Quick Overview
- 1#1: Vagaro - All-in-one booking, scheduling, payments, and marketing platform designed for medical spas and salons.
- 2#2: ClinicSense - Practice management software with online booking, EMR, invoicing, and inventory for medical spas and clinics.
- 3#3: Zenoti - Enterprise-grade operations platform for medspas offering booking, CRM, payments, and analytics.
- 4#4: Jane - Online booking and practice management tool for health and wellness practitioners including medical aesthetics.
- 5#5: Mindbody - Comprehensive business management software for wellness businesses with scheduling, payments, and client tracking.
- 6#6: Mangomint - Modern salon and spa software featuring automated booking, payments, and reporting for medspas.
- 7#7: AestheticsPro - Cloud-based management system for medical spas with scheduling, inventory, and compliance features.
- 8#8: Boulevard - Premium salon and spa platform with online booking, POS, and client management for aesthetic services.
- 9#9: Rosy - Salon and spa management software providing booking, marketing, and inventory control for medspas.
- 10#10: Phorest - Business growth platform for salons and medspas with booking, SMS marketing, and analytics.
Tools were ranked based on integration of essential features (booking, scheduling, payments, client management), platform stability, user-friendliness, and long-term value, prioritizing those that balance robust functionality with accessibility, making them ideal for practices of all sizes.
Comparison Table
Medical spas depend on robust booking software to manage operations smoothly, and with tools like Vagaro, ClinicSense, Zenoti, Jane, Mindbody, and more available, selecting the right platform can be challenging. This comparison table analyzes key features, pricing structures, and tailored capabilities of leading solutions, helping readers understand which tool aligns best with their spa’s client management, scheduling, and growth goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Vagaro All-in-one booking, scheduling, payments, and marketing platform designed for medical spas and salons. | specialized | 9.5/10 | 9.7/10 | 9.4/10 | 9.2/10 |
| 2 | ClinicSense Practice management software with online booking, EMR, invoicing, and inventory for medical spas and clinics. | specialized | 9.2/10 | 9.4/10 | 9.0/10 | 8.8/10 |
| 3 | Zenoti Enterprise-grade operations platform for medspas offering booking, CRM, payments, and analytics. | enterprise | 8.7/10 | 9.4/10 | 7.6/10 | 8.0/10 |
| 4 | Jane Online booking and practice management tool for health and wellness practitioners including medical aesthetics. | specialized | 8.7/10 | 8.8/10 | 9.2/10 | 8.4/10 |
| 5 | Mindbody Comprehensive business management software for wellness businesses with scheduling, payments, and client tracking. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 6 | Mangomint Modern salon and spa software featuring automated booking, payments, and reporting for medspas. | specialized | 8.6/10 | 8.4/10 | 9.2/10 | 7.9/10 |
| 7 | AestheticsPro Cloud-based management system for medical spas with scheduling, inventory, and compliance features. | specialized | 8.3/10 | 9.1/10 | 7.8/10 | 7.6/10 |
| 8 | Boulevard Premium salon and spa platform with online booking, POS, and client management for aesthetic services. | specialized | 8.5/10 | 9.0/10 | 8.4/10 | 8.0/10 |
| 9 | Rosy Salon and spa management software providing booking, marketing, and inventory control for medspas. | specialized | 8.1/10 | 8.5/10 | 7.9/10 | 7.7/10 |
| 10 | Phorest Business growth platform for salons and medspas with booking, SMS marketing, and analytics. | specialized | 7.6/10 | 7.8/10 | 8.0/10 | 7.2/10 |
All-in-one booking, scheduling, payments, and marketing platform designed for medical spas and salons.
Practice management software with online booking, EMR, invoicing, and inventory for medical spas and clinics.
Enterprise-grade operations platform for medspas offering booking, CRM, payments, and analytics.
Online booking and practice management tool for health and wellness practitioners including medical aesthetics.
Comprehensive business management software for wellness businesses with scheduling, payments, and client tracking.
Modern salon and spa software featuring automated booking, payments, and reporting for medspas.
Cloud-based management system for medical spas with scheduling, inventory, and compliance features.
Premium salon and spa platform with online booking, POS, and client management for aesthetic services.
Salon and spa management software providing booking, marketing, and inventory control for medspas.
Business growth platform for salons and medspas with booking, SMS marketing, and analytics.
Vagaro
specializedAll-in-one booking, scheduling, payments, and marketing platform designed for medical spas and salons.
ProTools marketing automation with AI-driven campaigns, opportunity scheduling, and client rebooking nudges that significantly increase retention rates.
Vagaro is a robust cloud-based booking and management platform tailored for salons, spas, and medical spas, offering seamless online appointment scheduling, client database management, and integrated payment processing. It supports medical spa-specific needs like handling injectables, laser treatments, and wellness services through customizable service menus, staff scheduling, and automated reminders. The platform also includes marketing automation, inventory tracking, and reporting to streamline operations and boost revenue.
Pros
- Comprehensive online booking with 24/7 client access and waitlist management
- Powerful marketing suite with email/SMS campaigns, loyalty programs, and automated reviews
- Integrated payments, POS, and reporting with no commission on Vagaro bookings
Cons
- Full features require higher-tier plans or add-ons, increasing costs
- Limited native HIPAA compliance (requires BAA add-on for medical data security)
- Advanced customizations and reporting may have a learning curve for new users
Best For
Medical spas and wellness clinics needing an all-in-one solution for booking, client retention, and revenue management without complex EMR setups.
Pricing
Monthly plans from $29 (Starter) to $259+ (Ultimate Plus) per location, plus optional add-ons like ProTools ($10-50/mo) and payment processing fees (as low as 0% on higher plans).
ClinicSense
specializedPractice management software with online booking, EMR, invoicing, and inventory for medical spas and clinics.
Built-in marketing automation with targeted email/SMS campaigns and automated review requests to directly increase bookings.
ClinicSense is a comprehensive practice management software tailored for medical spas, aesthetic clinics, and wellness centers, offering seamless online booking, appointment scheduling, and patient management. It integrates EMR functionality, billing, inventory tracking, and marketing automation to streamline operations and boost revenue. The platform emphasizes medspa-specific needs like treatment consents, packages, and outcome tracking, making it a robust solution for growth-oriented practices.
Pros
- All-in-one platform with scheduling, EMR, billing, and marketing
- Powerful automation for reminders, texting, and review generation
- Customizable for medspa treatments and patient consents
Cons
- Higher cost may deter very small practices
- Learning curve for advanced customization
- Limited native integrations with some niche tools
Best For
Growing medical spas and aesthetic clinics seeking an integrated system for bookings, patient management, and revenue-driving marketing.
Pricing
Starts at $150/month per provider for core plans, scaling to $300+ for premium features with custom enterprise pricing.
Zenoti
enterpriseEnterprise-grade operations platform for medspas offering booking, CRM, payments, and analytics.
AI-powered Zenoti Intelligence for personalized client recommendations and automated marketing campaigns
Zenoti is a comprehensive cloud-based platform tailored for medical spas, salons, and wellness businesses, providing end-to-end management including online booking, client CRM, POS, inventory control, and marketing automation. It supports complex medical spa operations with features like digital consents, treatment protocols, HIPAA-compliant data handling, and staff scheduling. The system scales seamlessly for single locations or enterprise chains, with mobile apps for clients and staff to enhance engagement and efficiency.
Pros
- All-in-one platform eliminates need for multiple tools
- Excellent scalability for multi-location medspas
- Robust analytics and AI-driven marketing tools
Cons
- Steep learning curve and complex initial setup
- High pricing requires custom quotes
- Occasional performance issues with large datasets
Best For
Growing medical spa chains or multi-location practices needing enterprise-level scalability and comprehensive management.
Pricing
Custom quote-based pricing, typically starting at $250-$500 per month per location plus per-user fees and add-ons.
Jane
specializedOnline booking and practice management tool for health and wellness practitioners including medical aesthetics.
Beautiful, fully customizable online booking pages that provide an exceptional client-facing experience
Jane (jane.app) is an all-in-one practice management platform tailored for health and wellness clinics, including medical spas, offering online booking, scheduling, secure client portals, customizable charting, and integrated payments. It streamlines operations by allowing providers to manage appointments, track client histories, and handle billing from a single intuitive dashboard. The software emphasizes a client-friendly experience with beautiful, customizable booking pages and automated reminders to reduce no-shows.
Pros
- Highly intuitive interface with minimal learning curve
- Robust online booking and automated reminders
- Integrated charting and telehealth for comprehensive care
Cons
- Pricing scales per provider, which can get expensive for larger teams
- Limited advanced inventory tracking for spa products
- Reporting features lack depth for complex analytics
Best For
Small to medium medical spas with 1-5 providers seeking an easy-to-use, all-in-one solution for booking and client management.
Pricing
Starts at $74 CAD/month for one provider, $39 CAD per additional provider; includes annual discounts and a free trial.
Mindbody
enterpriseComprehensive business management software for wellness businesses with scheduling, payments, and client tracking.
The Mindbody network and consumer app, enabling clients to discover and book services from a vast wellness marketplace
Mindbody is a comprehensive management platform tailored for wellness, fitness, and beauty businesses, including medical spas, offering robust online booking, scheduling, client management, and payment processing. It supports medical spa operations with HIPAA-compliant options for services like injectables, laser treatments, and facials, alongside marketing and reporting tools. While versatile, it's best suited for businesses needing an all-in-one solution rather than highly specialized medical software.
Pros
- Extensive integrations and app marketplace for expanded functionality
- Powerful marketing tools including SEO, email campaigns, and client retention features
- Seamless online booking with a consumer-facing app that drives discovery
Cons
- Steep learning curve and complex interface requiring staff training
- High pricing with add-on fees and transaction costs adding up quickly
- Less specialized for strict medical compliance needs compared to dedicated EMR systems
Best For
Mid-sized to large medical spas seeking an integrated platform for booking, marketing, and client management.
Pricing
Starts at $139/month for Starter plan, up to $529/month for Ultimate, plus ~2.75% + $0.30 per transaction and optional add-ons.
Mangomint
specializedModern salon and spa software featuring automated booking, payments, and reporting for medspas.
Lightning-fast, beautifully designed interface that boosts staff productivity and client satisfaction
Mangomint is a cloud-based management platform designed for salons, spas, and medical spas, providing tools for online booking, appointment scheduling, client management, and payment processing. It includes features like automated reminders, inventory tracking, customizable intake forms, staff scheduling, and performance reporting to streamline operations. The software emphasizes a modern, mobile-responsive interface for efficient daily use in high-volume environments.
Pros
- Exceptionally intuitive and visually appealing interface
- Powerful online booking with waitlists and automated reminders
- Seamless integrated payments and reporting tools
Cons
- Higher pricing without a free trial
- Limited native integrations with accounting or EMR systems
- Additional costs scale with providers and clients
Best For
Small to mid-sized medical spas prioritizing a premium, user-friendly experience for booking and client management over deep medical record-keeping.
Pricing
Starts at $165/month (billed annually) for Essential plan (up to 3 providers), $245 for Pro (4-9 providers), $295 for Ultimate (10+ providers); monthly billing adds 20%.
AestheticsPro
specializedCloud-based management system for medical spas with scheduling, inventory, and compliance features.
Advanced aesthetics-specific EMR with built-in before/after photo galleries and customizable treatment protocols
AestheticsPro is a cloud-based practice management software tailored for medical spas and aesthetic clinics, offering tools for online booking, client scheduling, EMR, inventory management, and automated marketing. It supports treatment-specific workflows like injectables tracking, photo documentation, and consent forms to streamline operations. The platform also includes reporting, billing integration, and a mobile app for on-the-go access.
Pros
- Highly specialized features for aesthetics treatments and inventory tracking
- Robust marketing automation and email/SMS campaigns
- Comprehensive EMR with photo management and consent forms
Cons
- Steeper learning curve for new users due to extensive features
- Pricing can be high for smaller practices
- Limited third-party integrations compared to general PMS
Best For
Established medical spas and aesthetic clinics seeking an all-in-one solution with strong treatment-specific tools.
Pricing
Starts at $299/month for basic plans (1 provider), scales to $599+/month for advanced tiers; custom enterprise pricing available.
Boulevard
specializedPremium salon and spa platform with online booking, POS, and client management for aesthetic services.
Intelligent Scheduling with provider rounding and gap-filling to maximize revenue without overbooking
Boulevard is an all-in-one management platform tailored for medical spas, salons, and wellness businesses, providing seamless online booking, intelligent scheduling, and integrated POS systems. It streamlines operations with features like client relationship management, inventory tracking for products and treatments, automated marketing via email and SMS, and detailed reporting. Ideal for med spas handling injectables and aesthetic services, it supports provider-specific calendars, consent forms, and photo documentation to enhance compliance and client retention.
Pros
- Comprehensive all-in-one solution including booking, POS, and marketing
- Intuitive drag-and-drop scheduling with auto-fill capabilities
- Robust client management with personalized histories and loyalty tools
Cons
- Premium pricing may be steep for smaller spas
- Some advanced customizations require higher-tier plans
- Occasional reports of integration glitches with third-party tools
Best For
Growing medical spas seeking a premium platform for streamlined booking, client retention, and revenue growth.
Pricing
Starts at $295/month for Essentials plan (billed annually), with Professional at $395/month and custom Enterprise pricing; per-location fees apply.
Rosy
specializedSalon and spa management software providing booking, marketing, and inventory control for medspas.
Integrated marketing automation with automated review requests and targeted SMS/email campaigns optimized for aesthetic services
Rosy is an all-in-one cloud-based practice management software designed specifically for medical spas, aesthetic clinics, dermatology, and plastic surgery practices. It provides robust online booking, patient scheduling, electronic medical records (EMR), billing, inventory management, and integrated marketing tools like email/SMS campaigns and reputation management. The platform helps streamline daily operations, improve patient engagement, and enhance revenue through automated workflows and detailed reporting.
Pros
- Comprehensive all-in-one solution covering scheduling, EMR, billing, and marketing
- Tailored for aesthetic practices with procedure-specific templates and inventory tracking
- Strong automation for reminders, waitlists, and patient communications
Cons
- Pricing can be expensive for small practices with custom quotes required
- User interface feels somewhat dated compared to modern competitors
- Limited third-party integrations and occasional reports of steep learning curve
Best For
Mid-sized medical spas and aesthetic clinics needing a full-featured platform without juggling multiple tools.
Pricing
Custom pricing based on practice size and features; typically starts at $199-$299 per provider per month plus setup fees.
Phorest
specializedBusiness growth platform for salons and medspas with booking, SMS marketing, and analytics.
Intelligent marketing automation that segments clients by behavior and sends personalized campaigns to boost rebooking rates.
Phorest is a comprehensive cloud-based salon and spa management platform that supports online booking, client CRM, marketing automation, and POS for medical spas handling aesthetic treatments like injectables and lasers. It excels in streamlining appointments, retail sales, and client retention through targeted SMS/email campaigns. While adaptable for medspas, it lacks native HIPAA compliance, making it better suited for beauty-focused services rather than strict medical record-keeping.
Pros
- Powerful automated marketing tools for client re-engagement and retention
- Seamless online booking with real-time availability and reminders
- Robust reporting and inventory management for treatment products
Cons
- Not HIPAA compliant, requiring separate systems for protected health data
- Pricing scales quickly for multi-location or high-volume practices
- Limited customization for medical-specific workflows like consent forms
Best For
Medium-sized medical spas emphasizing aesthetic services and client marketing over heavy regulatory medical compliance.
Pricing
Custom quotes starting at ~$150/month per location, plus setup fees and add-ons for payments/marketing (~$200-$500/month average).
Conclusion
Vagaro emerges as the top pick among medical spa booking software, offering an all-in-one solution that seamlessly integrates booking, payments, and marketing. ClinicSense and Zenoti follow strongly, each with distinct strengths in practice management and enterprise-grade tools, making them exceptional alternatives. Together, these platforms highlight the variety of options available to enhance efficiency and client experiences in modern medspas.
Take the first step to optimize your medical spa operations—try Vagaro today, the leading choice for streamlining your business needs.
Tools Reviewed
All tools were independently evaluated for this comparison