Quick Overview
- 1#1: ClinicSense - All-in-one practice management software tailored for massage therapists with customizable SOAP notes, scheduling, and billing.
- 2#2: Noterro - Cloud-based SOAP notes platform designed for manual therapists including massage professionals to document sessions securely and efficiently.
- 3#3: Vagaro - Comprehensive salon and spa software featuring SOAP notes, online booking, and marketing tools for massage businesses.
- 4#4: Jane App - Practice management solution for health practitioners with secure SOAP charting, telehealth, and scheduling optimized for massage therapy.
- 5#5: SimplePractice - EHR platform for wellness professionals including massage therapists offering customizable SOAP notes, billing, and client portals.
- 6#6: Practice Better - Wellness practice software with SOAP note templates, program delivery, and client management for massage and holistic therapists.
- 7#7: Schedulicity - Scheduling and management tool for massage therapists including SOAP notes, payments, and client intake forms.
- 8#8: Mindbody - Enterprise wellness business software with client notes including SOAP-style documentation, class management, and POS for massage studios.
- 9#9: WellnessLiving - All-in-one platform for massage and wellness businesses featuring customizable notes, marketing automation, and membership management.
- 10#10: Healthie - Telehealth and practice management software with SOAP notes, goal tracking, and secure messaging for massage and nutrition professionals.
Tools were chosen based on core functionality (customizable SOAP templates, scheduling, billing), user experience, data security, and overall value to address the unique needs of massage therapists and wellness practices.
Comparison Table
Streamlining massage soap notes? This comparison table explores tools like ClinicSense, Noterro, Vagaro, Jane App, SimplePractice, and more, guiding readers to identify software that aligns with their practice needs. It highlights key features, usability, and practical benefits for efficient documentation workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ClinicSense All-in-one practice management software tailored for massage therapists with customizable SOAP notes, scheduling, and billing. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.4/10 |
| 2 | Noterro Cloud-based SOAP notes platform designed for manual therapists including massage professionals to document sessions securely and efficiently. | specialized | 9.1/10 | 9.4/10 | 8.8/10 | 8.9/10 |
| 3 | Vagaro Comprehensive salon and spa software featuring SOAP notes, online booking, and marketing tools for massage businesses. | specialized | 8.1/10 | 7.8/10 | 8.5/10 | 7.9/10 |
| 4 | Jane App Practice management solution for health practitioners with secure SOAP charting, telehealth, and scheduling optimized for massage therapy. | specialized | 8.7/10 | 9.2/10 | 8.8/10 | 8.1/10 |
| 5 | SimplePractice EHR platform for wellness professionals including massage therapists offering customizable SOAP notes, billing, and client portals. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 7.5/10 |
| 6 | Practice Better Wellness practice software with SOAP note templates, program delivery, and client management for massage and holistic therapists. | specialized | 8.1/10 | 8.3/10 | 8.4/10 | 7.8/10 |
| 7 | Schedulicity Scheduling and management tool for massage therapists including SOAP notes, payments, and client intake forms. | specialized | 7.2/10 | 6.8/10 | 8.4/10 | 7.6/10 |
| 8 | Mindbody Enterprise wellness business software with client notes including SOAP-style documentation, class management, and POS for massage studios. | enterprise | 7.6/10 | 8.4/10 | 6.8/10 | 7.0/10 |
| 9 | WellnessLiving All-in-one platform for massage and wellness businesses featuring customizable notes, marketing automation, and membership management. | enterprise | 7.2/10 | 6.8/10 | 7.4/10 | 7.9/10 |
| 10 | Healthie Telehealth and practice management software with SOAP notes, goal tracking, and secure messaging for massage and nutrition professionals. | specialized | 7.6/10 | 7.8/10 | 8.0/10 | 7.0/10 |
All-in-one practice management software tailored for massage therapists with customizable SOAP notes, scheduling, and billing.
Cloud-based SOAP notes platform designed for manual therapists including massage professionals to document sessions securely and efficiently.
Comprehensive salon and spa software featuring SOAP notes, online booking, and marketing tools for massage businesses.
Practice management solution for health practitioners with secure SOAP charting, telehealth, and scheduling optimized for massage therapy.
EHR platform for wellness professionals including massage therapists offering customizable SOAP notes, billing, and client portals.
Wellness practice software with SOAP note templates, program delivery, and client management for massage and holistic therapists.
Scheduling and management tool for massage therapists including SOAP notes, payments, and client intake forms.
Enterprise wellness business software with client notes including SOAP-style documentation, class management, and POS for massage studios.
All-in-one platform for massage and wellness businesses featuring customizable notes, marketing automation, and membership management.
Telehealth and practice management software with SOAP notes, goal tracking, and secure messaging for massage and nutrition professionals.
ClinicSense
specializedAll-in-one practice management software tailored for massage therapists with customizable SOAP notes, scheduling, and billing.
Drag-and-drop SOAP note builder with pre-built massage-specific templates and voice dictation support
ClinicSense is an all-in-one practice management platform designed for wellness professionals, including massage therapists, offering robust SOAP notes functionality with customizable templates for subjective, objective, assessment, and plan documentation. It streamlines clinic workflows by integrating SOAP charting with appointment scheduling, billing, invoicing, and client management. The software supports mobile access and automation features to enhance efficiency in recording massage session notes.
Pros
- Highly customizable SOAP note templates tailored for massage therapy
- Seamless integration with scheduling, billing, and payments
- Mobile app for on-the-go note entry and client management
Cons
- Pricing can be steep for solo practitioners
- Slight learning curve for advanced customizations
- Limited integrations with some third-party tools
Best For
Massage therapists and multi-provider wellness clinics needing comprehensive SOAP notes within a full practice management suite.
Pricing
Starts at $59/month for Essentials plan (solo provider), up to $159/month for Premium with unlimited features and support.
Noterro
specializedCloud-based SOAP notes platform designed for manual therapists including massage professionals to document sessions securely and efficiently.
Voice-to-text SOAP note dictation with auto-formatting for massage-specific terminology
Noterro is a cloud-based practice management software tailored for massage therapists and wellness professionals, with a strong emphasis on customizable SOAP notes for efficient documentation of Subjective, Objective, Assessment, and Plan sections. It streamlines session recording through voice-to-text dictation, pre-built templates, and mobile accessibility, while integrating scheduling, invoicing, and client portals. Overall, it supports solo practitioners and small clinics in maintaining compliant, detailed records without the complexity of general EMR systems.
Pros
- Highly customizable SOAP templates with drag-and-drop fields specific to massage therapy
- Voice dictation and mobile app for quick, on-the-go note entry
- Seamless integration of notes with scheduling and billing workflows
Cons
- Higher pricing tiers required for advanced features like unlimited clients
- Initial setup of custom templates has a moderate learning curve
- Limited third-party integrations compared to broader EMR platforms
Best For
Established massage therapists or small clinics needing robust, therapy-specific SOAP notes alongside full practice management.
Pricing
Starts at $39/month (Solo plan, 100 clients), up to $99/month (Growth plan, unlimited clients) with a 14-day free trial.
Vagaro
specializedComprehensive salon and spa software featuring SOAP notes, online booking, and marketing tools for massage businesses.
Deep integration of SOAP notes with Vagaro's marketplace apps for specialized massage templates and automated client follow-ups
Vagaro is an all-in-one salon and spa management platform that includes SOAP note functionality tailored for massage therapists and wellness professionals. It allows users to create customizable digital SOAP notes (Subjective, Objective, Assessment, Plan) integrated with client profiles, scheduling, and intake forms for streamlined session documentation. The software supports photo attachments, progress tracking, and HIPAA-compliant storage, making it suitable for practices needing both notes and business tools.
Pros
- Seamless integration of SOAP notes with scheduling and client management
- Customizable templates and mobile app access for on-the-go documentation
- HIPAA compliance and secure cloud storage for notes
Cons
- SOAP notes are part of a broader platform, not as specialized as dedicated EMRs
- Higher cost for users who only need notes without full business features
- Occasional glitches in mobile note syncing reported by users
Best For
Massage therapists and spas seeking an integrated business management solution with reliable SOAP note capabilities.
Pricing
Starts at $29/month for Starter plan (1 user), up to $169/month for Premium; additional fees for marketplace apps and per-location scaling.
Jane App
specializedPractice management solution for health practitioners with secure SOAP charting, telehealth, and scheduling optimized for massage therapy.
Customizable SOAP note builder with voice dictation and macros for rapid, error-free session documentation
Jane App is an all-in-one practice management platform tailored for health and wellness professionals, including massage therapists, offering customizable SOAP note templates for efficient documentation. It streamlines client charting with features like macros, voice dictation, and progress tracking specifically adaptable for massage therapy sessions. Beyond SOAP notes, it integrates scheduling, online booking, billing, and telehealth to support solo practitioners and small clinics.
Pros
- Highly customizable SOAP notes with macros and voice-to-text for quick documentation
- Seamless integration with scheduling, payments, and client portals
- Mobile app for on-the-go access to notes and client management
Cons
- Pricing is higher compared to notes-only tools, starting at $65/month
- Some massage-specific templates require customization rather than pre-built options
- Advanced features have a moderate learning curve for new users
Best For
Massage therapists in solo or small practices who want a comprehensive platform combining SOAP notes with scheduling and billing.
Pricing
Solo: $65/month; Grow: $149/month for teams (annual billing; 14-day free trial).
SimplePractice
specializedEHR platform for wellness professionals including massage therapists offering customizable SOAP notes, billing, and client portals.
Drag-and-drop progress note builder with pre-built massage therapy SOAP templates and auto-population from client intake forms
SimplePractice is a comprehensive EHR and practice management platform designed for health professionals, including massage therapists, offering customizable SOAP note templates for documenting client sessions. It streamlines SOAP documentation (Subjective, Objective, Assessment, Plan) with integration into scheduling, billing, invoicing, and telehealth features. While versatile for solo and group practices, it's particularly useful for massage therapists needing HIPAA-compliant note-taking alongside administrative tools.
Pros
- Customizable SOAP note templates with massage-specific options
- Seamless integration with billing, scheduling, and client portals
- HIPAA-compliant with mobile app for on-the-go documentation
Cons
- Steep learning curve for beginners
- Pricing can feel high for users needing only SOAP notes
- Overkill for practices focused solely on documentation without full management needs
Best For
Massage therapists managing a full practice who want integrated SOAP notes with scheduling, billing, and telehealth capabilities.
Pricing
Starts at $29/month (Essentials plan) up to $149/month (Enterprise), billed annually; additional fees for credit card processing and telehealth.
Practice Better
specializedWellness practice software with SOAP note templates, program delivery, and client management for massage and holistic therapists.
Customizable SOAP templates with voice dictation and auto-fill macros for rapid, mobile-friendly session documentation
Practice Better is a comprehensive practice management platform tailored for health and wellness professionals, including massage therapists, offering customizable SOAP note templates for streamlined session documentation. It combines SOAP charting with scheduling, billing, client portals, and telehealth features to support holistic practice workflows. While versatile across modalities, its SOAP tools emphasize subjective client feedback, objective assessments, treatment plans, and progress tracking ideal for massage therapy records.
Pros
- Highly customizable SOAP note templates with macros for quick entry
- Seamless integration of notes with billing and scheduling
- HIPAA-compliant client portal for secure SOAP sharing and homework
Cons
- Less specialized for massage-specific assessments compared to niche tools
- Full feature set requires higher-tier plans
- Occasional reports of mobile app glitches for on-the-go note-taking
Best For
Massage therapists in solo or small practices seeking an all-in-one platform that extends SOAP notes into full practice management.
Pricing
Starts at $25/month (Essential) for core features; Professional ($49/month) and Premier ($79/month) unlock advanced SOAP customization and unlimited clients.
Schedulicity
specializedScheduling and management tool for massage therapists including SOAP notes, payments, and client intake forms.
Direct linkage of SOAP notes to online booking calendar for effortless session-to-documentation workflow
Schedulicity is primarily an online appointment scheduling platform designed for wellness professionals, including massage therapists, with built-in SOAP notes functionality for session documentation. It enables users to create customizable SOAP templates (Subjective, Objective, Assessment, Plan) directly tied to client appointments, intake forms, and progress tracking. While strong in scheduling and client management, its SOAP notes serve as a convenient add-on rather than a standalone specialized tool.
Pros
- Seamless integration of SOAP notes with scheduling and client records
- Customizable templates and mobile access for on-the-go documentation
- Free plan includes basic SOAP functionality for solo practitioners
Cons
- SOAP notes lack advanced customization and analytics found in dedicated tools
- Higher-tier features require paid plans, increasing costs for heavy users
- Occasional glitches in note syncing with appointments reported by users
Best For
Massage therapists or small wellness practices needing integrated scheduling alongside basic SOAP notes without complex standalone software.
Pricing
Free plan for basics; Professional plan at $39.99/month (billed annually) unlocks advanced SOAP and features; higher tiers up to $99.99/month.
Mindbody
enterpriseEnterprise wellness business software with client notes including SOAP-style documentation, class management, and POS for massage studios.
Deep integration of SOAP notes with automated scheduling, invoicing, and marketing automation
Mindbody is a comprehensive business management platform for wellness professionals, including massage therapists, offering SOAP note templates integrated with scheduling, client management, and billing. It enables digital documentation of Subjective, Objective, Assessment, and Plan notes, customizable forms, and progress tracking within a single system. While powerful for multi-faceted practices, its SOAP features are part of a broader suite rather than a standalone solution.
Pros
- Seamless integration of SOAP notes with booking, payments, and CRM
- Customizable templates and mobile app for on-the-go documentation
- Robust reporting and compliance tools for client records
Cons
- Steep learning curve due to extensive features
- High pricing not ideal for solo practitioners focused solely on notes
- SOAP functionality feels secondary to overall business management
Best For
Established massage therapy businesses needing integrated SOAP notes alongside full practice management.
Pricing
Starts at $139/month for basic plans, with add-ons and per-client fees; custom enterprise pricing available.
WellnessLiving
enterpriseAll-in-one platform for massage and wellness businesses featuring customizable notes, marketing automation, and membership management.
Deep integration of custom SOAP notes with automated scheduling and billing workflows
WellnessLiving is a comprehensive business management platform tailored for wellness businesses, including massage therapy practices, offering customizable forms and session notes that can be configured for SOAP (Subjective, Objective, Assessment, Plan) documentation. It integrates note-taking with scheduling, client management, billing, and marketing tools, allowing therapists to capture and access notes digitally via web and mobile apps. While versatile for full practice management, its SOAP capabilities rely on custom form builders rather than dedicated, pre-built templates optimized for massage therapy notes.
Pros
- Seamless integration of SOAP notes with scheduling, payments, and client CRM
- Customizable forms and mobile app for on-the-go note entry
- Robust reporting on sessions tied to notes for business insights
Cons
- Lacks pre-built, specialized SOAP templates requiring custom setup
- Interface can feel overwhelming for users focused solely on notes
- Higher cost for full access compared to notes-only software
Best For
Massage therapists managing a full wellness practice who want SOAP notes integrated into broader business operations.
Pricing
Starts at $69/month (Essentials plan) up to $249+/month (Elite plan), billed annually per location with add-ons.
Healthie
specializedTelehealth and practice management software with SOAP notes, goal tracking, and secure messaging for massage and nutrition professionals.
Fully customizable SOAP templates with multimedia embedding for photos/videos of client assessments
Healthie is a comprehensive EHR and telehealth platform designed for health professionals, including massage therapists, offering customizable SOAP note templates for documenting client sessions. It supports digital charting with subjective, objective, assessment, and plan sections, alongside intake forms and progress tracking. The software integrates practice management tools like scheduling, billing, and secure client portals to streamline workflows beyond just note-taking.
Pros
- Customizable SOAP templates adaptable for massage therapy sessions
- Integrated scheduling, billing, and telehealth for full practice management
- HIPAA-compliant with mobile app for on-the-go note entry
Cons
- Lacks built-in massage-specific tools like anatomical body charts or palpation diagrams
- Pricing can be high for solo practitioners focused only on SOAP notes
- Requires initial setup and customization for optimal massage use
Best For
Massage therapists managing a full practice who need an all-in-one EHR with SOAP notes alongside telehealth and billing.
Pricing
Starts at $99/month per provider for Starter plan; scales to $169 (Plus) and $299+ (Pro) with more features.
Conclusion
The reviewed tools each bring distinct advantages to massage therapy practices, with three leading contenders standing out: ClinicSense as the top choice for its all-in-one approach, Noterro for secure and efficient documentation, and Vagaro for its comprehensive spa management features. These options cater to varying needs, ensuring therapists can find a solution that aligns with their practice’s unique requirements.
Don’t miss the opportunity to streamline your practice—start exploring ClinicSense, the top-ranked software, to experience its customizable SOAP notes, scheduling, and billing tools firsthand, and elevate your session management today.
Tools Reviewed
All tools were independently evaluated for this comparison