Quick Overview
- 1#1: Zenoti - Enterprise-grade platform for med spas offering advanced scheduling, client management, payments, and inventory tracking with HIPAA compliance.
- 2#2: Vagaro - All-in-one scheduling and booking software for med spas with online appointments, marketing tools, and staff management.
- 3#3: Mindbody - Comprehensive business management software for wellness businesses including med spas, featuring scheduling, POS, and client retention tools.
- 4#4: Rosy - Med spa-specific software providing scheduling, EMR, e-prescribing, and inventory management tailored for aesthetic practices.
- 5#5: AestheticsPro - Cloud-based EMR and practice management for med spas with scheduling, treatment tracking, consents, and HIPAA-secure features.
- 6#6: Boulevard - Modern salon and spa software with intelligent scheduling, client apps, payments, and analytics for med spa operations.
- 7#7: Mangomint - Streamlined spa management software offering automated scheduling, waitlists, invoicing, and reporting for med spas.
- 8#8: ClinicSense - Practice management solution for med spas and clinics with online booking, charting, billing, and marketing automation.
- 9#9: Jane - Appointment scheduling and EMR software for health and wellness practitioners including med spas, with telehealth and charting.
- 10#10: DaySmart Spa - User-friendly scheduling and POS system for spas and med spas featuring online booking, inventory, and reporting tools.
These leading solutions were chosen based on their alignment with med spa requirements, including robust scheduling capabilities, integration of essential features like EMR systems and inventory tracking, user-friendliness, and overall value that balances functionality with affordability.
Comparison Table
Selecting the ideal med spa scheduling software requires careful evaluation, and this comparison table examines top tools like Zenoti, Vagaro, Mindbody, Rosy, AestheticsPro, and more to guide your choice. Readers will gain insights into features, pricing, and usability to find software that aligns with their med spa’s operational needs and enhances client experiences.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Zenoti Enterprise-grade platform for med spas offering advanced scheduling, client management, payments, and inventory tracking with HIPAA compliance. | enterprise | 9.6/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | Vagaro All-in-one scheduling and booking software for med spas with online appointments, marketing tools, and staff management. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.1/10 |
| 3 | Mindbody Comprehensive business management software for wellness businesses including med spas, featuring scheduling, POS, and client retention tools. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 4 | Rosy Med spa-specific software providing scheduling, EMR, e-prescribing, and inventory management tailored for aesthetic practices. | specialized | 8.7/10 | 9.2/10 | 9.0/10 | 8.0/10 |
| 5 | AestheticsPro Cloud-based EMR and practice management for med spas with scheduling, treatment tracking, consents, and HIPAA-secure features. | specialized | 8.5/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 6 | Boulevard Modern salon and spa software with intelligent scheduling, client apps, payments, and analytics for med spa operations. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.7/10 |
| 7 | Mangomint Streamlined spa management software offering automated scheduling, waitlists, invoicing, and reporting for med spas. | specialized | 8.7/10 | 9.0/10 | 9.2/10 | 8.1/10 |
| 8 | ClinicSense Practice management solution for med spas and clinics with online booking, charting, billing, and marketing automation. | specialized | 8.1/10 | 8.3/10 | 8.2/10 | 7.9/10 |
| 9 | Jane Appointment scheduling and EMR software for health and wellness practitioners including med spas, with telehealth and charting. | specialized | 8.4/10 | 8.2/10 | 9.3/10 | 8.0/10 |
| 10 | DaySmart Spa User-friendly scheduling and POS system for spas and med spas featuring online booking, inventory, and reporting tools. | specialized | 7.6/10 | 8.0/10 | 7.4/10 | 7.2/10 |
Enterprise-grade platform for med spas offering advanced scheduling, client management, payments, and inventory tracking with HIPAA compliance.
All-in-one scheduling and booking software for med spas with online appointments, marketing tools, and staff management.
Comprehensive business management software for wellness businesses including med spas, featuring scheduling, POS, and client retention tools.
Med spa-specific software providing scheduling, EMR, e-prescribing, and inventory management tailored for aesthetic practices.
Cloud-based EMR and practice management for med spas with scheduling, treatment tracking, consents, and HIPAA-secure features.
Modern salon and spa software with intelligent scheduling, client apps, payments, and analytics for med spa operations.
Streamlined spa management software offering automated scheduling, waitlists, invoicing, and reporting for med spas.
Practice management solution for med spas and clinics with online booking, charting, billing, and marketing automation.
Appointment scheduling and EMR software for health and wellness practitioners including med spas, with telehealth and charting.
User-friendly scheduling and POS system for spas and med spas featuring online booking, inventory, and reporting tools.
Zenoti
enterpriseEnterprise-grade platform for med spas offering advanced scheduling, client management, payments, and inventory tracking with HIPAA compliance.
AI-driven personalization engine that automates upselling, client retention recommendations, and dynamic pricing for treatments
Zenoti is a comprehensive, cloud-based management platform designed specifically for med spas, salons, and wellness businesses, providing end-to-end operations including advanced appointment scheduling, client relationship management, and revenue optimization. It features drag-and-drop scheduling, online booking, automated reminders, waitlists, and no-show protection tailored for med spa treatments like injectables and laser therapies. With HIPAA compliance, integrated POS, inventory tracking, marketing automation, and AI-driven analytics, Zenoti empowers businesses to scale efficiently across multiple locations.
Pros
- Robust scheduling with online booking, color-coded calendars, recurring appointments, and med spa-specific treatment protocols
- HIPAA-compliant all-in-one suite including CRM, payments, inventory, marketing automation, and real-time analytics
- Scalable for multi-location chains with mobile apps for staff/clients and AI-powered insights for revenue growth
Cons
- High cost with custom enterprise pricing not ideal for solo practitioners or small med spas
- Steep learning curve and lengthy onboarding process requiring dedicated IT support
- Limited transparency on pricing without a demo, potential add-on fees for advanced features
Best For
Enterprise-level med spas and multi-location chains needing a scalable, feature-rich platform for complex operations and growth.
Pricing
Custom quote-based pricing starting at $300-$500/month per location, scaling with providers, users, and features; includes implementation fees.
Vagaro
specializedAll-in-one scheduling and booking software for med spas with online appointments, marketing tools, and staff management.
Vagaro Marketplace for client discovery and direct bookings, boosting visibility and revenue
Vagaro is a comprehensive all-in-one management platform tailored for salons, spas, and Med Spas, offering advanced scheduling, online booking, and client management tools. It streamlines Med Spa operations with features like customizable appointment types for treatments such as Botox or laser therapies, digital intake forms, and automated reminders. The software also includes POS, inventory tracking, marketing automation, and reporting to help businesses grow and manage daily workflows efficiently.
Pros
- Robust online booking and calendar management with real-time availability
- Integrated marketing tools including email/SMS campaigns and client CRM
- Commission-free payment processing and detailed analytics/reporting
Cons
- Not HIPAA compliant, limiting use for handling sensitive medical data
- Pricing scales quickly with add-ons, users, and booking volume
- Steeper learning curve for advanced customization and multi-location setups
Best For
Growing Med Spas seeking an intuitive all-in-one platform for scheduling, client engagement, and payments without needing full HIPAA compliance.
Pricing
Starts at $29/month (Starter plan, 600 bookings/year), up to $259+/month (Ultimate); pay-per-use add-ons for SMS/online bookings; 0% processing fees on higher tiers.
Mindbody
enterpriseComprehensive business management software for wellness businesses including med spas, featuring scheduling, POS, and client retention tools.
Vast integrated marketplace connecting med spas with clients, staff, and vendors
Mindbody is a comprehensive business management platform tailored for wellness and beauty industries, including med spas, providing advanced scheduling, online booking, and client relationship tools. It enables seamless appointment management with drag-and-drop calendars, automated reminders, and integration with payments and marketing features. The software also supports inventory tracking for products like fillers and skincare, staff scheduling, and detailed reporting to optimize med spa operations.
Pros
- Robust scheduling with online booking, waitlists, and automated notifications
- Integrated payments, marketing automation, and client CRM for full operations
- Extensive analytics and reporting for business insights
Cons
- Steep learning curve and complex interface for beginners
- Higher pricing with additional transaction and add-on fees
- Overkill for very small or single-location med spas
Best For
Growing med spas with multiple practitioners or locations needing an all-in-one platform for scheduling, marketing, and payments.
Pricing
Starts at $139/month (Essentials) up to $429/month (Ultimate), plus 2.75% + $0.30 per transaction and optional add-ons.
Rosy
specializedMed spa-specific software providing scheduling, EMR, e-prescribing, and inventory management tailored for aesthetic practices.
Seamless integrated texting and email automation for patient reminders, confirmations, and marketing campaigns directly from the scheduling interface.
Rosy (hellorosy.com) is an all-in-one practice management software tailored for medical spas and aesthetic clinics, offering advanced scheduling capabilities like online booking, drag-and-drop calendars, and automated reminders. It integrates patient records, billing, inventory management, and marketing tools to streamline daily operations. The platform emphasizes patient engagement through SMS texting, email campaigns, and reputation management, making it a comprehensive solution for med spa growth.
Pros
- Robust scheduling with online booking, recurring appointments, and waitlists
- Integrated EMR, billing, and patient communication in one platform
- Strong marketing tools including automated texts, emails, and review requests
Cons
- Pricing can be steep for very small practices
- Reporting customization is somewhat limited
- Fewer third-party integrations compared to some competitors
Best For
Mid-sized med spas seeking an all-in-one platform for scheduling, patient management, and marketing without relying on multiple tools.
Pricing
Starts at $299/month for up to 3 providers (Essentials plan), with Pro ($599/month) and Enterprise (custom) tiers scaling by users and features.
AestheticsPro
specializedCloud-based EMR and practice management for med spas with scheduling, treatment tracking, consents, and HIPAA-secure features.
Customizable treatment protocols with photo documentation and inventory tracking for aesthetic procedures
AestheticsPro is an all-in-one management platform tailored for medical spas and aesthetic practices, offering robust scheduling tools alongside EMR, billing, inventory, and marketing features. It enables online booking, automated reminders, treatment protocol customization, and patient history tracking to streamline daily operations. The software emphasizes aesthetics-specific workflows, such as photo documentation and product inventory for injectables.
Pros
- Comprehensive scheduling with drag-and-drop calendars, online booking, and SMS/email reminders
- Aesthetics-focused tools like treatment protocols, photo galleries, and inventory for fillers/botox
- Integrated EMR, billing, and reporting for end-to-end practice management
Cons
- Steeper learning curve due to extensive features
- Pricing can be high for smaller practices
- Limited native integrations with some popular payment or telehealth providers
Best For
Growing med spas and aesthetic clinics needing a specialized, all-in-one platform for scheduling and operations.
Pricing
Starts at $299/month per location (billed annually), with custom enterprise pricing based on users and add-ons.
Boulevard
specializedModern salon and spa software with intelligent scheduling, client apps, payments, and analytics for med spa operations.
Revenue Boosters, which intelligently suggest upsells, manage waitlists, and optimize capacity to maximize bookings and earnings.
Boulevard is a cloud-based management platform tailored for salons, spas, and med spas, providing advanced scheduling, client relationship management, and payment processing capabilities. It features online booking, automated reminders, staff scheduling, inventory tracking, and marketing tools to optimize operations and revenue. With robust reporting and multi-location support, it helps med spas streamline workflows and enhance client experiences.
Pros
- Seamless online booking and automated client communications
- Comprehensive reporting and revenue optimization tools
- Strong multi-location and staff management capabilities
Cons
- Higher pricing suitable for established businesses only
- Steeper learning curve for advanced customization
- Limited free trial or basic plan options
Best For
Mid-sized med spas with multiple locations seeking an all-in-one platform for scheduling, client management, and growth tools.
Pricing
Custom quotes starting at around $275/month per location, plus per-user fees and add-ons for premium features.
Mangomint
specializedStreamlined spa management software offering automated scheduling, waitlists, invoicing, and reporting for med spas.
Visual drag-and-drop scheduling with automated waitlists and color-coded resource management
Mangomint is a cloud-based management software tailored for med spas and salons, featuring advanced scheduling tools like drag-and-drop calendars, online booking, and automated waitlists. It integrates client management, POS payments, inventory tracking, and marketing automation to streamline daily operations. The platform emphasizes a modern, intuitive interface with mobile access for on-the-go management.
Pros
- Highly intuitive drag-and-drop scheduling interface
- Comprehensive all-in-one tools including inventory and marketing
- Strong mobile app and automation features like waitlists
Cons
- Pricing starts relatively high for smaller practices
- Limited integrations with third-party tools
- Advanced reporting requires higher-tier plans
Best For
Mid-sized med spas seeking a modern, user-friendly all-in-one platform for scheduling and operations without needing extensive custom integrations.
Pricing
Starts at $165/month for Solo (1 user), $275/month for Studio (up to 5 users), scaling to $550+/month for multi-location; annual discounts available.
ClinicSense
specializedPractice management solution for med spas and clinics with online booking, charting, billing, and marketing automation.
Automated marketing sequences for client re-engagement and upselling services
ClinicSense is an all-in-one practice management software tailored for med spas, wellness clinics, and salons, offering robust online booking, appointment scheduling, and client management tools. It streamlines operations with integrated payment processing, automated SMS/email reminders, and marketing automation to boost client retention. The platform also includes reporting, inventory tracking, and digital consent forms, making it suitable for aesthetic service providers handling treatments like Botox and facials.
Pros
- Intuitive online booking with waitlist and recurring appointments
- Built-in payment processing and automated marketing tools
- Strong client communication via 2-way texting and reminders
Cons
- Pricing scales quickly with additional providers
- Limited advanced customization options
- Fewer integrations compared to top competitors
Best For
Small to mid-sized med spas with 1-5 providers needing an integrated scheduling and client retention solution.
Pricing
Starts at $59/month for solo users, with Pro plans from $99/month plus $29-$39 per additional provider.
Jane
specializedAppointment scheduling and EMR software for health and wellness practitioners including med spas, with telehealth and charting.
Highly customizable online booking pages with service packages and intake forms tailored for med spa treatments
Jane (jane.app) is an all-in-one practice management platform designed for health and wellness providers, including med spas, offering robust scheduling, online booking, client management, billing, and telehealth features. It streamlines appointment management with drag-and-drop calendars, waitlists, and automated reminders to reduce no-shows. Ideal for aesthetic practices handling services like injectables and laser treatments, it also includes customizable charting and payment processing.
Pros
- Intuitive drag-and-drop scheduling with waitlists and recurring appointments
- Seamless online booking and automated client communications
- Strong customer support and mobile app accessibility
Cons
- Pricing scales per provider, which can add up for larger teams
- Limited advanced inventory management for med spa products
- Fewer third-party integrations compared to specialized competitors
Best For
Small to medium med spas or solo aesthetic practitioners prioritizing ease of use and reliable scheduling over deep marketing or inventory tools.
Pricing
Starts at $49 CAD/month per provider (Starter plan); higher tiers like Grow ($99) and Thrive ($149) add features; custom enterprise pricing available.
DaySmart Spa
specializedUser-friendly scheduling and POS system for spas and med spas featuring online booking, inventory, and reporting tools.
Visual color-coded scheduling board with room/resource allocation for efficient multi-provider Med Spa operations
DaySmart Spa is a cloud-based management platform tailored for spas and salons, with strong scheduling features suited for Med Spas handling treatments like injectables, facials, and laser therapies. It offers drag-and-drop appointment booking, online client self-scheduling, staff and room management, and integrated POS for seamless operations. Additional tools include client CRM, marketing automation, inventory tracking, and detailed reporting to optimize Med Spa workflows.
Pros
- Intuitive drag-and-drop scheduling with color-coded visuals for services and providers
- Robust online booking and automated reminders to reduce no-shows
- Integrated POS and inventory management for treatment supplies
Cons
- Pricing scales quickly with add-ons and multiple users
- Limited advanced EMR features for complex medical records
- Occasional reports of slower customer support response times
Best For
Small to mid-sized Med Spas seeking an all-in-one solution for scheduling, payments, and basic client management without needing deep medical compliance tools.
Pricing
Starts at $69/month for Essential plan (1 user), up to $199+/month for Enterprise with unlimited users; custom quotes available.
Conclusion
This review of top med spa scheduling software highlights Zenoti, Vagaro, and Mindbody as industry leaders, each with distinct strengths that cater to different operational needs. Zenoti, our top pick, stands out with its enterprise-grade features, integrating scheduling, client management, payments, and HIPAA compliance seamlessly. Vagaro excels in all-in-one simplicity, while Mindbody offers robust business management tools, making them strong alternatives for various practice requirements.
For med spa professionals seeking a reliable, comprehensive solution, Zenoti is the clear choice—start exploring its capabilities to streamline operations and enhance client experiences.
Tools Reviewed
All tools were independently evaluated for this comparison