Quick Overview
- 1#1: Zenoti - Comprehensive cloud-based platform for medical spas handling appointments, client management, inventory, payments, and marketing.
- 2#2: Vagaro - All-in-one scheduling and booking software tailored for medical spas with online booking, payments, and client retention tools.
- 3#3: Mindbody - Wellness business management software for medical spas featuring advanced scheduling, POS, and membership management.
- 4#4: Rosy - Medical spa software with integrated EMR, appointment scheduling, telehealth, and compliance features.
- 5#5: AestheticsPro - Practice management system for medical spas and aesthetics practices offering scheduling, charting, and inventory control.
- 6#6: Boulevard - Modern salon and spa software for medical spas with seamless booking, payments, and automated client communications.
- 7#7: ClinicSense - All-in-one practice management for medical spas including online scheduling, invoicing, and marketing automation.
- 8#8: Jane App - Clinic management software for medical spas with secure scheduling, charting, and billing features.
- 9#9: Mangomint - Advanced salon and spa software for medical spas focusing on scheduling, payroll, and client experience automation.
- 10#10: Phorest - Salon and spa management platform with appointment booking, marketing tools, and business analytics for medical spas.
We ranked these tools by evaluating their core features (including scheduling, integration, and compliance), user experience, and overall value, ensuring they meet the unique needs of medical spas and aesthetics practices.
Comparison Table
This comparison table examines top medical spa appointment software options, featuring Zenoti, Vagaro, Mindbody, Rosy, AestheticsPro, and more. Readers will gain insights into key features, pricing models, and integration tools to find the best fit for their spa's operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Zenoti Comprehensive cloud-based platform for medical spas handling appointments, client management, inventory, payments, and marketing. | enterprise | 9.6/10 | 9.8/10 | 8.5/10 | 9.2/10 |
| 2 | Vagaro All-in-one scheduling and booking software tailored for medical spas with online booking, payments, and client retention tools. | specialized | 9.1/10 | 9.4/10 | 8.9/10 | 8.7/10 |
| 3 | Mindbody Wellness business management software for medical spas featuring advanced scheduling, POS, and membership management. | enterprise | 8.2/10 | 9.1/10 | 7.5/10 | 7.4/10 |
| 4 | Rosy Medical spa software with integrated EMR, appointment scheduling, telehealth, and compliance features. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | AestheticsPro Practice management system for medical spas and aesthetics practices offering scheduling, charting, and inventory control. | specialized | 8.6/10 | 9.1/10 | 8.3/10 | 8.0/10 |
| 6 | Boulevard Modern salon and spa software for medical spas with seamless booking, payments, and automated client communications. | specialized | 8.4/10 | 8.7/10 | 9.0/10 | 7.8/10 |
| 7 | ClinicSense All-in-one practice management for medical spas including online scheduling, invoicing, and marketing automation. | specialized | 8.2/10 | 8.5/10 | 8.7/10 | 7.9/10 |
| 8 | Jane App Clinic management software for medical spas with secure scheduling, charting, and billing features. | specialized | 8.3/10 | 8.0/10 | 9.2/10 | 7.8/10 |
| 9 | Mangomint Advanced salon and spa software for medical spas focusing on scheduling, payroll, and client experience automation. | specialized | 8.7/10 | 9.0/10 | 8.8/10 | 8.3/10 |
| 10 | Phorest Salon and spa management platform with appointment booking, marketing tools, and business analytics for medical spas. | specialized | 7.4/10 | 7.2/10 | 8.1/10 | 6.8/10 |
Comprehensive cloud-based platform for medical spas handling appointments, client management, inventory, payments, and marketing.
All-in-one scheduling and booking software tailored for medical spas with online booking, payments, and client retention tools.
Wellness business management software for medical spas featuring advanced scheduling, POS, and membership management.
Medical spa software with integrated EMR, appointment scheduling, telehealth, and compliance features.
Practice management system for medical spas and aesthetics practices offering scheduling, charting, and inventory control.
Modern salon and spa software for medical spas with seamless booking, payments, and automated client communications.
All-in-one practice management for medical spas including online scheduling, invoicing, and marketing automation.
Clinic management software for medical spas with secure scheduling, charting, and billing features.
Advanced salon and spa software for medical spas focusing on scheduling, payroll, and client experience automation.
Salon and spa management platform with appointment booking, marketing tools, and business analytics for medical spas.
Zenoti
enterpriseComprehensive cloud-based platform for medical spas handling appointments, client management, inventory, payments, and marketing.
AI-powered Zenoti Intelligence for predictive analytics, no-show reduction, and personalized client recommendations
Zenoti is a comprehensive cloud-based management platform tailored for medical spas, salons, and wellness businesses, offering end-to-end operations including appointment scheduling, client CRM, inventory management, and payments. It excels in medical spa functionalities with features like customizable treatment protocols, electronic consent forms, compliance tracking, and integrated reporting for clinical outcomes. The software supports multi-location chains with centralized control, marketing automation, and AI-driven insights to optimize operations and revenue.
Pros
- All-in-one platform with deep medical spa-specific tools like EMR integration and treatment workflows
- Scalable for multi-location operations with robust analytics and AI-powered scheduling
- Strong marketing automation and client retention features to boost revenue
Cons
- Custom pricing can be expensive for small single-location spas
- Steeper learning curve due to extensive features requiring training
- Initial setup and customization often need professional services
Best For
Growing medical spas and multi-location chains needing an enterprise-grade, all-in-one solution for operations, compliance, and growth.
Pricing
Custom quote-based pricing; typically starts at $300-500/month per location plus add-ons for advanced features like AI and telehealth.
Vagaro
specializedAll-in-one scheduling and booking software tailored for medical spas with online booking, payments, and client retention tools.
Vagaro Marketplace, a discovery platform connecting clients to services and boosting bookings through a vast network of providers
Vagaro is an all-in-one scheduling and management platform tailored for salons, spas, and medical spas, offering online booking, client management, payment processing, and marketing tools. It supports medical spa-specific needs like custom intake forms, waivers for treatments such as Botox and lasers, inventory tracking for products, and automated reminders. With robust reporting and a user-friendly interface, it streamlines daily operations while helping grow clientele through integrated promotions.
Pros
- Seamless online booking and calendar management with real-time availability
- Integrated marketing automation including email/SMS campaigns and loyalty programs
- Comprehensive mobile app for on-the-go access to appointments and client data
Cons
- Not natively HIPAA compliant (requires add-ons or partners for full medical compliance)
- Pricing increases significantly with locations, staff, or premium features
- Steeper learning curve for advanced reporting and customization
Best For
Medical spas seeking a versatile, feature-rich platform for appointment scheduling, client retention, and business growth without juggling multiple tools.
Pricing
Starts at $29/month for Starter plan (1 location), up to $199+/month for Pro; plus payment processing fees of ~2.75% + $0.30 per transaction.
Mindbody
enterpriseWellness business management software for medical spas featuring advanced scheduling, POS, and membership management.
Integrated Mindbody consumer app for client discovery, reviews, and direct bookings
Mindbody is a robust all-in-one business management platform tailored for wellness and beauty industries, including medical spas, providing advanced appointment scheduling, online booking, and client management tools. It streamlines operations with features like automated reminders, payment processing, inventory tracking, and staff scheduling, while offering HIPAA-compliant options for medical services. The platform also includes marketing automation and reporting to help spas grow their client base and optimize revenue.
Pros
- Comprehensive feature set including scheduling, payments, marketing, and reporting
- Strong mobile apps for clients and staff with easy online booking
- HIPAA compliance and extensive integrations via app marketplace
- Powerful analytics for business insights and client retention
Cons
- Steep learning curve and complex interface for beginners
- High cost with add-on fees for transactions and clients
- Overkill for small spas needing only basic appointment booking
- Customer support can be slow outside business hours
Best For
Established medical spas seeking a full business management suite beyond simple scheduling.
Pricing
Starts at $149/month for Starter plan (billed annually), with Pro at $279/month and Ultimate custom pricing; plus ~$2.75/client/month and transaction fees.
Rosy
specializedMedical spa software with integrated EMR, appointment scheduling, telehealth, and compliance features.
Aesthetic-specific inventory and supply management with unit tracking for injectables and retail products
Rosy (rosy.co) is an all-in-one practice management software tailored for medical spas, dermatology, and aesthetic practices. It streamlines appointment scheduling, electronic medical records (EMR), billing, patient communication, and marketing automation. The platform also includes inventory management for injectables and products, reputation management, and reporting tools to optimize operations and revenue.
Pros
- Comprehensive all-in-one solution with EMR, scheduling, and billing integration
- Industry-specific tools for aesthetics like inventory tracking for Botox units
- Robust patient engagement via automated texting, emailing, and online booking
Cons
- Higher pricing may deter very small practices
- Customer support response times can vary
- Interface feels dated compared to newer competitors
Best For
Mid-sized medical spas and aesthetic clinics seeking a specialized, feature-rich platform for end-to-end practice management.
Pricing
Starts at $399 per month per provider; custom quotes scale with practice size and add-ons like advanced marketing.
AestheticsPro
specializedPractice management system for medical spas and aesthetics practices offering scheduling, charting, and inventory control.
Aesthetics-specific charting and protocol builder for customizable treatment documentation
AestheticsPro is an all-in-one practice management software tailored for medical spas and aesthetic clinics, providing tools for online appointment scheduling, client CRM, treatment charting, and inventory management. It streamlines daily operations with features like automated reminders, marketing automation, payment processing, and compliance-ready documentation. The platform helps practices manage everything from bookings to revenue tracking in a single, aesthetics-focused system.
Pros
- Comprehensive aesthetics-specific features like treatment protocols and consent forms
- Robust inventory and POS integration for products and services
- Strong marketing tools including email/SMS campaigns and review management
Cons
- Higher pricing may deter smaller practices
- Steeper learning curve for advanced customization
- Limited third-party integrations compared to generalist software
Best For
Mid-sized medical spas seeking a specialized, end-to-end management solution without needing multiple tools.
Pricing
Starts at $299/month for Essential plan (1 user), up to $599+/month for Pro/Enterprise with more users and features; custom quotes available.
Boulevard
specializedModern salon and spa software for medical spas with seamless booking, payments, and automated client communications.
AI-powered Booxi online booking that converts browsers into booked appointments with intelligent scheduling suggestions
Boulevard is a comprehensive management platform tailored for salons, spas, and medical spas, providing robust appointment scheduling, online booking via integrated Booxi technology, client CRM, payments, and inventory management. It supports service providers with staff scheduling, retail POS, marketing automation, and analytics to optimize operations and revenue. While versatile for medspas handling injectables and aesthetic treatments, it focuses more on business efficiency than deep clinical documentation or HIPAA-specific medical compliance.
Pros
- Intuitive interface with seamless online booking and mobile app access
- Strong client management and marketing tools for retention and upselling
- Comprehensive reporting and analytics for data-driven decisions
Cons
- Premium pricing that may not suit smaller medspas
- Limited built-in medical charting or EMR integrations for clinical needs
- Customization can require additional setup time
Best For
Mid-sized medical spas prioritizing client experience, efficient booking, and revenue growth over advanced clinical documentation.
Pricing
Starts at $295/month for the base plan (1 location), plus $75 per additional provider/month; enterprise custom pricing available.
ClinicSense
specializedAll-in-one practice management for medical spas including online scheduling, invoicing, and marketing automation.
HIPAA-compliant EMR with treatment-specific charting and consent forms optimized for aesthetic and medspa procedures
ClinicSense is an all-in-one practice management software designed specifically for medical spas, wellness clinics, and aesthetic practices. It offers robust appointment scheduling with online booking, integrated payment processing, client relationship management, and automated marketing tools like email and SMS campaigns. The platform also includes inventory tracking, reporting dashboards, and HIPAA-compliant features to ensure secure handling of patient data.
Pros
- Intuitive drag-and-drop scheduling and 24/7 online booking widget
- Seamless integrated payments and POS with no extra fees on most plans
- Strong marketing automation and client retention tools tailored for spas
Cons
- Pricing scales quickly with appointment volume, less ideal for very high-volume practices
- Limited third-party integrations compared to larger EMR systems
- Advanced reporting requires higher-tier plans
Best For
Small to mid-sized medical spas seeking an user-friendly, all-in-one solution for scheduling, payments, and client marketing without needing extensive customizations.
Pricing
Starts at $129/month for up to 150 appointments (Essentials plan), scaling to $299+/month for unlimited appointments and advanced features; custom enterprise pricing available.
Jane App
specializedClinic management software for medical spas with secure scheduling, charting, and billing features.
Customizable digital charting and intake forms tailored for medical spa procedures
Jane App is an all-in-one practice management platform tailored for health and wellness providers, including medical spas, offering online booking, appointment scheduling, client charting, secure messaging, and integrated billing. It streamlines daily operations with a modern, intuitive interface that supports customizable forms for treatments like injectables and facials. While versatile for solo practitioners and small teams, it emphasizes ease over advanced spa-specific tools.
Pros
- Highly intuitive and visually appealing interface
- Robust online booking and automated reminders
- Strong charting and SOAP notes for treatments
Cons
- Pricing model scales per provider, costly for larger teams
- Limited built-in inventory or retail POS for spa products
- Reporting lacks depth for complex analytics
Best For
Small medical spas or solo aesthetic practitioners seeking a simple, user-friendly tool for scheduling and basic management.
Pricing
Starts at $59 CAD/provider/month (Starter), up to $119 CAD/provider/month (Enterprise), with annual discounts; additional fees for payments and telehealth.
Mangomint
specializedAdvanced salon and spa software for medical spas focusing on scheduling, payroll, and client experience automation.
Advanced no-code automation builder for custom workflows like waitlist management and follow-up reminders
Mangomint is a premium, cloud-based management software designed for medical spas, salons, and spas, providing robust appointment scheduling, client management, and POS functionality. It includes inventory tracking, automated marketing campaigns, staff scheduling, and comprehensive reporting to optimize daily operations. The platform stands out with its modern, intuitive interface and client-facing online booking portal that enhances the customer experience.
Pros
- Beautiful, intuitive interface with drag-and-drop scheduling
- Powerful automation workflows and HIPAA-compliant features for medspas
- Excellent reporting and inventory management tools
Cons
- Higher pricing may deter smaller practices
- Limited native integrations with third-party tools
- Steeper learning curve for advanced customizations
Best For
Established medical spas needing a comprehensive, modern all-in-one platform for scheduling, payments, and client management.
Pricing
Starts at $275/month (Starter, up to 5 providers), $450/month (Pro, up to 15 providers), $650+/month (Unlimited); annual discounts available.
Phorest
specializedSalon and spa management platform with appointment booking, marketing tools, and business analytics for medical spas.
Integrated marketing automation with Goal Profiler for targeted client campaigns and revenue optimization
Phorest is a cloud-based management software originally tailored for salons and spas, offering robust appointment scheduling, online booking, POS integration, and client management features that can support medical spas in streamlining operations. It excels in marketing automation, loyalty programs, and business analytics to drive client retention and revenue growth. While adaptable for medspa services like injectables and laser treatments, it falls short on medical-specific needs such as HIPAA compliance or electronic health records.
Pros
- Intuitive online booking and automated reminders reduce no-shows
- Powerful marketing tools including email/SMS campaigns and loyalty programs
- Comprehensive reporting and inventory management for service tracking
Cons
- No HIPAA compliance or EHR integration for medical records
- Lacks medical billing, insurance claims, or prescription management
- Premium pricing may not suit smaller medspas
Best For
Medical spas emphasizing client marketing, scheduling, and retail sales over regulatory medical compliance.
Pricing
Custom quote-based pricing, typically starting at $150–$300/month per location depending on users and features; no public tiers.
Conclusion
Evaluating medical spa appointment software reveals Zenoti as the top choice, boasting a comprehensive cloud-based platform for appointments, client management, payments, and marketing. Vagaro and Mindbody follow, with Vagaro excelling in online booking and client retention, and Mindbody impressing with advanced scheduling, POS, and membership management—each a strong pick based on unique business needs. The right tool depends on priorities, but Zenoti stands out for its all-encompassing approach.
Take the first step to streamline operations: try Zenoti and unlock a seamless workflow tailored to your medical spa's success.
Tools Reviewed
All tools were independently evaluated for this comparison