Quick Overview
- 1#1: Vagaro - All-in-one scheduling, payment, and client management platform tailored for massage therapists and spas.
- 2#2: Jane App - Comprehensive practice management software for massage therapists with online booking, charting, and billing.
- 3#3: ClinicSense - Cloud-based software for massage clinics featuring scheduling, intake forms, invoicing, and marketing automation.
- 4#4: Mindbody - Enterprise-level management solution for wellness businesses including massage studios with robust scheduling and CRM.
- 5#5: Schedulicity - User-friendly online scheduling tool for independent massage therapists with reminders and payment integration.
- 6#6: MassageBook - Specialized booking and marketing platform designed exclusively for massage therapists.
- 7#7: Fresha - Free appointment booking software for massage therapists and spas with client management and POS features.
- 8#8: Acuity Scheduling - Flexible online scheduling system that supports massage therapy bookings with custom forms and integrations.
- 9#9: Square Appointments - Simple, affordable scheduling and payment tool ideal for solo massage practitioners.
- 10#10: Booksy - Mobile-first booking app for wellness pros including massage with real-time availability and reviews.
We selected and ranked these tools by prioritizing industry-specific features (including booking, client management, and automation), reliability, ease of use, and value, ensuring alignment with the diverse needs of massage therapists and spas.
Comparison Table
For massage therapists aiming to optimize scheduling, selecting the right software is crucial—this table compares top tools like Vagaro, Jane App, ClinicSense, Mindbody, and Schedulicity, examining their key features, pricing structures, and user experiences. Readers will learn how to match their practice’s unique needs with the most suitable platform, ensuring seamless operations and client satisfaction.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Vagaro All-in-one scheduling, payment, and client management platform tailored for massage therapists and spas. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | Jane App Comprehensive practice management software for massage therapists with online booking, charting, and billing. | specialized | 9.2/10 | 9.4/10 | 9.6/10 | 8.8/10 |
| 3 | ClinicSense Cloud-based software for massage clinics featuring scheduling, intake forms, invoicing, and marketing automation. | specialized | 8.7/10 | 9.0/10 | 8.5/10 | 8.2/10 |
| 4 | Mindbody Enterprise-level management solution for wellness businesses including massage studios with robust scheduling and CRM. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 7.0/10 |
| 5 | Schedulicity User-friendly online scheduling tool for independent massage therapists with reminders and payment integration. | specialized | 8.2/10 | 8.4/10 | 8.8/10 | 8.0/10 |
| 6 | MassageBook Specialized booking and marketing platform designed exclusively for massage therapists. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 7 | Fresha Free appointment booking software for massage therapists and spas with client management and POS features. | specialized | 8.1/10 | 7.9/10 | 8.8/10 | 8.4/10 |
| 8 | Acuity Scheduling Flexible online scheduling system that supports massage therapy bookings with custom forms and integrations. | specialized | 8.2/10 | 8.0/10 | 9.2/10 | 7.5/10 |
| 9 | Square Appointments Simple, affordable scheduling and payment tool ideal for solo massage practitioners. | other | 7.8/10 | 7.5/10 | 9.2/10 | 8.5/10 |
| 10 | Booksy Mobile-first booking app for wellness pros including massage with real-time availability and reviews. | specialized | 8.2/10 | 8.5/10 | 8.7/10 | 7.8/10 |
All-in-one scheduling, payment, and client management platform tailored for massage therapists and spas.
Comprehensive practice management software for massage therapists with online booking, charting, and billing.
Cloud-based software for massage clinics featuring scheduling, intake forms, invoicing, and marketing automation.
Enterprise-level management solution for wellness businesses including massage studios with robust scheduling and CRM.
User-friendly online scheduling tool for independent massage therapists with reminders and payment integration.
Specialized booking and marketing platform designed exclusively for massage therapists.
Free appointment booking software for massage therapists and spas with client management and POS features.
Flexible online scheduling system that supports massage therapy bookings with custom forms and integrations.
Simple, affordable scheduling and payment tool ideal for solo massage practitioners.
Mobile-first booking app for wellness pros including massage with real-time availability and reviews.
Vagaro
specializedAll-in-one scheduling, payment, and client management platform tailored for massage therapists and spas.
Vagaro Marketplace, a discovery platform that exposes your services to millions of potential clients for instant bookings and lead generation
Vagaro is a comprehensive cloud-based scheduling and management platform tailored for massage therapists, spas, and wellness businesses. It enables seamless online booking, automated appointment reminders via email and SMS, client intake forms, and multi-location support. The software also includes payment processing, inventory management, and marketing tools to help practitioners streamline operations and grow their client base.
Pros
- Powerful online booking with real-time availability and client self-scheduling
- Customizable intake forms and SOAP notes specifically for massage therapy
- Integrated marketing tools like email campaigns and Vagaro Marketplace for client acquisition
Cons
- Pricing can escalate quickly with add-ons and per-user fees for larger teams
- Steep initial learning curve for advanced reporting and customization features
- Mobile app occasionally experiences sync delays during peak usage
Best For
Established massage therapy practices or multi-therapist clinics seeking an all-in-one solution for scheduling, client management, and business growth.
Pricing
Starts at $29/month (Starter plan) up to $199+/month (Premium), billed per location with additional per-client booking fees and 2.75% payment processing.
Jane App
specializedComprehensive practice management software for massage therapists with online booking, charting, and billing.
Clinician-centric customizable SOAP charting with therapy-specific templates for detailed session notes and progress tracking
Jane App is an all-in-one practice management software tailored for health and wellness practitioners, including massage therapists, offering robust online scheduling, client management, customizable charting, and billing tools. It enables seamless appointment booking with real-time availability, automated reminders, and integrated payments to streamline operations. The platform also supports SOAP notes, intake forms, and telehealth, making it ideal for solo practitioners or small clinics focused on massage therapy.
Pros
- Highly intuitive interface with drag-and-drop scheduling
- Customizable charting and intake forms tailored for massage therapy
- Outstanding customer support with live chat and extensive resources
Cons
- Pricing scales per practitioner, which can be costly for larger teams
- Limited advanced reporting and analytics compared to enterprise solutions
- No free trial or plan, requiring commitment upfront
Best For
Solo massage therapists or small practices seeking an user-friendly, comprehensive scheduling and management tool without needing extensive IT setup.
Pricing
Starts at $59 CAD/month per provider (Solo plan, billed annually), with Pro at $99 CAD/month; includes transaction fees (2.9% + $0.30) and optional add-ons like telehealth.
ClinicSense
specializedCloud-based software for massage clinics featuring scheduling, intake forms, invoicing, and marketing automation.
Wellness-specific charting with customizable SOAP notes and treatment plan templates
ClinicSense is an all-in-one practice management software tailored for wellness businesses like massage therapy clinics, offering online scheduling, client management, and payment processing. It enables automated appointment reminders via email and SMS, integrated marketing tools, and detailed reporting to optimize operations. The platform supports SOAP notes, inventory tracking, and HIPAA-compliant features, making it suitable for streamlining daily workflows in massage therapy practices.
Pros
- Seamless online booking with real-time availability and waitlist management
- Integrated payment processing with no-show protection and invoicing
- Powerful marketing automation including email/SMS campaigns and referral tracking
Cons
- Pricing scales quickly with additional providers or locations
- Steep initial learning curve for advanced reporting and customization
- Mobile app lacks some desktop features like full charting
Best For
Multi-therapist massage clinics needing an integrated solution for scheduling, billing, and client retention.
Pricing
Starts at $59/month for the first provider (Starter plan), $39/additional provider; higher tiers up to $159/month with advanced features; payment processing fees apply (2.9% + 30¢ per transaction).
Mindbody
enterpriseEnterprise-level management solution for wellness businesses including massage studios with robust scheduling and CRM.
Consumer-facing Mindbody app and marketplace that drives new client bookings through discoverability.
Mindbody is a comprehensive cloud-based management platform tailored for wellness businesses like massage therapy practices, offering robust online scheduling, client management, payment processing, and marketing automation. It supports features such as customizable appointment booking, waitlists, automated reminders, and staff scheduling to streamline operations. The platform also integrates with a large consumer marketplace, enhancing client acquisition for therapists.
Pros
- Extensive scheduling tools including online booking, recurring appointments, and waitlists
- Integrated marketing, CRM, and reporting for business growth
- Mobile apps for both staff and clients with marketplace visibility
Cons
- High pricing with additional transaction and setup fees
- Steep learning curve due to complex interface
- Customer support can be slow and inconsistent
Best For
Larger massage therapy practices or multi-location studios seeking an all-in-one enterprise solution with client acquisition tools.
Pricing
Starts at $139/month for Starter plan, up to $429+/month for Ultimate, plus 2.75-3.5% transaction fees and optional add-ons.
Schedulicity
specializedUser-friendly online scheduling tool for independent massage therapists with reminders and payment integration.
Pre-paid promotions and membership packages that encourage repeat massage bookings and reduce no-shows
Schedulicity is an online scheduling platform tailored for wellness professionals like massage therapists, offering tools for appointment booking, client management, payments, and marketing. It features customizable booking pages, automated SMS/email reminders, recurring series bookings for massage packages, and no-show protection through deposits. The software integrates with payment processors and provides reporting to help therapists streamline operations and grow their practice.
Pros
- User-friendly interface with quick setup and mobile app support
- Free plan available for solo practitioners
- Built-in marketing tools like automated promotions and waitlists
Cons
- Advanced features like unlimited staff and rooms require higher-tier plans
- Reporting and customization options are somewhat limited compared to enterprise tools
- Customer support response times can vary
Best For
Solo massage therapists or small practices seeking an affordable, intuitive scheduling solution with client retention features.
Pricing
Free basic plan; paid plans start at $39.99/month (Solo) up to $99+/month for multi-staff options, billed annually.
MassageBook
specializedSpecialized booking and marketing platform designed exclusively for massage therapists.
The built-in therapist directory that generates leads by connecting users directly with potential clients searching for local massage services.
MassageBook is an all-in-one scheduling and business management platform tailored specifically for massage therapists, spas, and wellness professionals. It offers online appointment booking, client management, automated reminders, payment processing, and SOAP note templates to streamline daily operations. Additional tools include marketing automation, inventory tracking, and detailed reporting for business growth.
Pros
- Robust online booking with client self-scheduling
- Massage-specific tools like SOAP notes and intake forms
- Integrated marketing and lead generation via therapist directory
Cons
- Higher pricing tiers can be expensive for solo practitioners
- Occasional reports of slow customer support response
- Limited advanced customization options for reports
Best For
Independent massage therapists or small clinics seeking an industry-specific platform with strong online booking and client acquisition features.
Pricing
Starts at $0 for basic directory listing, Pro plan at $24.95/month, Premium at $49.95/month, and custom Enterprise pricing.
Fresha
specializedFree appointment booking software for massage therapists and spas with client management and POS features.
Global online marketplace that exposes your massage services to millions of searching clients for free organic growth.
Fresha is a comprehensive booking and management platform tailored for wellness businesses like massage therapy practices, enabling 24/7 online scheduling, client management, and payments. It features a user-friendly calendar, automated reminders to reduce no-shows, POS integration, and marketing tools to promote services. Additionally, it offers inventory tracking and detailed reporting to streamline operations for solo therapists or small studios.
Pros
- Free core platform with no monthly subscription fees
- Intuitive mobile app and seamless online booking widget
- Built-in marketplace for client discovery and marketing
Cons
- Commission fees on online bookings (20% for new clients' first visit)
- Limited customization for advanced massage-specific workflows
- Reporting lacks depth compared to specialized competitors
Best For
Solo massage therapists or small wellness studios wanting a cost-effective, easy scheduling tool with client acquisition features.
Pricing
Free forever plan; pay-per-booking commissions (20% on new client first bookings, then lower processing fees).
Acuity Scheduling
specializedFlexible online scheduling system that supports massage therapy bookings with custom forms and integrations.
Advanced customizable intake forms that capture detailed client questionnaires and waivers before booking
Acuity Scheduling is a user-friendly online appointment booking platform ideal for massage therapists to manage client bookings, calendars, and payments seamlessly. It features customizable booking pages where clients can self-schedule, complete detailed intake forms for health history and preferences, and receive automated reminders to reduce no-shows. The software integrates with popular calendars and payment processors, supporting packages, memberships, and group appointments for therapy practices.
Pros
- Intuitive drag-and-drop interface for quick setup
- Customizable intake forms to collect client health details
- Seamless integrations with calendars and payments like Stripe
Cons
- Lacks native HIPAA compliance for handling sensitive health data
- Advanced features locked behind higher pricing tiers
- Reporting and analytics are basic compared to specialized tools
Best For
Solo massage therapists or small clinics needing an easy client self-scheduling portal without complex multi-location management.
Pricing
Free limited plan; paid tiers start at $16/mo (Emerging), $27/mo (Growing), $49/mo (Powerhouse) when billed annually.
Square Appointments
otherSimple, affordable scheduling and payment tool ideal for solo massage practitioners.
Built-in Square payments allowing clients to book and pay deposits instantly without extra hardware
Square Appointments is a user-friendly scheduling platform from Square, tailored for service-based businesses like massage therapy practices, enabling online booking, calendar management, and automated client reminders. It integrates seamlessly with Square's payment processing for accepting deposits or full payments at booking. The software supports staff scheduling, no-show protection, and basic reporting, making it suitable for small to medium-sized operations.
Pros
- Seamless integration with Square payments for instant deposits and processing
- Intuitive mobile app and online booking widget for clients
- Free plan available with no monthly fees for solo users
Cons
- Lacks advanced massage therapy tools like SOAP notes or intake forms
- Transaction fees apply to all payments on free plan
- Limited customization for multi-location or complex staff scheduling
Best For
Solo massage therapists or small practices seeking simple, affordable scheduling with built-in payments over specialized clinical features.
Pricing
Free for single location (2.6% + 10¢ per transaction); Plus at $29/month per location; Premium custom pricing.
Booksy
specializedMobile-first booking app for wellness pros including massage with real-time availability and reviews.
Booksy Marketplace for client discovery and lead generation
Booksy is a versatile online booking and scheduling platform tailored for beauty, wellness, and massage therapy professionals. It enables clients to book appointments seamlessly via a mobile app or website, while providers manage calendars, process payments, send reminders, and track client history. Additional tools include marketing features like promotions and reviews to help grow a practice.
Pros
- User-friendly mobile app for scheduling on the go
- Integrated payments and automated reminders reduce no-shows
- Marketplace discovery helps attract new massage clients
Cons
- Commission fees (up to 2.5%) on top of subscription costs
- Limited customization for massage-specific notes or therapy tracking
- Reporting features lack depth for larger practices
Best For
Solo massage therapists or small wellness studios seeking simple online booking and client acquisition tools.
Pricing
Starts at $29.99/month (Solo plan) plus 2.5% commission per booking; higher tiers up to $99.99/month with reduced commissions.
Conclusion
A comprehensive review of the top scheduling software reveals Vagaro as the clear leader, excelling with its all-in-one scheduling, payment, and client management tools tailored for massage professionals. Jane App and ClinicSense follow closely, offering strong alternatives—Jane for its robust practice management and ClinicSense for its clinic-focused features and marketing automation, each catering to specific needs. Ultimately, the right choice depends on individual priorities, but all reviewed platforms provide value for simplifying workflows.
Don’t miss out on transforming your practice—begin using Vagaro today to experience its seamless functionality and enhance your client bookings and management.
Tools Reviewed
All tools were independently evaluated for this comparison