Quick Overview
- 1#1: PaperCut - Comprehensive print management software offering secure printing, cost control, quotas, and fleet monitoring for any environment.
- 2#2: PrinterLogic - Cloud-based print management solution that eliminates print servers with driverless printing and centralized management.
- 3#3: Printix - Simple cloud print management service for secure printing, mobile support, and automatic driver management without servers.
- 4#4: MyQ - Intelligent print management platform providing secure release, workflow automation, and device monitoring for SMBs and enterprises.
- 5#5: YSoft SafeQ - Enterprise-grade secure printing and document capture solution with pull printing, analytics, and terminal management.
- 6#6: Pharos Uniprint - Virtual print server software that delivers driverless printing, mobility, and policy enforcement across hybrid environments.
- 7#7: Equitrac - Professional print management system focused on cost recovery, secure printing, and detailed accounting for high-volume offices.
- 8#8: PrintFleet - Remote printer monitoring and MPS platform for supplies management, analytics, and proactive maintenance alerts.
- 9#9: Print Manager Plus - Affordable print tracking and control software with quotas, rules-based printing, and reporting for Windows networks.
- 10#10: Pcounter - Print accounting and quota management software for pay-for-print, secure release, and cost tracking in education and business.
Tools were selected based on a rigorous evaluation of features, reliability, user experience, and value, ensuring they deliver robust functionality across hybrid, enterprise, and SMB environments while maintaining ease of implementation and long-term utility.
Comparison Table
Managed print services software optimizes printing workflows, and this comparison table details tools like PaperCut, PrinterLogic, Printix, MyQ, YSoft SafeQ, and more. It helps readers identify key differences in features, scalability, and integration to select the best fit for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PaperCut Comprehensive print management software offering secure printing, cost control, quotas, and fleet monitoring for any environment. | enterprise | 9.7/10 | 9.8/10 | 9.5/10 | 9.4/10 |
| 2 | PrinterLogic Cloud-based print management solution that eliminates print servers with driverless printing and centralized management. | enterprise | 9.1/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | Printix Simple cloud print management service for secure printing, mobile support, and automatic driver management without servers. | enterprise | 8.7/10 | 8.5/10 | 9.2/10 | 8.8/10 |
| 4 | MyQ Intelligent print management platform providing secure release, workflow automation, and device monitoring for SMBs and enterprises. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | YSoft SafeQ Enterprise-grade secure printing and document capture solution with pull printing, analytics, and terminal management. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 8.5/10 |
| 6 | Pharos Uniprint Virtual print server software that delivers driverless printing, mobility, and policy enforcement across hybrid environments. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 7 | Equitrac Professional print management system focused on cost recovery, secure printing, and detailed accounting for high-volume offices. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 8 | PrintFleet Remote printer monitoring and MPS platform for supplies management, analytics, and proactive maintenance alerts. | enterprise | 8.3/10 | 8.7/10 | 8.2/10 | 8.0/10 |
| 9 | Print Manager Plus Affordable print tracking and control software with quotas, rules-based printing, and reporting for Windows networks. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 8.0/10 |
| 10 | Pcounter Print accounting and quota management software for pay-for-print, secure release, and cost tracking in education and business. | enterprise | 7.6/10 | 8.0/10 | 7.2/10 | 7.8/10 |
Comprehensive print management software offering secure printing, cost control, quotas, and fleet monitoring for any environment.
Cloud-based print management solution that eliminates print servers with driverless printing and centralized management.
Simple cloud print management service for secure printing, mobile support, and automatic driver management without servers.
Intelligent print management platform providing secure release, workflow automation, and device monitoring for SMBs and enterprises.
Enterprise-grade secure printing and document capture solution with pull printing, analytics, and terminal management.
Virtual print server software that delivers driverless printing, mobility, and policy enforcement across hybrid environments.
Professional print management system focused on cost recovery, secure printing, and detailed accounting for high-volume offices.
Remote printer monitoring and MPS platform for supplies management, analytics, and proactive maintenance alerts.
Affordable print tracking and control software with quotas, rules-based printing, and reporting for Windows networks.
Print accounting and quota management software for pay-for-print, secure release, and cost tracking in education and business.
PaperCut
enterpriseComprehensive print management software offering secure printing, cost control, quotas, and fleet monitoring for any environment.
Find-Me printing, which lets users release jobs at any compatible printer for ultimate flexibility and security
PaperCut is a comprehensive print management software solution tailored for Managed Print Services (MPS), enabling organizations to track, control, and optimize printing across diverse environments. It provides features like secure print release, quota management, detailed reporting, and mobility printing to reduce costs and waste. Supporting on-premise, cloud, and hybrid deployments, PaperCut integrates seamlessly with MFPs from major vendors, making it a top choice for enterprises and educational institutions.
Pros
- Extensive tracking, reporting, and analytics for precise cost allocation
- Broad compatibility with printers, OS, and authentication systems
- Secure pull printing and mobility support for BYOD environments
Cons
- Initial setup can be complex in very large or heterogeneous fleets
- Advanced features may require paid add-ons or modules
- Pricing scales up quickly for high-volume enterprise use
Best For
Medium to large organizations and MPS providers seeking robust, scalable print control to minimize costs and enhance security.
Pricing
Quote-based; free for up to 5 users/devices, then per-user/device licensing starting around $2-5/user/month or $50-150/device annually, with cloud options.
PrinterLogic
enterpriseCloud-based print management solution that eliminates print servers with driverless printing and centralized management.
Direct IP cloud printing that bypasses print servers entirely for instant scalability and zero infrastructure overhead
PrinterLogic is a cloud-based print management platform designed for Managed Print Services, eliminating the need for traditional on-premises print servers through direct IP printing and centralized management. It provides secure print release, driverless printing for any device, mobile printing support, and advanced analytics for cost tracking and optimization. This solution scales effortlessly for distributed environments, helping MSPs and IT teams reduce printing expenses and enhance security across hybrid workforces.
Pros
- Serverless architecture eliminates hardware costs and complexity
- Robust analytics and reporting for precise cost control
- Seamless integration with mobile, badge, and secure printing workflows
Cons
- Initial setup requires IT expertise for large deployments
- Pricing scales with users/devices, less ideal for very small teams
- Relies on internet connectivity for full cloud functionality
Best For
Mid-to-large enterprises and MSPs managing distributed print fleets in cloud-first or hybrid environments.
Pricing
Subscription-based starting at ~$1.50/user/month or $30/printer/year, with custom enterprise tiers including add-ons for advanced analytics.
Printix
enterpriseSimple cloud print management service for secure printing, mobile support, and automatic driver management without servers.
True driverless printing that automatically handles printer discovery and driver installation on any device without manual intervention
Printix is a cloud-based Managed Print Services platform that replaces traditional print servers with a driverless, secure printing solution for organizations of all sizes. It enables centralized management of print queues, automatic driver installation across Windows, Mac, Linux, ChromeOS, and mobile devices, while providing print tracking, quotas, and cost allocation. Designed for MSPs and IT admins, it simplifies deployment and scaling without hardware investments.
Pros
- Fully cloud-native with no on-premises servers required
- Universal driverless printing across all major OS platforms
- Strong security features including badge authentication and secure release
Cons
- Reporting and analytics less advanced than some enterprise competitors
- Requires reliable internet connectivity for full functionality
- Customization options limited for highly specialized workflows
Best For
MSPs and IT departments managing print fleets for SMBs and mid-sized enterprises seeking simple, scalable cloud-based deployment.
Pricing
Subscription starts at $0.75 per user/month (billed annually), with free tier for up to 5 users and volume discounts; print-based billing also available.
MyQ
enterpriseIntelligent print management platform providing secure release, workflow automation, and device monitoring for SMBs and enterprises.
Universal Roger driver for driverless printing across any printer brand
MyQ is a robust print management platform designed for Managed Print Services, enabling secure printing, cost tracking, and device optimization across multi-vendor environments. It supports follow-me printing, user quotas, detailed reporting, and centralized fleet management to reduce waste and enhance security. Ideal for enterprises, it integrates with Active Directory, LDAP, and various printer brands for seamless deployment.
Pros
- Multi-vendor compatibility without proprietary drivers
- Advanced print analytics and cost allocation
- Strong security with badge/QR code release printing
Cons
- Complex initial configuration for non-experts
- Pricing scales steeply for large deployments
- Limited out-of-box mobile printing options
Best For
Mid-to-large enterprises with diverse printer fleets needing secure, cost-controlled print management.
Pricing
Subscription-based, typically $1-3 per user/device/month or custom enterprise quotes; perpetual licenses available.
YSoft SafeQ
enterpriseEnterprise-grade secure printing and document capture solution with pull printing, analytics, and terminal management.
Hardware-agnostic YSoft SafeQ Terminal for transforming standard printers into secure, touch-enabled release points without full device replacement.
YSoft SafeQ is a robust managed print services (MPS) platform that centralizes control over print fleets, enabling secure pull printing, user authentication, and cost allocation across multifunction printers. It offers comprehensive analytics for tracking usage, enforcing print policies, and reducing waste through features like mobile printing and follow-me printing. Designed for enterprises, it supports both on-premise and cloud deployments, integrating with Active Directory and various ID systems for seamless access control.
Pros
- Advanced secure printing with multi-factor authentication and follow-me release
- Powerful analytics and reporting for cost optimization and compliance
- Scalable architecture supporting large fleets and hybrid environments
Cons
- Complex initial setup and configuration requiring IT expertise
- Higher pricing may not suit small businesses
- Some integrations with niche or legacy systems can be challenging
Best For
Medium to large enterprises, educational institutions, and organizations with high-volume printing needs focused on security and cost control.
Pricing
Custom quote-based pricing; typically subscription per user/device or on-premise licensing starting at $5-15 per user/month, depending on scale and features.
Pharos Uniprint
enterpriseVirtual print server software that delivers driverless printing, mobility, and policy enforcement across hybrid environments.
Sophisticated Print Analytics engine delivering actionable insights on usage patterns, costs, and sustainability metrics
Pharos Uniprint is a robust enterprise-grade print management solution that centralizes control over printing fleets to enhance security, reduce costs, and minimize waste. It enables secure pull printing, detailed usage tracking, quota enforcement, and comprehensive reporting for large-scale environments. The software integrates with Active Directory, LDAP, and mobile devices, supporting cost recovery and environmental sustainability initiatives in sectors like education, government, and healthcare.
Pros
- Powerful analytics and reporting for print cost optimization
- Secure pull printing with multi-factor authentication support
- Scalable for large deployments with strong integration options
Cons
- Steep learning curve and complex initial setup
- Primarily on-premises focused with limited cloud flexibility
- Higher cost compared to simpler alternatives
Best For
Large enterprises and universities needing advanced, secure print management at scale.
Pricing
Custom enterprise pricing, typically per-user or per-device subscriptions starting at $5-15/user/month or perpetual licenses from $10,000+ annually depending on scale.
Equitrac
enterpriseProfessional print management system focused on cost recovery, secure printing, and detailed accounting for high-volume offices.
Equitrac's Advanced Print Authentication and Secure Release, allowing users to release jobs only at authorized devices after authentication.
Equitrac is a robust managed print services (MPS) software solution from Nuance (now part of Microsoft) that provides comprehensive print tracking, secure release printing, and cost control for enterprises. It enables organizations to monitor print usage, allocate costs accurately, and manage fleets of printers and multifunction devices efficiently. With features like user authentication, quota management, and detailed reporting, it helps reduce waste and enhance security in high-volume printing environments.
Pros
- Precise print tracking and auditing with granular reporting
- Strong secure print release (follow-me printing)
- Scalable for large enterprises with multi-site support
Cons
- Steep learning curve and complex initial deployment
- Higher cost structure requiring custom quotes
- Outdated user interface in some components
Best For
Large enterprises and universities needing advanced print cost recovery and secure document release across distributed printer fleets.
Pricing
Enterprise-level pricing via custom quotes, typically $5-15 per device/month plus setup fees, with options for perpetual licenses.
PrintFleet
enterpriseRemote printer monitoring and MPS platform for supplies management, analytics, and proactive maintenance alerts.
Proprietary metering engine with 99% accuracy for print volume tracking across diverse device brands
PrintFleet is a cloud-based managed print services (MPS) platform designed for print service providers, dealers, and MSPs to remotely monitor, meter, and manage printer and MFP fleets. It delivers real-time usage data, automated alerts for supplies and maintenance, and comprehensive reporting for billing and optimization. The software supports secure print release, firmware management, and integrations with billing systems to streamline operations.
Pros
- Highly accurate remote metering and usage tracking for precise billing
- Automated toner and parts replenishment to reduce downtime
- Strong reporting and analytics dashboard for fleet optimization
Cons
- User interface feels dated compared to newer competitors
- Limited advanced AI-driven predictive analytics
- Customer support response times can vary for smaller accounts
Best For
Print equipment dealers and MSPs managing mid-to-large printer fleets who need reliable metering and automation.
Pricing
Subscription-based at $0.75-$2.50 per device per month, depending on features and volume; custom quotes available.
Print Manager Plus
enterpriseAffordable print tracking and control software with quotas, rules-based printing, and reporting for Windows networks.
Powerful quota management with automatic enforcement and user-specific print policies
Print Manager Plus is a robust print management software solution tailored for Managed Print Services (MPS) providers, enabling real-time tracking, auditing, and control of print jobs across multi-vendor printer fleets. It facilitates secure printing, quota enforcement, cost recovery, and comprehensive reporting to optimize printing costs and reduce waste. The platform supports on-premise deployments and integrates with billing systems for accurate chargeback in enterprise environments.
Pros
- Advanced real-time print tracking and auditing
- Strong secure print release and follow-me printing
- Comprehensive reporting and cost allocation tools
Cons
- Steep learning curve for setup and configuration
- Requires on-premise server infrastructure
- Pricing lacks transparency without a custom quote
Best For
MPS providers and IT admins managing mid-to-large enterprise printer fleets with needs for detailed cost control and security.
Pricing
Custom quote-based pricing with perpetual licenses starting around $5-10 per user/device plus annual maintenance fees.
Pcounter
enterprisePrint accounting and quota management software for pay-for-print, secure release, and cost tracking in education and business.
Advanced terminal server and Citrix printing support for seamless management in virtualized desktop environments
Pcounter is a comprehensive on-premises print management software solution from Levi, Ray & Shoup, Inc., designed for tracking, controlling, and optimizing print usage in networked environments. It provides features like print quotas, secure printing with job release, detailed auditing, and cost allocation for Managed Print Services. Primarily targeted at education, SMBs, and enterprises, it helps reduce printing costs through monitoring and restrictions while supporting integration with Active Directory and various printer brands.
Pros
- Robust print tracking and detailed reporting capabilities
- Strong support for secure printing and quota management
- Excellent compatibility with terminal servers and virtual environments
Cons
- Primarily on-premises with limited cloud-native options
- Setup and configuration can be complex for non-experts
- User interface appears dated compared to modern SaaS competitors
Best For
Small to medium-sized businesses and educational institutions with on-premise IT needing cost-effective print auditing and control.
Pricing
Perpetual licenses start at around €299 for a single server, with additional per-device or per-user fees for advanced modules; subscription options available.
Conclusion
The top-managed print services software reviewed excel in diverse ways, with PaperCut leading as the most comprehensive choice, offering robust features for secure printing, cost control, and fleet monitoring. PrinterLogic and Printix stand out as strong alternatives: PrinterLogic through its cloud-based, driverless design, and Printix via its simplicity and automatic driver management. Together, these tools cater to varied needs, ensuring there’s a best fit for any environment.
Elevate your print management—start with PaperCut, the top-ranked solution, to experience streamlined, secure, and cost-effective workflows.
Tools Reviewed
All tools were independently evaluated for this comparison