Quick Overview
- 1#1: Vagaro - All-in-one scheduling, payment, and marketing platform designed for massage therapists, spas, and salons.
- 2#2: ClinicSense - Comprehensive practice management software tailored for massage and wellness professionals with client intake and SOAP notes.
- 3#3: Mindbody - Enterprise-level software for wellness businesses offering advanced scheduling, CRM, and reporting for massage studios.
- 4#4: Jane App - Intuitive scheduling and EMR software built for health and wellness practitioners including massage therapists.
- 5#5: Schedulicity - User-friendly online booking platform created specifically for massage therapists and holistic service providers.
- 6#6: MassageBook - Dedicated scheduling and marketing tool exclusively for massage therapists to manage appointments and clients.
- 7#7: Fresha - Free salon and spa software with booking, payments, and inventory management ideal for massage businesses.
- 8#8: Square Appointments - Simple, affordable scheduling software integrated with payments for solo massage therapists and small studios.
- 9#9: Booksy - Mobile-first booking app for beauty and wellness pros, including massage, with client reminders and reviews.
- 10#10: Setmore - Customizable free online appointment scheduler suitable for massage services with payment and SMS integrations.
We ranked these tools by prioritizing robust features, user-friendly design, reliability, and value, ensuring each option caters to diverse needs, from solo therapists to large spas, and aligns with modern business efficiency standards.
Comparison Table
This comparison table explores top massage scheduling software, including Vagaro, ClinicSense, Mindbody, Jane App, Schedulicity, and more, examining key features, pricing, and usability to guide your selection. Readers will learn what makes each platform stand out—from booking flexibility to client management tools—ensuring they find software that matches their unique practice needs and operational workflow.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Vagaro All-in-one scheduling, payment, and marketing platform designed for massage therapists, spas, and salons. | specialized | 9.6/10 | 9.8/10 | 9.3/10 | 9.1/10 |
| 2 | ClinicSense Comprehensive practice management software tailored for massage and wellness professionals with client intake and SOAP notes. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.8/10 |
| 3 | Mindbody Enterprise-level software for wellness businesses offering advanced scheduling, CRM, and reporting for massage studios. | enterprise | 8.5/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 4 | Jane App Intuitive scheduling and EMR software built for health and wellness practitioners including massage therapists. | specialized | 8.7/10 | 9.2/10 | 8.8/10 | 8.3/10 |
| 5 | Schedulicity User-friendly online booking platform created specifically for massage therapists and holistic service providers. | specialized | 8.6/10 | 8.4/10 | 9.2/10 | 8.7/10 |
| 6 | MassageBook Dedicated scheduling and marketing tool exclusively for massage therapists to manage appointments and clients. | specialized | 7.8/10 | 8.2/10 | 7.5/10 | 8.5/10 |
| 7 | Fresha Free salon and spa software with booking, payments, and inventory management ideal for massage businesses. | specialized | 8.7/10 | 8.5/10 | 9.1/10 | 9.2/10 |
| 8 | Square Appointments Simple, affordable scheduling software integrated with payments for solo massage therapists and small studios. | specialized | 8.3/10 | 8.0/10 | 9.2/10 | 9.0/10 |
| 9 | Booksy Mobile-first booking app for beauty and wellness pros, including massage, with client reminders and reviews. | specialized | 8.1/10 | 8.3/10 | 8.7/10 | 7.5/10 |
| 10 | Setmore Customizable free online appointment scheduler suitable for massage services with payment and SMS integrations. | specialized | 8.1/10 | 7.9/10 | 9.2/10 | 9.3/10 |
All-in-one scheduling, payment, and marketing platform designed for massage therapists, spas, and salons.
Comprehensive practice management software tailored for massage and wellness professionals with client intake and SOAP notes.
Enterprise-level software for wellness businesses offering advanced scheduling, CRM, and reporting for massage studios.
Intuitive scheduling and EMR software built for health and wellness practitioners including massage therapists.
User-friendly online booking platform created specifically for massage therapists and holistic service providers.
Dedicated scheduling and marketing tool exclusively for massage therapists to manage appointments and clients.
Free salon and spa software with booking, payments, and inventory management ideal for massage businesses.
Simple, affordable scheduling software integrated with payments for solo massage therapists and small studios.
Mobile-first booking app for beauty and wellness pros, including massage, with client reminders and reviews.
Customizable free online appointment scheduler suitable for massage services with payment and SMS integrations.
Vagaro
specializedAll-in-one scheduling, payment, and marketing platform designed for massage therapists, spas, and salons.
Vagaro Marketplace, which exposes your massage services to millions of active users searching for local wellness providers, driving new bookings effortlessly.
Vagaro is an all-in-one scheduling and management platform tailored for massage therapists, spas, salons, and wellness businesses, offering online booking, calendar management, and client tracking. It streamlines operations with features like automated reminders, payment processing, and inventory management to reduce no-shows and improve efficiency. Additionally, Vagaro provides marketing tools, reporting, and a mobile app for on-the-go access, making it ideal for growing massage practices.
Pros
- Comprehensive scheduling with online booking, waitlists, and recurring appointments optimized for massage sessions
- Integrated payments, POS, and automated SMS/email reminders to minimize no-shows
- Robust marketing suite including email campaigns, reputation management, and a client discovery marketplace
Cons
- Pricing scales up quickly for premium features and multiple locations
- Feature-rich interface may have a slight learning curve for absolute beginners
- Additional fees for payment processing and online bookings can add up
Best For
Massage therapists and multi-therapist spas seeking a scalable, feature-packed platform for scheduling, client management, and business growth.
Pricing
Starts at $25/month (Starter), $65/month (Pro), $85/month (Premium), $225/month (Ultimate) per location, plus 1-2.75% per-client booking and payment fees.
ClinicSense
specializedComprehensive practice management software tailored for massage and wellness professionals with client intake and SOAP notes.
HIPAA-compliant digital SOAP notes and charting integrated directly into the scheduling workflow
ClinicSense is an all-in-one practice management software tailored for wellness professionals like massage therapists, offering robust online scheduling, client management, and payment processing. It enables easy appointment booking with features like waitlists, automated reminders via email and SMS, and integrated invoicing to reduce no-shows. Additionally, it includes HIPAA-compliant SOAP notes, marketing automation, and inventory tracking to streamline operations for massage businesses.
Pros
- Highly customizable scheduling with recurring appointments and waitlist management
- Seamless integration of payments, invoicing, and automated reminders
- Built-in marketing tools like email campaigns and referral tracking
Cons
- Higher pricing tiers can be costly for solo practitioners
- Steeper learning curve for advanced features like reporting
- Limited third-party integrations compared to larger platforms
Best For
Massage therapists and small wellness clinics seeking a comprehensive, wellness-specific scheduling and management solution.
Pricing
Starts at $39/month for the Starter plan (1 provider), $69/month for Pro, up to $159/month for Enterprise with multiple providers and advanced features.
Mindbody
enterpriseEnterprise-level software for wellness businesses offering advanced scheduling, CRM, and reporting for massage studios.
Mindbody Marketplace with thousands of third-party integrations for custom scheduling enhancements
Mindbody is a robust all-in-one business management platform tailored for wellness businesses like massage therapy studios, offering advanced appointment scheduling, online booking, and client management tools. It streamlines operations with features like automated reminders, payment processing, marketing automation, and detailed reporting to help therapists manage their practice efficiently. While powerful for growing businesses, it excels in handling high-volume scheduling across multiple locations or staff.
Pros
- Comprehensive scheduling with online booking, waitlists, and drag-and-drop calendars
- Integrated CRM, payments, and marketing tools tailored for wellness pros
- Extensive reporting and analytics for business insights
Cons
- Steep learning curve and complex interface for beginners
- High pricing with additional transaction fees
- Customer support can be slow or inconsistent
Best For
Multi-location massage studios or spas needing an enterprise-level platform with full business management beyond basic scheduling.
Pricing
Starts at $139/month for Starter plan (1-4 staff), up to $429+/month for Ultimate, plus 1-3% transaction fees and add-ons.
Jane App
specializedIntuitive scheduling and EMR software built for health and wellness practitioners including massage therapists.
Customizable digital intake forms and charting integrated directly into the scheduling workflow
Jane App is a comprehensive practice management platform tailored for health and wellness professionals, including massage therapists, offering robust scheduling tools like online booking, automated reminders, and multi-location calendar management. It goes beyond basic scheduling with features such as client intake forms, SOAP notes, secure messaging, billing, and telehealth integration. This all-in-one solution helps streamline administrative tasks, allowing practitioners to focus more on client care.
Pros
- Intuitive online booking and calendar with waitlist management
- Built-in charting, invoicing, and client portal for seamless workflows
- Excellent mobile app and responsive customer support
Cons
- Pricing scales per practitioner, which can be costly for larger teams
- Some advanced customizations require higher tiers
- Steeper learning curve for non-scheduling features like telehealth
Best For
Solo massage therapists or small clinics seeking an all-in-one platform that combines scheduling with clinical documentation and billing.
Pricing
Starts at $59 USD/month per practitioner (Starter plan), with Professional ($99/month) and Enterprise ($149+/month) tiers; 30-day free trial available.
Schedulicity
specializedUser-friendly online booking platform created specifically for massage therapists and holistic service providers.
Boost marketing automation that intelligently promotes open appointment slots to past clients via email and text.
Schedulicity is an online scheduling platform tailored for service-based businesses like massage therapists, enabling 24/7 client self-booking, calendar management, and automated reminders. It integrates payments, client intake forms, and marketing tools to help solo practitioners and small studios streamline operations. With a mobile app and customizable booking pages, it supports recurring appointments and no-show protection effectively.
Pros
- Highly intuitive interface with fast setup and mobile app accessibility
- Built-in marketing tools like Boost for filling open slots automatically
- Excellent customer support via chat, phone, and resources
Cons
- Transaction fees on free/pay-as-you-go plans add up for high volume
- Limited advanced reporting and analytics compared to enterprise tools
- Some integrations and customizations locked behind premium tiers
Best For
Solo massage therapists or small wellness practices needing affordable, user-friendly online booking without complex setup.
Pricing
Free plan with 2.75% + $0.50 per booking; paid plans from $39.90/month (Launch) up to $199.90/month (Scale+), billed annually.
MassageBook
specializedDedicated scheduling and marketing tool exclusively for massage therapists to manage appointments and clients.
Built-in marketing automation suite for client retention, including drip campaigns and promotional booking incentives
MassageBook is an all-in-one online scheduling and business management platform tailored for massage therapists, spas, and wellness professionals. It enables easy online appointment booking, client management, payment processing, SOAP note documentation, and marketing tools like email campaigns and promotions. The software helps streamline operations, reduce no-shows with reminders, and grow businesses through built-in SEO and review management.
Pros
- Comprehensive marketing tools including automated emails and promotions
- Integrated payment processing with low fees
- Free basic plan for solo practitioners with unlimited bookings
Cons
- User interface feels somewhat dated and clunky
- Limited advanced customization for larger practices
- Customer support response times can be inconsistent
Best For
Solo massage therapists or small wellness practices seeking an affordable, feature-rich scheduling solution with marketing capabilities.
Pricing
Free plan available; Pro starts at $39.95/month; Premium at $59.95/month with advanced marketing and reporting.
Fresha
specializedFree salon and spa software with booking, payments, and inventory management ideal for massage businesses.
Integrated global marketplace that connects massage businesses with new clients searching for local services
Fresha is a comprehensive booking and business management platform tailored for wellness businesses like massage therapists, offering online appointment scheduling, client management, and payment processing. It features a user-friendly app for handling bookings, reminders, and POS transactions on the go. Additionally, its marketplace helps practices attract new clients through discoverability features.
Pros
- No monthly subscription fees, only pay-per-use transaction costs
- Intuitive mobile app and online booking system
- Built-in marketplace for client discovery and marketing
Cons
- Transaction fees can add up for high-volume businesses
- Limited advanced customization for scheduling workflows
- Reporting tools lack depth compared to specialized competitors
Best For
Small to medium massage therapy practices seeking an affordable, all-in-one platform to handle scheduling and client acquisition without upfront costs.
Pricing
Free core platform with payment processing fees (typically 1.99% + $0.20 per transaction); optional add-ons for marketing boosts.
Square Appointments
specializedSimple, affordable scheduling software integrated with payments for solo massage therapists and small studios.
Built-in Square Payments for frictionless deposits and no-show protection at booking
Square Appointments is a user-friendly online scheduling platform tailored for service-based businesses like massage therapists, enabling 24/7 client self-booking via customizable websites or links. It integrates seamlessly with Square's payment processing for deposits, no-shows protection, and invoicing, while offering calendar syncing, automated reminders, and basic client management. Ideal for solo practitioners or small teams, it streamlines operations without needing advanced spa-specific tools.
Pros
- Seamless integration with Square payments for deposits and easy invoicing
- Intuitive interface with mobile app for on-the-go management
- Generous free plan for solo massage therapists
Cons
- Lacks massage-specific features like detailed body charts or therapist rotation tools
- Advanced reporting and customization limited to higher tiers
- Customer support can be slow for non-Premium users
Best For
Solo massage therapists or small practices seeking simple, affordable scheduling with built-in payments.
Pricing
Free for 1 user/location; Plus $29/mo (unlimited staff, multi-location); Premium $69/mo (advanced features, priority support).
Booksy
specializedMobile-first booking app for beauty and wellness pros, including massage, with client reminders and reviews.
The Booksy marketplace, which exposes massage services to a wide audience of local clients searching for bookings.
Booksy is a comprehensive online booking platform tailored for beauty, wellness, and massage professionals, enabling seamless appointment scheduling, client management, and payment processing. It features a user-friendly calendar, automated reminders, and a built-in marketplace for client discovery. Massage therapists can set up service menus with durations, handle no-shows via deposits, and track business performance through analytics.
Pros
- Intuitive mobile app for scheduling on the go
- Integrated marketplace boosts client acquisition
- Automated reminders and payment processing reduce no-shows
Cons
- High commission fees on free plan
- Limited advanced customization options
- Customer support can be slow during peak times
Best For
Solo massage therapists or small wellness studios seeking easy online booking and client discovery tools.
Pricing
Free plan with 20% commission per booking; Pro plan starts at $29.99/month with 0% commission up to 500 bookings, plus transaction fees.
Setmore
specializedCustomizable free online appointment scheduler suitable for massage services with payment and SMS integrations.
Unlimited appointments on the free plan, making it accessible for startups
Setmore is a user-friendly online appointment scheduling platform designed for service-based businesses like massage therapy, allowing therapists to create customizable booking pages for clients to self-schedule sessions. It supports features such as calendar syncing, automated email/SMS reminders, payment integrations, and client management to streamline operations. Ideal for solo practitioners or small teams, it helps reduce no-shows and manage recurring appointments effectively.
Pros
- Generous free plan with unlimited appointments for one user
- Intuitive interface with quick setup and mobile app support
- Seamless integrations for payments (Stripe, PayPal) and reminders
Cons
- Free plan lacks SMS reminders and advanced reporting
- Limited built-in tools for massage-specific needs like SOAP notes or detailed intake forms
- Scalability issues for larger multi-location practices
Best For
Solo massage therapists or small practices seeking an affordable, easy-to-use scheduling tool without complex setup.
Pricing
Free plan (1 user, unlimited appointments); Pro $9/user/month; Premium $12/user/month (billed annually).
Conclusion
Each tool brings unique strengths, but Vagaro leads as the top choice, offering an all-in-one platform that seamlessly integrates scheduling, payments, and marketing. ClinicSense stands out for its robust practice management features and SOAP notes, catering to those focused on administrative efficiency, while Mindbody excels as an enterprise-level solution for larger studios needing advanced CRM and reporting. The best fit depends on specific needs, yet Vagaro sets the standard for versatility.
Take the first step to simplify your practice—try Vagaro today and discover how its integrated tools can transform your scheduling and client management experience
Tools Reviewed
All tools were independently evaluated for this comparison