Quick Overview
- 1#1: Plandatum - Cloud-based platform for detailed medical equipment planning, specification, budgeting, and procurement in healthcare facility projects.
- 2#2: Medasist - Data analytics software for optimizing medical equipment inventories, planning deployments, and reducing costs in healthcare organizations.
- 3#3: Viziya - Comprehensive medical device management system for planning, tracking, maintenance, and compliance of healthcare equipment.
- 4#4: eQuip by ASSI - Specialized CMMS for managing medical equipment assets, including planning, inspections, and regulatory compliance.
- 5#5: Nuvolo - Enterprise asset management platform built on ServiceNow for healthcare equipment planning, work orders, and lifecycle management.
- 6#6: Accruent - Integrated workplace management system with tools for medical equipment planning, tracking, and strategic facility optimization.
- 7#7: Asset Panda - Customizable asset tracking software used for planning and managing medical equipment inventories in healthcare settings.
- 8#8: UpKeep - Mobile-first maintenance management platform for scheduling and planning medical equipment upkeep and inspections.
- 9#9: Fiix - Cloud CMMS software that supports medical equipment planning through preventive maintenance and asset tracking features.
- 10#10: Limble CMMS - User-friendly CMMS for planning and executing maintenance on medical equipment with real-time analytics and mobile access.
We ranked tools based on feature robustness (including budgeting, tracking, and compliance capabilities), usability, and overall value, ensuring the list prioritizes solutions that deliver tangible benefits across healthcare settings.
Comparison Table
This comparison table examines leading medical equipment planning software solutions, including Plandatum, Medasist, Viziya, eQuip by ASSI, Nuvolo, and more, to assist healthcare teams in assessing options for efficient equipment management. It highlights key features, usability, and alignment with clinical or operational goals, helping readers identify tools that suit their organization's unique needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Plandatum Cloud-based platform for detailed medical equipment planning, specification, budgeting, and procurement in healthcare facility projects. | specialized | 9.7/10 | 9.8/10 | 9.2/10 | 9.5/10 |
| 2 | Medasist Data analytics software for optimizing medical equipment inventories, planning deployments, and reducing costs in healthcare organizations. | specialized | 9.2/10 | 9.5/10 | 8.7/10 | 8.9/10 |
| 3 | Viziya Comprehensive medical device management system for planning, tracking, maintenance, and compliance of healthcare equipment. | specialized | 8.7/10 | 9.2/10 | 8.3/10 | 8.1/10 |
| 4 | eQuip by ASSI Specialized CMMS for managing medical equipment assets, including planning, inspections, and regulatory compliance. | specialized | 8.4/10 | 9.2/10 | 7.7/10 | 8.0/10 |
| 5 | Nuvolo Enterprise asset management platform built on ServiceNow for healthcare equipment planning, work orders, and lifecycle management. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 6 | Accruent Integrated workplace management system with tools for medical equipment planning, tracking, and strategic facility optimization. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 7 | Asset Panda Customizable asset tracking software used for planning and managing medical equipment inventories in healthcare settings. | other | 7.2/10 | 7.5/10 | 8.0/10 | 6.8/10 |
| 8 | UpKeep Mobile-first maintenance management platform for scheduling and planning medical equipment upkeep and inspections. | other | 7.6/10 | 7.4/10 | 8.5/10 | 7.8/10 |
| 9 | Fiix Cloud CMMS software that supports medical equipment planning through preventive maintenance and asset tracking features. | other | 8.1/10 | 8.4/10 | 8.9/10 | 7.6/10 |
| 10 | Limble CMMS User-friendly CMMS for planning and executing maintenance on medical equipment with real-time analytics and mobile access. | other | 7.4/10 | 6.8/10 | 9.2/10 | 8.5/10 |
Cloud-based platform for detailed medical equipment planning, specification, budgeting, and procurement in healthcare facility projects.
Data analytics software for optimizing medical equipment inventories, planning deployments, and reducing costs in healthcare organizations.
Comprehensive medical device management system for planning, tracking, maintenance, and compliance of healthcare equipment.
Specialized CMMS for managing medical equipment assets, including planning, inspections, and regulatory compliance.
Enterprise asset management platform built on ServiceNow for healthcare equipment planning, work orders, and lifecycle management.
Integrated workplace management system with tools for medical equipment planning, tracking, and strategic facility optimization.
Customizable asset tracking software used for planning and managing medical equipment inventories in healthcare settings.
Mobile-first maintenance management platform for scheduling and planning medical equipment upkeep and inspections.
Cloud CMMS software that supports medical equipment planning through preventive maintenance and asset tracking features.
User-friendly CMMS for planning and executing maintenance on medical equipment with real-time analytics and mobile access.
Plandatum
specializedCloud-based platform for detailed medical equipment planning, specification, budgeting, and procurement in healthcare facility projects.
Digital twin technology with automatic standardization to medical norms like DIN and HTM for instant compliant 3D models
Plandatum is a leading cloud-based platform specialized in medical equipment planning for healthcare facilities, offering advanced 3D modeling, standardization, and cost estimation tools. It enables precise layout planning compliant with international standards like DIN 1946-4 and HTM, while supporting collaborative workflows among architects, engineers, and clinicians. The software integrates BIM data for seamless project execution from initial design to procurement and installation.
Pros
- Exceptional 3D visualization and digital twin capabilities for accurate equipment layouts
- Built-in compliance with global medical standards and precise cost calculators
- Real-time collaboration tools enhancing team efficiency across projects
Cons
- Steep initial learning curve for non-expert users
- Pricing can be high for smaller facilities
- Limited third-party integrations compared to general BIM software
Best For
Healthcare architects, equipment planners, and hospital administrators managing large-scale facility designs or renovations.
Pricing
Enterprise subscription model starting at €5,000/year per user, with custom quotes for project-based licensing and modules.
Medasist
specializedData analytics software for optimizing medical equipment inventories, planning deployments, and reducing costs in healthcare organizations.
Proprietary Clinical Equipment Standards database with validated data on over 12,000 devices including clinical efficacy, interoperability, and total cost of ownership.
Medasist is a comprehensive cloud-based platform tailored for healthcare organizations to plan, procure, track, and manage medical equipment throughout its lifecycle. It features an extensive database of over 12,000 standardized medical devices with clinical, technical, and financial data to support evidence-based planning and standardization. The software enables collaboration across clinical, finance, and supply chain teams while providing analytics for capital budgeting and cost optimization.
Pros
- Vast proprietary database of standardized equipment data for informed decision-making
- Powerful analytics and reporting for budget optimization and lifecycle management
- Seamless collaboration tools integrating clinical and financial stakeholders
Cons
- Enterprise-level pricing may be prohibitive for smaller facilities
- Initial configuration and data integration requires significant setup time
- Limited native mobile accessibility compared to some competitors
Best For
Large hospitals and multi-facility health systems seeking to standardize equipment portfolios and drive capital efficiency.
Pricing
Custom enterprise subscription pricing; typically starts at $50,000+ annually based on facility size—contact sales for demo and quote.
Viziya
specializedComprehensive medical device management system for planning, tracking, maintenance, and compliance of healthcare equipment.
Viziya Standards: The world's largest curated database of medical device specifications and standards for precise planning.
Viziya is a specialized medical equipment planning software designed for healthcare organizations to manage equipment portfolios comprehensively from planning and procurement to maintenance and disposal. It features a vast global database of equipment standards, enabling standardization, capital budgeting, and lifecycle tracking. The platform provides advanced analytics, compliance tools, and reporting to optimize costs and mitigate risks across multi-site facilities.
Pros
- Extensive global equipment standards database for accurate planning and standardization
- Robust capital planning and analytics tools for cost optimization
- Strong compliance and risk management features tailored to healthcare regulations
Cons
- Steep learning curve for non-technical users
- Pricing can be high for smaller organizations
- Limited out-of-the-box integrations with some legacy hospital systems
Best For
Large healthcare systems and hospital networks seeking end-to-end medical equipment lifecycle management.
Pricing
Custom enterprise pricing upon request; subscription-based starting at mid-six figures annually for full deployments.
eQuip by ASSI
specializedSpecialized CMMS for managing medical equipment assets, including planning, inspections, and regulatory compliance.
Extensive, searchable database of 20,000+ medical equipment items with integrated costing and HTM compliance data
eQuip by ASSI is a specialized medical equipment planning software designed for healthcare projects, offering a comprehensive database of over 20,000 equipment items with detailed specifications. It streamlines the creation of equipment schedules, room data sheets, and bills of quantities, while supporting budgeting, procurement, and compliance with UK healthcare standards. The tool integrates seamlessly with ASSI's Room Data Manager for holistic facility planning.
Pros
- Vast, regularly updated equipment database with technical specs and costing data
- Robust tools for generating compliant schedules and reports for NHS projects
- Strong integration with other ASSI planning software
Cons
- Steep learning curve for users new to healthcare planning software
- Primarily tailored to UK standards, limiting global applicability
- Pricing requires custom quotes, lacking transparency
Best For
UK-based healthcare planners and project managers handling equipment specification for hospital builds or refurbishments.
Pricing
Enterprise licensing model with project-based or subscription pricing; typically starts at £5,000+ annually, contact ASSI for quotes.
Nuvolo
enterpriseEnterprise asset management platform built on ServiceNow for healthcare equipment planning, work orders, and lifecycle management.
Native ServiceNow low-code platform enabling custom workflows and real-time IoT asset visibility
Nuvolo is a cloud-based Integrated Workplace Management System (IWMS) built natively on the ServiceNow platform, offering comprehensive asset management solutions tailored for healthcare environments. It excels in medical equipment planning by enabling real-time tracking, lifecycle management, preventive maintenance scheduling, and compliance reporting for devices like MRI machines, ventilators, and infusion pumps. The platform integrates IoT sensors for utilization analytics and supports strategic planning for equipment procurement, deployment, and decommissioning across multi-site facilities.
Pros
- Deep ServiceNow integration for seamless workflow with IT and facilities teams
- Advanced analytics and IoT-enabled predictive maintenance for equipment optimization
- Robust compliance tools for FDA, HIPAA, and Joint Commission regulations
Cons
- Steep learning curve due to ServiceNow complexity for non-technical users
- High implementation costs and time for customization
- Less intuitive for small-scale healthcare providers without enterprise needs
Best For
Large healthcare systems and hospitals integrated with ServiceNow seeking enterprise-grade equipment lifecycle management.
Pricing
Custom enterprise subscription pricing based on assets/users, typically $50,000+ annually for mid-sized deployments with additional setup fees.
Accruent
enterpriseIntegrated workplace management system with tools for medical equipment planning, tracking, and strategic facility optimization.
Synchronized Medical Equipment Planning (MEP) module that aligns equipment deployment with construction projects and space planning via BIM integration
Accruent is an enterprise-grade facility and asset management platform with specialized modules for medical equipment planning in healthcare environments. It supports the full lifecycle of medical equipment, from strategic planning and procurement to installation, maintenance, tracking, and decommissioning, while ensuring compliance with regulations like Joint Commission standards. The software provides analytics for utilization optimization and integrates with CMMS and IWMS for comprehensive facility oversight.
Pros
- Robust lifecycle management for medical equipment with strong compliance tools
- Seamless integration with facility management and BIM systems
- Advanced analytics and reporting for utilization and cost optimization
Cons
- Steep learning curve due to enterprise complexity
- High implementation costs and customization needs
- Limited out-of-the-box simplicity for smaller facilities
Best For
Large healthcare systems and hospitals requiring integrated asset and facility management for complex medical equipment portfolios.
Pricing
Custom enterprise pricing; typically subscription-based starting at $50,000+ annually depending on scale and modules.
Asset Panda
otherCustomizable asset tracking software used for planning and managing medical equipment inventories in healthcare settings.
No-code custom fields and automated workflows for quick adaptation to unique medical equipment tracking requirements
Asset Panda is a cloud-based asset management platform designed for tracking, maintaining, and reporting on physical assets across industries. For medical equipment planning, it supports inventory tracking of devices like monitors and imaging equipment, scheduling preventive maintenance, and generating custom reports for compliance and audits. Its no-code customization allows healthcare users to adapt fields and workflows to specific equipment needs without developer support.
Pros
- Highly customizable no-code interface for tailoring to medical assets
- Mobile app with barcode/QR scanning for efficient on-site inventory
- Robust maintenance scheduling and reporting tools
Cons
- Lacks specialized healthcare features like FDA compliance tracking or EHR integrations
- Pricing scales quickly for larger facilities
- Limited advanced planning tools for capital budgeting or procurement forecasting
Best For
Small to mid-sized healthcare facilities needing a flexible general asset tracker adaptable for medical equipment.
Pricing
Quote-based pricing starting at around $1,500/year for small teams, scaling with users and features.
UpKeep
otherMobile-first maintenance management platform for scheduling and planning medical equipment upkeep and inspections.
Mobile-first app enabling technicians to complete work orders, attach photos, and update equipment status instantly from any location
UpKeep is a cloud-based CMMS platform designed for maintenance management, including tracking and planning for medical equipment through asset management, work orders, and preventive maintenance scheduling. It enables healthcare facilities to monitor equipment uptime, schedule inspections, and manage parts inventory to minimize downtime and ensure compliance. While versatile across industries, its tools support basic equipment planning by providing historical data and mobile access for on-site technicians.
Pros
- Intuitive mobile app for real-time work orders and updates
- Strong asset tracking with maintenance history and PM scheduling
- Affordable pricing with scalable plans for growing facilities
Cons
- Lacks specialized healthcare compliance features like FDA tracking or sterilization logs
- Limited advanced analytics for equipment procurement planning
- Reporting tools are basic compared to healthcare-dedicated solutions
Best For
Small to mid-sized healthcare facilities or hospitals needing straightforward, mobile-friendly maintenance tracking for medical equipment without complex regulatory needs.
Pricing
Starts at $45/user/month (billed annually) for Starter plan; scales to $75+ for Professional and custom Enterprise options.
Fiix
otherCloud CMMS software that supports medical equipment planning through preventive maintenance and asset tracking features.
AI-powered predictive maintenance to anticipate equipment failures and optimize planning
Fiix is a cloud-based CMMS platform designed for asset management, work order tracking, and preventive maintenance across industries, including healthcare. For medical equipment planning, it supports tracking equipment lifecycles, scheduling calibrations and repairs, and generating compliance reports to minimize downtime. Its scalable architecture and mobile accessibility make it suitable for healthcare maintenance teams managing complex inventories.
Pros
- Intuitive interface with strong mobile app for on-the-go access
- Comprehensive asset tracking and preventive maintenance scheduling
- Open API for integrations with healthcare systems and IoT devices
Cons
- Not specialized for medical-specific regulations like full 21 CFR Part 11 support out-of-the-box
- Advanced customization and reporting require setup time
- Pricing scales quickly for larger deployments
Best For
Mid-sized hospitals and clinics needing a reliable CMMS for medical equipment maintenance and planning without deep healthcare customization.
Pricing
Free for up to 3 users; paid plans start at ~$45/user/month (billed annually), with enterprise custom quotes.
Limble CMMS
otherUser-friendly CMMS for planning and executing maintenance on medical equipment with real-time analytics and mobile access.
Drag-and-drop preventive maintenance scheduling that automates recurring tasks with minimal setup
Limble CMMS is a cloud-based computerized maintenance management system designed for tracking assets, managing work orders, and scheduling preventive maintenance across various industries. For medical equipment planning, it supports inventory tracking, equipment lifecycle management, and compliance through customizable PM schedules and reporting. However, it lacks specialized healthcare features like EHR integrations or FDA-specific compliance tools, requiring manual adaptations for hospital use.
Pros
- Highly intuitive interface with quick setup and mobile app support
- Affordable pricing with strong preventive maintenance automation
- Customizable fields and reporting for basic equipment tracking
Cons
- No native integrations with healthcare systems like EHR or biomedical databases
- Limited advanced planning tools for procurement or deployment forecasting
- Healthcare compliance features require custom configuration
Best For
Small to mid-sized healthcare facilities or clinics needing a simple, cost-effective tool for basic medical equipment maintenance tracking.
Pricing
Starts at $40/user/month (Essentials plan billed annually), up to $70+/user/month for Professional, with Enterprise custom pricing.
Conclusion
The reviewed tools range widely in focus, with Plandatum leading as the top choice due to its robust cloud-based platform that excels in detailed planning, specification, budgeting, and procurement for healthcare facility projects. Medasist stands out for data-driven inventory optimization and cost reduction, while Viziya shines in lifecycle management and compliance, making them strong alternatives for specific needs.
To streamline your medical equipment planning effectively, Plandatum—with its comprehensive capabilities—remains the top pick; explore its offerings to elevate your healthcare operations.
Tools Reviewed
All tools were independently evaluated for this comparison