practices.
Comparison Table
Selecting POS software tailored to medical spas is key for efficient operations and improved client satisfaction. This comparison table examines tools like Vagaro, Zenoti, Rosy, AestheticsPro, Nextech, and more, outlining their features, strengths, and ideal use cases to guide you toward the right choice.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Vagaro All-in-one POS, scheduling, and management software tailored for medical spas with inventory tracking and client retention tools. | specialized | 9.4/10 | 9.5/10 | 9.3/10 | 8.9/10 |
| 2 | Zenoti Enterprise-grade platform for medical spas offering POS, EMR, inventory management, and automated marketing. | enterprise | 9.1/10 | 9.5/10 | 8.2/10 | 8.5/10 |
| 3 | Rosy Medical spa-specific EMR and POS system with treatment tracking, billing, and compliance features. | specialized | 8.6/10 | 9.1/10 | 8.4/10 | 8.0/10 |
| 4 | AestheticsPro Cloud-based practice management and POS software designed exclusively for medical spas and aesthetic clinics. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | Nextech Specialty EMR and practice management suite with POS capabilities for dermatology and medical spas. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 6 | Mangomint Modern POS and scheduling software for spas with automated payments, inventory, and client communication. | specialized | 8.7/10 | 8.9/10 | 9.5/10 | 8.0/10 |
| 7 | Boulevard Premium salon and spa management platform featuring POS, bookings, and retail inventory control. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 8 | Mindbody Wellness business software with POS, online booking, and marketing tools suitable for medical spas. | enterprise | 7.8/10 | 8.5/10 | 7.0/10 | 6.8/10 |
| 9 | Phorest All-in-one POS and CRM system for salons and spas with advanced reporting and loyalty programs. | specialized | 7.8/10 | 7.5/10 | 8.2/10 | 7.4/10 |
| 10 | Pabau Clinic management software with POS, patient records, and telehealth for aesthetic practices. | specialized | 8.2/10 | 8.7/10 | 7.8/10 | 7.5/10 |
All-in-one POS, scheduling, and management software tailored for medical spas with inventory tracking and client retention tools.
Enterprise-grade platform for medical spas offering POS, EMR, inventory management, and automated marketing.
Medical spa-specific EMR and POS system with treatment tracking, billing, and compliance features.
Cloud-based practice management and POS software designed exclusively for medical spas and aesthetic clinics.
Specialty EMR and practice management suite with POS capabilities for dermatology and medical spas.
Modern POS and scheduling software for spas with automated payments, inventory, and client communication.
Premium salon and spa management platform featuring POS, bookings, and retail inventory control.
Wellness business software with POS, online booking, and marketing tools suitable for medical spas.
All-in-one POS and CRM system for salons and spas with advanced reporting and loyalty programs.
Clinic management software with POS, patient records, and telehealth for aesthetic practices.
Vagaro
specializedAll-in-one POS, scheduling, and management software tailored for medical spas with inventory tracking and client retention tools.
Vagaro Marketplace, which connects your medical spa to millions of actively searching clients for effortless lead generation.
Vagaro is an all-in-one cloud-based platform tailored for medical spas, offering robust POS functionality alongside appointment scheduling, client management, and inventory tracking. It enables seamless online booking, customizable treatment menus for services like Botox, lasers, and facials, and integrated payment processing with support for contactless transactions. Medical spa owners appreciate its marketing tools, reporting dashboards, and mobile app for managing operations on the go.
Pros
- Comprehensive all-in-one solution with POS, scheduling, and marketing tools
- User-friendly mobile app and customizable online booking widget
- Strong analytics, reporting, and client retention features like automated reminders
Cons
- Additional transaction and booking fees can add up
- Customer support response times vary, especially for non-premium users
- Advanced customizations may require higher-tier plans
Best For
Medical spas seeking a scalable, feature-packed POS system to handle bookings, payments, and client engagement in one platform.
Pricing
Starts at $30/month (Start plan, 1 user) up to $200+/month (Pro/Ultimate plans, unlimited users), plus 1-2.75% payment processing and optional per-booking fees.
Zenoti
enterpriseEnterprise-grade platform for medical spas offering POS, EMR, inventory management, and automated marketing.
Integrated AI-driven business intelligence for predictive analytics and personalized client journeys
Zenoti is a comprehensive cloud-based management platform tailored for medical spas, providing integrated POS, appointment scheduling, inventory tracking, and client management to streamline operations. It excels in handling aesthetic treatments like injectables, laser therapies, and skincare services with features for compliance, automated marketing, and revenue optimization. The software supports multi-location businesses with centralized dashboards, real-time analytics, and seamless online booking.
Pros
- All-in-one platform eliminates need for multiple tools
- Powerful automation for marketing, reminders, and upselling
- Scalable for single locations to enterprise chains with robust reporting
Cons
- Steep learning curve for full feature utilization
- Premium pricing may not suit small practices
- Custom setups often require professional services
Best For
Growing or multi-location medical spas seeking an enterprise-grade POS and management solution with advanced analytics and automation.
Pricing
Custom quote-based pricing starting at around $300/month per location, plus setup fees and add-ons for advanced features.
Rosy
specializedMedical spa-specific EMR and POS system with treatment tracking, billing, and compliance features.
Integrated inventory tracking that automatically deducts stock during POS sales or treatment check-ins
Rosy (thinkrosy.com) is a comprehensive cloud-based practice management software tailored for medical spas, dermatology, and aesthetic practices, offering integrated POS for retail sales and service checkouts. It combines appointment scheduling, EMR/EHR, billing and insurance claims, inventory management, and patient communication tools into one HIPAA-compliant platform. The software streamlines front-office operations, treatment documentation, and back-office tasks to enhance efficiency in high-volume spa environments.
Pros
- All-in-one integration of POS, EMR, scheduling, and inventory management
- HIPAA-compliant with strong patient engagement via text/email reminders
- Robust reporting and analytics for sales and treatment trends
Cons
- Pricing can escalate quickly with additional providers or modules
- Occasional glitches in billing and claims processing reported by users
- Limited customization options for advanced reporting
Best For
Medical spas and aesthetic clinics needing a unified POS and practice management system for handling both retail products and services efficiently.
Pricing
Starts at $299/month for base plan (solo provider), plus $99-$129 per additional provider; custom enterprise pricing available.
AestheticsPro
specializedCloud-based practice management and POS software designed exclusively for medical spas and aesthetic clinics.
Sophisticated inventory system with lot/expiration date tracking and automated purchasing, ideal for managing medical supplies and retail products.
AestheticsPro is a cloud-based POS and practice management software tailored for medical spas and aesthetic clinics, offering integrated tools for appointment scheduling, client management, inventory tracking, billing, and reporting. It streamlines front-desk operations, treatment tracking, and retail sales while ensuring compliance with medical standards. The platform supports multi-location practices with mobile access and integrations for payments, QuickBooks, and marketing tools.
Pros
- Industry-specific features like procedure libraries and consent forms
- Advanced inventory management with expiration tracking and reorder alerts
- Strong reporting and analytics for revenue and client retention insights
Cons
- Pricing can be steep for smaller practices
- Customer support response times vary
- Limited third-party integrations compared to competitors
Best For
Mid-sized medical spas and aesthetic practices needing robust POS, inventory, and scheduling in one platform.
Pricing
Custom quotes starting at $199/month for single location, scaling with users and features; additional fees for advanced modules.
Nextech
enterpriseSpecialty EMR and practice management suite with POS capabilities for dermatology and medical spas.
Specialty-optimized charting templates and device integrations for aesthetic procedures like Botox and laser treatments
Nextech is a comprehensive EHR and practice management software tailored for specialty practices, including medical spas, with robust POS capabilities for handling retail sales, inventory, and patient billing. It integrates scheduling, electronic prescribing, clinical charting, and revenue cycle management into a single platform optimized for aesthetic medicine workflows. The system supports med spa operations with customizable templates for injectables, lasers, and skincare retail, ensuring compliance and efficiency.
Pros
- Deep specialty-specific features for aesthetics and dermatology
- Seamless integration of POS, EHR, and inventory management
- Strong analytics and reporting for revenue optimization
Cons
- Steep learning curve for new users
- High implementation and customization costs
- Interface feels dated compared to modern cloud-native POS systems
Best For
Established medical spas with complex workflows and high procedure volumes needing an all-in-one specialty EHR/POS solution.
Pricing
Custom quotes starting at $500-$1,000 per provider/month, plus one-time implementation fees of $10,000+ and add-ons for modules.
Mangomint
specializedModern POS and scheduling software for spas with automated payments, inventory, and client communication.
Blazing-fast performance and tablet-optimized interface for frictionless on-the-go POS transactions
Mangomint is a cloud-based management platform tailored for salons, spas, and medical spas, providing robust POS capabilities for handling treatments, retail sales, and payments. It streamlines operations with online booking, client relationship management, inventory tracking, staff scheduling, and automated marketing tools. The software stands out for its emphasis on speed, mobile accessibility, and a visually appealing interface designed to enhance daily workflows.
Pros
- Intuitive and visually stunning user interface that speeds up daily tasks
- Seamless POS with contactless payments and inventory integration
- Responsive customer support and regular feature updates
Cons
- Not HIPAA compliant, limiting use for strictly regulated medical practices
- Pricing can be steep for smaller operations without tiered discounts
- Reporting tools lack deep customization compared to enterprise competitors
Best For
Medical spas and high-end salons prioritizing ease of use and modern design over advanced compliance or budget constraints.
Pricing
Starts at $165/month for up to 3 users (Essentials plan), scaling to $350+/month for Pro/Enterprise with more staff and features; custom quotes required.
Boulevard
specializedPremium salon and spa management platform featuring POS, bookings, and retail inventory control.
Opportunity Engine for AI-driven upselling and personalized service recommendations during checkout
Boulevard is a comprehensive cloud-based platform tailored for salons, spas, and medical spas, providing integrated POS, online booking, inventory management, staff scheduling, and client relationship tools. For medical spas, it excels in handling complex services like injectables, lasers, and skincare treatments with features for consent forms, treatment tracking, and medical inventory control. It also includes marketing automation and reporting to drive revenue and client retention.
Pros
- Seamless booking-to-POS integration reduces errors and streamlines operations
- Advanced inventory tracking for medical supplies and retail products
- Powerful marketing tools including automated campaigns and client segmentation
Cons
- Premium pricing may be steep for smaller practices
- Steeper learning curve for customizing advanced reporting
- Transaction fees add to overall costs
Best For
Established medical spas seeking a scalable all-in-one solution for client management, payments, and growth.
Pricing
Custom quotes starting at ~$295/month per location, plus 2.6% + $0.10 transaction fees and add-ons for premium features.
Mindbody
enterpriseWellness business software with POS, online booking, and marketing tools suitable for medical spas.
Vast app marketplace with 100+ integrations for EMR, payment gateways, and marketing tools
Mindbody is a comprehensive cloud-based business management platform tailored for wellness, fitness, and beauty industries, including medical spas, offering POS for retail sales, appointment scheduling, client CRM, inventory management, and marketing automation. It streamlines operations by integrating online booking, payment processing, and reporting tools to handle services like injectables, laser treatments, and skincare product sales. While versatile, it excels in high-volume environments but may require customization for specialized medical compliance needs.
Pros
- Robust scheduling and online booking with customizable widgets
- Integrated POS with inventory tracking for retail products
- Extensive marketing tools for client retention and automated campaigns
Cons
- Steep learning curve and complex interface for new users
- High pricing with additional transaction and add-on fees
- Limited native HIPAA features without premium upgrades
Best For
Established medical spas with multiple locations and high client volume seeking an all-in-one management system.
Pricing
Starts at $139/month for Essentials plan (1 location), up to $429+/month for Ultimate; plus 1.75-2.85% transaction fees and per-client charges.
Phorest
specializedAll-in-one POS and CRM system for salons and spas with advanced reporting and loyalty programs.
Phorest's reputation management and automated review generation tools that boost online visibility and client feedback.
Phorest is a cloud-based salon and spa management software that includes POS functionality, appointment scheduling, client CRM, inventory tracking, and marketing automation tools. For medical spas, it supports retail sales of skincare products, service bookings for treatments like facials and lasers, and payment processing. While versatile for aesthetic practices, it is not specifically tailored for medical compliance needs like HIPAA.
Pros
- Powerful integrated marketing and SMS campaigns for client retention
- Intuitive online booking and mobile app for staff and clients
- Comprehensive reporting and inventory management for products and services
Cons
- Lacks HIPAA compliance essential for medical records in medspas
- Pricing can be high for smaller practices without clear transparency
- Limited customization for medical-specific workflows like patient charting
Best For
Growing medical spas prioritizing client engagement, marketing automation, and streamlined bookings over strict medical compliance.
Pricing
Custom quote-based pricing, typically starting at $99-$200 per month per location plus setup fees and add-ons.
Pabau
specializedClinic management software with POS, patient records, and telehealth for aesthetic practices.
Advanced photo management and digital consent forms for tracking aesthetic treatment progress and ensuring compliance.
Pabau is an all-in-one practice management software tailored for medical spas, aesthetic clinics, and dermatology practices, offering appointment scheduling, patient CRM, EMR, billing, and inventory management. It includes POS functionality for retail product sales like skincare items, online booking, automated reminders, and marketing tools. The platform supports treatment tracking with photo galleries and digital consents, making it suitable for service-based spas handling both treatments and retail.
Pros
- Comprehensive all-in-one features including POS, inventory, and EMR reduce need for multiple tools
- Strong patient engagement tools like online booking and automated SMS/email reminders
- Robust inventory tracking ideal for medical spa retail products and supplies
Cons
- Steeper learning curve due to extensive features, especially for non-tech-savvy users
- Pricing is quote-based and can be expensive for very small practices
- Some integrations and features are more optimized for UK/EU markets than US
Best For
Mid-sized medical spas needing integrated POS, inventory management, and patient tracking for both services and retail sales.
Pricing
Custom quote-based pricing starting around £99-£200/month for basic plans, scaling with users, features, and practice size (typically £1.50-£3 per patient record/month).
Conclusion
The top 10 tools reviewed offer robust solutions for medical spa management, with Vagaro leading as the top choice due to its all-in-one system integrating POS, scheduling, inventory tracking, and client retention tools. Zenoti follows closely, standing out with enterprise-grade features like EMR and automated marketing, ideal for larger practices, while Rosy rounds out the top three with medical spa-specific EMR, billing, and compliance tools. Together, these options cater to diverse needs, ensuring every medical spa can find a tailored solution.
Elevate your medical spa operations by trying Vagaro, the top-ranked software, and unlock its seamless integration of tools to boost efficiency and client satisfaction.
Tools Reviewed
All tools were independently evaluated for this comparison