Quick Overview
- 1#1: eMaint - Enterprise CMMS platform specializing in medical equipment tracking, preventive maintenance scheduling, calibration management, and compliance reporting for healthcare facilities.
- 2#2: Fiix - Cloud-based CMMS that automates work orders, asset management, and analytics for efficient medical equipment maintenance in hospitals.
- 3#3: UpKeep - Mobile-first CMMS for real-time medical equipment inspections, preventive maintenance, and inventory tracking in clinical environments.
- 4#4: MaintainX - Paperless maintenance software enabling digital work orders, audits, and asset history for medical devices in healthcare settings.
- 5#5: NetFacilities - Affordable web-based CMMS focused on preventive maintenance, compliance, and service requests for medical equipment management.
- 6#6: Limble CMMS - AI-powered CMMS offering unlimited users, automated scheduling, and parts inventory for medical asset maintenance.
- 7#7: Hippo CMMS - Robust CMMS with advanced reporting and mobile access for tracking medical equipment repairs and regulatory compliance.
- 8#8: ServiceMax - Field service management platform for scheduling, dispatching, and servicing medical equipment in healthcare and OEM environments.
- 9#9: Nuvolo - ServiceNow-based asset management solution for lifecycle tracking and maintenance of medical devices in large healthcare organizations.
- 10#10: Asset Panda - Customizable asset tracking software for monitoring medical equipment locations, maintenance history, and depreciation.
Tools were ranked based on robust feature sets (including automation, compliance support, and asset tracking), consistent user satisfaction, intuitive design, and strong value, ensuring they address diverse healthcare needs effectively.
Comparison Table
This comparison table helps navigate medical equipment maintenance software, including tools like eMaint, Fiix, UpKeep, MaintainX, NetFacilities and more. Readers will discover features, usability, and adaptability to diverse healthcare needs, guiding informed software choices.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | eMaint Enterprise CMMS platform specializing in medical equipment tracking, preventive maintenance scheduling, calibration management, and compliance reporting for healthcare facilities. | enterprise | 9.6/10 | 9.8/10 | 9.2/10 | 9.4/10 |
| 2 | Fiix Cloud-based CMMS that automates work orders, asset management, and analytics for efficient medical equipment maintenance in hospitals. | enterprise | 8.7/10 | 8.6/10 | 9.2/10 | 8.5/10 |
| 3 | UpKeep Mobile-first CMMS for real-time medical equipment inspections, preventive maintenance, and inventory tracking in clinical environments. | enterprise | 8.1/10 | 7.7/10 | 9.2/10 | 8.3/10 |
| 4 | MaintainX Paperless maintenance software enabling digital work orders, audits, and asset history for medical devices in healthcare settings. | enterprise | 8.6/10 | 8.1/10 | 9.5/10 | 9.2/10 |
| 5 | NetFacilities Affordable web-based CMMS focused on preventive maintenance, compliance, and service requests for medical equipment management. | enterprise | 8.3/10 | 8.5/10 | 8.1/10 | 9.0/10 |
| 6 | Limble CMMS AI-powered CMMS offering unlimited users, automated scheduling, and parts inventory for medical asset maintenance. | enterprise | 8.1/10 | 7.9/10 | 9.2/10 | 8.5/10 |
| 7 | Hippo CMMS Robust CMMS with advanced reporting and mobile access for tracking medical equipment repairs and regulatory compliance. | enterprise | 7.8/10 | 7.5/10 | 8.8/10 | 9.0/10 |
| 8 | ServiceMax Field service management platform for scheduling, dispatching, and servicing medical equipment in healthcare and OEM environments. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 9 | Nuvolo ServiceNow-based asset management solution for lifecycle tracking and maintenance of medical devices in large healthcare organizations. | enterprise | 8.1/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 10 | Asset Panda Customizable asset tracking software for monitoring medical equipment locations, maintenance history, and depreciation. | enterprise | 7.2/10 | 7.0/10 | 8.5/10 | 7.3/10 |
Enterprise CMMS platform specializing in medical equipment tracking, preventive maintenance scheduling, calibration management, and compliance reporting for healthcare facilities.
Cloud-based CMMS that automates work orders, asset management, and analytics for efficient medical equipment maintenance in hospitals.
Mobile-first CMMS for real-time medical equipment inspections, preventive maintenance, and inventory tracking in clinical environments.
Paperless maintenance software enabling digital work orders, audits, and asset history for medical devices in healthcare settings.
Affordable web-based CMMS focused on preventive maintenance, compliance, and service requests for medical equipment management.
AI-powered CMMS offering unlimited users, automated scheduling, and parts inventory for medical asset maintenance.
Robust CMMS with advanced reporting and mobile access for tracking medical equipment repairs and regulatory compliance.
Field service management platform for scheduling, dispatching, and servicing medical equipment in healthcare and OEM environments.
ServiceNow-based asset management solution for lifecycle tracking and maintenance of medical devices in large healthcare organizations.
Customizable asset tracking software for monitoring medical equipment locations, maintenance history, and depreciation.
eMaint
enterpriseEnterprise CMMS platform specializing in medical equipment tracking, preventive maintenance scheduling, calibration management, and compliance reporting for healthcare facilities.
Unlimited custom fields and drag-and-drop visual workflows for seamless adaptation to specific medical asset tracking and regulatory compliance
eMaint is a robust, cloud-based CMMS platform specializing in asset management and maintenance workflows, making it ideal for tracking and servicing medical equipment in healthcare settings. It provides comprehensive tools for preventive maintenance scheduling, work order management, inventory control, and compliance reporting to meet standards like FDA regulations and Joint Commission requirements. With customizable dashboards, mobile accessibility, and advanced analytics, eMaint streamlines operations and reduces downtime for hospitals and clinics.
Pros
- Highly customizable without coding, perfect for tailoring to medical equipment needs
- Powerful reporting and analytics for compliance and predictive maintenance
- Mobile app (eMaint Go) enables real-time updates from the field
Cons
- Initial setup and customization can require significant time and expertise
- Pricing is quote-based and may be steep for small facilities
- Steeper learning curve for non-technical users
Best For
Large hospitals, healthcare networks, and biomedical engineering departments seeking a scalable, enterprise-grade solution for medical equipment maintenance.
Pricing
Custom quote-based pricing, typically starting at $60-100 per user/month for cloud plans, with on-premise options and volume discounts available.
Fiix
enterpriseCloud-based CMMS that automates work orders, asset management, and analytics for efficient medical equipment maintenance in hospitals.
AI-driven Fiix Analyzer for predictive maintenance insights tailored to equipment failure patterns
Fiix is a cloud-based CMMS (Computerized Maintenance Management System) tailored for asset-intensive operations, including medical equipment maintenance in healthcare facilities. It streamlines work order management, preventive maintenance scheduling, inventory tracking, and asset performance monitoring to minimize downtime and ensure equipment reliability. With robust reporting and analytics, Fiix helps healthcare teams maintain compliance and optimize operational efficiency across hospitals and clinics.
Pros
- Intuitive, mobile-first interface accessible for technicians in fast-paced healthcare environments
- Scalable asset management with strong preventive maintenance and inventory tools
- Advanced analytics and reporting for compliance tracking and downtime reduction
Cons
- Limited built-in support for medical-specific regulations like FDA 21 CFR Part 11 without custom integrations
- Pricing model can escalate for large inventories or multi-site facilities
- Customization options require higher-tier plans
Best For
Mid-to-large hospitals and healthcare networks seeking a user-friendly CMMS to manage diverse medical equipment fleets efficiently.
Pricing
Custom quotes starting at ~$45/user/month for basic plans, scaling to enterprise tiers with unlimited users and advanced features; free trial available.
UpKeep
enterpriseMobile-first CMMS for real-time medical equipment inspections, preventive maintenance, and inventory tracking in clinical environments.
Mobile-first app with offline capabilities and real-time updates for on-site equipment servicing
UpKeep is a cloud-based CMMS platform designed for streamlined maintenance management, including asset tracking, work orders, preventive maintenance scheduling, and inventory control. In the context of medical equipment maintenance, it enables healthcare facilities to monitor equipment uptime, assign repair tasks, and log service histories via a mobile app. While versatile for general use, it requires customization for medical-specific needs like calibration tracking and regulatory compliance.
Pros
- Highly intuitive mobile app for field technicians
- Robust preventive maintenance scheduling and asset tracking
- Quick setup with customizable workflows
Cons
- Lacks built-in medical compliance tools (e.g., FDA 21 CFR Part 11, Joint Commission reporting)
- Limited native integrations with healthcare systems like EHRs
- Advanced reporting requires higher-tier plans or add-ons
Best For
Mid-sized healthcare facilities or hospitals seeking an easy-to-deploy general CMMS for medical equipment maintenance without heavy specialization.
Pricing
Starter plan at $45/user/month (annual billing); Essentials $75/user/month; Elite $110/user/month; Enterprise custom.
MaintainX
enterprisePaperless maintenance software enabling digital work orders, audits, and asset history for medical devices in healthcare settings.
Interactive photo and video instructions that allow technicians to follow step-by-step guides directly in the app for consistent equipment maintenance.
MaintainX is a mobile-first computerized maintenance management system (CMMS) that excels in streamlining work orders, preventive maintenance scheduling, and asset tracking for various industries, including healthcare. It enables biomedical teams to assign tasks, log inspections, and manage inventory via an intuitive app with real-time updates and photo/video instructions. While versatile, it's best suited for general equipment maintenance rather than highly specialized medical device compliance needs.
Pros
- Highly intuitive mobile app for field technicians
- Quick setup with no steep learning curve
- Cost-effective with a robust free tier
- Real-time updates and photo/video work instructions
Cons
- Lacks deep medical-specific compliance tools (e.g., UDI tracking or FDA templates)
- Reporting and analytics are basic for enterprise-scale needs
- Limited native integrations for healthcare systems like EHRs
Best For
Small to mid-sized healthcare facilities and clinics seeking simple, mobile-friendly medical equipment maintenance without complex regulatory specialization.
Pricing
Free plan for basic use; Premium at $16/user/month (billed annually) for advanced features like custom fields and unlimited storage.
NetFacilities
enterpriseAffordable web-based CMMS focused on preventive maintenance, compliance, and service requests for medical equipment management.
Unlimited users at no extra cost, making it highly valuable for teams of any size
NetFacilities is a cloud-based CMMS platform tailored for facilities maintenance, including medical equipment tracking, preventive maintenance scheduling, and work order management in healthcare environments. It supports asset lifecycle management, inventory control, and compliance reporting essential for medical devices. The software offers mobile accessibility for field technicians and customizable dashboards for oversight.
Pros
- Unlimited users included in all plans for excellent scalability
- Robust preventive maintenance and asset tracking suited for medical equipment
- Strong mobile app for on-the-go work orders and inspections
Cons
- Limited built-in medical-specific compliance tools like automated FDA 21 CFR Part 11 auditing
- Reporting customization can be time-intensive without advanced templates
- Integrations with healthcare systems (e.g., EHR) are basic compared to specialized tools
Best For
Mid-sized hospitals and clinics needing a cost-effective, general-purpose CMMS for medical equipment maintenance without extreme customization.
Pricing
Starts at ~$250/month for up to 500 assets with unlimited users; scales to custom enterprise pricing based on asset volume and features.
Limble CMMS
enterpriseAI-powered CMMS offering unlimited users, automated scheduling, and parts inventory for medical asset maintenance.
Limble Assistant: AI-powered natural language search for quick access to work orders, assets, and maintenance history.
Limble CMMS is a cloud-based computerized maintenance management system designed to streamline asset tracking, work order management, and preventive maintenance scheduling for various industries. In the context of medical equipment maintenance, it enables tracking of equipment calibration, service history, and downtime to help ensure regulatory compliance and operational uptime. Its intuitive interface and mobile app allow maintenance teams to manage tasks efficiently from anywhere, with customizable fields adaptable for healthcare-specific needs like PM reminders and audit trails.
Pros
- Extremely intuitive interface with setup in under an hour, requiring minimal training
- Robust mobile app for real-time updates by field technicians
- Strong preventive maintenance scheduling with customizable templates
Cons
- Lacks built-in tools for strict medical regulations like FDA 21 CFR Part 11 or HIPAA-specific compliance
- Limited integrations with medical device management systems or EHR platforms
- Advanced reporting and analytics require higher-tier plans
Best For
Small to mid-sized healthcare facilities or hospitals needing an affordable, user-friendly CMMS for general medical equipment tracking without complex regulatory demands.
Pricing
Starts at $40/user/month (billed annually) for basic plans, with custom enterprise pricing available.
Hippo CMMS
enterpriseRobust CMMS with advanced reporting and mobile access for tracking medical equipment repairs and regulatory compliance.
Unlimited users included in all pricing tiers, providing exceptional value for growing maintenance teams.
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) designed to streamline work order management, preventive maintenance scheduling, asset tracking, and inventory control for various industries. In the context of medical equipment maintenance, it enables hospitals and clinics to log service histories, assign technician tasks, and monitor equipment performance through customizable dashboards and reports. While versatile and user-friendly, it requires configuration for healthcare-specific needs like regulatory compliance tracking.
Pros
- Intuitive interface with quick setup and minimal training required
- Unlimited users on flat-rate pricing plans
- Robust mobile app for on-the-go technician access
Cons
- Lacks built-in healthcare compliance tools like HIPAA or FDA audit trails
- Limited native integrations with medical systems or EHR platforms
- Reporting is functional but not advanced for complex analytics
Best For
Small to mid-sized hospitals or clinics needing an affordable, straightforward CMMS for routine medical equipment maintenance without deep regulatory specialization.
Pricing
Flat-rate plans start at $195/month (Starter, unlimited users), $395/month (Professional), with Enterprise custom pricing.
ServiceMax
enterpriseField service management platform for scheduling, dispatching, and servicing medical equipment in healthcare and OEM environments.
Max Insight AI for predictive maintenance that forecasts equipment failures using IoT data and historical service records
ServiceMax is an enterprise-grade field service management platform designed to optimize asset-intensive operations, including medical equipment maintenance. It provides tools for scheduling preventive and corrective maintenance, managing work orders, tracking inventory, and ensuring compliance with healthcare regulations like HIPAA and FDA standards. Leveraging AI and Salesforce integration, it delivers predictive analytics and real-time visibility to minimize downtime and improve service efficiency.
Pros
- Robust asset management with lifecycle tracking tailored for regulated medical devices
- AI-driven predictive maintenance and analytics for proactive issue resolution
- Seamless mobile app and integrations for field technicians in healthcare settings
Cons
- High cost and complex implementation unsuitable for small clinics
- Steep learning curve due to extensive customization options
- Limited out-of-the-box templates specifically for medical equipment workflows
Best For
Large hospitals and healthcare networks managing extensive medical equipment fleets that require scalable, compliant enterprise solutions.
Pricing
Custom enterprise pricing via quote; typically starts at $150+/user/month with minimums in the thousands annually.
Nuvolo
enterpriseServiceNow-based asset management solution for lifecycle tracking and maintenance of medical devices in large healthcare organizations.
Native ServiceNow integration enabling seamless connectivity across IT service management, HR, and asset maintenance workflows
Nuvolo is a cloud-based asset operations platform built natively on ServiceNow, designed for enterprise asset management (EAM) and CMMS tailored to industries like healthcare. It streamlines medical equipment maintenance through work order management, preventive maintenance scheduling, compliance tracking for regulations like TJC and FDA, and real-time asset monitoring via IoT integrations. The platform also offers mobile apps for field technicians, inventory control, and analytics for optimizing equipment lifecycle and reducing downtime.
Pros
- Deep integration with ServiceNow for unified IT and asset operations
- Robust compliance and regulatory reporting tools ideal for healthcare
- Mobile-first interface and IoT support for real-time equipment monitoring
Cons
- Steep learning curve due to ServiceNow's complexity
- Enterprise pricing makes it less accessible for smaller facilities
- Customization requires ServiceNow expertise
Best For
Large hospitals and healthcare systems already using ServiceNow that need scalable, integrated medical equipment maintenance.
Pricing
Quote-based subscription starting at $5,000+ per month for mid-sized deployments, scaled by users, assets, and ServiceNow modules.
Asset Panda
enterpriseCustomizable asset tracking software for monitoring medical equipment locations, maintenance history, and depreciation.
No-code custom fields, forms, and automated workflows for adapting general asset management to precise medical equipment tracking and maintenance schedules
Asset Panda is a cloud-based asset management platform designed for tracking, organizing, and maintaining physical assets across industries. In the context of medical equipment maintenance, it supports inventory tracking via QR codes/barcodes, preventive maintenance scheduling, work order management, and custom reporting for compliance documentation. Its no-code customization allows users to adapt forms and workflows to track calibration, repairs, and service history specific to medical devices.
Pros
- Highly customizable no-code interface for tailoring to medical asset needs
- Mobile app enables real-time updates and scanning in clinical environments
- Robust reporting and audit trails for maintenance history and compliance
Cons
- Lacks built-in medical-specific features like FDA compliance templates or calibration integrations
- Pricing scales quickly for larger hospitals or multi-site deployments
- Limited native integrations with healthcare systems like EHRs or CMMS specialized tools
Best For
Small to mid-sized healthcare facilities or departments needing a flexible, general-purpose asset tracker for basic medical equipment maintenance without complex regulatory demands.
Pricing
Custom quotes starting at ~$1,500/year for small teams (3-5 users); scales per user/feature with Essentials (~$2/user/mo), Professional, and Enterprise tiers.
Conclusion
The reviewed medical equipment maintenance software each bring unique value, but eMaint leads as the top choice, excelling in comprehensive tracking, preventive scheduling, and compliance. Fiix and UpKeep follow closely, offering robust automation and real-time capabilities that cater to distinct operational needs. Together, they highlight the industry’s focus on streamlining healthcare maintenance processes.
To elevate your facility’s equipment management, begin with eMaint—its features promise to simplify maintenance, reduce disruptions, and keep operations running smoothly.
Tools Reviewed
All tools were independently evaluated for this comparison