Quick Overview
- 1#1: Zenoti - Comprehensive cloud-based platform for managing medi spas with booking, inventory, payments, and HIPAA-compliant features.
- 2#2: Vagaro - All-in-one scheduling, POS, marketing, and client management software tailored for medi spas and wellness businesses.
- 3#3: Mindbody - Robust business management solution for fitness, beauty, and medi spas including class scheduling and e-commerce.
- 4#4: AestheticsPro - Specialized practice management software for medical spas with treatment tracking, consents, and compliance tools.
- 5#5: Boulevard - Modern salon and spa software offering advanced booking, retail, and client retention features for medi spas.
- 6#6: ClinicSense - Integrated software for wellness clinics and medi spas with EMR, scheduling, and automated reminders.
- 7#7: Mangomint - Streamlined appointment and business management platform designed for high-end spas and medi spas.
- 8#8: Booker - Appointment booking and POS system integrated with marketing tools for spas and medi spas.
- 9#9: DaySmart Spa - User-friendly spa management software with online booking, payroll, and reporting capabilities.
- 10#10: Phorest - Salon and spa management suite with CRM, marketing automation, and performance analytics.
Tools were chosen based on alignment with medi spa needs, including features like scheduling, compliance, and inventory management; quality, such as reliability and user-friendliness; and value, ensuring strong return on investment for diverse operational requirements.
Comparison Table
Medi spa success hinges on robust software to manage bookings, clients, and operations; this comparison table evaluates top tools like Zenoti, Vagaro, Mindbody, AestheticsPro, Boulevard, and more, guiding readers to key features, pricing, and usability to fit their business goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Zenoti Comprehensive cloud-based platform for managing medi spas with booking, inventory, payments, and HIPAA-compliant features. | enterprise | 9.6/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | Vagaro All-in-one scheduling, POS, marketing, and client management software tailored for medi spas and wellness businesses. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.0/10 |
| 3 | Mindbody Robust business management solution for fitness, beauty, and medi spas including class scheduling and e-commerce. | enterprise | 8.3/10 | 8.7/10 | 7.9/10 | 7.6/10 |
| 4 | AestheticsPro Specialized practice management software for medical spas with treatment tracking, consents, and compliance tools. | specialized | 8.7/10 | 9.2/10 | 8.1/10 | 8.3/10 |
| 5 | Boulevard Modern salon and spa software offering advanced booking, retail, and client retention features for medi spas. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 7.7/10 |
| 6 | ClinicSense Integrated software for wellness clinics and medi spas with EMR, scheduling, and automated reminders. | specialized | 8.2/10 | 8.3/10 | 8.7/10 | 8.0/10 |
| 7 | Mangomint Streamlined appointment and business management platform designed for high-end spas and medi spas. | specialized | 8.7/10 | 9.0/10 | 9.3/10 | 8.1/10 |
| 8 | Booker Appointment booking and POS system integrated with marketing tools for spas and medi spas. | specialized | 8.1/10 | 8.4/10 | 7.7/10 | 7.8/10 |
| 9 | DaySmart Spa User-friendly spa management software with online booking, payroll, and reporting capabilities. | specialized | 7.8/10 | 7.5/10 | 8.5/10 | 7.6/10 |
| 10 | Phorest Salon and spa management suite with CRM, marketing automation, and performance analytics. | specialized | 7.4/10 | 7.2/10 | 8.3/10 | 7.0/10 |
Comprehensive cloud-based platform for managing medi spas with booking, inventory, payments, and HIPAA-compliant features.
All-in-one scheduling, POS, marketing, and client management software tailored for medi spas and wellness businesses.
Robust business management solution for fitness, beauty, and medi spas including class scheduling and e-commerce.
Specialized practice management software for medical spas with treatment tracking, consents, and compliance tools.
Modern salon and spa software offering advanced booking, retail, and client retention features for medi spas.
Integrated software for wellness clinics and medi spas with EMR, scheduling, and automated reminders.
Streamlined appointment and business management platform designed for high-end spas and medi spas.
Appointment booking and POS system integrated with marketing tools for spas and medi spas.
User-friendly spa management software with online booking, payroll, and reporting capabilities.
Salon and spa management suite with CRM, marketing automation, and performance analytics.
Zenoti
enterpriseComprehensive cloud-based platform for managing medi spas with booking, inventory, payments, and HIPAA-compliant features.
AI-powered Zenova engine for hyper-personalized client journeys, recommendations, and predictive analytics
Zenoti is a comprehensive cloud-based management platform tailored for med spas, salons, and wellness businesses, handling everything from appointment scheduling and client CRM to inventory tracking, payments, and marketing automation. It excels in multi-location operations with AI-driven insights for personalized client experiences and revenue optimization. Designed for scalability, it supports med spa-specific needs like consent forms, treatment protocols, and compliance reporting.
Pros
- All-in-one platform with deep med spa features like treatment protocols, consents, and inventory for injectables/skincare
- Superior multi-location and franchise management with centralized reporting
- AI tools for personalization, forecasting, and automated marketing
Cons
- High cost, especially for small single-location med spas
- Steep learning curve due to extensive customization options
- Some advanced modules require additional setup fees
Best For
Multi-location med spas and growing chains needing enterprise-grade scalability and operational efficiency.
Pricing
Custom quote-based pricing starting at ~$250-$500/month per location, scaling with features, users, and volume; includes setup fees.
Vagaro
specializedAll-in-one scheduling, POS, marketing, and client management software tailored for medi spas and wellness businesses.
Vagaro Marketplace, which connects businesses directly to new clients for bookings and discovery.
Vagaro is an all-in-one cloud-based platform designed for salons, spas, fitness studios, and medi spas, offering robust appointment scheduling, online booking, and client management tools. It includes POS systems, inventory tracking, marketing automation via email/SMS, payroll processing, and reporting features to streamline operations. While versatile for general spa needs, it supports medi spas with digital waivers, consent forms, and service packages for treatments like injectables and lasers.
Pros
- Intuitive drag-and-drop scheduling and seamless online booking that reduces no-shows
- Powerful marketing tools including automated campaigns and Vagaro Marketplace for client discovery
- Comprehensive reporting and mobile app for on-the-go management
Cons
- Not HIPAA compliant, limiting use for sensitive medical records
- Pricing scales quickly with additional staff/providers
- Limited customization for advanced medical inventory or compliance tracking
Best For
Medi spas prioritizing client booking, marketing, and general operations over strict medical data compliance.
Pricing
Starts at $25/month per location plus $10-$60 per active provider/month across Starter ($30 base), Pro ($60), and Premium ($110) tiers; additional transaction fees apply.
Mindbody
enterpriseRobust business management solution for fitness, beauty, and medi spas including class scheduling and e-commerce.
Wavemaker marketing suite for automated, personalized client retention campaigns based on visit history and preferences
Mindbody is a comprehensive cloud-based platform primarily designed for fitness, wellness, and beauty businesses, including medi spas, offering tools for online booking, client scheduling, payment processing, and marketing automation. It streamlines daily operations like appointment management, staff scheduling, inventory tracking, and client relationship management through its intuitive dashboard and mobile apps. While versatile for medi spas handling aesthetic treatments, it focuses more on business operations than specialized medical charting or full HIPAA-compliant EMR features, often requiring integrations for advanced clinical needs.
Pros
- Powerful online booking and scheduling with waitlists and packages
- Integrated marketing automation via Wavemaker for email/SMS campaigns
- Extensive reporting, analytics, and 1,000+ app integrations
Cons
- Pricing can be steep for smaller medi spas with tiered plans
- Steep learning curve for advanced customization
- Limited native medical-specific tools like charting or consent forms
Best For
Growing medi spas prioritizing robust business management, client engagement, and scheduling over specialized medical record-keeping.
Pricing
Starts at $159/month for Wellness plan (billed annually), with higher tiers up to $429+/month and custom enterprise pricing; additional fees for payment processing and add-ons.
AestheticsPro
specializedSpecialized practice management software for medical spas with treatment tracking, consents, and compliance tools.
Aesthetics-specific EMR with procedure-specific charting, consent forms, and photo documentation integration
AestheticsPro is a cloud-based, all-in-one management software designed specifically for medical spas and aesthetic practices. It streamlines operations with features like appointment scheduling, electronic medical records (EMR), inventory management, automated marketing, and payment processing. The platform emphasizes compliance, client retention tools, and detailed treatment tracking to help spas optimize revenue and efficiency.
Pros
- Tailored EMR and charting for aesthetic procedures with customizable templates
- Robust inventory and retail management with expiration tracking
- Integrated marketing automation including email/SMS campaigns and loyalty programs
Cons
- Steeper learning curve for advanced features
- Higher pricing tiers for multi-location practices
- Limited third-party integrations compared to larger platforms
Best For
Growing medical spas and aesthetic clinics needing specialized EMR and comprehensive practice management without heavy customization.
Pricing
Starts at $299/month for basic plans, scaling to $599+/month for enterprise features; custom quotes available.
Boulevard
specializedModern salon and spa software offering advanced booking, retail, and client retention features for medi spas.
The consumer mobile app enabling clients to book, manage appointments, purchase packages, and access loyalty perks independently
Boulevard is a modern, all-in-one management platform tailored for salons, spas, and medi spas, streamlining online booking, point-of-sale transactions, client relationship management, and staff scheduling. It emphasizes a sleek, mobile-first interface that enhances client self-service through a dedicated consumer app and provides tools for marketing automation and inventory tracking. While versatile for beauty and wellness businesses, it excels in creating a premium client experience but may require integrations for advanced medical-specific needs.
Pros
- Intuitive, visually appealing interface that reduces training time
- Powerful online booking and client app for seamless self-service
- Comprehensive marketing tools including automated campaigns and waitlists
Cons
- Premium pricing that may not suit smaller operations
- Lacks native HIPAA compliance for regulated medi spa procedures
- Reporting capabilities are solid but not as customizable as some competitors
Best For
Growing medi spas prioritizing client experience and operational efficiency over budget constraints.
Pricing
Custom quote-based pricing starting around $300/month per location for core features, with add-ons for advanced tools and scaling to enterprise levels.
ClinicSense
specializedIntegrated software for wellness clinics and medi spas with EMR, scheduling, and automated reminders.
Automated marketing engine that triggers personalized email/SMS campaigns based on client visit history and preferences
ClinicSense is a cloud-based, all-in-one practice management software tailored for medical spas, salons, and wellness clinics. It streamlines operations with features like online appointment booking, client CRM, billing, inventory management, and automated marketing via email and SMS. The platform emphasizes ease of use and revenue growth through tools like waitlist management and gift card sales.
Pros
- Intuitive drag-and-drop scheduling and mobile app access
- Robust integrated marketing automation for client retention
- Comprehensive inventory and POS system for retail sales
Cons
- Limited advanced EMR capabilities for complex medical documentation
- Reporting tools lack deep customization
- Pricing increases significantly with additional users and features
Best For
Small to mid-sized medi spas needing an affordable, user-friendly all-in-one solution for scheduling, marketing, and basic operations.
Pricing
Starts at $59/month per provider (Essentials plan); scales to $159+/month for advanced features like full marketing suite; custom enterprise pricing available.
Mangomint
specializedStreamlined appointment and business management platform designed for high-end spas and medi spas.
Ultra-fast, lag-free interface that handles high-volume scheduling and real-time updates seamlessly
Mangomint is a cloud-based salon and spa management platform tailored for medi spas, offering comprehensive tools for appointment scheduling, client management, POS payments, and inventory tracking. It streamlines operations with online booking, automated reminders, marketing automation, and detailed reporting to enhance efficiency and client retention. The software stands out for its modern, intuitive interface designed to minimize training time and maximize daily workflows.
Pros
- Lightning-fast performance and highly intuitive interface
- Robust all-in-one features including inventory, marketing, and reporting
- Excellent customer support with quick response times
Cons
- Higher pricing may deter very small operations
- Limited integrations with third-party tools like EMR systems
- No free trial, requiring a demo for full evaluation
Best For
Medi spas with 1-5 locations seeking a premium, user-friendly platform to manage bookings, clients, and inventory without technical hassles.
Pricing
Starts at $165/month for single-location (Solo plan), scaling to $275/month (Studio) and $390+/month (Multi-Location), billed annually with no per-client fees.
Booker
specializedAppointment booking and POS system integrated with marketing tools for spas and medi spas.
Advanced marketing automation with behavioral triggers for personalized email/SMS campaigns to boost repeat visits
Booker, now part of Mindbody, is a cloud-based management platform tailored for spas, salons, and wellness businesses, including Medi Spas, offering robust online booking, appointment scheduling, client relationship management, and point-of-sale capabilities. It streamlines daily operations with automated reminders, inventory tracking, and detailed reporting to help track treatments like injectables, facials, and laser therapies. The software also includes marketing tools for email/SMS campaigns and integrates with third-party apps for expanded functionality.
Pros
- Seamless online booking and client self-scheduling that reduces no-shows
- Powerful marketing automation for targeted client retention campaigns
- Comprehensive POS and reporting for treatment revenue tracking
Cons
- Interface can feel dated and overwhelming for new users
- Pricing scales quickly with add-ons and higher tiers
- Limited built-in HIPAA-specific tools for medical compliance
Best For
Medi Spas with high-volume bookings seeking integrated marketing and client management without needing deep medical-specific EMR features.
Pricing
Starts at $129/month for Starter plan (1 location), up to $309+/month for Pro plans; custom enterprise pricing available.
DaySmart Spa
specializedUser-friendly spa management software with online booking, payroll, and reporting capabilities.
Advanced online booking widget with 24/7 client access and automated reminders to boost no-show reduction and revenue.
DaySmart Spa is a cloud-based management software designed for salons, spas, and med spas, providing essential tools for appointment scheduling, client relationship management, point-of-sale processing, and inventory tracking. It supports online booking, automated marketing via email and SMS, staff scheduling, and customizable reporting to streamline daily operations. While versatile for service-oriented businesses, it focuses on general spa functionalities rather than specialized medical compliance or electronic health records.
Pros
- Intuitive interface with mobile app for on-the-go management
- Strong online booking and client self-scheduling capabilities
- Reliable POS integration and reporting tools
Cons
- Limited advanced features for medical compliance like HIPAA-grade EMR
- Pricing scales quickly for multi-location or high-volume med spas
- Fewer third-party integrations compared to top competitors
Best For
Small to mid-sized med spas needing straightforward scheduling, booking, and basic client management without deep medical record requirements.
Pricing
Starts at $69/month for basic single-location plans (1-5 users), with Pro plans at $165+/month; additional fees for advanced features, users, or locations; 14-day free trial available.
Phorest
specializedSalon and spa management suite with CRM, marketing automation, and performance analytics.
Integrated reputation management that automates review collection and boosts online visibility
Phorest is an all-in-one management platform primarily designed for salons and spas, offering robust tools for online booking, client management, POS payments, inventory tracking, and marketing automation. It streamlines daily operations with features like automated SMS/email reminders, loyalty programs, and detailed analytics reporting. While effective for beauty-focused spas, it lacks deep specialization for medi spas, such as HIPAA-compliant medical records or treatment-specific protocols.
Pros
- Intuitive online booking and automated reminders
- Strong marketing tools including SMS/email campaigns and reputation management
- Comprehensive reporting and analytics for business insights
Cons
- Limited HIPAA compliance and medical record features
- Not optimized for medical inventory or practitioner licensing
- Custom pricing can be expensive for smaller medi spas
Best For
Medi spas with a beauty salon-like focus that prioritize client engagement and marketing over strict medical compliance.
Pricing
Custom pricing starts around $200/month (billed annually), scaling with users and features; contact for quote.
Conclusion
Evaluating the best medi spa software, Zenoti emerges as the top choice, boasting a comprehensive cloud-based platform that integrates booking, inventory, payments, and HIPAA-compliant features to elevate operations. Vagaro and Mindbody follow as strong alternatives—Vagaro excels in its all-in-one scheduling, POS, marketing, and client management; Mindbody impresses with robust business management, class scheduling, and e-commerce. Each tool caters to unique needs, but Zenoti remains the leading solution for holistic medi spa management.
Take your medi spa to new heights by trying Zenoti, the top-ranked software that seamlessly combines essential tools, ensuring efficiency, client satisfaction, and business growth.
Tools Reviewed
All tools were independently evaluated for this comparison