Quick Overview
- 1#1: Vagaro - All-in-one platform for booking, payments, marketing, and client management tailored for massage therapists and spas.
- 2#2: ClinicSense - Comprehensive scheduling, billing, SOAP notes, and marketing software designed specifically for massage and wellness clinics.
- 3#3: Mindbody - Robust business management solution for wellness businesses including massage studios with advanced scheduling, payments, and reporting.
- 4#4: Jane App - User-friendly practice management software for health and wellness pros featuring online booking, charting, and telehealth.
- 5#5: MassageBook - Online scheduling and booking tool built exclusively for massage therapists with client management and marketing features.
- 6#6: Schedulicity - Appointment booking and management platform for wellness professionals including massage with payment processing and reminders.
- 7#7: WellnessLiving - All-in-one marketing, booking, and management software for massage parlors, spas, and fitness studios.
- 8#8: Acuity Scheduling - Flexible online appointment scheduling software widely used by massage therapists for client bookings and payments.
- 9#9: Square Appointments - Free scheduling and POS system integrated with payments ideal for small independent massage businesses.
- 10#10: Mangomint - Modern salon and spa software with automated booking, payments, and client retention tools suitable for massage services.
Tools were evaluated and ranked based on feature depth (scheduling, payments, client management), usability, reliability, and value, ensuring the list prioritizes solutions that deliver practical, actionable benefits for modern massage businesses.
Comparison Table
Operating a successful massage business depends on reliable software to manage bookings, clients, and operations, making the right choice crucial. This comparison table outlines top tools like Vagaro, ClinicSense, Mindbody, Jane App, MassageBook, and more, examining features, pricing, and user experience to help readers identify their ideal fit. By exploring these options side by side, readers will gain clear insights into which software best aligns with their unique business needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Vagaro All-in-one platform for booking, payments, marketing, and client management tailored for massage therapists and spas. | specialized | 9.4/10 | 9.6/10 | 9.2/10 | 8.9/10 |
| 2 | ClinicSense Comprehensive scheduling, billing, SOAP notes, and marketing software designed specifically for massage and wellness clinics. | specialized | 8.6/10 | 8.8/10 | 8.5/10 | 8.3/10 |
| 3 | Mindbody Robust business management solution for wellness businesses including massage studios with advanced scheduling, payments, and reporting. | enterprise | 8.2/10 | 9.1/10 | 7.3/10 | 7.5/10 |
| 4 | Jane App User-friendly practice management software for health and wellness pros featuring online booking, charting, and telehealth. | specialized | 8.7/10 | 8.8/10 | 9.3/10 | 8.4/10 |
| 5 | MassageBook Online scheduling and booking tool built exclusively for massage therapists with client management and marketing features. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 7.7/10 |
| 6 | Schedulicity Appointment booking and management platform for wellness professionals including massage with payment processing and reminders. | specialized | 8.1/10 | 7.6/10 | 9.2/10 | 8.5/10 |
| 7 | WellnessLiving All-in-one marketing, booking, and management software for massage parlors, spas, and fitness studios. | enterprise | 8.6/10 | 9.1/10 | 7.9/10 | 8.3/10 |
| 8 | Acuity Scheduling Flexible online appointment scheduling software widely used by massage therapists for client bookings and payments. | specialized | 8.2/10 | 8.4/10 | 9.1/10 | 7.6/10 |
| 9 | Square Appointments Free scheduling and POS system integrated with payments ideal for small independent massage businesses. | other | 7.2/10 | 6.8/10 | 9.1/10 | 8.5/10 |
| 10 | Mangomint Modern salon and spa software with automated booking, payments, and client retention tools suitable for massage services. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 7.7/10 |
All-in-one platform for booking, payments, marketing, and client management tailored for massage therapists and spas.
Comprehensive scheduling, billing, SOAP notes, and marketing software designed specifically for massage and wellness clinics.
Robust business management solution for wellness businesses including massage studios with advanced scheduling, payments, and reporting.
User-friendly practice management software for health and wellness pros featuring online booking, charting, and telehealth.
Online scheduling and booking tool built exclusively for massage therapists with client management and marketing features.
Appointment booking and management platform for wellness professionals including massage with payment processing and reminders.
All-in-one marketing, booking, and management software for massage parlors, spas, and fitness studios.
Flexible online appointment scheduling software widely used by massage therapists for client bookings and payments.
Free scheduling and POS system integrated with payments ideal for small independent massage businesses.
Modern salon and spa software with automated booking, payments, and client retention tools suitable for massage services.
Vagaro
specializedAll-in-one platform for booking, payments, marketing, and client management tailored for massage therapists and spas.
Vagaro Marketplace, connecting businesses to millions of active clients searching for local massage services.
Vagaro is a comprehensive cloud-based platform tailored for massage therapists and wellness businesses, providing online booking, scheduling, client management, and payment processing in one intuitive system. It supports service-specific features like room assignments, therapist calendars, intake forms, and SOAP notes for massage practices. Additionally, it offers marketing tools, inventory management, and robust reporting to streamline operations and grow clientele.
Pros
- Seamless online booking and 24/7 client self-scheduling with calendar sync
- Powerful marketing automation including email/SMS campaigns and Vagaro Marketplace exposure
- Detailed analytics, reporting, and massage-specific tools like intake forms and room management
Cons
- Pricing scales quickly for multi-location or high-volume businesses
- Mobile app can occasionally lag during peak times
- Advanced customizations require higher-tier plans
Best For
Growing massage therapy practices or spas seeking an all-in-one solution for bookings, client retention, and marketing.
Pricing
Starts at $29/month (Solo plan) up to $219/month (Pro plan) per location, plus 2.75% + $0.30 payment processing fees and optional add-ons.
ClinicSense
specializedComprehensive scheduling, billing, SOAP notes, and marketing software designed specifically for massage and wellness clinics.
Intelligent automation for SMS/email reminders and no-show protection with deposit requirements
ClinicSense is a cloud-based practice management software tailored for wellness clinics, including massage therapists, offering tools for appointment scheduling, online booking, and client management. It integrates billing, payment processing, SOAP notes, and marketing automation to streamline operations. The platform supports multi-location practices with reporting, inventory management, and a client portal for self-service bookings and payments.
Pros
- Robust online booking with real-time availability and waitlists
- Integrated payment processing and automated invoicing
- Comprehensive reporting and marketing tools for client retention
Cons
- Pricing can escalate quickly for multi-practitioner clinics
- Some advanced features require higher-tier plans
- Occasional reports of customer support delays during peak times
Best For
Multi-practitioner massage clinics needing an all-in-one platform for scheduling, billing, and client engagement.
Pricing
Starts at $59/month (Essentials) per practitioner, up to $199/month (Enterprise); annual billing discounts available.
Mindbody
enterpriseRobust business management solution for wellness businesses including massage studios with advanced scheduling, payments, and reporting.
Mindbody App Marketplace for seamless third-party integrations and custom wellness tools
Mindbody is a comprehensive cloud-based management platform tailored for wellness businesses like massage therapy practices, providing tools for scheduling appointments, managing clients, processing payments, and marketing services. It supports online booking, automated reminders, inventory tracking for oils and products, and staff scheduling to optimize daily operations. The software also includes reporting analytics and integrates with third-party apps via its marketplace, making it scalable for growing studios.
Pros
- Robust scheduling and online booking with client self-service portals
- Powerful marketing automation and CRM for client retention
- Extensive integrations via Mindbody App Marketplace
Cons
- High subscription costs with additional transaction fees
- Steep learning curve and occasionally clunky interface
- Customer support can be slow and inconsistent
Best For
Mid-sized to large massage studios needing a scalable all-in-one solution for operations, marketing, and growth.
Pricing
Starts at $129/month for Starter plan, up to $499+/month for Enterprise, plus 2.75-3.5% + $0.30 per transaction fees.
Jane App
specializedUser-friendly practice management software for health and wellness pros featuring online booking, charting, and telehealth.
Highly customizable SOAP notes and digital charting tailored for hands-on therapies like massage, with photo upload and progress tracking.
Jane App is an all-in-one practice management software tailored for health and wellness practitioners, including massage therapists, offering online booking, scheduling, customizable SOAP notes, and secure client charting. It streamlines administrative tasks with features like automated reminders, integrated billing, payment processing, and inventory management for products used in sessions. Designed for solo practitioners and small clinics, it emphasizes ease of use and mobile accessibility to help focus more on client care.
Pros
- Intuitive interface with excellent mobile app for on-the-go management
- Customizable intake forms and SOAP notes perfect for massage documentation
- Robust online booking with no-show protection and integrated payments
Cons
- Pricing model scales per practitioner, which can add up for larger teams
- Limited built-in marketing and automation tools compared to competitors
- Reporting features are solid but lack some advanced analytics for multi-location businesses
Best For
Solo massage therapists or small wellness clinics seeking a user-friendly, comprehensive platform for scheduling and client management.
Pricing
Starts at $59 CAD/month for the first practitioner ($49 USD equivalent), plus $29 CAD/month per additional practitioner; 17% annual discount available, no free plan.
MassageBook
specializedOnline scheduling and booking tool built exclusively for massage therapists with client management and marketing features.
The client discovery marketplace that connects therapists with new local clients searching for services.
MassageBook is a specialized scheduling and management platform tailored for massage therapists, spas, and wellness businesses, enabling 24/7 online booking, client management, and automated reminders. It includes features like SOAP notes, payment processing, marketing tools, and a client discovery marketplace to attract new business. The software helps streamline operations, reduce administrative tasks, and improve client retention through customizable intake forms and reporting.
Pros
- User-friendly online booking system with mobile app support
- Integrated payment processing and automated reminders to minimize no-shows
- Built-in marketplace for client discovery and lead generation
Cons
- Higher pricing tiers can be expensive for solo practitioners
- Limited advanced customization for larger multi-location businesses
- Occasional reports of slow customer support response times
Best For
Independent massage therapists or small studios seeking an all-in-one booking and marketing solution with client acquisition tools.
Pricing
Free basic plan for solos; Pro plan at $39/month (1 provider), Business at $79/month (up to 5 providers), plus transaction fees on bookings.
Schedulicity
specializedAppointment booking and management platform for wellness professionals including massage with payment processing and reminders.
Embeddable 'Book Now' widget for seamless 24/7 client self-scheduling on any website
Schedulicity is a user-friendly online scheduling platform tailored for service-based businesses like massage therapists, enabling 24/7 client self-booking, calendar management, and payment processing. It includes client databases, automated reminders, intake forms, and basic marketing tools to streamline operations for solo practitioners or small teams. While versatile for wellness pros, it focuses on simplicity rather than advanced clinical features like SOAP notes.
Pros
- Highly intuitive interface with quick setup
- Free plan available for solo massage therapists
- Reliable automated reminders and online booking widget
Cons
- Lacks advanced massage-specific tools like built-in SOAP charting
- Reporting and analytics are basic
- Some integrations and features require higher-tier plans
Best For
Solo massage therapists or small practices seeking simple, affordable scheduling without needing complex clinical management.
Pricing
Free for solo users; paid plans start at $39.90/mo (Empower, 1 calendar) up to $99.90/mo (Dominate, unlimited), billed annually with add-ons available.
WellnessLiving
enterpriseAll-in-one marketing, booking, and management software for massage parlors, spas, and fitness studios.
Automated marketing pipelines that nurture leads from inquiry to repeat bookings with targeted email/SMS campaigns
WellnessLiving is a comprehensive cloud-based management platform tailored for wellness businesses, including massage therapy practices, offering online booking, appointment scheduling, client CRM, POS, and marketing tools. It streamlines daily operations with features like drag-and-drop calendars, automated reminders, membership management, and integrated payments. The software also includes website builders and reporting dashboards to help massage businesses grow and retain clients efficiently.
Pros
- Extensive feature set including marketing automation and multi-location support
- Customizable booking system with waitlists and recurring appointments ideal for massage scheduling
- Strong client management with notes, history tracking, and automated communications
Cons
- Steep learning curve for beginners due to its depth and customization options
- Pricing can escalate quickly for larger practices or additional locations
- Mobile app exists but lacks some desktop functionalities
Best For
Growing massage practices or multi-disciplinary wellness centers needing scalable all-in-one management.
Pricing
Starts at $69/month (Starter plan for up to 100 active clients), with Pro at $129, Elite at $249, and Enterprise custom; additional fees for extra locations and users.
Acuity Scheduling
specializedFlexible online appointment scheduling software widely used by massage therapists for client bookings and payments.
Advanced customizable intake forms that capture detailed client health history and preferences before appointments
Acuity Scheduling is a versatile online appointment booking platform designed for service-based businesses, including massage therapists, allowing clients to self-schedule sessions via customizable booking pages. It supports multiple practitioners, service durations, packages, automated reminders, intake forms, and payment processing through integrations like Stripe. For massage businesses, it streamlines client bookings, reduces no-shows with reminders, and handles basic client data collection via forms.
Pros
- Highly intuitive drag-and-drop interface for quick setup
- Customizable intake forms perfect for client health questionnaires
- Strong integrations for payments, calendars, and marketing tools
Cons
- Pricing scales with appointment volume, which can get expensive for busy practices
- Lacks specialized massage features like SOAP notes or inventory management
- Reporting and analytics are basic compared to dedicated salon software
Best For
Solo massage therapists or small studios needing simple, client-facing online booking without complex backend needs.
Pricing
Starts at $16/month (Emerging plan for up to 30 appointments), $27/month (Growing for 100), up to $49+/month (Powerhouse); additional fees for premium features like HIPAA compliance.
Square Appointments
otherFree scheduling and POS system integrated with payments ideal for small independent massage businesses.
Seamless Square payments integration with built-in no-show fees and 24-hour deposits
Square Appointments is a straightforward scheduling platform from Square tailored for service businesses, enabling online booking, calendar management, automated reminders, and seamless payment processing. It integrates tightly with Square's POS hardware and software, making it ideal for handling transactions alongside appointments. For massage businesses, it supports basic client scheduling and no-show deposits but lacks specialized tools like SOAP notes or intake forms.
Pros
- Exceptionally easy to set up and use with an intuitive interface
- Free plan for solo practitioners at a single location
- Strong payment integration with no-show protection and instant deposits
Cons
- Lacks massage-specific features like client health intake forms or therapy notes
- Limited reporting and customization options compared to niche tools
- Additional fees for advanced features or multiple staff members
Best For
Solo massage therapists or small practices prioritizing simple booking, payments, and affordability over specialized wellness tools.
Pricing
Free for single location and user; $29/month for Appointments Plus (unlimited staff); custom enterprise pricing for advanced needs; transaction fees apply (2.6% + 10¢ in-person).
Mangomint
specializedModern salon and spa software with automated booking, payments, and client retention tools suitable for massage services.
Booth rental management with built-in accounting and commission tracking, ideal for independent massage therapists renting space.
Mangomint is a cloud-based management software tailored for salons, spas, and massage businesses, offering online booking, client management, scheduling, payments, and inventory tracking in a sleek interface. It streamlines daily operations with features like automated reminders, reporting, and staff management tools. Designed for efficiency, it helps massage therapists handle appointments, client intake forms, and payments seamlessly.
Pros
- Intuitive and visually appealing interface that's fast and mobile-friendly
- Comprehensive scheduling with online booking and automated waitlists
- Strong client management including customizable intake forms
Cons
- Higher pricing compared to some competitors
- Limited third-party integrations for massage-specific tools
- Reporting lacks deep customization for advanced analytics
Best For
Small to medium massage practices seeking a modern, user-friendly all-in-one platform without needing extensive custom integrations.
Pricing
Starts at $165/month (Essentials, up to 5 providers), $295/month (Pro), $550/month (Elite); scales with additional providers and clients.
Conclusion
Evaluating the top massage business software reveals three exceptional tools that streamline key operations, but Vagaro stands out as the leading choice for its comprehensive all-in-one approach. Close behind, ClinicSense and Mindbody offer robust alternatives, tailored to specific needs like clinic management or broader wellness business requirements, ensuring there’s a standout option for every user.
Take the next step in enhancing your practice—try Vagaro today to experience a platform designed to simplify and grow your massage business.
Tools Reviewed
All tools were independently evaluated for this comparison