Quick Overview
- 1#1: Vagaro - Comprehensive booking, payment, and client management platform tailored for massage therapists and spas with online scheduling and marketing tools.
- 2#2: Jane App - All-in-one practice management software for massage therapists featuring secure online booking, charting, and telehealth integration.
- 3#3: ClinicSense - Cloud-based solution for massage clinics offering appointment booking, SOAP notes, billing, and automated reminders.
- 4#4: Mindbody - Enterprise-level management software for wellness businesses including massage with advanced scheduling, POS, and client retention features.
- 5#5: MassageBook - Dedicated online booking platform for massage therapists with customizable scheduling, payments, and client communication tools.
- 6#6: Schedulicity - User-friendly scheduling software for independent massage professionals supporting online bookings, payments, and marketing.
- 7#7: Fresha - Free booking and management app for massage and spa services with integrated payments, inventory, and staff scheduling.
- 8#8: Mangomint - Modern salon and spa software with AI-powered booking, automation, and reporting optimized for massage therapy businesses.
- 9#9: WellnessLiving - All-in-one platform for massage studios providing booking, CRM, marketing, and e-commerce capabilities.
- 10#10: Acuity Scheduling - Flexible online appointment scheduler ideal for massage therapists with custom forms, reminders, and payment integrations.
Tools were selected based on robust functionality (including booking, payments, and client retention), user-centric design, technical reliability, and value, ensuring they deliver tailored support for thriving massage practices.
Comparison Table
For massage therapy practices, reliable booking software simplifies client management and appointment tracking. This comparison table examines tools like Vagaro, Jane App, ClinicSense, Mindbody, and MassageBook, outlining key features, pricing models, and usability to help businesses identify the best fit for their specific needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Vagaro Comprehensive booking, payment, and client management platform tailored for massage therapists and spas with online scheduling and marketing tools. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.4/10 |
| 2 | Jane App All-in-one practice management software for massage therapists featuring secure online booking, charting, and telehealth integration. | specialized | 9.2/10 | 9.4/10 | 9.6/10 | 8.7/10 |
| 3 | ClinicSense Cloud-based solution for massage clinics offering appointment booking, SOAP notes, billing, and automated reminders. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.0/10 |
| 4 | Mindbody Enterprise-level management software for wellness businesses including massage with advanced scheduling, POS, and client retention features. | enterprise | 8.2/10 | 9.1/10 | 7.6/10 | 7.4/10 |
| 5 | MassageBook Dedicated online booking platform for massage therapists with customizable scheduling, payments, and client communication tools. | specialized | 8.1/10 | 8.5/10 | 7.7/10 | 7.9/10 |
| 6 | Schedulicity User-friendly scheduling software for independent massage professionals supporting online bookings, payments, and marketing. | specialized | 8.3/10 | 8.1/10 | 9.2/10 | 8.5/10 |
| 7 | Fresha Free booking and management app for massage and spa services with integrated payments, inventory, and staff scheduling. | other | 8.3/10 | 8.1/10 | 9.1/10 | 9.4/10 |
| 8 | Mangomint Modern salon and spa software with AI-powered booking, automation, and reporting optimized for massage therapy businesses. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.1/10 |
| 9 | WellnessLiving All-in-one platform for massage studios providing booking, CRM, marketing, and e-commerce capabilities. | enterprise | 8.3/10 | 9.1/10 | 7.5/10 | 8.0/10 |
| 10 | Acuity Scheduling Flexible online appointment scheduler ideal for massage therapists with custom forms, reminders, and payment integrations. | specialized | 8.1/10 | 8.0/10 | 9.3/10 | 7.4/10 |
Comprehensive booking, payment, and client management platform tailored for massage therapists and spas with online scheduling and marketing tools.
All-in-one practice management software for massage therapists featuring secure online booking, charting, and telehealth integration.
Cloud-based solution for massage clinics offering appointment booking, SOAP notes, billing, and automated reminders.
Enterprise-level management software for wellness businesses including massage with advanced scheduling, POS, and client retention features.
Dedicated online booking platform for massage therapists with customizable scheduling, payments, and client communication tools.
User-friendly scheduling software for independent massage professionals supporting online bookings, payments, and marketing.
Free booking and management app for massage and spa services with integrated payments, inventory, and staff scheduling.
Modern salon and spa software with AI-powered booking, automation, and reporting optimized for massage therapy businesses.
All-in-one platform for massage studios providing booking, CRM, marketing, and e-commerce capabilities.
Flexible online appointment scheduler ideal for massage therapists with custom forms, reminders, and payment integrations.
Vagaro
specializedComprehensive booking, payment, and client management platform tailored for massage therapists and spas with online scheduling and marketing tools.
Vagaro Wellness Marketplace, which connects your services to millions of users actively searching for massage therapy bookings.
Vagaro is an all-in-one booking and business management platform tailored for massage therapists, spas, and wellness professionals. It streamlines online appointment scheduling, client management, automated reminders via email and SMS, and secure payment processing. The software also offers marketing tools, inventory tracking for oils and products, and detailed reporting to optimize operations and grow clientele.
Pros
- Comprehensive online booking with 24/7 client access and calendar syncing
- Integrated payments, invoicing, and no-show protection
- Powerful marketing automation including email campaigns and Vagaro Marketplace exposure
Cons
- Higher-tier plans can be pricey for solo practitioners
- Occasional glitches in mobile app functionality
- Advanced reporting requires premium plans
Best For
Massage therapy practices and spas of any size seeking a robust, scalable booking solution with marketing and client retention tools.
Pricing
Starts at $30/month (Starter plan) up to $260+/month (Elite), plus 2.75% payment processing fees; custom enterprise pricing available.
Jane App
specializedAll-in-one practice management software for massage therapists featuring secure online booking, charting, and telehealth integration.
Customizable SOAP charting and treatment plan templates optimized for massage therapy documentation and compliance
Jane App is an all-in-one practice management software tailored for health and wellness practitioners, including massage therapists, offering online booking, scheduling, secure client charting, invoicing, and payments. It streamlines administrative tasks with features like customizable intake forms, SOAP notes, automated reminders, and telehealth integration. Designed primarily for solo practitioners and small clinics, it emphasizes user-friendly design and compliance with privacy standards like HIPAA.
Pros
- Intuitive, modern interface that requires minimal training
- Comprehensive charting and documentation tools tailored for massage therapy
- Responsive customer support with multiple channels including phone and chat
Cons
- Pricing increases significantly for multi-practitioner clinics
- Limited third-party integrations compared to larger platforms
- No dedicated mobile app for clients (web-based booking only)
Best For
Solo massage therapists or small wellness clinics seeking an easy-to-use, all-in-one booking and management solution without long-term contracts.
Pricing
Starts at $59 CAD/month for solo practitioners (Essentials plan), up to $179 CAD/month for 5+ practitioners (Growth plan); month-to-month with no setup fees or commissions.
ClinicSense
specializedCloud-based solution for massage clinics offering appointment booking, SOAP notes, billing, and automated reminders.
Customizable SOAP notes and wellness-specific intake forms optimized for massage therapy documentation
ClinicSense is a cloud-based practice management software tailored for wellness professionals like massage therapists, offering online booking, scheduling, secure payments, and client management. It streamlines operations with automated reminders, customizable intake forms, and SOAP notes for therapy documentation. The platform supports marketing tools and reporting to help grow and manage massage therapy practices efficiently.
Pros
- Intuitive online booking with real-time availability and client self-scheduling
- Integrated payment processing and automated invoicing
- Mobile app for on-the-go management and customizable therapy forms
Cons
- Pricing scales quickly for multi-provider practices
- Limited advanced reporting and analytics compared to enterprise tools
- Fewer third-party integrations than some competitors
Best For
Solo massage therapists or small wellness clinics needing an all-in-one, user-friendly booking and management solution.
Pricing
Starts at $59/month for solo practitioners (Essentials plan), with Pro at $99/month and team plans scaling per provider up to $199+/month; 14-day free trial available.
Mindbody
enterpriseEnterprise-level management software for wellness businesses including massage with advanced scheduling, POS, and client retention features.
Extensive partner marketplace with thousands of integrations for classes, retail, and wellness services
Mindbody is a robust all-in-one business management platform tailored for wellness professionals, including massage therapists, offering seamless online booking, scheduling, and client management tools. It enables clients to book appointments via a branded website or mobile app, with features like automated reminders, waitlists, and payment processing. Additionally, it provides marketing automation, reporting dashboards, and staff management to help grow and streamline massage therapy practices.
Pros
- Comprehensive online booking and scheduling with client self-service
- Powerful CRM and marketing tools for client retention and promotions
- Integrated payments, invoicing, and detailed reporting analytics
Cons
- Steep learning curve and complex interface for beginners
- High pricing with additional transaction and per-client fees
- Overkill for solo practitioners with basic needs
Best For
Multi-therapist massage studios or spas seeking an enterprise-level platform with advanced marketing and analytics.
Pricing
Starts at $139/month for Starter plan (billed annually), up to $429/month for Ultimate; plus 2.75% + $0.30 per transaction and optional add-ons.
MassageBook
specializedDedicated online booking platform for massage therapists with customizable scheduling, payments, and client communication tools.
The MassageBook Directory, the largest online searchable database connecting clients with local therapists for free organic leads.
MassageBook is a specialized online booking and management platform tailored for massage therapists, spas, and bodywork professionals. It offers tools for client self-scheduling, appointment reminders, secure payments, SOAP note documentation, and marketing features like email campaigns. The platform also includes a prominent directory listing service to help practitioners gain visibility and attract new clients directly through search.
Pros
- Highly specialized features for massage therapy like SOAP notes and intake forms
- Built-in directory for client discovery and lead generation
- Integrated payment processing and automated reminders reduce no-shows
Cons
- Interface feels dated and can have a learning curve for new users
- Pricing scales up quickly for multi-therapist practices
- Limited third-party integrations compared to general booking tools
Best For
Solo massage therapists or small practices seeking an all-in-one solution with strong client acquisition via directory listings.
Pricing
Plans start at $24.95/month for Basic (1 user), $39.95 for Pro, and $59.95 for Premium, with annual discounts and add-ons for additional users or features.
Schedulicity
specializedUser-friendly scheduling software for independent massage professionals supporting online bookings, payments, and marketing.
Smart Boost marketing tool that automatically promotes open slots to past clients via targeted emails and texts
Schedulicity is a user-friendly online scheduling platform tailored for wellness professionals, including massage therapists, enabling 24/7 client self-booking with real-time availability. It streamlines operations with features like calendar management, automated reminders, payment processing via Stripe or PayPal, and marketing tools such as email campaigns. The software supports multiple staff, rooms, service packages, and memberships, making it suitable for solo practitioners or small massage therapy businesses looking to reduce no-shows and grow their client base.
Pros
- Highly intuitive interface with quick setup for beginners
- Robust client self-scheduling and automated SMS/email reminders
- Free plan available with core booking features and no credit card required
Cons
- Limited advanced reporting and analytics compared to enterprise tools
- Customization for complex massage packages or intake forms is basic
- Customer support can be slower on the free plan
Best For
Solo massage therapists or small practices needing simple, affordable online booking without a steep learning curve.
Pricing
Free plan for basics; Essentials ($34.90/mo annual), Professional ($49.90/mo), Premium ($79.90/mo) with more features and support.
Fresha
otherFree booking and management app for massage and spa services with integrated payments, inventory, and staff scheduling.
Integrated global marketplace that connects businesses with new clients searching for massage services
Fresha is a comprehensive booking and business management platform tailored for wellness businesses, including massage therapy practices, offering online appointment scheduling, client management, payments, and marketing tools. It provides a customizable booking widget, automated reminders, staff scheduling, and POS functionality without monthly subscription fees. Businesses also gain visibility through Fresha's global marketplace, helping attract new clients directly to their services.
Pros
- Completely free platform with no subscription fees or booking commissions
- Intuitive interface and mobile apps for staff and clients
- Built-in marketplace for client discovery and automated marketing tools
Cons
- Limited advanced reporting and customization without premium add-ons
- Payment processing fees can add up for high-volume businesses
- Customer support primarily email-based with occasional delays
Best For
Small to medium massage therapy practices seeking a user-friendly, cost-free booking system with client acquisition features.
Pricing
Free forever with no monthly fees or commissions; only competitive payment processing fees (around 2.19% + $0.20 per transaction) apply.
Mangomint
specializedModern salon and spa software with AI-powered booking, automation, and reporting optimized for massage therapy businesses.
Lightning-fast booking engine with customizable intake forms that capture detailed client health info pre-appointment
Mangomint is a modern, cloud-based salon and spa management software tailored for wellness businesses like massage therapy clinics, offering seamless online booking, automated scheduling, and client management. It includes tools for payments, inventory tracking, marketing automation, and detailed reporting to streamline daily operations. The platform emphasizes speed, intuitive design, and mobile accessibility, making it ideal for therapists seeking an all-in-one solution without complexity.
Pros
- Ultra-fast and visually appealing interface
- Comprehensive online booking with client self-service portals
- Robust automation for reminders, payments, and marketing
Cons
- Higher pricing may deter solo practitioners
- Limited advanced customization options
- Some features require add-ons for full functionality
Best For
Small to medium-sized massage therapy practices or spas needing a sleek, efficient all-in-one booking and management platform.
Pricing
Starts at $165/month for basic plan (1 user/location), scales to $360+/month for advanced features; annual billing offers discounts, no free tier.
WellnessLiving
enterpriseAll-in-one platform for massage studios providing booking, CRM, marketing, and e-commerce capabilities.
Pipeline Marketing automation that sends targeted campaigns based on client behavior to boost retention and bookings
WellnessLiving is an all-in-one business management platform tailored for wellness businesses like massage therapy clinics, offering online booking, scheduling, client management, and payment processing. It includes marketing automation, membership handling, POS integration, and performance reporting to streamline operations. The software supports multi-location practices with customizable client portals and automated reminders for appointments.
Pros
- Comprehensive all-in-one features including booking, CRM, and marketing tools
- Robust online booking with client self-scheduling and waitlists
- Powerful automation for reminders, memberships, and targeted marketing campaigns
Cons
- Steep learning curve due to extensive feature set
- Pricing can be high for solo or small massage therapists
- Mixed user reports on occasional bugs and support response times
Best For
Growing massage therapy clinics with multiple locations or therapists needing integrated marketing and client retention tools.
Pricing
Starts at $69/month for Starter plan (1 location), $149/month for Pro, $279/month for Elite; plus transaction fees and custom quotes for additional locations.
Acuity Scheduling
specializedFlexible online appointment scheduler ideal for massage therapists with custom forms, reminders, and payment integrations.
Advanced intake forms with conditional logic to collect tailored client information before bookings
Acuity Scheduling is a user-friendly online appointment booking platform designed for service-based businesses, including massage therapists, allowing clients to self-schedule sessions via customizable booking pages. It supports calendar syncing, automated email/SMS reminders, intake forms for client health history and preferences, and integrated payments. Ideal for managing solo or small massage practices, it handles recurring appointments, packages, and no-show protection effectively.
Pros
- Highly intuitive interface with drag-and-drop customization
- Customizable intake forms for gathering client medical history and session preferences
- Automated reminders and confirmations to minimize no-shows
Cons
- Lacks specialized massage therapy tools like SOAP notes or treatment tracking
- Transaction fees (around 2.9%) add to costs for payment processing
- Advanced features like unlimited staff calendars require higher-tier plans
Best For
Solo massage therapists or small studios seeking a straightforward, general-purpose booking tool with strong client self-scheduling.
Pricing
Free limited plan; paid tiers from $16/mo (Emerging, 1 calendar) to $65/mo (Powerhouse, unlimited calendars), billed annually, plus payment processing fees.
Conclusion
Evaluating the top 10 massage therapy booking tools reveals each addresses unique needs, with Vagaro leading as the top choice due to its comprehensive integration of booking, payments, and client management. Jane App follows, excelling as an all-in-one platform with telehealth and charting features, while ClinicSense stands out for its cloud-based clinic tools like SOAP notes and automated reminders. Ultimately, the best option depends on specific needs, but Vagaro proves the most versatile.
Take the first step to streamline your practice—explore Vagaro to experience its all-in-one functionality, whether you’re a solo therapist or managing a spa, and discover how it can save time and enhance client care.
Tools Reviewed
All tools were independently evaluated for this comparison