Quick Overview
- 1#1: Zen Planner - Comprehensive management software tailored for martial arts schools with automated billing, membership tracking, and class scheduling.
- 2#2: Kicksite - Martial arts-specific platform offering billing automation, student management, and marketing tools for dojos.
- 3#3: iClassPro - Robust class management software for martial arts gyms featuring invoicing, online payments, and attendance tracking.
- 4#4: Martialytics - Data-driven management tool for martial arts schools with billing, belt tracking, and performance analytics.
- 5#5: RhinoFit - Gym and martial arts software providing automated billing, member portals, and workout tracking features.
- 6#6: Jackrabbit Class - Class management system supporting martial arts with online registration, billing, and family accounts.
- 7#7: GymMaster - Cloud-based gym software adaptable for martial arts including membership billing and access control.
- 8#8: ClubReady - Fitness club management platform with billing, scheduling, and e-commerce for martial arts studios.
- 9#9: PerfectMind - Community management software offering billing, registration, and program tools suitable for martial arts.
- 10#10: Mindbody - Wellness business platform with advanced billing, booking, and client management for martial arts facilities.
We evaluated these tools based on their ability to address martial arts-specific needs (billing, class scheduling, member management), ease of use, functional depth, and overall value, ensuring they deliver robust performance and long-term practicality for studios of all sizes.
Comparison Table
Efficiently managing martial arts business operations, from billing to scheduling, requires tailored software solutions. This comparison table features top tools like Zen Planner, Kicksite, iClassPro, Martialytics, RhinoFit, and more, guiding readers through key features, pricing, and usability to find their ideal fit.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Zen Planner Comprehensive management software tailored for martial arts schools with automated billing, membership tracking, and class scheduling. | specialized | 9.4/10 | 9.7/10 | 8.9/10 | 9.2/10 |
| 2 | Kicksite Martial arts-specific platform offering billing automation, student management, and marketing tools for dojos. | specialized | 9.1/10 | 9.4/10 | 8.7/10 | 8.5/10 |
| 3 | iClassPro Robust class management software for martial arts gyms featuring invoicing, online payments, and attendance tracking. | specialized | 8.7/10 | 9.2/10 | 7.9/10 | 8.4/10 |
| 4 | Martialytics Data-driven management tool for martial arts schools with billing, belt tracking, and performance analytics. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.3/10 |
| 5 | RhinoFit Gym and martial arts software providing automated billing, member portals, and workout tracking features. | specialized | 8.1/10 | 7.9/10 | 8.5/10 | 8.7/10 |
| 6 | Jackrabbit Class Class management system supporting martial arts with online registration, billing, and family accounts. | specialized | 8.2/10 | 8.8/10 | 7.5/10 | 7.9/10 |
| 7 | GymMaster Cloud-based gym software adaptable for martial arts including membership billing and access control. | specialized | 8.2/10 | 8.5/10 | 7.9/10 | 8.0/10 |
| 8 | ClubReady Fitness club management platform with billing, scheduling, and e-commerce for martial arts studios. | enterprise | 8.1/10 | 8.6/10 | 7.4/10 | 7.7/10 |
| 9 | PerfectMind Community management software offering billing, registration, and program tools suitable for martial arts. | enterprise | 8.0/10 | 8.5/10 | 7.8/10 | 7.5/10 |
| 10 | Mindbody Wellness business platform with advanced billing, booking, and client management for martial arts facilities. | enterprise | 7.8/10 | 8.5/10 | 6.8/10 | 6.5/10 |
Comprehensive management software tailored for martial arts schools with automated billing, membership tracking, and class scheduling.
Martial arts-specific platform offering billing automation, student management, and marketing tools for dojos.
Robust class management software for martial arts gyms featuring invoicing, online payments, and attendance tracking.
Data-driven management tool for martial arts schools with billing, belt tracking, and performance analytics.
Gym and martial arts software providing automated billing, member portals, and workout tracking features.
Class management system supporting martial arts with online registration, billing, and family accounts.
Cloud-based gym software adaptable for martial arts including membership billing and access control.
Fitness club management platform with billing, scheduling, and e-commerce for martial arts studios.
Community management software offering billing, registration, and program tools suitable for martial arts.
Wellness business platform with advanced billing, booking, and client management for martial arts facilities.
Zen Planner
specializedComprehensive management software tailored for martial arts schools with automated billing, membership tracking, and class scheduling.
Advanced belt promotion and testing management system that automates student progression tracking unique to martial arts dojos
Zen Planner is a comprehensive gym management software tailored for martial arts schools, fitness studios, and boutique gyms, offering robust tools for member management, class scheduling, and automated billing. It excels in handling recurring payments, invoicing, and family billing plans, making it ideal for martial arts billing needs. The platform also includes attendance tracking, online registration, marketing automation, and detailed reporting to streamline school operations.
Pros
- Highly customizable automated billing with support for family plans, pro-rating, and multiple payment methods
- Martial arts-specific features like belt rank tracking, curriculum management, and student progression reports
- Integrated member portal for self-service payments, scheduling, and attendance check-ins
Cons
- Pricing scales with number of members, which can be costly for very small schools
- Steep initial learning curve for advanced features despite intuitive interface
- Some integrations and premium add-ons require additional fees
Best For
Mid-sized martial arts schools seeking an all-in-one platform with top-tier billing automation and industry-specific tools.
Pricing
Starts at around $149/month for basic plans, scaling to $300+/month based on active members; includes transaction fees of 2.9% + $0.30 per credit card charge.
Kicksite
specializedMartial arts-specific platform offering billing automation, student management, and marketing tools for dojos.
Integrated belt rank and promotion system with automated progress notifications
Kicksite is a comprehensive management platform tailored specifically for martial arts schools, offering automated billing, student management, attendance tracking, and online scheduling. It streamlines operations with features like belt promotion tools, parent portals, marketing automation, and integrated payments to reduce administrative workload. Designed for dojos and gyms, it helps owners focus on teaching while handling recurring revenue and retention effectively.
Pros
- Martial arts-specific tools like belt tracking and curriculum management
- Robust automated billing with Stripe integration and late fee handling
- Excellent customer support with dedicated onboarding
Cons
- Pricing scales quickly for larger schools
- Mobile app has occasional syncing issues
- Advanced reporting requires higher-tier plans
Best For
Mid-sized martial arts academies seeking an all-in-one solution for billing, student tracking, and marketing automation.
Pricing
Starts at $149/month (Core plan for up to 150 students), up to $449/month (Pro plan for unlimited students); 14-day free trial, no long-term contracts.
iClassPro
specializedRobust class management software for martial arts gyms featuring invoicing, online payments, and attendance tracking.
Family billing that automatically prorates and consolidates invoices across multiple students
iClassPro is a comprehensive class management platform tailored for martial arts schools, gyms, and activity-based businesses, offering tools for scheduling, student registration, attendance tracking, and automated billing. It excels in handling recurring memberships, one-time fees, family accounts, and integrated payment processing to streamline financial operations. The software also includes reporting, online portals for parents, and mobile apps for check-ins, making it a full-service solution for dojo management.
Pros
- Robust automated billing with prorated charges and family invoicing
- Integrated payment gateway with low transaction fees
- Detailed financial reporting and revenue tracking
Cons
- Steep initial learning curve for setup
- Pricing scales quickly for larger schools
- Limited free trial and customization options
Best For
Mid-sized martial arts schools with 50-500 students seeking an all-in-one billing and management system.
Pricing
Starts at $125/month for up to 100 students, then ~$1.25 per additional student; plus 2.9% + $0.30 per transaction.
Martialytics
specializedData-driven management tool for martial arts schools with billing, belt tracking, and performance analytics.
Automated family billing with dynamic discount calculations and pro-rated adjustments for siblings
Martialytics is a specialized cloud-based software platform tailored for martial arts schools, focusing on automated billing, student management, and operational efficiency. It handles recurring payments, family billing discounts, late fees, and contracts while integrating seamlessly with Stripe for payments. Additionally, it offers attendance tracking, class scheduling, and retention analytics to help dojo owners streamline finances and grow their business.
Pros
- Highly tailored billing automation for martial arts including family plans and belt-tied promotions
- Robust reporting and analytics for revenue tracking and student retention
- Seamless Stripe integration for reliable recurring payments
Cons
- Pricing can be steep for very small schools with fewer than 50 students
- Limited third-party integrations beyond core payment processors
- Initial setup requires some time to configure custom billing rules
Best For
Medium-sized martial arts schools seeking specialized billing automation with built-in student management tools.
Pricing
Starts at $99/month for up to 100 students, with Pro ($199/month) and Enterprise plans scaling by student count and features.
RhinoFit
specializedGym and martial arts software providing automated billing, member portals, and workout tracking features.
Integrated access control and kiosk check-ins for secure, automated attendance and payments
RhinoFit is a cloud-based gym management software designed for fitness businesses, including martial arts schools, offering automated billing, member management, and class scheduling. It supports recurring payments, online member portals, check-ins via kiosks or apps, and basic reporting to handle gym operations efficiently. The platform emphasizes simplicity and affordability, making it suitable for streamlining billing without overwhelming complexity.
Pros
- Robust automated recurring billing with multiple payment processors
- Intuitive interface accessible via web and mobile apps
- Affordable pricing with no long-term contracts
Cons
- Lacks specialized martial arts features like belt rank tracking or tournament management
- Reporting tools are basic and less customizable
- Higher tiers needed for advanced multi-location support
Best For
Small to medium martial arts schools needing straightforward, cost-effective billing and membership management.
Pricing
Starts at $89/month for basic (up to 100 members), $129/month for Pro, $199/month for Enterprise; scales with member count.
Jackrabbit Class
specializedClass management system supporting martial arts with online registration, billing, and family accounts.
Family billing grouping that consolidates multiple students under one account for simplified payments
Jackrabbit Class is a cloud-based management platform tailored for class-based businesses like martial arts schools, offering tools for student registration, scheduling, attendance tracking, and automated billing. It supports online payments, family accounts, and detailed reporting to streamline operations. The software integrates parent portals and marketing features to boost engagement and retention.
Pros
- Comprehensive billing with automated recurring payments and family grouping
- Strong class scheduling and attendance tracking
- Scalable for multi-location schools with robust reporting
Cons
- Steep learning curve for setup and navigation
- Pricing can escalate quickly with student volume
- Limited advanced customization options
Best For
Mid-sized to large martial arts schools with high class volumes needing integrated management and billing.
Pricing
Starts at $125/month for up to 100 students, with custom tiers scaling by student count (e.g., $300+/month for 500+ students) plus setup fees.
GymMaster
specializedCloud-based gym software adaptable for martial arts including membership billing and access control.
Advanced belt grading and student progression system with automated notifications and certificates
GymMaster is a comprehensive cloud-based management platform designed for gyms, fitness studios, and martial arts schools, focusing on streamlining billing, memberships, scheduling, and operations. It offers automated invoicing, payment processing via integrations like Stripe, and martial arts-specific tools such as belt grading and attendance tracking for classes. The software supports multi-location management and provides real-time reporting to help dojo owners monitor finances and student progress effectively.
Pros
- Robust automated billing and recurring payment handling tailored for variable martial arts fees
- Specialized martial arts features like belt tracking, grading, and class attendance logs
- Strong multi-location support with centralized reporting and access control integrations
Cons
- Pricing scales quickly for larger schools, potentially costly for startups
- Some advanced customizations require additional modules or setup time
- Mobile app is functional but lacks some desktop feature parity
Best For
Medium-sized martial arts schools or dojos with multiple locations needing integrated billing and student progression tracking.
Pricing
Starts at $149/month for single-location gyms (up to 200 members), scales to $299+/month for multi-site or larger operations; includes setup fees and transaction costs.
ClubReady
enterpriseFitness club management platform with billing, scheduling, and e-commerce for martial arts studios.
Advanced Automated Billing Engine with support for complex prorations, auto-payments, and martial arts-specific contract modules
ClubReady is an all-in-one gym management software tailored for fitness centers and martial arts studios, offering robust billing, membership tracking, class scheduling, and point-of-sale capabilities. It excels in handling recurring payments, family memberships, contract agreements, and event-based fees like belt testing promotions common in martial arts dojos. The platform also integrates access control, reporting, and mobile apps for streamlined operations.
Pros
- Automated recurring billing with prorated charges and NSF handling
- Integrated POS and family billing ideal for group martial arts classes
- Comprehensive reporting for revenue tracking and membership analytics
Cons
- User interface feels dated and has a learning curve
- Pricing scales quickly with additional locations or members
- Limited free trial and customization options
Best For
Mid-sized martial arts studios needing scalable billing for contracts, events, and multi-location management.
Pricing
Custom quote-based pricing starting at $199/month per location, plus per-member fees (~$1-2) and transaction charges.
PerfectMind
enterpriseCommunity management software offering billing, registration, and program tools suitable for martial arts.
Family billing module that automatically prorates and manages shared memberships across household members
PerfectMind is a cloud-based management platform tailored for fitness centers, gyms, and martial arts schools, offering robust tools for member management, class scheduling, and automated billing. It excels in handling recurring payments, online invoicing, and payment processing integrated with attendance tracking, making it suitable for martial arts gyms managing belt programs and family memberships. The software provides real-time reporting and a member portal for self-service billing inquiries.
Pros
- Automated recurring billing with flexible cycles for memberships and trials
- Integrated POS and multiple payment gateways for seamless transactions
- Comprehensive financial reporting and dashboards
Cons
- Pricing scales quickly for small dojos with fewer members
- Steeper learning curve for customizing reports and workflows
- Limited built-in martial arts-specific features like advanced belt tracking
Best For
Mid-sized martial arts schools and multi-location dojos needing scalable billing integrated with scheduling and member management.
Pricing
Custom pricing starting at around $129/month per location, scaling with active members and add-ons like eMarketing.
Mindbody
enterpriseWellness business platform with advanced billing, booking, and client management for martial arts facilities.
Integrated revenue intelligence with automated upsells and contract management tailored for recurring class-based billing
Mindbody is a comprehensive business management platform tailored for fitness, wellness, and boutique studios, including martial arts schools, offering tools for class scheduling, client management, and automated billing. It excels in handling recurring memberships, one-time payments, invoicing, and payment processing with integrated gateways. While versatile, it provides a full-suite solution beyond just billing, encompassing marketing and reporting for studio operations.
Pros
- Robust automated billing for memberships and contracts
- Seamless integration with payment processors like Mindbody Payments
- Comprehensive reporting on revenue and client retention
Cons
- High pricing with add-on fees can strain small dojos
- Steep learning curve due to extensive feature set
- Less specialized for martial arts-specific needs like belt tracking
Best For
Established martial arts studios or chains seeking an all-in-one platform with advanced billing and growth tools.
Pricing
Starts at $139/month for core software, plus transaction fees (2.75% + $0.30 per card transaction) and add-ons for premium features.
Conclusion
After evaluating the top 10 martial arts billing software tools, Zen Planner solidifies its position as the top choice, with comprehensive features like automated billing, membership tracking, and class scheduling specifically tailored for martial arts schools. While Kicksite and iClassPro rank second and third, each offers unique strengths—Kicksite excels in marketing tools, and iClassPro shines with online payments and attendance tracking—making them excellent alternatives for different operational needs. Ultimately, the best option depends on individual requirements, but Zen Planner leads as the most well-rounded solution.
Don’t miss out on streamlining your dojo’s operations—try Zen Planner today to experience its integrated tools and take your martial arts business to new heights.
Tools Reviewed
All tools were independently evaluated for this comparison