Quick Overview
- 1#1: Vagaro - All-in-one scheduling, client management, payment processing, and marketing platform tailored for massage therapists and wellness professionals.
- 2#2: ClinicSense - Comprehensive practice management software designed specifically for massage therapists with online booking, invoicing, and client records.
- 3#3: Jane App - User-friendly practice management tool for massage and allied health professionals featuring scheduling, charting, and telehealth.
- 4#4: Mangomint - Modern salon and spa software with advanced scheduling, automated reminders, and client retention tools for massage businesses.
- 5#5: Mindbody - Enterprise-level wellness management platform offering booking, payments, and marketing for massage studios and spas.
- 6#6: Schedulicity - Online scheduling software for independent massage therapists with client booking, payments, and review management.
- 7#7: Fresha - Free booking and management app for salons, spas, and massage therapists with global client reach and commission-free payments.
- 8#8: Booksy - Mobile-first booking platform for service pros including massage with real-time availability and deposit collections.
- 9#9: WellnessLiving - All-in-one business platform for wellness businesses like massage therapy with scheduling, marketing, and e-commerce features.
- 10#10: Acuity Scheduling - Flexible online appointment scheduling tool used by massage therapists for client bookings, reminders, and intake forms.
We evaluated tools based on tailored features for massage practices, user experience, performance reliability, and overall value, ensuring our rankings reflect the most effective solutions for professionals at every stage
Comparison Table
For massage therapists seeking tailored client software, this comparison table examines Vagaro, ClinicSense, Jane App, Mangomint, Mindbody, and more, detailing core features, user experience, and adaptability to diverse practice sizes. Readers will discover which tools best streamline booking, billing, and client communication, helping them find the ideal fit for their unique needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Vagaro All-in-one scheduling, client management, payment processing, and marketing platform tailored for massage therapists and wellness professionals. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | ClinicSense Comprehensive practice management software designed specifically for massage therapists with online booking, invoicing, and client records. | specialized | 8.7/10 | 9.0/10 | 8.5/10 | 8.2/10 |
| 3 | Jane App User-friendly practice management tool for massage and allied health professionals featuring scheduling, charting, and telehealth. | specialized | 9.1/10 | 9.3/10 | 8.9/10 | 8.6/10 |
| 4 | Mangomint Modern salon and spa software with advanced scheduling, automated reminders, and client retention tools for massage businesses. | specialized | 9.1/10 | 9.3/10 | 9.5/10 | 8.6/10 |
| 5 | Mindbody Enterprise-level wellness management platform offering booking, payments, and marketing for massage studios and spas. | enterprise | 8.2/10 | 9.1/10 | 7.5/10 | 7.8/10 |
| 6 | Schedulicity Online scheduling software for independent massage therapists with client booking, payments, and review management. | specialized | 8.2/10 | 8.0/10 | 9.1/10 | 8.4/10 |
| 7 | Fresha Free booking and management app for salons, spas, and massage therapists with global client reach and commission-free payments. | specialized | 8.2/10 | 8.0/10 | 9.2/10 | 8.8/10 |
| 8 | Booksy Mobile-first booking platform for service pros including massage with real-time availability and deposit collections. | specialized | 7.9/10 | 7.6/10 | 8.5/10 | 7.7/10 |
| 9 | WellnessLiving All-in-one business platform for wellness businesses like massage therapy with scheduling, marketing, and e-commerce features. | enterprise | 8.1/10 | 8.4/10 | 7.9/10 | 8.0/10 |
| 10 | Acuity Scheduling Flexible online appointment scheduling tool used by massage therapists for client bookings, reminders, and intake forms. | specialized | 8.0/10 | 7.5/10 | 9.2/10 | 8.1/10 |
All-in-one scheduling, client management, payment processing, and marketing platform tailored for massage therapists and wellness professionals.
Comprehensive practice management software designed specifically for massage therapists with online booking, invoicing, and client records.
User-friendly practice management tool for massage and allied health professionals featuring scheduling, charting, and telehealth.
Modern salon and spa software with advanced scheduling, automated reminders, and client retention tools for massage businesses.
Enterprise-level wellness management platform offering booking, payments, and marketing for massage studios and spas.
Online scheduling software for independent massage therapists with client booking, payments, and review management.
Free booking and management app for salons, spas, and massage therapists with global client reach and commission-free payments.
Mobile-first booking platform for service pros including massage with real-time availability and deposit collections.
All-in-one business platform for wellness businesses like massage therapy with scheduling, marketing, and e-commerce features.
Flexible online appointment scheduling tool used by massage therapists for client bookings, reminders, and intake forms.
Vagaro
specializedAll-in-one scheduling, client management, payment processing, and marketing platform tailored for massage therapists and wellness professionals.
Vagaro Marketplace, which exposes your services to millions of potential clients searching for local massage therapy.
Vagaro is an all-in-one cloud-based platform tailored for massage therapists, offering seamless online booking, client management, and appointment scheduling to streamline daily operations. It includes customizable intake forms, SOAP notes, treatment history tracking, and automated reminders to enhance client retention and personalized care. Additionally, it integrates payment processing, marketing automation, and reporting tools, making it a comprehensive solution for solo practitioners and small massage businesses.
Pros
- Robust client management with detailed histories, intake forms, and progress tracking ideal for massage therapy
- Seamless online booking and automated SMS/email reminders reduce no-shows significantly
- Integrated payments, marketing tools, and mobile app for on-the-go access
Cons
- Higher-tier features require premium plans, which can increase costs
- Slight learning curve for advanced reporting and customizations
- Transaction fees on bookings add up for high-volume users
Best For
Solo massage therapists or small practices needing a scalable all-in-one tool for client booking, care, and business growth.
Pricing
Starts at $29/month (Starter) up to $219+/month (Elite), plus 2.75% + $0.30 per transaction and optional add-ons like premium support.
ClinicSense
specializedComprehensive practice management software designed specifically for massage therapists with online booking, invoicing, and client records.
Commission-free online booking and payments fully integrated for seamless client self-scheduling
ClinicSense is an all-in-one practice management software tailored for wellness professionals like massage therapists, offering tools for scheduling, client records, online booking, and payments. It includes customizable SOAP notes, automated reminders, intake forms, and reporting to streamline daily operations. The platform supports marketing automation and inventory management, helping solo practitioners or small clinics grow efficiently.
Pros
- Intuitive drag-and-drop scheduling with real-time online booking
- Customizable SOAP notes and intake forms ideal for massage therapy
- Integrated payments with no commissions on bookings
Cons
- Limited advanced analytics in lower-tier plans
- Steeper learning curve for non-tech-savvy users initially
- Customer support response times can vary
Best For
Solo massage therapists or small wellness clinics needing robust client management and booking without transaction fees.
Pricing
Starts at $49/month (Starter, 1 user) up to $149/month (Growth, unlimited users), with annual discounts and 14-day free trial.
Jane App
specializedUser-friendly practice management tool for massage and allied health professionals featuring scheduling, charting, and telehealth.
Extremely customizable SOAP notes and intake forms designed specifically for manual therapy documentation
Jane App is an all-in-one practice management software tailored for health and wellness practitioners, including massage therapists, offering online booking, scheduling, secure client charting, and billing. It enables massage therapists to create custom SOAP notes, manage insurance claims, track inventory for oils and products, and conduct virtual sessions via integrated telehealth. The platform emphasizes a modern, intuitive interface to streamline administrative tasks, allowing therapists to focus more on client care.
Pros
- Comprehensive all-in-one tools including customizable charting and online booking
- Strong support for insurance billing and payments
- Beautiful, mobile-responsive client portal for self-scheduling
Cons
- Higher pricing tiers required for advanced features like insurance
- Steeper learning curve for custom form building
- Limited third-party integrations compared to some competitors
Best For
Solo massage therapists or small wellness clinics seeking a polished, feature-rich platform to manage bookings, notes, and billing without multiple tools.
Pricing
Starts at $59 CAD/month per practitioner for basic plan; scales to $149 CAD/month for premium features like insurance and payroll.
Mangomint
specializedModern salon and spa software with advanced scheduling, automated reminders, and client retention tools for massage businesses.
Drag-and-drop scheduling calendar with color-coded visuals and real-time availability updates
Mangomint is a modern, all-in-one salon and spa management software tailored for massage therapists, offering seamless online booking, client management, and payment processing. It includes features like inventory tracking, staff scheduling, automated marketing, and detailed reporting to streamline daily operations. Designed with a sleek interface, it enhances client retention through personalized communication and loyalty programs.
Pros
- Intuitive and visually appealing drag-and-drop scheduling
- Comprehensive client management with automated reminders and two-way texting
- Robust reporting and marketing tools for business growth
Cons
- Premium pricing may be steep for solo practitioners
- Limited third-party integrations compared to competitors
- Advanced features locked behind higher-tier plans
Best For
Small to mid-sized massage therapy practices or spas looking for a user-friendly, modern platform to manage bookings and client relationships efficiently.
Pricing
Starts at $165/month for Essentials (1 location), $250/month for Pro, $315/month for Elite; annual discounts available, plus per-client fees for intake forms.
Mindbody
enterpriseEnterprise-level wellness management platform offering booking, payments, and marketing for massage studios and spas.
Seamless online booking portal with client self-service app for appointments, payments, and history access
Mindbody is a robust all-in-one management platform tailored for wellness businesses like massage therapy practices, enabling online booking, client scheduling, payment processing, and marketing automation. It provides therapists with tools to manage client profiles, track session histories, send automated reminders, and generate reports for business insights. While powerful for scaling operations, it excels in streamlining client interactions through a user-friendly booking portal accessible via web and mobile apps.
Pros
- Comprehensive scheduling with online booking and waitlists
- Integrated CRM for detailed client histories and retention tools
- Strong payment processing and reporting capabilities
Cons
- High pricing with additional transaction fees
- Steep learning curve for full feature utilization
- Overkill and complex for solo practitioners
Best For
Mid-sized massage therapy studios or chains seeking scalable client management and marketing automation.
Pricing
Starts at $139/month for Essentials plan, scaling to $429/month for Ultimate, plus 2.75-2.99% transaction fees and add-ons.
Schedulicity
specializedOnline scheduling software for independent massage therapists with client booking, payments, and review management.
Client self-scheduling marketplace that connects therapists directly with new local clients searching for massage services
Schedulicity is a user-friendly online scheduling platform tailored for service-based businesses like massage therapy practices, enabling clients to book appointments 24/7 through a customizable booking page. It includes client management tools, automated reminders, secure payment processing, and intake forms to handle session details efficiently. The software supports recurring bookings and marketing features to boost client retention and fill schedules.
Pros
- Intuitive interface with minimal setup time
- Robust mobile app for on-the-go management
- Integrated payments and automated reminders reduce no-shows
Cons
- Limited specialized massage therapy tools like detailed SOAP notes or body charts
- Transaction fees on the free plan can add up
- Advanced reporting and customizations require higher-tier plans
Best For
Solo massage therapists or small practices seeking simple, affordable online booking and basic client management without complex needs.
Pricing
Free Starter plan with 2.5% booking fee; Pro ($39/mo), Business ($69/mo), and Enterprise (custom) plans billed annually with no fees.
Fresha
specializedFree booking and management app for salons, spas, and massage therapists with global client reach and commission-free payments.
Free forever model with a global marketplace that drives free client leads and bookings
Fresha is a versatile all-in-one booking and business management platform designed for wellness professionals, including massage therapists, facilitating online appointment scheduling, client database management, and payment processing. It supports tracking client histories, treatment notes, and preferences, while offering automated reminders, no-show protection, and marketing tools like email campaigns and review collection. The platform's marketplace integration helps massage practices gain visibility and attract new clients globally.
Pros
- Completely free software with no monthly fees or commissions on bookings
- Intuitive mobile-friendly interface for quick setup and daily use
- Robust online booking system with client self-service and marketplace discovery
Cons
- Limited advanced massage-specific tools like detailed SOAP notes or body mapping
- Reporting and analytics are basic compared to specialized competitors
- Customer support can be slow during peak times
Best For
Solo massage therapists or small practices prioritizing affordable, user-friendly booking and client management with built-in marketing exposure.
Pricing
100% free core platform with no subscription fees or booking commissions; optional payment processing fees via integrated gateways like Stripe (standard 2.9% + $0.30 per transaction).
Booksy
specializedMobile-first booking platform for service pros including massage with real-time availability and deposit collections.
Booksy Marketplace, which connects therapists directly with local clients searching for massage services
Booksy is an all-in-one online booking and management platform tailored for wellness professionals, including massage therapists, enabling seamless client scheduling, payments, and business growth tools. It features a user-friendly app for both therapists and clients, with automated reminders, no-show protection, and a marketplace for client discovery. Ideal for solo practitioners or small studios, it streamlines operations but lacks deep specialization in massage-specific documentation like detailed SOAP notes.
Pros
- Intuitive mobile app for quick scheduling and client management
- Integrated payment processing with no-show protection
- Marketplace visibility to attract new massage clients
Cons
- Transaction fees (around 2.7%) reduce profitability
- Limited customization for advanced massage therapy workflows
- Reporting tools are basic compared to specialized competitors
Best For
Solo massage therapists or small practices seeking simple online booking and client acquisition without complex setup.
Pricing
Starts at $29.99/month for solo pros (billed annually), plus 2.7% + $0.30 per transaction and optional marketplace fees.
WellnessLiving
enterpriseAll-in-one business platform for wellness businesses like massage therapy with scheduling, marketing, and e-commerce features.
Pipeline management system that automates client follow-ups and upsell opportunities based on behavior and appointment history
WellnessLiving is an all-in-one cloud-based management platform tailored for wellness businesses like massage therapy practices, offering tools for appointment scheduling, client relationship management, and automated marketing. It enables online booking, payment processing, client history tracking, and performance analytics to streamline operations. The software supports solo therapists and multi-location studios with features like membership packages and SMS reminders.
Pros
- Comprehensive scheduling with online booking and drag-and-drop calendar
- Built-in marketing automation for email/SMS campaigns and client retention
- Integrated payment processing and invoicing with no extra fees on some plans
Cons
- Steep learning curve for full feature utilization
- Pricing can escalate quickly for advanced features or multiple locations
- Customer support response times vary and may require premium upgrades
Best For
Small to medium massage therapy practices needing an integrated solution for bookings, payments, and client engagement without multiple tools.
Pricing
Starts at $69/month (Basic plan) for single location, scales to $449/month (Advanced) with add-ons; 14-day free trial available.
Acuity Scheduling
specializedFlexible online appointment scheduling tool used by massage therapists for client bookings, reminders, and intake forms.
Advanced form builder for highly customizable client intake questionnaires tailored to massage therapy needs like pain points and contraindications
Acuity Scheduling is a user-friendly online appointment booking platform that allows massage therapists to create customizable scheduling pages for clients to book sessions anytime. It supports features like automated email and SMS reminders, custom intake forms for capturing client health history and preferences, and seamless payment processing via Stripe or Square. While versatile for small practices, it focuses primarily on scheduling rather than in-depth client record-keeping or treatment notes specific to massage therapy.
Pros
- Intuitive drag-and-drop interface for quick setup
- Customizable intake forms ideal for pre-session questionnaires
- Integrated payments and no-show protection via deposits
Cons
- Not HIPAA compliant, limiting use for sensitive health data
- Lacks built-in tools for detailed client progress notes or SOAP documentation
- Advanced features require higher-tier plans for multi-staff use
Best For
Solo massage therapists or small clinics needing simple, client-facing online booking without complex CRM requirements.
Pricing
Starts at $16/month (Emerging plan for 1 calendar) up to $49/month (Powerhouse for unlimited staff), billed annually; free trial available.
Conclusion
After reviewing the top 10 massage therapy client software options, Vagaro proves to be the top choice, offering a comprehensive all-in-one solution for scheduling, client management, payments, and marketing. ClinicSense and Jane App, ranking second and third, stand out as strong alternatives—ClinicSense with its specialized focus on massage therapy workflows and Jane App for its user-friendly tools including telehealth and charting. Each platform addresses unique needs, ensuring there’s a reliable option for every massage therapist.
Don’t wait—experience the leading software for yourself by trying Vagaro, designed to simplify and elevate your practice. For those with specific needs, ClinicSense or Jane App also deliver exceptional results, so explore which fits your business best.
Tools Reviewed
All tools were independently evaluated for this comparison