Quick Overview
- 1#1: Rosy - All-in-one HIPAA-compliant practice management software designed specifically for medical spas and aesthetic practices.
- 2#2: Zenoti - Enterprise-grade cloud platform for managing operations, inventory, and client experiences in med spas and salons.
- 3#3: Vagaro - Comprehensive scheduling, payment, and marketing software tailored for med spas, salons, and wellness businesses.
- 4#4: Boulevard - Modern, mobile-first management software for high-end med spas and salons with advanced booking and reporting.
- 5#5: Mangomint - Ultra-fast salon and med spa software with automation for bookings, payments, and inventory management.
- 6#6: AestheticsPro - Specialized medical spa software for client tracking, treatment protocols, and product inventory control.
- 7#7: Mindbody - Robust business management platform for wellness centers, med spas, and fitness studios with marketing tools.
- 8#8: Phorest - Salon and med spa management system focused on client retention, marketing, and operational efficiency.
- 9#9: DaySmart Salon - Cloud-based software for salons and med spas offering scheduling, POS, and staff management features.
- 10#10: Jane - Practice management and online booking tool for med spas, clinics, and wellness practitioners.
Tools were ranked based on industry-specific features, user-friendliness, technical quality (including security and scalability), and overall value, ensuring they meet the unique demands of med spas, salons, and wellness practices.
Comparison Table
When selecting med spa management software, this comparison table breaks down top tools like Rosy, Zenoti, Vagaro, Boulevard, Mangomint, and more, helping readers identify features, pricing, and usability to match their clinic’s needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Rosy All-in-one HIPAA-compliant practice management software designed specifically for medical spas and aesthetic practices. | specialized | 9.6/10 | 9.8/10 | 9.5/10 | 9.3/10 |
| 2 | Zenoti Enterprise-grade cloud platform for managing operations, inventory, and client experiences in med spas and salons. | enterprise | 8.7/10 | 9.4/10 | 8.0/10 | 7.9/10 |
| 3 | Vagaro Comprehensive scheduling, payment, and marketing software tailored for med spas, salons, and wellness businesses. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.1/10 |
| 4 | Boulevard Modern, mobile-first management software for high-end med spas and salons with advanced booking and reporting. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | Mangomint Ultra-fast salon and med spa software with automation for bookings, payments, and inventory management. | specialized | 8.7/10 | 8.9/10 | 9.3/10 | 8.2/10 |
| 6 | AestheticsPro Specialized medical spa software for client tracking, treatment protocols, and product inventory control. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 7.9/10 |
| 7 | Mindbody Robust business management platform for wellness centers, med spas, and fitness studios with marketing tools. | enterprise | 7.8/10 | 8.2/10 | 7.5/10 | 7.0/10 |
| 8 | Phorest Salon and med spa management system focused on client retention, marketing, and operational efficiency. | specialized | 7.8/10 | 8.0/10 | 8.2/10 | 7.4/10 |
| 9 | DaySmart Salon Cloud-based software for salons and med spas offering scheduling, POS, and staff management features. | specialized | 7.8/10 | 7.5/10 | 8.5/10 | 7.9/10 |
| 10 | Jane Practice management and online booking tool for med spas, clinics, and wellness practitioners. | specialized | 7.9/10 | 7.6/10 | 8.8/10 | 7.8/10 |
All-in-one HIPAA-compliant practice management software designed specifically for medical spas and aesthetic practices.
Enterprise-grade cloud platform for managing operations, inventory, and client experiences in med spas and salons.
Comprehensive scheduling, payment, and marketing software tailored for med spas, salons, and wellness businesses.
Modern, mobile-first management software for high-end med spas and salons with advanced booking and reporting.
Ultra-fast salon and med spa software with automation for bookings, payments, and inventory management.
Specialized medical spa software for client tracking, treatment protocols, and product inventory control.
Robust business management platform for wellness centers, med spas, and fitness studios with marketing tools.
Salon and med spa management system focused on client retention, marketing, and operational efficiency.
Cloud-based software for salons and med spas offering scheduling, POS, and staff management features.
Practice management and online booking tool for med spas, clinics, and wellness practitioners.
Rosy
specializedAll-in-one HIPAA-compliant practice management software designed specifically for medical spas and aesthetic practices.
The integrated Marketing Center with AI-driven automated campaigns, recall reminders, and patient nurturing that directly boosts retention and revenue.
Rosy (rosy.co) is a cloud-based, all-in-one practice management software tailored for medical spas, dermatology, plastic surgery, and aesthetic clinics. It offers robust tools for appointment scheduling, electronic medical records (EMR), billing and payments, inventory management, and automated marketing campaigns. With HIPAA-compliant features, patient portals, and detailed reporting, Rosy streamlines operations and supports practice growth.
Pros
- Comprehensive all-in-one platform with EMR, scheduling, billing, and marketing automation
- Intuitive, mobile-responsive interface that's quick to learn and deploy
- Exceptional customer support, including dedicated onboarding and 24/7 chat
Cons
- Pricing can be steep for very small or solo practices
- Advanced custom reporting requires some setup time
- Limited native integrations with niche treatment devices
Best For
Growing med spas and multi-provider aesthetic clinics needing a scalable, feature-rich solution for efficient operations and patient engagement.
Pricing
Custom quotes based on providers and features; starts at ~$299/month per provider, with tiers up to $500+ for enterprise needs.
Zenoti
enterpriseEnterprise-grade cloud platform for managing operations, inventory, and client experiences in med spas and salons.
Universal Guest Journey platform that unifies client data, personalization, and omnichannel marketing for superior retention
Zenoti is a comprehensive cloud-based management platform tailored for med spas, salons, and wellness businesses, handling everything from appointment scheduling and POS to inventory management and client CRM. It supports med spa-specific needs like tracking injectables, skincare treatments, and HIPAA-compliant electronic records. The software also offers marketing automation, analytics, and multi-location scalability to drive revenue and operational efficiency.
Pros
- All-in-one solution with robust features for scheduling, inventory, billing, and marketing
- HIPAA compliance and med spa-specific tools for treatments like Botox and lasers
- Advanced analytics and AI-driven insights for revenue optimization
Cons
- Steep learning curve and lengthy onboarding process
- High cost unsuitable for small single-location spas
- Customer support can be inconsistent for non-enterprise users
Best For
Multi-location med spas or growing chains needing enterprise-grade automation and scalability.
Pricing
Custom quote-based pricing; typically $250-$600+ per month per location, plus setup fees and add-ons.
Vagaro
specializedComprehensive scheduling, payment, and marketing software tailored for med spas, salons, and wellness businesses.
Vagaro Marketplace, which exposes your med spa to millions of potential clients for direct bookings and discovery.
Vagaro is an all-in-one management software tailored for salons, spas, and med spas, providing robust scheduling, online booking, client management, and payment processing tools. It supports med spa operations with features like service packages, inventory tracking for skincare products, automated marketing via email and SMS, and detailed reporting on bookings and revenue. The platform's mobile app enables on-the-go management, making it efficient for handling aesthetic treatments alongside traditional spa services.
Pros
- Highly intuitive interface with drag-and-drop scheduling
- Integrated marketing and client retention tools like automated reminders
- Strong mobile app for staff and owners
Cons
- Lacks native HIPAA compliance for sensitive medical records
- Pricing can escalate with add-ons and multiple locations
- Advanced reporting requires higher-tier plans
Best For
Small to mid-sized med spas seeking user-friendly scheduling and marketing without complex medical-specific integrations.
Pricing
Tiered plans start at $29/month per location (Essentials) up to $169/month (Pro), plus payment processing fees of 2.75% + $0.30 per transaction and optional add-ons.
Boulevard
specializedModern, mobile-first management software for high-end med spas and salons with advanced booking and reporting.
Intelligent Revenue Maximizer with dynamic pricing, waitlist management, and upsell recommendations to boost per-client revenue
Boulevard is a comprehensive management platform designed for med spas, salons, and wellness businesses, offering seamless online booking, client CRM, POS, and inventory management. It streamlines operations with features like automated marketing, staff scheduling, reporting, and payment processing to optimize revenue and client retention. The software emphasizes a premium client experience through a branded mobile app and intelligent scheduling tools.
Pros
- Robust all-in-one functionality including booking, payments, and inventory
- Intuitive modern interface with strong mobile client app
- Advanced analytics and marketing automation for revenue growth
Cons
- Premium pricing can be high for smaller operations
- Setup and onboarding require time investment
- Some customizations locked behind higher tiers
Best For
Mid-sized med spas with multiple locations seeking a scalable platform to enhance client experience and operational efficiency.
Pricing
Custom quote-based pricing starting around $250-$350/month per location for core plans, scaling up for enterprise features and add-ons like payment processing.
Mangomint
specializedUltra-fast salon and med spa software with automation for bookings, payments, and inventory management.
Its consumer-app-like, beautifully designed interface that prioritizes user experience over clunky traditional software aesthetics
Mangomint is a cloud-based, all-in-one management software tailored for salons, spas, and med spas, providing tools for scheduling, client management, POS, inventory tracking, and marketing automation. It features an exceptionally modern and intuitive interface that simplifies operations, with capabilities like online booking, automated reminders, customizable intake forms, and detailed reporting. The platform supports HIPAA compliance for med spas handling sensitive client data, making it suitable for aesthetic and wellness businesses focused on efficiency and client experience.
Pros
- Stunning, modern interface that's highly intuitive and mobile-responsive
- Robust automation for scheduling, marketing, and client communications
- Strong reporting and inventory management tailored for retail products in med spas
Cons
- Premium pricing can be steep for small or startup med spas
- Fewer third-party integrations than some enterprise competitors
- Advanced features may require initial setup time despite ease of use
Best For
Growing med spas and multi-location aesthetic practices seeking a visually appealing, all-in-one platform with strong automation.
Pricing
Starts at $165/month (Solo plan) up to $545/month (Enterprise), billed annually with a free trial available.
AestheticsPro
specializedSpecialized medical spa software for client tracking, treatment protocols, and product inventory control.
Aesthetics Revenue Optimizer with treatment-specific profit tracking and upsell recommendations
AestheticsPro is a cloud-based practice management software tailored for medical spas and aesthetic clinics, offering tools for appointment scheduling, client management, inventory tracking, and billing. It includes specialized features for aesthetics treatments like injectables, lasers, and skincare, along with marketing automation via email and SMS campaigns. The platform provides robust reporting and a mobile app for on-the-go access, helping practices optimize operations and revenue.
Pros
- Comprehensive aesthetics-specific tools for treatments and inventory
- Strong marketing automation and client retention features
- Detailed reporting and revenue analytics dashboards
Cons
- Steep learning curve for advanced features
- Pricing can be high for small practices
- Limited integrations with some EMR systems
Best For
Growing med spas and aesthetic practices seeking an all-in-one solution with strong revenue management.
Pricing
Starts at $299/month for the Starter plan (1 user, core features), up to $999+/month for Enterprise with unlimited users and advanced tools; custom quotes available.
Mindbody
enterpriseRobust business management platform for wellness centers, med spas, and fitness studios with marketing tools.
Mindbody App Network, a vast consumer marketplace connecting med spas to millions of potential clients for bookings and discovery.
Mindbody is a comprehensive cloud-based management platform primarily designed for fitness, wellness, and beauty businesses, including med spas, offering tools for appointment scheduling, client management, payments, and marketing. It streamlines operations with online booking, POS integration, inventory tracking, and automated reporting to help med spas manage services like injectables, laser treatments, and facials efficiently. While versatile for service-based businesses, it provides solid front-office functionality but may require integrations for deeper medical record-keeping.
Pros
- Robust online booking and scheduling with mobile app support
- Integrated marketing automation and client retention tools
- Strong reporting and analytics for business insights
Cons
- Pricing can escalate with add-ons and transaction fees
- Limited native support for advanced medical compliance like full EMR
- Steeper learning curve for advanced customizations
Best For
Multi-location med spas focused on client acquisition, online booking, and marketing rather than deep clinical documentation.
Pricing
Custom quotes starting at $139/month per location for core software, plus 2.75-3.5% transaction fees and premium add-ons.
Phorest
specializedSalon and med spa management system focused on client retention, marketing, and operational efficiency.
PhorestIQ AI-powered analytics dashboard for real-time business insights and revenue optimization
Phorest is a cloud-based management platform primarily designed for salons, spas, and medspas, offering tools for appointment scheduling, client relationship management, POS transactions, and inventory tracking. It excels in marketing automation, including email/SMS campaigns and loyalty programs, to drive client retention and revenue growth. The software includes PhorestIQ for analytics and reporting, helping businesses make data-driven decisions, though it lacks deep medical-specific features like electronic health records or advanced compliance tools tailored for medspas.
Pros
- Strong marketing automation and client retention tools
- Intuitive scheduling with online booking and mobile app
- Comprehensive reporting via PhorestIQ analytics
Cons
- Limited medical-specific features like HIPAA-compliant EMR or consent forms
- Pricing can be high for small medspas with custom quotes
- Initial setup and learning curve for advanced features
Best For
Growing medspas prioritizing client marketing, scheduling, and business analytics over specialized medical documentation.
Pricing
Custom pricing typically starting at $150-$300/month per location, plus setup fees and add-ons for advanced marketing or integrations.
DaySmart Salon
specializedCloud-based software for salons and med spas offering scheduling, POS, and staff management features.
Booth rental management module for independent providers within med spas
DaySmart Salon is a cloud-based management platform tailored for salons, spas, and med spas, providing comprehensive tools for appointment scheduling, client relationship management, point-of-sale transactions, and inventory control. It enables online booking, automated marketing, staff scheduling, and performance reporting to optimize daily operations and client retention. While versatile for aesthetic services, it focuses more on general spa functionalities rather than deep medical compliance features.
Pros
- User-friendly interface with intuitive scheduling and mobile app access
- Integrated POS and inventory management streamline transactions
- Robust reporting and marketing tools for client retention
Cons
- Lacks specialized HIPAA-compliant features for medical records in med spas
- Pricing scales with add-ons and user volume, potentially costly
- Limited customization for advanced clinical workflows
Best For
Small to mid-sized med spas seeking an easy-to-use, all-in-one operational tool without complex EMR needs.
Pricing
Tiered plans start at $69/month (Salon Basic) up to $299+/month (enterprise levels), billed annually; per-location pricing with add-ons for advanced features.
Jane
specializedPractice management and online booking tool for med spas, clinics, and wellness practitioners.
Highly customizable, template-based SOAP notes and intake forms tailored for treatment documentation
Jane (jane.app) is a cloud-based, all-in-one practice management platform designed for health and wellness professionals, including med spas, offering scheduling, customizable charting, billing, and telehealth. It enables efficient client management with online booking, SOAP notes, payment processing, and basic inventory tracking. The software emphasizes a modern, intuitive interface to streamline daily operations for aesthetic practices.
Pros
- Intuitive, modern interface with excellent mobile app
- Strong scheduling and online booking with no-show protection
- Integrated telehealth and customizable charting/forms
Cons
- Basic inventory management lacks advanced med spa-specific tracking (e.g., lot numbers for injectables)
- Reporting and analytics are functional but not deeply customizable
- Pricing scales quickly for multi-provider teams
Best For
Small med spas or solo aesthetic practitioners needing a user-friendly all-in-one tool for scheduling and basic client management.
Pricing
Starts at $79 USD/month for solo providers; team plans from $149/month plus $49/additional provider.
Conclusion
The reviewed med spa management tools showcase diverse strengths, with Rosy leading as the top choice, thanks to its specialized, all-in-one, HIPAA-compliant design for medical and aesthetic practices. Zenoti follows with enterprise-grade cloud capabilities, ideal for operational and inventory needs, while Vagaro excels in comprehensive scheduling, payments, and marketing, making it a robust option for varied med spa setups. Each tool caters to unique requirements, ensuring there’s a strong fit for different practitioners.
Ready to elevate your med spa operations? Start with Rosy to experience the seamless, tailored benefits that position it as the leading solution for modern practices.
Tools Reviewed
All tools were independently evaluated for this comparison