Quick Overview
- 1#1: Vagaro - All-in-one scheduling, payment processing, and marketing platform designed for massage therapists and wellness professionals.
- 2#2: ClinicSense - Comprehensive practice management software tailored for massage therapy clinics with SOAP notes, invoicing, and client retention tools.
- 3#3: Mindbody - Enterprise-level business management solution for wellness businesses including massage studios with booking, POS, and reporting features.
- 4#4: Jane App - User-friendly practice management tool for independent massage therapists featuring online booking, charting, and telehealth.
- 5#5: MassageBook - Online booking and client management software specifically built for massage therapists to handle appointments and marketing.
- 6#6: Schedulicity - Free online scheduling platform for massage therapists with paid upgrades for payments, reminders, and client management.
- 7#7: Mangomint - Modern salon and spa software with advanced scheduling, automated payments, and marketing for massage professionals.
- 8#8: WellnessLiving - All-in-one studio management system for massage and fitness businesses offering booking, memberships, and email marketing.
- 9#9: Boulevard - Premium salon and spa management platform with intelligent scheduling, retail, and client engagement for massage services.
- 10#10: Square Appointments - Affordable scheduling and payment software suitable for solo massage therapists with integrated POS and no monthly fees.
These tools were chosen based on a rigorous assessment of features (including booking, invoicing, and marketing), user-friendliness, technical quality, and overall value, ensuring they deliver practical, long-term support for modern massage practices.
Comparison Table
This comparison table explores key features of top massage therapist software, including Vagaro, ClinicSense, Mindbody, Jane App, MassageBook, and more, to help readers navigate their options. It outlines essential tools like scheduling, client management, billing, and reporting, highlighting unique strengths to identify software that fits specific business needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Vagaro All-in-one scheduling, payment processing, and marketing platform designed for massage therapists and wellness professionals. | specialized | 9.4/10 | 9.6/10 | 9.2/10 | 8.9/10 |
| 2 | ClinicSense Comprehensive practice management software tailored for massage therapy clinics with SOAP notes, invoicing, and client retention tools. | specialized | 9.1/10 | 9.4/10 | 8.9/10 | 8.8/10 |
| 3 | Mindbody Enterprise-level business management solution for wellness businesses including massage studios with booking, POS, and reporting features. | enterprise | 8.2/10 | 9.1/10 | 7.5/10 | 7.0/10 |
| 4 | Jane App User-friendly practice management tool for independent massage therapists featuring online booking, charting, and telehealth. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.1/10 |
| 5 | MassageBook Online booking and client management software specifically built for massage therapists to handle appointments and marketing. | specialized | 8.3/10 | 8.5/10 | 8.7/10 | 8.2/10 |
| 6 | Schedulicity Free online scheduling platform for massage therapists with paid upgrades for payments, reminders, and client management. | specialized | 8.0/10 | 7.7/10 | 8.6/10 | 8.2/10 |
| 7 | Mangomint Modern salon and spa software with advanced scheduling, automated payments, and marketing for massage professionals. | specialized | 8.7/10 | 8.8/10 | 9.2/10 | 8.1/10 |
| 8 | WellnessLiving All-in-one studio management system for massage and fitness businesses offering booking, memberships, and email marketing. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 9 | Boulevard Premium salon and spa management platform with intelligent scheduling, retail, and client engagement for massage services. | enterprise | 8.1/10 | 9.0/10 | 8.2/10 | 6.8/10 |
| 10 | Square Appointments Affordable scheduling and payment software suitable for solo massage therapists with integrated POS and no monthly fees. | other | 7.8/10 | 7.2/10 | 9.2/10 | 8.5/10 |
All-in-one scheduling, payment processing, and marketing platform designed for massage therapists and wellness professionals.
Comprehensive practice management software tailored for massage therapy clinics with SOAP notes, invoicing, and client retention tools.
Enterprise-level business management solution for wellness businesses including massage studios with booking, POS, and reporting features.
User-friendly practice management tool for independent massage therapists featuring online booking, charting, and telehealth.
Online booking and client management software specifically built for massage therapists to handle appointments and marketing.
Free online scheduling platform for massage therapists with paid upgrades for payments, reminders, and client management.
Modern salon and spa software with advanced scheduling, automated payments, and marketing for massage professionals.
All-in-one studio management system for massage and fitness businesses offering booking, memberships, and email marketing.
Premium salon and spa management platform with intelligent scheduling, retail, and client engagement for massage services.
Affordable scheduling and payment software suitable for solo massage therapists with integrated POS and no monthly fees.
Vagaro
specializedAll-in-one scheduling, payment processing, and marketing platform designed for massage therapists and wellness professionals.
Vagaro Wellness Marketplace, which connects therapists directly with local clients searching for services
Vagaro is a comprehensive all-in-one management software tailored for massage therapists, spas, and wellness professionals, offering seamless online booking, appointment scheduling, and client management. It includes payment processing, inventory tracking, automated marketing via email and SMS, and detailed reporting to streamline daily operations. The platform's mobile app ensures accessibility on the go, while its wellness marketplace helps attract new clients effortlessly.
Pros
- Robust scheduling with drag-and-drop calendar and waitlist management
- Integrated marketing tools including automated reminders and promotions
- Vast marketplace exposure to gain new massage clients organically
Cons
- Additional transaction fees can add up for high-volume businesses
- Advanced features may require time to fully master
- Limited customization for highly specialized massage reporting
Best For
Ideal for solo massage therapists or small to medium spas seeking an intuitive, feature-rich platform to manage bookings, payments, and client growth.
Pricing
Starts at $30/month for solo pros (billed annually), with tiered plans up to $195+/month for teams; includes 1% + $0.20 per transaction fee on payments.
ClinicSense
specializedComprehensive practice management software tailored for massage therapy clinics with SOAP notes, invoicing, and client retention tools.
Customizable SOAP notes with photo upload and body charts optimized for massage therapy documentation
ClinicSense is an all-in-one practice management software tailored for wellness professionals like massage therapists, offering scheduling, online booking, client management, and billing tools. It includes customizable SOAP notes, automated reminders, reporting, and marketing features to streamline daily operations. The platform supports growth from solo practitioners to multi-provider clinics with integrations for payments and telehealth.
Pros
- Comprehensive SOAP notes and charting customized for massage therapy
- Seamless online booking and automated client reminders via email/SMS
- Robust reporting and integrated payment processing for efficient billing
Cons
- Higher pricing tiers can be costly for solo therapists
- Steeper learning curve for advanced customization options
- Limited third-party integrations compared to some competitors
Best For
Established massage therapy practices or small clinics seeking a feature-rich, wellness-specific management solution.
Pricing
Starts at $49/month for Solo plan (1 user), up to $149/month for Pro plan with advanced features; additional fees per practitioner.
Mindbody
enterpriseEnterprise-level business management solution for wellness businesses including massage studios with booking, POS, and reporting features.
Vast Mindbody App Network for seamless third-party integrations like payment processors and marketing tools
Mindbody is a robust all-in-one business management platform tailored for wellness professionals, including massage therapists, handling online booking, scheduling, client management, payments, and marketing. It enables seamless client self-scheduling, automated reminders, SOAP note integration, and inventory tracking for oils and supplies. The software also offers reporting tools and a large app marketplace for custom integrations, making it suitable for growing practices.
Pros
- Comprehensive scheduling and online booking system
- Extensive integrations with over 100 apps
- Powerful marketing and reporting analytics
Cons
- Steep learning curve for beginners
- High pricing with additional transaction fees
- Occasional glitches and slow customer support
Best For
Established massage therapy practices with multiple therapists or locations seeking a scalable, feature-rich platform.
Pricing
Starts at $139/month for Online Booking, $249/month for Essentials, up to $349+/month for Enterprise, plus 2.75-2.95% transaction fees.
Jane App
specializedUser-friendly practice management tool for independent massage therapists featuring online booking, charting, and telehealth.
Deeply customizable SOAP notes and treatment plan templates optimized for massage therapy compliance and documentation
Jane App is a comprehensive practice management platform tailored for health and wellness professionals, including massage therapists, offering tools for online booking, scheduling, customizable SOAP notes, billing, and telehealth. It streamlines client management with features like automated reminders, intake forms, and payment processing via Stripe integration. The software emphasizes intuitive workflows to reduce administrative burden, allowing therapists to focus on hands-on care.
Pros
- Intuitive interface with drag-and-drop scheduling
- Highly customizable charting and SOAP notes for massage documentation
- Strong client communication tools including automated reminders and messaging
Cons
- Pricing scales with active clients, which can get expensive for high-volume practices
- Limited native marketing and SEO tools compared to competitors
- Inventory management is basic and lacks advanced retail features
Best For
Solo or small massage therapy practices seeking user-friendly scheduling and documentation without complex setup.
Pricing
Starts at $49 USD/month per practitioner + $0.99 per active client/month; team plans from $89 USD/month with volume discounts.
MassageBook
specializedOnline booking and client management software specifically built for massage therapists to handle appointments and marketing.
The extensive MassageBook directory, which lists therapists and drives direct client bookings to your calendar.
MassageBook is an all-in-one online booking and management platform tailored for massage therapists, offering appointment scheduling, client CRM, payment processing, and marketing automation. It stands out with its large online directory that helps therapists attract new clients through searchable listings. The software also includes SOAP notes, email campaigns, and review management to streamline daily operations and business growth.
Pros
- User-friendly online booking widget for easy website integration
- Built-in marketing tools and a massive client directory for lead generation
- Affordable entry-level plans with essential features for solo practitioners
Cons
- Interface feels somewhat dated compared to modern competitors
- Limited advanced reporting and customization options
- Additional transaction fees can add up for high-volume users
Best For
Independent massage therapists seeking an easy-to-use platform with built-in client discovery through an online directory.
Pricing
Free basic plan available; Pro plans start at $24.95/month per provider, with Premium at $49.95/month and Enterprise custom pricing.
Schedulicity
specializedFree online scheduling platform for massage therapists with paid upgrades for payments, reminders, and client management.
Boost marketing tool that automatically promotes open slots to past clients via targeted emails and texts
Schedulicity is a user-friendly online scheduling platform tailored for wellness professionals like massage therapists, enabling 24/7 client self-booking, calendar management, and automated reminders. It includes payment processing, client databases, and marketing tools such as email campaigns and Boost promotions to fill openings. While versatile for small practices, it focuses more on scheduling than advanced clinical documentation.
Pros
- Intuitive drag-and-drop calendar and mobile app for on-the-go management
- Seamless online booking with integrated payments via Stripe
- Free plan for solo practitioners with robust marketing tools like SMS/email reminders
Cons
- Lacks built-in SOAP notes or advanced EMR charting for clinical massage practices
- Reporting and analytics are basic compared to specialized competitors
- Some premium features like unlimited staff require higher-tier plans
Best For
Solo massage therapists or small wellness practices seeking simple, affordable scheduling without needing deep clinical record-keeping.
Pricing
Free solo plan; paid plans start at $34.90/month (Empower) up to custom Enterprise pricing.
Mangomint
specializedModern salon and spa software with advanced scheduling, automated payments, and marketing for massage professionals.
Ultra-modern, consumer-app-like interface with lightning-fast performance and customizable workflows
Mangomint is a modern salon and spa management platform tailored for wellness businesses like massage therapy practices, offering drag-and-drop scheduling, online booking, and client management tools. It streamlines operations with features like automated reminders, inventory tracking, payment processing via Teleport, and customizable intake forms. The software also includes marketing automation, reporting, and staff management to help therapists focus on client care while growing their business.
Pros
- Intuitive, visually stunning interface with drag-and-drop scheduling
- Powerful automation workflows and customizable client intake forms
- Seamless online booking and contactless payments with Teleport
Cons
- Higher pricing compared to budget alternatives
- Fewer third-party integrations than some competitors
- Advanced features may require initial setup time
Best For
Growing massage therapy practices and small spas seeking a premium, user-friendly platform with strong automation.
Pricing
Starts at $165/month per location for Essentials (up to 3 staff), scaling to $355+/month for Elite plans with more staff.
WellnessLiving
enterpriseAll-in-one studio management system for massage and fitness businesses offering booking, memberships, and email marketing.
Integrated marketing automation with email/SMS campaigns and funnel builder for client retention and acquisition
WellnessLiving is a comprehensive cloud-based management platform tailored for wellness professionals, including massage therapists, offering online booking, scheduling, client CRM, payment processing, and marketing automation. It streamlines daily operations with features like automated reminders, membership management, and detailed reporting to help grow practices efficiently. The software also includes a website builder and POS system, making it a full business solution for solo practitioners or multi-location spas.
Pros
- All-in-one platform covering scheduling, payments, and marketing
- Strong online booking with client self-scheduling and reminders
- Advanced reporting and automation for business growth
Cons
- Higher pricing tiers may overwhelm solo massage therapists
- Steeper learning curve for full feature utilization
- Customization options limited in lower plans
Best For
Growing massage therapy practices or multi-disciplinary wellness businesses needing robust management and marketing tools.
Pricing
Starts at $69/month (Starter plan) up to $449/month (Ultimate plan), billed annually per location with unlimited clients and staff.
Boulevard
enterprisePremium salon and spa management platform with intelligent scheduling, retail, and client engagement for massage services.
Branded, mobile-optimized booking pages that deliver a luxury client experience with real-time availability and upsell opportunities
Boulevard is a premium all-in-one management platform designed for spas, salons, and wellness businesses, including massage therapists, offering online booking, client management, scheduling, payments, and marketing tools. It enables therapists to create customizable service menus, manage staff schedules, send automated reminders, and track business performance through detailed analytics. The software emphasizes a polished client experience with branded booking pages and seamless payment processing.
Pros
- Robust online booking and waitlist management
- Comprehensive CRM with client history and personalization
- Strong analytics and reporting for business insights
Cons
- High starting price unsuitable for solo therapists
- Limited free trial and complex setup for beginners
- Transaction fees add to ongoing costs
Best For
Established massage therapy practices or multi-therapist spas seeking a premium, scalable solution.
Pricing
Starts at $275/month per location (Plus plan), plus 2.5-2.9% + $0.30 per transaction; higher tiers from $450/month with custom enterprise options.
Square Appointments
otherAffordable scheduling and payment software suitable for solo massage therapists with integrated POS and no monthly fees.
Zero monthly fees for basic use with native Square payment processing, making it instantly accessible for cash-strapped startups.
Square Appointments is a user-friendly scheduling platform from Square that enables massage therapists to manage online bookings, calendars, client reminders, and payments in one place. It integrates seamlessly with Square's POS hardware for in-person transactions and supports service customization for appointments like massages. Ideal for small practices, it handles no-show protection and basic client management without requiring advanced setup.
Pros
- Completely free for single-location solo practitioners with only transaction fees
- Seamless integration with Square payments and POS for quick checkouts
- Intuitive mobile app and online booking widget for easy client access
Cons
- Lacks specialized massage therapy tools like SOAP notes, intake forms, or insurance integration
- Limited advanced reporting and analytics compared to dedicated wellness software
- Transaction fees can add up for high-volume practices (2.6% + 15¢ per card swipe)
Best For
Solo massage therapists or small practices seeking simple, cost-effective scheduling with built-in payments over specialized therapy features.
Pricing
Free for one location (transaction fees apply: 2.6% + 15¢ online, 2.6% + 10¢ in-person); Plus plan at $29/month per location for advanced features.
Conclusion
Reviewing the top 10 massage therapist software reveals tools suited to diverse needs, from basic scheduling to enterprise-level management. At the summit, Vagaro leads with its all-in-one approach, blending scheduling, payments, and marketing seamlessly. ClinicSense and Mindbody follow as strong alternatives—ClinicSense for robust practice management, and Mindbody for scalable, comprehensive solutions.
To elevate your practice, start with Vagaro—the top-ranked tool—for a balance of functionality and ease, or explore ClinicSense or Mindbody based on your specific needs.
Tools Reviewed
All tools were independently evaluated for this comparison