Quick Overview
- 1#1: MaintainX - Mobile-first CMMS that digitizes work orders, preventive maintenance, and audits for streamlined facility operations.
- 2#2: Limble CMMS - Intuitive cloud-based CMMS for quick work order creation, technician assignment, and real-time tracking.
- 3#3: UpKeep - Maintenance management software focused on mobile work orders, asset tracking, and preventive maintenance scheduling.
- 4#4: Hippo CMMS - Web-based CMMS that handles work order management, inventory, and vendor tracking for facilities maintenance.
- 5#5: Fiix - Robust CMMS platform for managing work orders, assets, purchasing, and analytics in maintenance teams.
- 6#6: eMaint - Customizable CMMS for work order processing, preventive maintenance, and detailed reporting.
- 7#7: Fracttal One - AI-enhanced CMMS that optimizes work orders, predictive maintenance, and asset performance.
- 8#8: Asset Essentials - Cloud CMMS for work order management, asset tracking, and mobile inspections.
- 9#9: Infraspeak - European CMMS for automating work orders, requests, and maintenance planning across sites.
- 10#10: Facilio - AI-driven facilities management software for work orders, energy monitoring, and space optimization.
These tools were ranked based on key factors including feature depth (such as preventive maintenance, asset tracking, and reporting), user-friendliness, reliability, and overall value, ensuring a balanced review of both robust performance and practical utility.
Comparison Table
This comparison table evaluates top maintenance work order software tools, including MaintainX, Limble CMMS, UpKeep, Hippo CMMS, Fiix, and more, to help readers assess differences in features, usability, and functionality. It breaks down key capabilities and practical applications, making it easier to identify the right solution for specific operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | MaintainX Mobile-first CMMS that digitizes work orders, preventive maintenance, and audits for streamlined facility operations. | enterprise | 9.5/10 | 9.6/10 | 9.8/10 | 9.4/10 |
| 2 | Limble CMMS Intuitive cloud-based CMMS for quick work order creation, technician assignment, and real-time tracking. | enterprise | 9.1/10 | 8.8/10 | 9.6/10 | 9.0/10 |
| 3 | UpKeep Maintenance management software focused on mobile work orders, asset tracking, and preventive maintenance scheduling. | enterprise | 8.7/10 | 8.8/10 | 9.2/10 | 8.3/10 |
| 4 | Hippo CMMS Web-based CMMS that handles work order management, inventory, and vendor tracking for facilities maintenance. | enterprise | 8.7/10 | 8.4/10 | 9.2/10 | 8.9/10 |
| 5 | Fiix Robust CMMS platform for managing work orders, assets, purchasing, and analytics in maintenance teams. | enterprise | 8.7/10 | 8.9/10 | 9.2/10 | 8.4/10 |
| 6 | eMaint Customizable CMMS for work order processing, preventive maintenance, and detailed reporting. | enterprise | 8.4/10 | 8.8/10 | 8.2/10 | 8.0/10 |
| 7 | Fracttal One AI-enhanced CMMS that optimizes work orders, predictive maintenance, and asset performance. | enterprise | 8.4/10 | 9.0/10 | 8.2/10 | 7.9/10 |
| 8 | Asset Essentials Cloud CMMS for work order management, asset tracking, and mobile inspections. | enterprise | 8.4/10 | 8.5/10 | 9.2/10 | 8.0/10 |
| 9 | Infraspeak European CMMS for automating work orders, requests, and maintenance planning across sites. | enterprise | 8.2/10 | 8.4/10 | 8.7/10 | 7.9/10 |
| 10 | Facilio AI-driven facilities management software for work orders, energy monitoring, and space optimization. | enterprise | 7.6/10 | 8.1/10 | 7.3/10 | 7.0/10 |
Mobile-first CMMS that digitizes work orders, preventive maintenance, and audits for streamlined facility operations.
Intuitive cloud-based CMMS for quick work order creation, technician assignment, and real-time tracking.
Maintenance management software focused on mobile work orders, asset tracking, and preventive maintenance scheduling.
Web-based CMMS that handles work order management, inventory, and vendor tracking for facilities maintenance.
Robust CMMS platform for managing work orders, assets, purchasing, and analytics in maintenance teams.
Customizable CMMS for work order processing, preventive maintenance, and detailed reporting.
AI-enhanced CMMS that optimizes work orders, predictive maintenance, and asset performance.
Cloud CMMS for work order management, asset tracking, and mobile inspections.
European CMMS for automating work orders, requests, and maintenance planning across sites.
AI-driven facilities management software for work orders, energy monitoring, and space optimization.
MaintainX
enterpriseMobile-first CMMS that digitizes work orders, preventive maintenance, and audits for streamlined facility operations.
Conversational work orders that function like chat threads, allowing seamless photo uploads, comments, and updates in real-time for superior team communication.
MaintainX is a leading mobile-first CMMS platform that simplifies maintenance work order management, preventive maintenance scheduling, and asset tracking for teams in facilities, manufacturing, and hospitality. It enables technicians to receive, update, and complete work orders directly from smartphones with features like photo attachments, checklists, and real-time chat communication. The software streamlines operations by automating recurring tasks and providing visibility into maintenance performance through customizable dashboards and reports.
Pros
- Exceptional mobile app with offline access and intuitive interface for field technicians
- Powerful preventive maintenance scheduling with automated recurring work orders
- Real-time collaboration tools including in-app chat and photo/video instructions
Cons
- Advanced analytics and custom reporting require higher-tier plans
- Limited native integrations compared to enterprise-level competitors
- Customization options can feel basic for very large-scale operations
Best For
Small to mid-sized maintenance teams seeking a user-friendly, mobile-centric solution to replace paper-based processes without a steep learning curve.
Pricing
Free plan for basic work orders (unlimited users); Pro plans start at $16/user/month (billed annually) for preventive maintenance and assets; Enterprise custom pricing.
Limble CMMS
enterpriseIntuitive cloud-based CMMS for quick work order creation, technician assignment, and real-time tracking.
Limble Assistant: An AI chatbot that converts natural language requests into fully formed work orders instantly
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) focused on simplifying work order creation, assignment, tracking, and completion for maintenance teams. It supports preventive maintenance scheduling, asset management, inventory tracking, and customizable reporting through an intuitive web and mobile interface. The platform emphasizes quick deployment and ease of use, making it ideal for streamlining daily maintenance operations without complex setups.
Pros
- Highly intuitive interface with minimal training required
- Excellent mobile app for on-the-go work order management
- AI-powered Limble Assistant for fast work order creation
Cons
- Reporting capabilities lack depth for complex analytics
- Pricing is per-user and can increase with team size
- Fewer native integrations compared to enterprise competitors
Best For
Small to mid-sized maintenance teams and facilities managers who prioritize simplicity and rapid implementation over advanced customization.
Pricing
Starts at $40/user/month (Essentials, billed annually); Professional at $70/user/month; Enterprise custom pricing with unlimited users option.
UpKeep
enterpriseMaintenance management software focused on mobile work orders, asset tracking, and preventive maintenance scheduling.
Offline mobile app functionality with seamless sync for field technicians
UpKeep is a cloud-based CMMS platform designed for maintenance teams to manage work orders, assets, preventive maintenance, and inventory efficiently. It excels in mobile accessibility, allowing technicians to update work orders, attach photos, and track time in real-time from the field. The software integrates with various tools and supports Kanban-style boards for visual workflow management, making it suitable for digitizing maintenance operations.
Pros
- Highly intuitive mobile app with offline capabilities
- Robust preventive maintenance scheduling and asset tracking
- Real-time updates and photo attachments for work orders
Cons
- Reporting and analytics lack depth compared to enterprise solutions
- Pricing escalates quickly for advanced features
- Limited customization options in entry-level plans
Best For
Small to medium-sized maintenance teams with field technicians seeking a mobile-first solution for work order management.
Pricing
Starts at $45/user/month (Starter, billed annually), $75/user/month (Professional), $110/user/month (Business), with Enterprise custom pricing.
Hippo CMMS
enterpriseWeb-based CMMS that handles work order management, inventory, and vendor tracking for facilities maintenance.
Kanban-style visual work order dashboard for drag-and-drop scheduling and real-time status tracking
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) designed to streamline work order management, preventive maintenance scheduling, and asset tracking for facilities and property managers. It provides tools for creating, assigning, and tracking work orders in real-time, along with inventory management and customizable reporting. The platform emphasizes simplicity with a modern interface and strong mobile capabilities, enabling field technicians to update tasks on the go.
Pros
- Intuitive, modern user interface that's quick to learn
- Powerful mobile app for real-time work order updates
- Excellent customer support with fast response times
Cons
- Limited advanced analytics and custom reporting options
- Fewer third-party integrations compared to enterprise competitors
- Scalability challenges for very large organizations with thousands of assets
Best For
Small to mid-sized facilities managers and property owners needing an affordable, user-friendly solution for daily work order management and preventive maintenance.
Pricing
Starts at $195/month for the Basic plan (up to 100 assets), with Pro at $395/month and Enterprise custom pricing; billed annually with a free trial available.
Fiix
enterpriseRobust CMMS platform for managing work orders, assets, purchasing, and analytics in maintenance teams.
Dynamic scheduling board with AI-driven technician assignment and real-time visibility
Fiix is a cloud-based CMMS (Computerized Maintenance Management System) that specializes in work order management, asset tracking, preventive maintenance scheduling, and inventory control for maintenance teams. It provides mobile apps for technicians, real-time reporting, and integrations with IoT sensors and ERP systems. Acquired by Rockwell Automation, Fiix emphasizes ease of use and scalability for industries like manufacturing, facilities, and fleet management.
Pros
- Highly intuitive interface with drag-and-drop scheduling
- Excellent mobile app for on-the-go work order access and updates
- Strong integrations with tools like QuickBooks, Microsoft Dynamics, and Rockwell systems
Cons
- Reporting and analytics lack depth compared to enterprise competitors
- Inventory management features are basic for complex operations
- Customer support response times can be inconsistent
Best For
Mid-sized manufacturing, facilities, or fleet maintenance teams seeking an user-friendly, mobile-first CMMS without a steep learning curve.
Pricing
Starter plan at $45/user/month, Professional at $65/user/month, Enterprise custom; billed annually with a 14-day free trial.
eMaint
enterpriseCustomizable CMMS for work order processing, preventive maintenance, and detailed reporting.
Unlimited configurable fields and drag-and-drop workflows for tailoring to unique maintenance processes
eMaint is a cloud-based CMMS software designed for managing maintenance work orders, assets, preventive maintenance, and inventory across industries like manufacturing and facilities. It provides customizable dashboards, mobile apps for field technicians, and advanced reporting tools to optimize workflows and reduce downtime. With integrations to ERP systems and IoT sensors, it supports data-driven maintenance decisions.
Pros
- Highly customizable with unlimited fields and workflows
- Strong mobile app for real-time work order access and updates
- Comprehensive reporting and analytics for maintenance KPIs
Cons
- Pricing scales quickly for larger teams or advanced modules
- Steep initial setup for complex customizations
- Limited free trial or demo restrictions
Best For
Mid-sized manufacturing or facilities teams seeking flexible, scalable CMMS with strong customization.
Pricing
Starts at $65/user/month (billed annually) for basic plans; custom enterprise pricing with add-ons for advanced features.
Fracttal One
enterpriseAI-enhanced CMMS that optimizes work orders, predictive maintenance, and asset performance.
OnePredict AI engine that uses machine learning on IoT data to forecast equipment failures accurately
Fracttal One is a cloud-based CMMS platform specializing in predictive maintenance for asset-intensive industries. It streamlines work order creation, assignment, scheduling, and tracking via intuitive web and mobile apps, while integrating IoT sensors for real-time monitoring. The software uses AI-driven analytics to predict failures, optimize maintenance schedules, and reduce downtime, making it ideal for complex operations.
Pros
- AI-powered predictive maintenance with OnePredict for proactive issue detection
- Robust mobile app enabling offline work order management for technicians
- Comprehensive asset tracking, inventory control, and customizable reporting
Cons
- Steeper learning curve for advanced AI and IoT features
- Pricing can be high for small teams without scaling benefits
- Limited integrations with non-standard ERP systems
Best For
Mid-to-large enterprises in asset-heavy sectors like mining, manufacturing, and energy needing AI-driven predictive maintenance.
Pricing
Subscription-based starting at ~$30/user/month for basic plans, scaling to custom enterprise pricing with add-ons for AI/IoT.
Asset Essentials
enterpriseCloud CMMS for work order management, asset tracking, and mobile inspections.
Drag-and-drop preventive maintenance calendar with automated recurring work orders and asset-linked scheduling
Asset Essentials is a cloud-based CMMS platform specializing in maintenance work order management, asset tracking, and preventive maintenance scheduling for facilities and industrial operations. It enables users to create, assign, prioritize, and track work orders via a web portal and mobile app, while integrating inventory control and reporting tools. The software emphasizes ease of deployment and scalability, supporting everything from single-site to enterprise-level maintenance needs.
Pros
- Intuitive interface with quick setup and minimal training required
- Robust mobile app supporting offline access and real-time updates
- Strong preventive maintenance scheduling with automated work order generation
Cons
- Reporting and analytics lack depth compared to enterprise competitors
- Integrations are solid but not as extensive as top-tier options
- Pricing can become costly for large teams or high asset volumes
Best For
Small to mid-sized facilities and manufacturing teams needing straightforward, mobile-friendly work order and asset management without complex configurations.
Pricing
Custom quote-based pricing, typically starting at $75-100 per user/month or per facility, with tiers scaling by users, assets, and features.
Infraspeak
enterpriseEuropean CMMS for automating work orders, requests, and maintenance planning across sites.
Mobile-first Operations Control Center for instant work order dispatch and technician collaboration
Infraspeak is a cloud-based CMMS platform focused on simplifying maintenance management for facilities, manufacturing, and service operations through work order creation, assignment, and tracking. It emphasizes a mobile-first approach, allowing technicians to receive, update, and complete orders via intuitive apps on iOS and Android devices. The software also supports asset management, preventive maintenance scheduling, inventory control, and real-time reporting to minimize downtime and optimize resources.
Pros
- Highly intuitive mobile app for field technicians
- Strong preventive maintenance and scheduling capabilities
- Real-time dashboards and reporting for better visibility
Cons
- Pricing can escalate quickly for larger teams
- Limited native integrations compared to top competitors
- Customization options are somewhat restricted in lower tiers
Best For
Mid-sized facilities and multi-site operations seeking a mobile-centric, user-friendly CMMS without complex setup.
Pricing
Starts at €29/user/month (billed annually) for Essentials plan; Professional and Enterprise tiers are custom-quoted.
Facilio
enterpriseAI-driven facilities management software for work orders, energy monitoring, and space optimization.
IoT EdgeConnect for seamless sensor data ingestion and AI-powered predictive failure alerts
Facilio is an AI-powered facility management platform designed for commercial buildings, offering robust maintenance work order management integrated with IoT sensors for real-time monitoring and predictive maintenance. It streamlines work order creation, assignment, technician dispatching, and asset tracking while providing analytics to optimize operations and reduce downtime. The software excels in connecting disparate building systems for proactive facility management beyond traditional CMMS tools.
Pros
- IoT integration for real-time asset monitoring and predictive maintenance
- Comprehensive work order workflow with mobile technician app
- Advanced analytics and dashboards for operational insights
Cons
- Steep learning curve for non-technical users
- Pricing lacks transparency and suits enterprises more than SMBs
- Limited flexibility for highly customized workflows
Best For
Mid-to-large facility managers in commercial real estate portfolios needing IoT-driven predictive maintenance alongside work order management.
Pricing
Custom quote-based pricing; enterprise-focused subscriptions typically starting at several thousand dollars per month depending on scale.
Conclusion
The top maintenance work order software reviewed excel in streamlining facility operations, with MaintainX leading as the top choice due to its mobile-first approach and seamless integration of work orders, preventive maintenance, and audits. Limble CMMS and UpKeep closely follow, offering intuitive cloud-based tools for quick creation, tracking, and scheduling, making them strong alternatives depending on specific needs like real-time visibility or mobile versatility.
Ready to transform your maintenance processes? Dive into MaintainX to experience the future of efficient, digitized work order management—your operations team will thank you.
Tools Reviewed
All tools were independently evaluated for this comparison