Quick Overview
- 1#1: Kicksite - All-in-one management software specifically designed for martial arts schools with belt tracking, attendance, billing, and marketing features.
- 2#2: Zen Planner - Comprehensive business management platform for martial arts studios handling memberships, scheduling, payments, and student progress.
- 3#3: iClassPro - Online class management software tailored for martial arts and gymnastics with registration, attendance, and family billing tools.
- 4#4: StudioDirector - Cloud-based studio management system for martial arts classes including scheduling, invoicing, and online registration.
- 5#5: Jackrabbit Class - Class management software for activity centers like martial arts schools with enrollment, payments, and reporting capabilities.
- 6#6: Gymdesk - Gym and dojo management software featuring attendance tracking, belt promotions, and automated billing for martial arts schools.
- 7#7: RhinoFit - Cloud gym management software with customizable features for martial arts including check-ins, payments, and progress tracking.
- 8#8: Mindbody - Enterprise wellness platform used by martial arts studios for scheduling, client management, payments, and marketing automation.
- 9#9: Glofox - Fitness business software with member apps, class bookings, and payments suitable for martial arts gyms.
- 10#10: Vagaro - Scheduling and management software for fitness and wellness businesses including martial arts with online booking and payments.
Tools were selected based on core functionality (including scheduling, attendance, and payments), user experience, reliability, and value, ensuring they meet the demands of martial art schools of all sizes.
Comparison Table
Navigating martial art school software requires clarity; this comparison table breaks down top tools like Kicksite, Zen Planner, iClassPro, StudioDirector, Jackrabbit Class, and more, helping readers identify key features, pricing, and suitability for their specific school needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Kicksite All-in-one management software specifically designed for martial arts schools with belt tracking, attendance, billing, and marketing features. | specialized | 9.6/10 | 9.8/10 | 9.2/10 | 9.4/10 |
| 2 | Zen Planner Comprehensive business management platform for martial arts studios handling memberships, scheduling, payments, and student progress. | specialized | 8.7/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 3 | iClassPro Online class management software tailored for martial arts and gymnastics with registration, attendance, and family billing tools. | specialized | 8.8/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 4 | StudioDirector Cloud-based studio management system for martial arts classes including scheduling, invoicing, and online registration. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 8.0/10 |
| 5 | Jackrabbit Class Class management software for activity centers like martial arts schools with enrollment, payments, and reporting capabilities. | specialized | 8.1/10 | 8.0/10 | 8.3/10 | 7.8/10 |
| 6 | Gymdesk Gym and dojo management software featuring attendance tracking, belt promotions, and automated billing for martial arts schools. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 8.2/10 |
| 7 | RhinoFit Cloud gym management software with customizable features for martial arts including check-ins, payments, and progress tracking. | specialized | 8.1/10 | 8.3/10 | 8.0/10 | 8.5/10 |
| 8 | Mindbody Enterprise wellness platform used by martial arts studios for scheduling, client management, payments, and marketing automation. | enterprise | 7.8/10 | 8.5/10 | 7.0/10 | 6.8/10 |
| 9 | Glofox Fitness business software with member apps, class bookings, and payments suitable for martial arts gyms. | specialized | 8.1/10 | 8.0/10 | 8.4/10 | 7.6/10 |
| 10 | Vagaro Scheduling and management software for fitness and wellness businesses including martial arts with online booking and payments. | specialized | 7.4/10 | 7.0/10 | 8.8/10 | 7.2/10 |
All-in-one management software specifically designed for martial arts schools with belt tracking, attendance, billing, and marketing features.
Comprehensive business management platform for martial arts studios handling memberships, scheduling, payments, and student progress.
Online class management software tailored for martial arts and gymnastics with registration, attendance, and family billing tools.
Cloud-based studio management system for martial arts classes including scheduling, invoicing, and online registration.
Class management software for activity centers like martial arts schools with enrollment, payments, and reporting capabilities.
Gym and dojo management software featuring attendance tracking, belt promotions, and automated billing for martial arts schools.
Cloud gym management software with customizable features for martial arts including check-ins, payments, and progress tracking.
Enterprise wellness platform used by martial arts studios for scheduling, client management, payments, and marketing automation.
Fitness business software with member apps, class bookings, and payments suitable for martial arts gyms.
Scheduling and management software for fitness and wellness businesses including martial arts with online booking and payments.
Kicksite
specializedAll-in-one management software specifically designed for martial arts schools with belt tracking, attendance, billing, and marketing features.
Automated marketing engine with drip campaigns and lead nurturing tailored specifically for martial arts student acquisition and retention
Kicksite is an all-in-one management software tailored for martial arts schools, streamlining operations from student enrollment and attendance tracking to automated billing and class scheduling. It offers specialized features like belt rank progression, online registration, and integrated marketing tools to boost retention and growth. With a built-in website builder and mobile app, it empowers dojo owners to manage their business efficiently without needing multiple tools.
Pros
- Comprehensive martial arts-specific tools like belt testing and attendance check-ins
- Powerful automated marketing and retention features to grow membership
- Excellent customer support and ongoing training resources
Cons
- Higher pricing tiers may not suit very small schools
- Some advanced customizations require add-ons
- Initial setup can have a learning curve for non-tech-savvy users
Best For
Martial arts school owners seeking a robust, industry-specific platform to handle operations, marketing, and growth in one place.
Pricing
Starts at $129/month for basic plans, scaling to $299+/month for premium features; custom enterprise pricing available.
Zen Planner
specializedComprehensive business management platform for martial arts studios handling memberships, scheduling, payments, and student progress.
Advanced student achievement tracking with automated belt promotions and customizable rank progression charts
Zen Planner is an all-in-one management platform tailored for martial arts schools, fitness studios, and gyms, streamlining operations with member management, automated billing, and class scheduling. It includes tools for attendance tracking via kiosks, student progress monitoring with belt rank systems, and marketing automation through email and SMS campaigns. The software also offers a branded member portal and mobile app for seamless student and parent access.
Pros
- Comprehensive billing and payment automation with low processing fees
- Robust martial arts-specific features like belt tracking and progress reports
- Strong marketing tools including automated campaigns and retention analytics
Cons
- Pricing scales quickly with student numbers, becoming expensive for larger schools
- Interface can feel dated and has a moderate learning curve for advanced features
- Reporting customization is limited without higher-tier plans
Best For
Growing martial arts schools with 50-200 students seeking integrated billing, scheduling, and marketing without needing multiple tools.
Pricing
Starts at $129/month (Essential) up to $299/month (Elite) based on active members, plus 2.75-3.49% transaction fees and $500+ setup fee.
iClassPro
specializedOnline class management software tailored for martial arts and gymnastics with registration, attendance, and family billing tools.
ProSkillz curriculum and skill-tracking system for detailed student progress and belt advancement management
iClassPro is a comprehensive cloud-based management platform designed for class-based businesses, including martial arts schools, handling everything from online registrations and class scheduling to billing and attendance tracking. It features family portals for parents to manage enrollments, payments, and progress reports, along with automated communications via email and SMS. The software supports multi-location management, custom reporting, and skill-tracking tools ideal for belt progression in martial arts.
Pros
- Robust online registration and automated billing
- Excellent skill tracking and curriculum tools for martial arts belt progression
- Strong family portal and mobile apps for parents and instructors
Cons
- Pricing scales quickly with student numbers, less ideal for very small schools
- Initial setup and customization can have a learning curve
- Limited native integrations with some third-party accounting software
Best For
Mid-sized martial arts schools (50-500 students) needing scalable class management and family engagement tools.
Pricing
Tiered plans starting at $115/month for up to 100 active students, scaling to $500+/month for larger schools; additional fees for premium add-ons like ProSkillz.
StudioDirector
specializedCloud-based studio management system for martial arts classes including scheduling, invoicing, and online registration.
Family Portal allowing parents to manage schedules, payments, and progress for multiple family members seamlessly
StudioDirector is a cloud-based management platform tailored for dance studios, fitness centers, and martial arts schools, offering tools for class scheduling, online registration, billing, and student tracking. It enables martial arts schools to handle belt promotions, attendance, family enrollments, and reporting efficiently. The software includes a parent portal for real-time updates and payments, reducing administrative workload.
Pros
- Comprehensive scheduling and online registration for multiple class types
- Integrated billing with automated invoicing and payment plans
- User-friendly family portal for parent access and communication
Cons
- Pricing scales quickly with student numbers, challenging for very small schools
- Limited native support for advanced martial arts-specific features like custom belt tracking
- Occasional reports of slower customer support response times
Best For
Mid-sized martial arts schools seeking scalable online enrollment and family management tools.
Pricing
Starts at $129/month for up to 150 students, plus ~$1.50 per additional student/month; custom enterprise plans available.
Jackrabbit Class
specializedClass management software for activity centers like martial arts schools with enrollment, payments, and reporting capabilities.
Advanced family portal allowing parents to manage multiple children's schedules, payments, and registrations in one place
Jackrabbit Class is a cloud-based class management software tailored for youth programs like dance studios, gymnastics, and martial arts schools, offering tools for scheduling, online registration, automated billing, and attendance tracking. It excels in handling high-volume enrollments with features like waitlists, family accounts, and integrated payment processing. While versatile for class-based businesses, it provides general-purpose functionality rather than deep martial arts-specific tools like belt tracking or tournament management.
Pros
- Robust online registration and self-service family portal for easy enrollments
- Automated recurring billing and integrated payment processing
- Comprehensive reporting and attendance tools for class management
Cons
- Lacks specialized martial arts features like belt progression or student ranking tracking
- Pricing scales quickly with student volume, becoming expensive for larger dojos
- Steep initial setup and learning curve for advanced customizations
Best For
Mid-sized martial arts schools focused on class scheduling, online registrations, and family billing rather than advanced ranking systems.
Pricing
Starts at $125/month for up to 100 students, with tiered plans scaling to $500+/month for 1,000+ students; includes setup fees and per-transaction costs.
Gymdesk
specializedGym and dojo management software featuring attendance tracking, belt promotions, and automated billing for martial arts schools.
Belt rank and promotion tracking system that automates student progression and generates certificates
Gymdesk is a cloud-based management platform designed for gyms, fitness studios, and martial arts schools, streamlining operations like member registration, class scheduling, automated billing, and attendance tracking. It offers martial arts-specific tools such as belt rank progression, student profiles with skill tracking, and family memberships for group classes. The software also includes online booking, payment processing, and reporting dashboards to help instructors monitor student progress and business metrics.
Pros
- Robust martial arts tools like belt tracking and promotion management
- Affordable pricing with no long-term contracts
- Integrated kiosk check-in and mobile app for students
Cons
- Limited advanced reporting compared to enterprise competitors
- Fewer third-party integrations (e.g., no native Zoom for virtual classes)
- Interface can feel dated in some areas
Best For
Small to mid-sized martial arts schools seeking straightforward, cost-effective software for class management and student progress tracking.
Pricing
Starts at $75/month for up to 100 active members (Essentials plan), scaling to $199+/month for larger schools with unlimited members and advanced features; 14-day free trial available.
RhinoFit
specializedCloud gym management software with customizable features for martial arts including check-ins, payments, and progress tracking.
Belt rank and promotion tracking system designed specifically for martial arts student progression
RhinoFit is a cloud-based gym management software tailored for fitness facilities, including martial arts schools, offering member management, class scheduling, automated billing, and attendance tracking. It includes specialized features like belt rank progression and promotion tools essential for martial arts dojos. The platform supports online booking, POS integration, and mobile apps for seamless operations.
Pros
- Comprehensive belt and rank tracking for martial arts progression
- Affordable pricing with no contracts and scalable plans
- Strong mobile check-in and kiosk support for class attendance
Cons
- Limited advanced analytics and custom reporting options
- Basic customization for branding and workflows
- No native video library or content management for techniques
Best For
Small to medium-sized martial arts schools needing straightforward member tracking, billing, and belt management without enterprise-level complexity.
Pricing
Starts at $95/month for up to 100 members; scales to $295+/month for larger gyms; no setup fees or contracts.
Mindbody
enterpriseEnterprise wellness platform used by martial arts studios for scheduling, client management, payments, and marketing automation.
Vast Mindbody App Marketplace with 100+ integrations for customized martial arts workflows
Mindbody is a robust, all-in-one business management platform tailored for fitness, wellness, and boutique studios, including martial arts schools, handling class scheduling, online booking, client CRM, payments, and marketing. It streamlines operations with a consumer-facing app for seamless bookings and attendance tracking. However, it prioritizes general fitness features over martial arts-specific tools like belt grading or rank progression.
Pros
- Comprehensive scheduling and online booking system ideal for class-based martial arts
- Integrated payment processing and POS with low transaction fees
- Advanced marketing automation and reporting for client retention
Cons
- Lacks specialized martial arts features like belt tracking or student grading
- High pricing that may overwhelm small dojos
- Steep learning curve and occasional interface clunkiness
Best For
Mid-to-large martial arts schools or chains needing scalable, professional-grade management with strong online booking capabilities.
Pricing
Starts at $139/month for Starter plan (up to 500 clients), $249/month for Essential, up to $429+/month for Ultimate; plus 2.75-2.99% transaction fees and add-ons.
Glofox
specializedFitness business software with member apps, class bookings, and payments suitable for martial arts gyms.
Fully branded mobile apps for members and staff that boost engagement and simplify class management on the go
Glofox is an all-in-one management platform tailored for fitness studios, gyms, and martial arts schools, enabling seamless class scheduling, online bookings, and member management. It includes automated billing, payment processing, marketing automation, and performance analytics to streamline operations. The software also provides branded mobile apps for members to book classes, track attendance, and engage with the school community.
Pros
- Robust class scheduling and online booking system
- Branded mobile apps for members and staff
- Integrated payments and automated billing
Cons
- Lacks specialized martial arts tools like belt progression or grading tracking
- Pricing scales quickly for larger schools
- Limited reporting customization for niche needs
Best For
Growing martial arts schools focused on efficient bookings, payments, and member retention rather than highly specialized student progression features.
Pricing
Custom pricing starting at around $150/month (billed annually), scaling with members and locations; 14-day free trial available.
Vagaro
specializedScheduling and management software for fitness and wellness businesses including martial arts with online booking and payments.
Vagaro Marketplace, which exposes your school to millions of potential clients for discovery and bookings
Vagaro is a versatile cloud-based management platform designed for service-oriented businesses like fitness studios and martial arts schools, offering online booking, class scheduling, client management, and payment processing. It supports memberships, automated reminders, and marketing tools to streamline operations. While effective for general scheduling and payments, it lacks deep specialization for martial arts such as belt progression tracking or student ranking systems.
Pros
- User-friendly interface with mobile app for easy check-ins and scheduling
- Integrated online booking and payment processing with low transaction fees
- Marketing automation including email/SMS campaigns and waitlist management
Cons
- No built-in martial arts-specific tools like belt tracking or attendance for promotions
- Pricing scales quickly with add-ons and additional locations
- Reporting is solid for bookings but limited for long-term student progress
Best For
Small to mid-sized martial arts schools prioritizing easy online booking and client retention over specialized dojo management features.
Pricing
Starts at $29/month for Starter plan (1 location), up to $199/month for Ultimate; plus 2.75% + $0.10 per transaction and optional add-ons.
Conclusion
The reviewed tools showcase diverse strengths, with Kicksite leading as the top choice, boasting an all-in-one design that integrates belt tracking, attendance, billing, and marketing seamlessly. Zen Planner, a close second, offers comprehensive business management for memberships, scheduling, and student progress, while iClassPro, third, stands out with tailored online tools for registration and family billing—each providing a unique approach to streamlining studio operations. Whether prioritizing all-inclusive features or specific workflows, the top three tools deliver reliable support for martial arts schools aiming to enhance efficiency and growth.
Take the next step in optimizing your studio: explore Kicksite to experience its martial arts-specific capabilities firsthand and discover how it can transform daily management, from tracking student progress to simplifying administrative tasks.
Tools Reviewed
All tools were independently evaluated for this comparison