Quick Overview
- 1#1: MassageBook - Comprehensive online booking, scheduling, and client management platform tailored specifically for massage therapists.
- 2#2: Vagaro - All-in-one booking, payment, and marketing software for salons, spas, and massage businesses.
- 3#3: ClinicSense - Practice management software with online booking, EMR, and billing for wellness clinics including massage therapy.
- 4#4: Mindbody - Enterprise-level management software for fitness, wellness, and beauty businesses with robust booking features.
- 5#5: Jane App - Cloud-based practice management tool for health and wellness practitioners with scheduling, charting, and telehealth.
- 6#6: Fresha - Free booking software for salons, spas, and massage therapists with global marketplace integration.
- 7#7: Booksy - Mobile-first appointment booking and management app for beauty and wellness professionals.
- 8#8: Acuity Scheduling - Flexible online appointment scheduling software integrable with websites for service providers like massage therapists.
- 9#9: Schedulicity - User-friendly scheduling platform for wellness professionals with online booking and payment processing.
- 10#10: Setmore - Free and premium appointment scheduling software with staff management for small massage businesses.
We evaluated these tools based on technical capabilities (scheduling, integration, and client management features), user-friendliness, reliability, and value, ensuring they cater to diverse needs across the wellness industry.
Comparison Table
For massage professionals and studios aiming to streamline operations, choosing the right booking software is key, as features like scheduling, client management, and payments vary widely. This comparison table explores tools such as MassageBook, Vagaro, ClinicSense, Mindbody, Jane App, and more, highlighting essential capabilities to help readers identify the best fit for their practice.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | MassageBook Comprehensive online booking, scheduling, and client management platform tailored specifically for massage therapists. | specialized | 9.5/10 | 9.7/10 | 9.2/10 | 9.4/10 |
| 2 | Vagaro All-in-one booking, payment, and marketing software for salons, spas, and massage businesses. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | ClinicSense Practice management software with online booking, EMR, and billing for wellness clinics including massage therapy. | specialized | 8.7/10 | 9.0/10 | 8.5/10 | 8.2/10 |
| 4 | Mindbody Enterprise-level management software for fitness, wellness, and beauty businesses with robust booking features. | enterprise | 8.2/10 | 9.1/10 | 7.3/10 | 7.0/10 |
| 5 | Jane App Cloud-based practice management tool for health and wellness practitioners with scheduling, charting, and telehealth. | specialized | 8.7/10 | 9.2/10 | 8.8/10 | 8.3/10 |
| 6 | Fresha Free booking software for salons, spas, and massage therapists with global marketplace integration. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.4/10 |
| 7 | Booksy Mobile-first appointment booking and management app for beauty and wellness professionals. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 7.9/10 |
| 8 | Acuity Scheduling Flexible online appointment scheduling software integrable with websites for service providers like massage therapists. | specialized | 8.2/10 | 8.4/10 | 9.1/10 | 7.7/10 |
| 9 | Schedulicity User-friendly scheduling platform for wellness professionals with online booking and payment processing. | specialized | 8.3/10 | 8.0/10 | 9.2/10 | 8.5/10 |
| 10 | Setmore Free and premium appointment scheduling software with staff management for small massage businesses. | specialized | 7.6/10 | 7.2/10 | 8.8/10 | 8.5/10 |
Comprehensive online booking, scheduling, and client management platform tailored specifically for massage therapists.
All-in-one booking, payment, and marketing software for salons, spas, and massage businesses.
Practice management software with online booking, EMR, and billing for wellness clinics including massage therapy.
Enterprise-level management software for fitness, wellness, and beauty businesses with robust booking features.
Cloud-based practice management tool for health and wellness practitioners with scheduling, charting, and telehealth.
Free booking software for salons, spas, and massage therapists with global marketplace integration.
Mobile-first appointment booking and management app for beauty and wellness professionals.
Flexible online appointment scheduling software integrable with websites for service providers like massage therapists.
User-friendly scheduling platform for wellness professionals with online booking and payment processing.
Free and premium appointment scheduling software with staff management for small massage businesses.
MassageBook
specializedComprehensive online booking, scheduling, and client management platform tailored specifically for massage therapists.
Massage-specific SOAP notes and customizable intake/treatment forms integrated directly into the booking workflow
MassageBook is a comprehensive online booking and practice management platform tailored specifically for massage therapists, spas, and wellness professionals. It enables users to set up customizable booking websites, manage appointments, process payments, and track client histories with features like SOAP notes. The software also includes marketing tools such as email campaigns, waitlists, and promotions to help grow businesses efficiently.
Pros
- Highly specialized features for massage therapy like SOAP notes, intake forms, and treatment protocols
- Affordable pricing with a free basic plan and seamless payment integration
- Strong marketing tools including automated emails, waitlists, and gift certificates
Cons
- User interface feels somewhat dated compared to modern competitors
- Customer support can have variable response times
- Limited scalability for very large multi-location spas
Best For
Independent massage therapists and small wellness practices seeking an all-in-one, massage-specific booking solution.
Pricing
Free basic plan available; Pro plans start at $29.95/month per practitioner, with annual discounts and no long-term contracts.
Vagaro
specializedAll-in-one booking, payment, and marketing software for salons, spas, and massage businesses.
Vagaro Wellness Marketplace, which connects therapists directly with local clients searching for massage services
Vagaro is an all-in-one booking and management platform tailored for massage therapists, spas, and wellness businesses, enabling 24/7 online scheduling, client self-check-in, and automated reminders. It streamlines operations with features like customizable service menus, payment processing, inventory tracking for oils and products, and detailed client histories including notes and preferences. The software also includes marketing tools such as email/SMS campaigns and a wellness marketplace for client discovery.
Pros
- Robust online booking with calendar syncing and waitlist management
- Comprehensive client CRM with intake forms, SOAP notes, and loyalty programs
- Integrated marketing automation and Vagaro Marketplace for client acquisition
Cons
- Pricing can escalate quickly with add-ons and per-location fees
- Advanced features have a moderate learning curve for new users
- Customer support response times vary, especially on lower-tier plans
Best For
Massage therapists and multi-location spas seeking an integrated platform for booking, payments, and growth marketing.
Pricing
Starts at $29/month (Starter, billed annually) up to $209/month (Pro); additional fees for credit card processing (1% + $0.20/transaction) or subscription waivers.
ClinicSense
specializedPractice management software with online booking, EMR, and billing for wellness clinics including massage therapy.
Customizable SOAP charting and digital intake forms optimized for manual therapy documentation
ClinicSense is an all-in-one practice management software tailored for wellness professionals, including massage therapists, offering online booking, scheduling, client management, and SOAP charting. It enables 24/7 client self-scheduling with real-time availability, automated reminders, and integrated payments to streamline operations. The platform also includes customizable intake forms, reporting, and a mobile app for on-the-go access, helping therapists focus on client care rather than admin tasks.
Pros
- Robust online booking with real-time availability and automated reminders
- Specialized SOAP notes and charting for massage therapists
- Seamless payment processing and invoicing integration
Cons
- Pricing scales quickly with additional providers
- Steeper learning curve for advanced customization
- Limited integrations with some third-party tools
Best For
Independent massage therapists and small wellness clinics needing comprehensive booking and charting in one platform.
Pricing
Starts at $65/month per provider for basic plan; higher tiers up to $165/month include advanced features like unlimited clients and priority support.
Mindbody
enterpriseEnterprise-level management software for fitness, wellness, and beauty businesses with robust booking features.
Branded consumer app and marketplace integration for client discovery and direct bookings
Mindbody is a robust all-in-one business management platform tailored for wellness professionals, including massage therapists, providing online booking, appointment scheduling, payment processing, and client relationship tools. It supports seamless integration of services like massage sessions with class bookings, automated reminders, and marketing campaigns to boost client retention. The platform also offers detailed reporting, staff management, and a consumer-facing app for easy discovery and booking.
Pros
- Comprehensive scheduling and online booking with mobile client app
- Powerful marketing automation and email/SMS tools for client retention
- Extensive integrations and reporting for business insights
Cons
- Steep learning curve and complex interface for beginners
- High pricing that may overwhelm solo practitioners
- Customer support often criticized for slow response times
Best For
Growing massage studios or multi-location practices needing scalable, feature-rich management beyond basic booking.
Pricing
Starts at $139/month for Essentials plan; higher tiers like Ultimate ($349+/month) and custom enterprise pricing available via sales quote.
Jane App
specializedCloud-based practice management tool for health and wellness practitioners with scheduling, charting, and telehealth.
Highly customizable SOAP note templates and outcome tracking specifically designed for massage and manual therapy documentation
Jane App is a comprehensive practice management software designed for massage therapists and wellness professionals, offering online booking, scheduling, secure client charting with customizable SOAP notes, integrated payments, and automated reminders. It streamlines administrative tasks, enhances client communication through portals and intake forms, and supports business growth with reporting and inventory management. The platform is particularly strong for solo practitioners or small clinics handling massage bookings efficiently.
Pros
- Robust online booking widget with real-time availability
- Customizable SOAP notes and intake forms tailored for massage therapy
- Excellent mobile app and patient portal for seamless client experience
Cons
- Pricing increases significantly with additional practitioners
- Limited integrations with external tools like specific massage-specific hardware
- Steeper learning curve for advanced charting features
Best For
Solo massage therapists or small clinics needing an all-in-one solution for booking, charting, and payments without complex setup.
Pricing
Starts at $59 CAD/month for Solo plan (1 practitioner); Grow plan at $99 CAD/month plus $49/practitioner; free 30-day trial available.
Fresha
specializedFree booking software for salons, spas, and massage therapists with global marketplace integration.
Integrated client discovery marketplace that connects massage businesses with new customers searching for local services
Fresha is an all-in-one booking and business management platform tailored for salons, spas, and massage therapists, enabling online appointment scheduling, client management, and payment processing. It offers tools like customizable booking pages, automated reminders, inventory tracking, and marketing features to help massage businesses streamline operations and attract new clients. With a focus on simplicity, Fresha supports solo practitioners and small teams in growing their massage services without complex setups.
Pros
- Free core software with no monthly subscription fees
- Intuitive mobile app and drag-and-drop calendar for easy scheduling
- Built-in client discovery marketplace to attract new massage bookings
Cons
- Transaction fees of 2.19% + $0.20 per online payment
- Limited advanced reporting and customization in the basic plan
- Customer support primarily via email with occasional delays
Best For
Ideal for independent massage therapists or small studios seeking a user-friendly, cost-effective booking system with client acquisition tools.
Pricing
Free plan with transaction fees (2.19% + $0.20 per card payment); optional premium add-ons for advanced features.
Booksy
specializedMobile-first appointment booking and management app for beauty and wellness professionals.
The Booksy Marketplace, which exposes providers to a vast pool of potential clients searching for local massage services
Booksy is an all-in-one booking and management platform tailored for beauty and wellness professionals, including massage therapists, enabling online appointment scheduling, client management, and payments. It features a consumer-facing marketplace where clients can discover and book services from local providers. The software includes tools for reminders, no-show protection, marketing promotions, and business analytics to streamline operations for solo practitioners or small teams.
Pros
- Intuitive mobile app for on-the-go booking and management
- Large marketplace for attracting new massage clients
- Integrated payments and automated reminders reduce no-shows
Cons
- Commission fees on top of subscriptions can increase costs
- Limited advanced customization for specialized massage workflows
- Reporting tools lack depth for larger practices
Best For
Independent massage therapists or small wellness studios seeking easy online visibility and client acquisition.
Pricing
Plans start at $29.99/month (Solo) with 1.9% + $0.30 per transaction; higher tiers like Team ($59.99/month) and Company ($99.99+/month) offer more features and locations.
Acuity Scheduling
specializedFlexible online appointment scheduling software integrable with websites for service providers like massage therapists.
Flexible client intake forms that capture detailed pre-appointment info like medical history and preferences
Acuity Scheduling is a user-friendly online appointment scheduling platform ideal for service professionals like massage therapists, enabling clients to book sessions via customizable web pages. It handles calendar management, automated email/SMS reminders, client intake forms for health details, and payments through integrations like Stripe. Owned by Squarespace, it supports packages, group sessions, and multi-staff scheduling but lacks deep spa-specific tools like room assignments.
Pros
- Highly intuitive drag-and-drop interface for quick setup
- Customizable intake forms perfect for pre-massage health questionnaires
- Seamless integrations for payments, calendars, and reminders reducing no-shows
Cons
- Not HIPAA compliant, limiting use for sensitive health data
- Advanced features like unlimited staff require pricier plans
- Lacks specialized massage tools such as therapist preferences or room management
Best For
Solo or small massage practices seeking simple, professional online booking without complex operational needs.
Pricing
Free limited plan; paid tiers start at $16/mo (Emerging, annual billing) up to $49/mo (Powerhouse) for unlimited appointments and staff.
Schedulicity
specializedUser-friendly scheduling platform for wellness professionals with online booking and payment processing.
Customizable client intake forms that capture health history and preferences before massage bookings
Schedulicity is an online appointment scheduling platform tailored for service-based businesses like massage therapists, enabling clients to book sessions directly via a customizable widget on websites or social media. It handles calendar management, automated reminders, payment processing through Stripe, and client intake forms to streamline operations. The software supports solo practitioners and small teams with features like recurring appointments and no-show protection, making it accessible for non-technical users.
Pros
- Highly intuitive interface with quick setup
- Free plan available for basic use
- Robust mobile apps for providers and clients
Cons
- Limited advanced reporting and analytics
- Customization options are somewhat basic
- Higher-tier features require paid plans
Best For
Solo massage therapists or small practices seeking an affordable, user-friendly booking tool without steep learning curves.
Pricing
Free plan with transaction fees; Pro plan at $34.90/month (billed annually); Premium at $49.90/month with advanced features.
Setmore
specializedFree and premium appointment scheduling software with staff management for small massage businesses.
Customizable intake forms to collect client health information before appointments
Setmore is a user-friendly online appointment scheduling platform designed for service-based businesses, including massage therapists, allowing clients to book sessions 24/7 via customizable booking pages. It offers calendar management, automated email/SMS reminders, payment integrations with Stripe and Square, and support for staff scheduling and recurring appointments. While versatile for small practices, it lacks deep specialization in wellness industry tools like treatment-specific protocols or inventory management.
Pros
- Intuitive drag-and-drop interface ideal for non-tech-savvy users
- Generous free plan with unlimited appointments and basic features
- Robust mobile app for managing bookings on the go
Cons
- Limited niche features for massage therapy like SOAP notes or client health tracking
- Advanced tools such as subscriptions and detailed reporting locked behind paid plans
- Customer support can be slow for free users
Best For
Solo massage therapists or small practices needing simple, affordable online booking without advanced spa management requirements.
Pricing
Free plan available; Pro plan at $5/user/month (billed annually); Premium plan at $12/user/month (billed annually).
Conclusion
After evaluating all 10 platforms, MassageBook emerges as the top choice, with its comprehensive focus on massage therapy needs setting it apart. Vagaro and ClinicSense also shine—both offering robust features, but varying in scope, making them strong alternatives for different business requirements. Ultimately, the right tool depends on specific operational needs, but MassageBook leads as the most tailored solution.
Take the first step to simplify your practice: explore MassageBook and discover how it can elevate your client management and scheduling efficiency.
Tools Reviewed
All tools were independently evaluated for this comparison