Quick Overview
- 1#1: Rosy - All-in-one medical spa software with HIPAA-compliant EMR, scheduling, billing, and inventory management tailored for aesthetic practices.
- 2#2: AestheticsPro - Comprehensive practice management platform for medical spas featuring patient records, treatment tracking, e-consults, and revenue cycle management.
- 3#3: Nextech - Specialty-focused EMR and practice management software ideal for dermatology and med spas with integrated scheduling, billing, and clinical workflows.
- 4#4: Vagaro - Robust scheduling, booking, and POS system with HIPAA features for med spas, supporting online payments and client marketing tools.
- 5#5: Zenoti - Enterprise-grade spa and med spa management software offering advanced automation for appointments, inventory, staff management, and analytics.
- 6#6: Boulevard - Modern client experience platform for premium med spas with seamless booking, payments, retail, and personalized marketing capabilities.
- 7#7: Mangomint - Intuitive salon and spa software with automated workflows, waitlist management, payroll, and built-in marketing for efficient operations.
- 8#8: Mindbody - Wellness business management software providing scheduling, client tracking, payments, and marketing tools adaptable for med spas.
- 9#9: Phorest - Full-service salon and spa system with CRM, online booking, reporting, and integrated marketing to boost client retention and revenue.
- 10#10: DaySmart Salon & Spa - Cloud-based management software for spas offering appointment booking, POS, inventory, and reporting to streamline daily operations.
Tools were selected based on feature relevance (EMR, scheduling, inventory management), quality (HIPAA compliance, workflow integration), user-friendliness, and overall value to deliver actionable solutions for med spa efficiency.
Comparison Table
Choosing the right med spa software is key to optimizing workflows, boosting client satisfaction, and scaling your business. This comparison table highlights tools like Rosy, AestheticsPro, Nextech, Vagaro, Zenoti, and more, comparing features, usability, and tailored benefits to guide you toward the ideal solution for your practice.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Rosy All-in-one medical spa software with HIPAA-compliant EMR, scheduling, billing, and inventory management tailored for aesthetic practices. | specialized | 9.5/10 | 9.7/10 | 9.4/10 | 9.2/10 |
| 2 | AestheticsPro Comprehensive practice management platform for medical spas featuring patient records, treatment tracking, e-consults, and revenue cycle management. | specialized | 9.2/10 | 9.5/10 | 8.9/10 | 8.7/10 |
| 3 | Nextech Specialty-focused EMR and practice management software ideal for dermatology and med spas with integrated scheduling, billing, and clinical workflows. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 4 | Vagaro Robust scheduling, booking, and POS system with HIPAA features for med spas, supporting online payments and client marketing tools. | specialized | 8.6/10 | 8.4/10 | 9.2/10 | 8.0/10 |
| 5 | Zenoti Enterprise-grade spa and med spa management software offering advanced automation for appointments, inventory, staff management, and analytics. | enterprise | 8.7/10 | 9.4/10 | 7.9/10 | 8.1/10 |
| 6 | Boulevard Modern client experience platform for premium med spas with seamless booking, payments, retail, and personalized marketing capabilities. | specialized | 8.4/10 | 8.8/10 | 9.0/10 | 7.6/10 |
| 7 | Mangomint Intuitive salon and spa software with automated workflows, waitlist management, payroll, and built-in marketing for efficient operations. | specialized | 9.1/10 | 9.3/10 | 9.6/10 | 8.4/10 |
| 8 | Mindbody Wellness business management software providing scheduling, client tracking, payments, and marketing tools adaptable for med spas. | enterprise | 7.8/10 | 8.2/10 | 6.9/10 | 7.1/10 |
| 9 | Phorest Full-service salon and spa system with CRM, online booking, reporting, and integrated marketing to boost client retention and revenue. | specialized | 8.2/10 | 8.4/10 | 8.7/10 | 7.6/10 |
| 10 | DaySmart Salon & Spa Cloud-based management software for spas offering appointment booking, POS, inventory, and reporting to streamline daily operations. | specialized | 8.0/10 | 7.8/10 | 8.5/10 | 7.5/10 |
All-in-one medical spa software with HIPAA-compliant EMR, scheduling, billing, and inventory management tailored for aesthetic practices.
Comprehensive practice management platform for medical spas featuring patient records, treatment tracking, e-consults, and revenue cycle management.
Specialty-focused EMR and practice management software ideal for dermatology and med spas with integrated scheduling, billing, and clinical workflows.
Robust scheduling, booking, and POS system with HIPAA features for med spas, supporting online payments and client marketing tools.
Enterprise-grade spa and med spa management software offering advanced automation for appointments, inventory, staff management, and analytics.
Modern client experience platform for premium med spas with seamless booking, payments, retail, and personalized marketing capabilities.
Intuitive salon and spa software with automated workflows, waitlist management, payroll, and built-in marketing for efficient operations.
Wellness business management software providing scheduling, client tracking, payments, and marketing tools adaptable for med spas.
Full-service salon and spa system with CRM, online booking, reporting, and integrated marketing to boost client retention and revenue.
Cloud-based management software for spas offering appointment booking, POS, inventory, and reporting to streamline daily operations.
Rosy
specializedAll-in-one medical spa software with HIPAA-compliant EMR, scheduling, billing, and inventory management tailored for aesthetic practices.
Aesthetics-optimized EMR with seamless photo upload, before/after tracking, and protocol templates.
Rosy (rosy.co) is a comprehensive, cloud-based practice management software designed specifically for medical spas and aesthetic practices. It streamlines operations with integrated scheduling, EMR/EHR, billing, inventory tracking, patient portals, and automated marketing via email/SMS campaigns. The platform emphasizes ease of use and aesthetics-focused tools like photo documentation and treatment protocol management, making it ideal for handling high-volume client flows.
Pros
- All-in-one platform eliminates need for multiple tools
- Intuitive interface with strong mobile app support
- Robust marketing automation boosts client retention and acquisition
Cons
- Pricing scales quickly for larger practices
- Limited advanced reporting customization
- Some third-party integrations require setup time
Best For
Med spas and aesthetic clinics seeking a scalable, feature-rich solution for end-to-end practice management.
Pricing
Custom quotes starting at ~$299/month for solo providers, with tiers up to $1,000+ for multi-provider practices including add-ons.
AestheticsPro
specializedComprehensive practice management platform for medical spas featuring patient records, treatment tracking, e-consults, and revenue cycle management.
Advanced inventory management with lot tracking, expiration alerts, and usage analytics optimized for injectables, fillers, and skincare products.
AestheticsPro is a cloud-based practice management platform tailored for medical spas, aesthetic clinics, and plastic surgery practices. It offers end-to-end functionality including appointment scheduling, comprehensive client CRM, inventory management for injectables and skincare products, automated marketing via email and SMS, and integrated EMR/EHR. The software also provides robust reporting, online booking, payment processing, and a mobile app for on-the-go access, helping practices streamline operations and boost revenue.
Pros
- Industry-specific features like aesthetic inventory tracking and treatment protocols
- Strong marketing automation and client retention tools
- Excellent customer support with dedicated onboarding
Cons
- Pricing can be high for very small practices
- Steeper learning curve for advanced customization
- Limited third-party integrations compared to larger EHR systems
Best For
Growing med spas and aesthetic practices needing a specialized all-in-one solution for operations, marketing, and compliance.
Pricing
Custom pricing starting at around $299/month for basic plans, scaling to $599+/month for enterprise features; demo required for quotes.
Nextech
enterpriseSpecialty-focused EMR and practice management software ideal for dermatology and med spas with integrated scheduling, billing, and clinical workflows.
Advanced cosmetic inventory management with automated reorder and retail POS tailored for med spa products
Nextech is a robust EHR and practice management software tailored for specialty practices like med spas, offering integrated scheduling, billing, electronic health records, and inventory management. It includes aesthetics-specific features such as cosmetic procedure tracking, retail POS for skincare products, and patient engagement tools like portals and marketing automation. The platform supports multi-location operations with advanced reporting and compliance tools for HIPAA and MIPS.
Pros
- Comprehensive specialty templates for aesthetics and dermatology procedures
- Strong inventory and retail management with POS integration
- High clean claims rate and efficient billing workflows
Cons
- Steep learning curve for new users
- Custom pricing lacks transparency and can be expensive
- Interface feels dated compared to modern competitors
Best For
Multi-provider med spas handling high-volume aesthetic treatments and retail sales that need an all-in-one specialty EHR.
Pricing
Custom quote-based pricing; typically $500–$1,200 per provider/month depending on modules and practice size.
Vagaro
specializedRobust scheduling, booking, and POS system with HIPAA features for med spas, supporting online payments and client marketing tools.
Vagaro Marketplace, which connects med spas to new clients searching for local aesthetic services
Vagaro is an all-in-one management platform designed for salons, spas, and med spas, offering online booking, client scheduling, payment processing, and marketing tools to streamline daily operations. It supports med spa services like injectables, laser treatments, and facials through customizable service menus, client history tracking, and inventory management. While versatile for beauty and wellness businesses, it focuses more on business efficiency than advanced medical compliance or EMR features.
Pros
- User-friendly interface with excellent mobile app for on-the-go management
- Robust online booking and automated marketing (email/SMS) to attract and retain clients
- Integrated POS, inventory, and reporting tailored for service-based businesses
Cons
- Lacks HIPAA compliance, limiting use for sensitive medical records
- Pricing scales quickly with additional staff members, increasing costs for larger teams
- Medical-specific features like e-consent or advanced charting are basic or absent
Best For
Small to mid-sized med spas prioritizing scheduling, client engagement, and business tools over full medical record-keeping.
Pricing
Starts at $25/month for 1 location/1 staff, plus $5-$40 per additional staff/month; includes payment processing fees; 30-day free trial.
Zenoti
enterpriseEnterprise-grade spa and med spa management software offering advanced automation for appointments, inventory, staff management, and analytics.
Zenoti's AI-powered analytics and revenue intelligence dashboard for predictive insights and personalized marketing campaigns
Zenoti is a comprehensive cloud-based platform tailored for med spas, salons, and wellness businesses, providing end-to-end management of appointments, client records, inventory, payments, and marketing. It excels in handling complex operations like treatment tracking for injectables, lasers, and skincare services, with customizable workflows and real-time analytics. The software supports multi-location scalability and includes a consumer-facing app for seamless online booking and loyalty programs.
Pros
- Robust all-in-one features including inventory, EMR-like client tracking, and marketing automation
- Highly scalable for multi-location med spas with centralized reporting
- Strong integrations with payment processors, telehealth, and e-commerce tools
Cons
- Expensive pricing model with custom quotes and setup fees
- Steep learning curve and complex interface for smaller teams
- Customer support can be slow for non-enterprise clients
Best For
Multi-location med spas or growing chains needing enterprise-level scalability and advanced analytics.
Pricing
Custom quote-based pricing; typically $250-$500 per provider/month plus one-time setup fees of $5,000+.
Boulevard
specializedModern client experience platform for premium med spas with seamless booking, payments, retail, and personalized marketing capabilities.
Drag-and-drop visual scheduling with AI-powered waitlist optimization to fill gaps and boost revenue automatically
Boulevard is a cloud-based management platform tailored for med spas, salons, and wellness businesses, offering end-to-end tools for appointment scheduling, client management, and operations. It features drag-and-drop calendars, online booking, integrated payments, inventory tracking, and automated marketing via email and SMS. For med spas, it supports treatment-specific workflows, consent forms, and retail POS to streamline services like injectables, lasers, and skincare procedures.
Pros
- Intuitive drag-and-drop scheduling that maximizes revenue through intelligent waitlists
- Robust client CRM with personalized marketing automation and loyalty programs
- Strong multi-location support with real-time reporting and mobile accessibility
Cons
- Premium pricing that may be steep for smaller med spas
- Limited built-in medical compliance tools compared to specialized EMR systems
- Customization options for reports and workflows can feel restrictive
Best For
Growing med spas with multiple locations needing an all-in-one platform for booking, payments, and client retention.
Pricing
Custom pricing starts at around $275 per month per location, plus transaction fees and add-ons for advanced features.
Mangomint
specializedIntuitive salon and spa software with automated workflows, waitlist management, payroll, and built-in marketing for efficient operations.
Exceptionally polished, mobile-first interface that rivals consumer apps for ease and aesthetics
Mangomint is a cloud-based management platform tailored for salons, spas, and med spas, offering comprehensive tools for appointment scheduling, online booking, and client management. It includes payment processing, inventory tracking, automated marketing, and profitability reporting to streamline operations and boost revenue. Designed with a modern, intuitive interface, it supports med spa-specific needs like digital intake forms, two-way texting, and customizable service packages.
Pros
- Highly intuitive and visually appealing interface that reduces training time
- Robust automation for reminders, marketing, and payments
- Strong reporting tools including profitability insights tailored for med spas
Cons
- Premium pricing may be steep for very small practices
- Some advanced features locked behind higher-tier plans
- Limited third-party integrations compared to larger competitors
Best For
Growing med spas and high-volume salons seeking a modern, all-in-one platform with excellent user experience.
Pricing
Starts at $165/month for Starter (1 location), $275/month for Professional, $450+/month for Elite; annual discounts and custom enterprise pricing available.
Mindbody
enterpriseWellness business management software providing scheduling, client tracking, payments, and marketing tools adaptable for med spas.
Mindbody Marketplace, a vast network connecting businesses to millions of consumers for seamless discovery and bookings
Mindbody is a robust cloud-based business management platform tailored for fitness, wellness, and beauty industries, including med spas, offering tools for online booking, appointment scheduling, payment processing, and client management. It supports med spa operations by handling treatment bookings, staff scheduling, inventory tracking for retail products, and marketing automation to attract clients. While versatile for high-volume spas, it lacks deep medical-specific features like full EMR or HIPAA-centric compliance out-of-the-box.
Pros
- Extensive online booking and Mindbody Marketplace for client acquisition
- Comprehensive marketing tools including email campaigns and promotions
- Strong reporting and analytics for business insights
Cons
- Steep learning curve and complex interface for new users
- High pricing with additional transaction fees
- Limited specialized med spa features like advanced medical charting or EMR integration
Best For
Established med spas with high client volume seeking integrated booking, marketing, and payment solutions.
Pricing
Starts at $129/month for basic plans, with premium tiers up to $500+/month plus 2-3% payment processing fees and custom enterprise quotes.
Phorest
specializedFull-service salon and spa system with CRM, online booking, reporting, and integrated marketing to boost client retention and revenue.
Intelligent Marketing suite with automated, personalized client journeys and revenue-boosting campaigns
Phorest is a comprehensive cloud-based management platform primarily designed for salons, spas, and med spas, offering tools for online booking, client management, POS transactions, inventory tracking, and marketing automation. It streamlines daily operations with features like automated reminders, loyalty programs, and detailed reporting to enhance client retention and revenue. While versatile for beauty and wellness businesses, it adapts to med spa needs with membership management and retail sales but lacks deep medical-specific compliance.
Pros
- Powerful marketing automation with email/SMS campaigns and client segmentation
- User-friendly interface with mobile app for on-the-go management
- Strong integrations with payment processors and online booking widgets
Cons
- Pricing can be high for smaller med spas with custom quote requirements
- Limited native HIPAA compliance and medical record features compared to specialized EMRs
- Some advanced customizations require additional training or support
Best For
Growing med spas focused on client marketing, loyalty programs, and operational efficiency rather than intensive medical documentation.
Pricing
Custom quote-based pricing starting around $200/month for basic plans, scaling with locations, users, and features (no public tiers listed).
DaySmart Salon & Spa
specializedCloud-based management software for spas offering appointment booking, POS, inventory, and reporting to streamline daily operations.
Visual color-coded scheduler with booth/rental management for optimized resource allocation
DaySmart Salon & Spa is a cloud-based management platform tailored for salons, spas, and med spas, offering tools for appointment scheduling, client management, point-of-sale transactions, and inventory control. It supports online booking, automated reminders, and basic reporting to streamline daily operations in aesthetic practices. While versatile for beauty services, it provides moderate support for med spa-specific needs like treatment tracking without advanced clinical features.
Pros
- Intuitive drag-and-drop scheduling interface
- Seamless online booking and client communication tools
- Reliable POS integration with multiple payment processors
Cons
- Limited HIPAA-compliant features for medical records
- Reporting lacks depth for complex med spa analytics
- Pricing scales quickly with add-ons and users
Best For
Small to mid-sized med spas focused on efficient booking and front-desk operations rather than advanced clinical management.
Pricing
Starts at $29/month per location for basic plans; advanced features and multi-user setups require custom quotes around $100-$300/month.
Conclusion
Rosy emerges as the top pick, offering a fully integrated, HIPAA-compliant solution designed specifically for aesthetic practices. AestheticsPro and Nextech distinguish themselves as strong alternatives, each excelling in comprehensive management and specialized workflows to meet varied operational needs. These tools collectively set the bar for efficiency, compliance, and growth in med spa operations, ensuring practices thrive.
Start by exploring Rosy to unlock streamlined workflows and enhanced client experiences, or consider AestheticsPro or Nextech for tailored solutions that align with your unique goals.
Tools Reviewed
All tools were independently evaluated for this comparison