Quick Overview
- 1#1: Vagaro - Comprehensive booking, scheduling, payment, and client management platform designed specifically for med spas and salons.
- 2#2: Mindbody - All-in-one business management software for wellness businesses including med spas, handling bookings, marketing, and payments.
- 3#3: Zenoti - Enterprise-grade spa and salon management system with advanced booking, CRM, and inventory features for med spas.
- 4#4: Rosy - Practice management software tailored for aesthetic practices and med spas, featuring online booking and EMR integration.
- 5#5: ClinicSense - Cloud-based scheduling and practice management tool optimized for med spas and integrative health clinics.
- 6#6: Boulevard - Modern salon and spa software with seamless online booking, staff management, and retail POS for med spas.
- 7#7: Mangomint - Streamlined appointment scheduling and business automation software for high-end spas and med spas.
- 8#8: AestheticsPro - Med spa-specific software for booking, inventory tracking, and compliance with HIPAA standards.
- 9#9: Jane App - User-friendly online booking and practice management system for wellness and med spa practitioners.
- 10#10: Fresha - Free booking platform with marketing tools and payments for beauty and med spa businesses worldwide.
We curated these tools by assessing specialized features, user experience, integration potential, and value, ensuring a mix of robust functionality and practicality for small to enterprise-level med spas.
Comparison Table
Navigating med spa booking software requires careful consideration, as tools like Vagaro, Mindbody, Zenoti, Rosy, ClinicSense, and more cater to varying needs—from scheduling efficiency to client retention. This comparison table simplifies the decision-making process by outlining core features, pricing models, and user experiences to help you find the right fit for your spa's operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Vagaro Comprehensive booking, scheduling, payment, and client management platform designed specifically for med spas and salons. | specialized | 9.6/10 | 9.7/10 | 9.4/10 | 9.2/10 |
| 2 | Mindbody All-in-one business management software for wellness businesses including med spas, handling bookings, marketing, and payments. | enterprise | 8.6/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 3 | Zenoti Enterprise-grade spa and salon management system with advanced booking, CRM, and inventory features for med spas. | enterprise | 8.7/10 | 9.4/10 | 7.8/10 | 8.0/10 |
| 4 | Rosy Practice management software tailored for aesthetic practices and med spas, featuring online booking and EMR integration. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 7.9/10 |
| 5 | ClinicSense Cloud-based scheduling and practice management tool optimized for med spas and integrative health clinics. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 6 | Boulevard Modern salon and spa software with seamless online booking, staff management, and retail POS for med spas. | specialized | 8.4/10 | 9.0/10 | 8.5/10 | 7.5/10 |
| 7 | Mangomint Streamlined appointment scheduling and business automation software for high-end spas and med spas. | specialized | 9.1/10 | 9.3/10 | 9.6/10 | 8.4/10 |
| 8 | AestheticsPro Med spa-specific software for booking, inventory tracking, and compliance with HIPAA standards. | specialized | 8.2/10 | 8.5/10 | 7.9/10 | 7.8/10 |
| 9 | Jane App User-friendly online booking and practice management system for wellness and med spa practitioners. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.0/10 |
| 10 | Fresha Free booking platform with marketing tools and payments for beauty and med spa businesses worldwide. | other | 7.6/10 | 7.2/10 | 8.8/10 | 8.1/10 |
Comprehensive booking, scheduling, payment, and client management platform designed specifically for med spas and salons.
All-in-one business management software for wellness businesses including med spas, handling bookings, marketing, and payments.
Enterprise-grade spa and salon management system with advanced booking, CRM, and inventory features for med spas.
Practice management software tailored for aesthetic practices and med spas, featuring online booking and EMR integration.
Cloud-based scheduling and practice management tool optimized for med spas and integrative health clinics.
Modern salon and spa software with seamless online booking, staff management, and retail POS for med spas.
Streamlined appointment scheduling and business automation software for high-end spas and med spas.
Med spa-specific software for booking, inventory tracking, and compliance with HIPAA standards.
User-friendly online booking and practice management system for wellness and med spa practitioners.
Free booking platform with marketing tools and payments for beauty and med spa businesses worldwide.
Vagaro
specializedComprehensive booking, scheduling, payment, and client management platform designed specifically for med spas and salons.
Vagaro Marketplace, the largest wellness discovery network that drives new client bookings through targeted promotions.
Vagaro is an all-in-one booking and management platform tailored for salons, spas, fitness studios, and Med Spas, enabling seamless online appointment scheduling, client management, and payment processing. It streamlines operations with features like automated reminders, inventory tracking, staff scheduling, and integrated marketing tools to boost client retention and acquisition. For Med Spas, it supports service menus for treatments like Botox, lasers, and facials, while providing robust reporting for business insights.
Pros
- Comprehensive online booking with 24/7 client access and real-time availability
- Powerful marketing suite including email/SMS campaigns and Vagaro Marketplace exposure
- Detailed analytics, inventory management, and multi-location support
Cons
- Pricing increases significantly with additional staff members
- Not natively HIPAA-compliant for strict medical records
- Advanced customizations may require higher-tier plans
Best For
Med Spas seeking a user-friendly, feature-rich platform to handle bookings, payments, and client engagement in one system.
Pricing
Starts at $30/month for solo pros, scales to $85+/month per location/staff with tiered plans (Starter, Premium, Ultimate); transaction fees apply (2.75% + $0.30).
Mindbody
enterpriseAll-in-one business management software for wellness businesses including med spas, handling bookings, marketing, and payments.
Mindbody Marketplace, a consumer discovery platform that drives new bookings by connecting med spas directly with potential clients searching for local services.
Mindbody is a comprehensive cloud-based management platform tailored for wellness, fitness, and beauty businesses, including med spas, offering robust online booking, appointment scheduling, client management, and payment processing. It enables med spas to handle services like injectables, laser treatments, and facials with features for staff scheduling, inventory tracking, and automated marketing campaigns. The software integrates front-end consumer booking with back-office operations to streamline daily workflows and boost client retention.
Pros
- Extensive scheduling and online booking capabilities with real-time availability
- Powerful CRM and marketing automation for client retention and promotions
- Broad integrations with payment gateways, email tools, and third-party apps
Cons
- Steep learning curve for new users due to feature depth
- Pricing can escalate with add-ons and transaction fees
- Customer support response times vary, especially for smaller accounts
Best For
Growing med spas with multiple practitioners or locations seeking an all-in-one business management solution.
Pricing
Starts at $139/month for core plans (billed annually), plus 2.75-2.99% payment processing fees and optional add-ons; custom enterprise quotes available.
Zenoti
enterpriseEnterprise-grade spa and salon management system with advanced booking, CRM, and inventory features for med spas.
AI-driven Zenoti Intelligence for predictive analytics and personalized client marketing automation
Zenoti is a robust, cloud-based management platform tailored for med spas, salons, and wellness businesses, offering end-to-end operations including online booking, appointment scheduling, client CRM, POS, inventory, and marketing automation. It excels in handling complex med spa workflows like treatment packages, memberships, consents, and compliance tracking. With strong analytics and multi-location support, it scales from single sites to enterprise chains, streamlining revenue growth and client retention.
Pros
- Extensive feature set including AI-powered marketing and analytics
- Seamless multi-location and franchise management
- Robust online booking with client self-service portals
Cons
- Steep learning curve and complex setup
- High pricing with custom quotes
- Overkill for small single-location med spas
Best For
Multi-location med spa chains or growing enterprises needing scalable, all-in-one operations management.
Pricing
Custom quote-based pricing; typically starts at $200-$400/month per location plus per-user fees and add-ons.
Rosy
specializedPractice management software tailored for aesthetic practices and med spas, featuring online booking and EMR integration.
Advanced marketing automation that uses patient data for personalized email/SMS campaigns to drive rebooking and upsells
Rosy (rosy.co) is an all-in-one practice management software tailored for medical spas, dermatology, and aesthetic clinics, streamlining operations from patient booking to billing. It features online scheduling, electronic medical records (EMR), inventory tracking, payment processing, and automated marketing tools to enhance patient engagement and revenue. The platform emphasizes compliance with HIPAA and integrates seamlessly for multi-location practices.
Pros
- Comprehensive all-in-one suite including EMR, booking, and marketing
- Strong automation for patient reminders and targeted campaigns
- HIPAA-compliant with robust reporting and analytics
Cons
- Pricing scales quickly with additional providers and features
- Steeper learning curve for advanced customization
- Limited third-party integrations compared to competitors
Best For
Mid-sized med spas and aesthetic practices seeking integrated marketing and revenue management tools.
Pricing
Starts at $129/month for basic plans; full features around $199-$299 per provider/month, with custom enterprise pricing.
ClinicSense
specializedCloud-based scheduling and practice management tool optimized for med spas and integrative health clinics.
Automated waitlist management that instantly fills cancellations to maximize revenue
ClinicSense is an all-in-one practice management software tailored for med spas, clinics, and wellness centers, offering seamless online booking, appointment scheduling, and client management. It integrates payment processing, EMR, inventory tracking, reporting, and marketing automation to streamline daily operations and boost revenue. The platform emphasizes user-friendly tools for both staff and clients, including mobile apps and automated reminders.
Pros
- Comprehensive all-in-one solution covering booking, payments, EMR, and marketing
- Intuitive online booking with waitlists and automated reminders to reduce no-shows
- Strong mobile app support for staff and clients
Cons
- Pricing can be steep for smaller practices without scaling discounts
- Limited native integrations with some niche med spa hardware or tools
- Advanced reporting requires higher-tier plans
Best For
Mid-sized med spas and multi-provider clinics needing a robust, integrated booking and management platform.
Pricing
Starts at $129/month for basic plans (1 provider), up to $399+/month for Pro/Enterprise tiers; custom quotes for multi-locations.
Boulevard
specializedModern salon and spa software with seamless online booking, staff management, and retail POS for med spas.
Design-forward booking sites with drag-and-drop scheduling and automated waitlist management
Boulevard is a comprehensive management platform designed for salons, spas, and med spas, offering online booking, scheduling, POS, client management, and marketing tools. It excels in creating customizable, branded booking experiences that integrate seamlessly with services like injectables, laser treatments, and wellness therapies. The software also provides staff scheduling, inventory tracking, and performance analytics to streamline med spa operations.
Pros
- Highly customizable online booking pages that enhance client experience
- Robust reporting and analytics for revenue optimization
- Integrated POS and payment processing with QuickBooks sync
Cons
- Higher pricing tiers may not suit smaller med spas
- Limited third-party integrations compared to some competitors
- Occasional reports of customer support delays during peak times
Best For
Growing med spas seeking a premium, visually appealing all-in-one platform with strong client retention tools.
Pricing
Custom pricing starting at around $275/month per location, plus add-ons for advanced features; free demo available.
Mangomint
specializedStreamlined appointment scheduling and business automation software for high-end spas and med spas.
Beautiful, customizable booking widget that supports packages, memberships, and waitlists for superior client self-service
Mangomint is a modern, all-in-one management platform designed for salons, spas, and med spas, offering seamless online booking, client management, and staff scheduling. It includes inventory tracking, payment processing, automated marketing via email and SMS, and detailed reporting tools to streamline operations. The software emphasizes a visually appealing, intuitive interface that enhances both staff efficiency and client experience.
Pros
- Stunning, mobile-responsive interface that's highly intuitive for staff and clients
- Comprehensive all-in-one features including bookings, memberships, inventory, and marketing without add-ons
- Robust automation for reminders, waitlists, and reporting tailored to med spa workflows
Cons
- Premium pricing may be steep for smaller med spas
- Limited third-party integrations compared to enterprise competitors
- No full HIPAA compliance for handling protected health information
Best For
Growing med spas seeking a premium, user-friendly platform with strong automation and client-facing booking capabilities.
Pricing
Starts at $165/month (Essential, billed annually) up to $345/month (Ultimate); no contracts, all features included in plans.
AestheticsPro
specializedMed spa-specific software for booking, inventory tracking, and compliance with HIPAA standards.
Integrated photo management and before/after galleries optimized for aesthetic treatments
AestheticsPro is a comprehensive practice management software designed specifically for medical spas and aesthetic clinics, offering tools for online booking, client scheduling, inventory management, and EMR functionality. It streamlines operations with features like automated reminders, payment processing, and marketing automation to enhance client retention and revenue. The platform also includes robust reporting and compliance tools tailored to the aesthetics industry.
Pros
- All-in-one solution covering booking, EMR, inventory, and marketing
- Strong focus on aesthetics-specific workflows like treatment tracking and photo documentation
- Excellent customer support and training resources via AestheticsPro University
Cons
- Higher pricing may not suit small practices
- Steeper learning curve for advanced features
- Limited third-party integrations compared to competitors
Best For
Growing med spas and aesthetic practices needing a specialized, feature-rich platform for full practice management.
Pricing
Custom pricing starting at around $299/month for basic plans, scaling to $599+/month for enterprise features; quotes required.
Jane App
specializedUser-friendly online booking and practice management system for wellness and med spa practitioners.
Customizable online booking with embedded consent forms and payment collection
Jane App is a comprehensive practice management platform tailored for health and wellness providers, including med spas, offering online booking, scheduling, patient charting, secure messaging, and invoicing. It streamlines appointment management for treatments like injectables, facials, and laser therapies with customizable forms and automated reminders. The software emphasizes user-friendly design and mobile accessibility to enhance clinic efficiency.
Pros
- Intuitive interface with drag-and-drop scheduling
- Robust online booking with intake forms and waivers
- Excellent customer support and frequent updates
Cons
- Pricing scales per provider, increasing costs for larger teams
- Limited advanced reporting and analytics compared to enterprise tools
- Fewer med spa-specific integrations for inventory or CRM
Best For
Small to medium med spas seeking an all-in-one, easy-to-implement solution for booking and basic practice management.
Pricing
Starts at $79 USD/month for the first provider, plus $49/month per additional provider; 14-day free trial available.
Fresha
otherFree booking platform with marketing tools and payments for beauty and med spa businesses worldwide.
Commission-only model with no upfront or monthly fees, making it accessible for startups
Fresha is a cloud-based booking and management platform tailored for salons, spas, barbershops, and wellness businesses, including med spas, offering online booking, appointment scheduling, POS payments, and client CRM tools. It streamlines operations with features like automated reminders, inventory tracking, and marketing campaigns to boost client retention. While user-friendly and globally accessible, it lacks specialized medical compliance features essential for regulated med spa environments.
Pros
- No monthly subscription fees, only commission on new online bookings
- Intuitive mobile app and seamless online booking widget
- Integrated marketing tools like email/SMS campaigns and loyalty programs
Cons
- Not HIPAA compliant, limiting use for handling sensitive medical data
- Limited customization for med spa-specific procedures or EMR integrations
- 20% commission on new client bookings can add up for high-volume businesses
Best For
Small to medium med spas prioritizing easy online booking and client management over strict medical compliance needs.
Pricing
Free platform with 20% commission on online bookings from new clients (0% for repeat clients); optional premium themes.
Conclusion
The reviewed med spa booking tools, led by Vagaro, Mindbody, and Zenoti, each bring distinct strengths to streamline operations. Vagaro emerges as the top choice with its specialized focus, while Mindbody and Zenoti shine as versatile alternatives, catering to varying business needs. Together, they highlight the best in scheduling, client management, and growth tools for med spas.
Don’t miss out on enhancing your med spa’s efficiency—try Vagaro, the top-ranked software, to simplify bookings, manage clients, and boost your business today.
Tools Reviewed
All tools were independently evaluated for this comparison