Quick Overview
- 1#1: PatientNow - All-in-one EMR platform with customizable charting, treatment tracking, and HIPAA-compliant records for medical spas and aesthetics practices.
- 2#2: AestheticsPro - Cloud-based EMR and practice management software featuring SOAP notes, inventory tracking, and patient charting tailored for medical spas.
- 3#3: Symplast - Integrated EMR and billing solution with detailed procedure charting and consent forms for plastic surgery and medical aesthetic clinics.
- 4#4: Zenoti - Enterprise-grade platform with clinical charting, scheduling, and compliance tools designed for medical spas and wellness centers.
- 5#5: Nextech - Specialty EHR software offering advanced charting, e-prescribing, and workflow automation for dermatology and plastic surgery practices.
- 6#6: Modernizing Medicine - AI-powered EMA EHR system with specialty-specific charting templates for dermatologists and medical aesthetic providers.
- 7#7: ClinicSense - Practice management software with built-in charting, intake forms, and treatment notes for med spas and wellness clinics.
- 8#8: Boulevard - Modern salon and spa software with customizable client notes and service tracking suitable for medical spa operations.
- 9#9: Vagaro - Scheduling and management platform with client record-keeping and note features for med spas and salons.
- 10#10: Mindbody - Comprehensive business management tool with basic client charting and history tracking for spas including medical services.
We ranked these tools based on key factors including specialty-specific features (such as procedure tracking and consent forms), HIPAA compliance, user-friendliness, workflow integration, and overall value, prioritizing software that delivers both functionality and accessibility.
Comparison Table
Choosing the right medical spa charting software is critical, and this comparison table breaks down top options like PatientNow, AestheticsPro, Symplast, Zenoti, Nextech, and more. Readers will gain insights into features, pricing, and usability to find the best fit for their practice’s specific needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PatientNow All-in-one EMR platform with customizable charting, treatment tracking, and HIPAA-compliant records for medical spas and aesthetics practices. | specialized | 9.4/10 | 9.6/10 | 8.7/10 | 9.2/10 |
| 2 | AestheticsPro Cloud-based EMR and practice management software featuring SOAP notes, inventory tracking, and patient charting tailored for medical spas. | specialized | 8.9/10 | 9.3/10 | 8.4/10 | 8.6/10 |
| 3 | Symplast Integrated EMR and billing solution with detailed procedure charting and consent forms for plastic surgery and medical aesthetic clinics. | specialized | 8.5/10 | 9.2/10 | 8.0/10 | 7.8/10 |
| 4 | Zenoti Enterprise-grade platform with clinical charting, scheduling, and compliance tools designed for medical spas and wellness centers. | enterprise | 8.4/10 | 8.6/10 | 7.8/10 | 8.0/10 |
| 5 | Nextech Specialty EHR software offering advanced charting, e-prescribing, and workflow automation for dermatology and plastic surgery practices. | enterprise | 8.3/10 | 9.1/10 | 7.8/10 | 7.5/10 |
| 6 | Modernizing Medicine AI-powered EMA EHR system with specialty-specific charting templates for dermatologists and medical aesthetic providers. | specialized | 8.4/10 | 9.1/10 | 8.6/10 | 7.6/10 |
| 7 | ClinicSense Practice management software with built-in charting, intake forms, and treatment notes for med spas and wellness clinics. | specialized | 7.6/10 | 8.1/10 | 7.4/10 | 7.0/10 |
| 8 | Boulevard Modern salon and spa software with customizable client notes and service tracking suitable for medical spa operations. | specialized | 7.6/10 | 7.2/10 | 8.4/10 | 7.1/10 |
| 9 | Vagaro Scheduling and management platform with client record-keeping and note features for med spas and salons. | specialized | 6.2/10 | 5.5/10 | 8.4/10 | 7.1/10 |
| 10 | Mindbody Comprehensive business management tool with basic client charting and history tracking for spas including medical services. | enterprise | 6.2/10 | 5.5/10 | 6.0/10 | 5.8/10 |
All-in-one EMR platform with customizable charting, treatment tracking, and HIPAA-compliant records for medical spas and aesthetics practices.
Cloud-based EMR and practice management software featuring SOAP notes, inventory tracking, and patient charting tailored for medical spas.
Integrated EMR and billing solution with detailed procedure charting and consent forms for plastic surgery and medical aesthetic clinics.
Enterprise-grade platform with clinical charting, scheduling, and compliance tools designed for medical spas and wellness centers.
Specialty EHR software offering advanced charting, e-prescribing, and workflow automation for dermatology and plastic surgery practices.
AI-powered EMA EHR system with specialty-specific charting templates for dermatologists and medical aesthetic providers.
Practice management software with built-in charting, intake forms, and treatment notes for med spas and wellness clinics.
Modern salon and spa software with customizable client notes and service tracking suitable for medical spa operations.
Scheduling and management platform with client record-keeping and note features for med spas and salons.
Comprehensive business management tool with basic client charting and history tracking for spas including medical services.
PatientNow
specializedAll-in-one EMR platform with customizable charting, treatment tracking, and HIPAA-compliant records for medical spas and aesthetics practices.
Visual treatment flowsheets with integrated before/after photo capture and progress tracking
PatientNow is a comprehensive cloud-based practice management and EMR software designed specifically for medical spas, aesthetic clinics, and plastic surgery practices. It offers customizable charting templates for procedures like injectables, lasers, and skincare treatments, integrated with scheduling, billing, and patient communication tools. The platform streamlines workflows with flowsheets, photo documentation, and automated marketing to enhance efficiency and revenue.
Pros
- Highly customizable EMR charting with med spa-specific templates and photo integration
- All-in-one platform including scheduling, billing, texting, and marketing automation
- Strong patient engagement tools like online booking and loyalty programs
Cons
- Pricing can be steep for smaller practices
- Initial setup and learning curve for advanced features
- Customer support response times vary during peak periods
Best For
Growing medical spas and aesthetic practices needing a robust, industry-tailored charting and management solution.
Pricing
Custom quotes starting at $299/month per provider, with tiers based on users and features; includes implementation fees.
AestheticsPro
specializedCloud-based EMR and practice management software featuring SOAP notes, inventory tracking, and patient charting tailored for medical spas.
Procedure-specific charting with auto-populating SOAP notes and real-time inventory deduction for injectables and supplies
AestheticsPro is an all-in-one practice management platform tailored for medical spas and aesthetic clinics, offering specialized electronic charting for procedures like injectables, lasers, and skincare treatments. It integrates SOAP notes, customizable templates, treatment tracking, and compliance features to streamline patient documentation and care delivery. Beyond charting, it includes scheduling, billing, inventory management, and marketing tools for comprehensive operations.
Pros
- Highly specialized charting templates for aesthetic procedures like Botox and fillers
- Seamless integration of EMR with scheduling, POS, and inventory
- Strong compliance tools and mobile app for charting on the go
Cons
- Pricing can be steep for smaller practices
- Initial setup and learning curve for advanced features
- Some users report occasional glitches in reporting
Best For
Growing medical spas and multi-provider aesthetic practices needing robust, procedure-specific charting integrated with full practice management.
Pricing
Starts at $299/month for basic plans, with custom enterprise pricing based on providers and add-ons (billed annually).
Symplast
specializedIntegrated EMR and billing solution with detailed procedure charting and consent forms for plastic surgery and medical aesthetic clinics.
Procedure-specific charting templates with built-in photo morphing and documentation tools for aesthetic outcomes
Symplast is a cloud-based EMR and practice management software tailored for plastic surgeons and medical spas, providing customizable charting templates for aesthetic procedures like injectables, lasers, and body contouring. It integrates scheduling, billing, inventory tracking, and patient communication into a single platform, with strong emphasis on photo documentation and consent forms. The system supports mobile access for on-the-go charting, making it efficient for high-volume medspa environments.
Pros
- Highly customizable SOAP notes and templates specific to medspa treatments
- Seamless photo and video integration for before/after tracking
- All-in-one platform covering charting, billing, scheduling, and marketing
Cons
- Pricing is premium and may be steep for smaller practices
- Customization requires initial setup time and training
- Limited native integrations with some third-party tools
Best For
Established medical spas and aesthetic practices needing specialized, procedure-focused charting with integrated practice management.
Pricing
Quote-based pricing starting at around $350 per user per month, with tiers for additional features like advanced reporting and patient financing.
Zenoti
enterpriseEnterprise-grade platform with clinical charting, scheduling, and compliance tools designed for medical spas and wellness centers.
Visual treatment cards with integrated photo uploads for tracking progress and outcomes
Zenoti is a comprehensive cloud-based management platform tailored for medical spas, salons, and wellness centers, featuring robust charting tools like customizable SOAP notes, treatment cards, medical histories, and e-consent forms. It integrates charting with appointment scheduling, billing, inventory management, and marketing automation to streamline operations. While strong in business management, its charting supports HIPAA compliance and mobile access for on-the-go documentation.
Pros
- Highly customizable charting templates for treatments like injectables and lasers
- Seamless integration of patient records with scheduling and payments
- Mobile app enables real-time charting and photo documentation from devices
Cons
- Steep learning curve due to extensive features and complex setup
- Pricing is premium and scales quickly for multi-location or high-volume use
- Charting lacks depth in advanced clinical integrations compared to dedicated EHRs
Best For
Multi-location medical spas needing an all-in-one platform that combines charting with full business operations.
Pricing
Custom enterprise pricing starts at ~$300/month per location, plus per-user fees and add-ons for advanced modules.
Nextech
enterpriseSpecialty EHR software offering advanced charting, e-prescribing, and workflow automation for dermatology and plastic surgery practices.
Flowchart-based documentation system that dynamically adapts to med spa procedure workflows like Botox, fillers, and laser treatments
Nextech is a robust EHR and practice management platform designed for specialty practices, including medical spas, offering customizable charting templates for aesthetic procedures like injectables, lasers, and skincare treatments. It integrates patient records, scheduling, billing, inventory management, and photo documentation to streamline med spa operations. The software emphasizes compliance, interoperability, and workflow efficiency tailored to high-volume aesthetic providers.
Pros
- Specialty-specific flowchart charting for med spa treatments
- Full integration of EHR, practice management, and revenue cycle management
- Strong mobile app and iPad support for bedside charting and photo capture
Cons
- Steep learning curve due to extensive customization options
- High cost unsuitable for small or startup med spas
- Ongoing support often required for optimal setup
Best For
Established medical spas or multi-provider practices needing comprehensive, specialty-focused charting and practice management integration.
Pricing
Custom quote-based pricing; typically $400-$700 per provider/month depending on modules and practice size.
Modernizing Medicine
specializedAI-powered EMA EHR system with specialty-specific charting templates for dermatologists and medical aesthetic providers.
Proprietary AI-powered natural language processing that converts free-text voice input into structured, compliant notes with clinical decision support
Modernizing Medicine's EMA is a cloud-based EHR platform originally designed for dermatology practices but highly adaptable for medical spas handling aesthetic procedures like injectables, lasers, and skin rejuvenation. It features specialty-specific templates, voice-to-text charting, AI-driven autocomplete, and integrated practice management tools for streamlined documentation and billing. The system emphasizes compliance, MIPS reporting, and patient engagement via a portal, making it suitable for spas needing robust, physician-grade charting.
Pros
- Dermatology-specific templates and visual charting tools ideal for skin-based aesthetic treatments
- Advanced voice recognition and AI autocomplete for fast, accurate SOAP notes
- Seamless integration with billing, scheduling, and MIPS compliance reporting
Cons
- Higher pricing makes it less ideal for small or startup med spas
- Primarily dermatology-focused, requiring customization for non-skin aesthetics like body contouring
- Implementation and training can take several weeks
Best For
Established medical spas with dermatology or skin treatment emphasis seeking comprehensive, specialty-tailored EHR charting.
Pricing
Quote-based subscription starting at ~$400/month per provider, plus setup fees; scales with users and modules.
ClinicSense
specializedPractice management software with built-in charting, intake forms, and treatment notes for med spas and wellness clinics.
Customizable treatment protocols with built-in photo upload and annotation for precise aesthetic procedure documentation
ClinicSense is an all-in-one practice management software tailored for medical spas, wellness centers, and aesthetic clinics, with strong emphasis on EMR and charting functionalities. It offers customizable SOAP notes, treatment protocol templates, photo documentation integration, and HIPAA-compliant record-keeping to streamline patient charting and compliance. Beyond charting, it includes scheduling, billing, inventory management, and automated marketing tools for comprehensive practice operations.
Pros
- Robust, customizable EMR with SOAP notes and photo integration ideal for aesthetic treatments
- Integrated scheduling, billing, and reporting for efficient workflows
- HIPAA-compliant with mobile app access for on-the-go charting
Cons
- Pricing scales quickly with providers and features, less ideal for solo practitioners
- Limited advanced customization in charting templates compared to specialized EMRs
- Some users report slower customer support during peak times
Best For
Medical spas and multi-provider aesthetic clinics needing integrated charting with practice management.
Pricing
Starts at $99/month for basic (1 provider), $199/month for Pro, $299+/month for Enterprise; custom quotes for larger practices.
Boulevard
specializedModern salon and spa software with customizable client notes and service tracking suitable for medical spa operations.
Branded Client Portal for self-service booking, intake forms, and post-treatment care instructions
Boulevard is a comprehensive management platform tailored for medical spas, spas, and salons, providing scheduling, POS, client management, and basic charting features like digital intake forms, treatment notes, and SOAP-style documentation. It supports HIPAA compliance for handling patient data securely and integrates inventory management for aesthetic products and supplies. While versatile for business operations, its charting tools focus more on service tracking than advanced medical EMR functionalities.
Pros
- Intuitive, modern interface with mobile app for on-the-go access
- Seamless integration of booking, payments, and client communications
- HIPAA-compliant digital forms and basic treatment charting
Cons
- Charting lacks depth for complex medical documentation compared to dedicated EMRs
- Pricing can be steep for smaller practices with add-on fees
- Limited customization in reporting and advanced analytics
Best For
Growing medical spas seeking an all-in-one platform for operations with straightforward charting needs rather than deep clinical EMR requirements.
Pricing
Custom quotes starting around $275/month for base plans (Launch tier), scaling to $500+ for advanced features, plus per-client or transaction fees.
Vagaro
specializedScheduling and management platform with client record-keeping and note features for med spas and salons.
Integrated online booking with automated client reminders and self-service check-in
Vagaro is an all-in-one management platform primarily for salons, spas, and wellness businesses, offering scheduling, client management, payments, and basic charting tools like SOAP notes and intake forms suitable for medical spas. It enables tracking of client histories, treatment records, and appointment management but falls short as a dedicated medical charting solution due to limited depth in clinical documentation. While user-friendly for general operations, it lacks robust EMR features and HIPAA compliance for handling protected health information.
Pros
- Intuitive scheduling and online booking
- Customizable intake forms and basic SOAP notes
- Mobile app for on-the-go access
Cons
- Not HIPAA compliant for PHI
- Limited advanced medical charting and EMR capabilities
- No native integrations with specialized medical software
Best For
Small medical spas focused on scheduling and basic client tracking rather than comprehensive clinical documentation.
Pricing
Starts at $30/month for Starter plan (up to 20 active clients per location), scaling to $120+/month for higher tiers with more clients and features; optional payment processing fees.
Mindbody
enterpriseComprehensive business management tool with basic client charting and history tracking for spas including medical services.
Integrated client portal for self-service booking, consents, and basic treatment history access
Mindbody is a robust business management platform tailored for wellness, fitness, and beauty businesses, including medical spas, offering scheduling, client management, payments, and basic charting tools like intake forms and progress notes. While it supports some medical spa workflows through customizable SOAP notes and treatment tracking, it is not a dedicated EMR system and often requires third-party integrations for advanced HIPAA-compliant charting. Its strength lies in holistic practice management rather than specialized medical documentation.
Pros
- Comprehensive scheduling and online booking integration ideal for client-facing medspa operations
- Customizable intake forms and basic SOAP notes for simple treatment documentation
- Strong reporting and marketing tools to support overall business growth
Cons
- Lacks depth in advanced medical charting, EMR features, and full HIPAA compliance without add-ons
- Steep learning curve and interface can feel cluttered for charting-specific tasks
- High pricing with additional transaction fees reduces value for charting-focused needs
Best For
Small to mid-sized medical spas that need integrated scheduling and basic client notes alongside general business management, rather than standalone advanced charting.
Pricing
Tiered subscriptions starting at $139/month (Starter) up to $429+/month (Ultimate) per location, plus 2.75-3.5% payment processing fees and optional HIPAA add-ons.
Conclusion
The top three medical spa charting softwares demonstrated standout capabilities, with PatientNow leading as the top choice, providing a fully integrated, customizable EMR platform ideal for medical spas. AestheticsPro impressed with its cloud-based tools and tailored charting, while Symplast excelled in detailed procedure and consent form management. Each of the top three meets distinct needs, making PatientNow a top pick for comprehensive efficiency and compliance, and AestheticsPro and Symplast strong alternatives for specialized workflows.
Don’t miss out—explore PatientNow’s all-in-one EMR features to streamline your practice, enhance patient care, and keep records secure and organized.
Tools Reviewed
All tools were independently evaluated for this comparison