Quick Overview
- 1#1: MaintainX - Mobile-first platform for submitting, assigning, and tracking maintenance requests with real-time updates.
- 2#2: UpKeep - Comprehensive maintenance management software for work orders, preventive maintenance, and asset tracking.
- 3#3: Limble CMMS - Intuitive CMMS that streamlines maintenance requests, work orders, and preventive maintenance scheduling.
- 4#4: Fiix - Cloud-based CMMS for managing maintenance requests, work orders, and inventory with powerful analytics.
- 5#5: Hippo CMMS - User-friendly web-based CMMS for handling maintenance requests, assets, and preventive maintenance.
- 6#6: eMaint - Flexible, customizable CMMS for enterprise maintenance request tracking and workflow automation.
- 7#7: Maintenance Care - All-in-one facilities software for work order management, inspections, and maintenance requests.
- 8#8: FMX - Simple facilities maintenance platform focused on work orders, requests, and space management.
- 9#9: ClickMaint - Cloud CMMS enabling quick submission and tracking of maintenance requests with mobile access.
- 10#10: Facilio - AI-powered facilities management platform for handling maintenance requests and operations.
Tools were selected based on feature robustness (including mobile capabilities, automation, and analytics), user experience, reliability, and overall value to provide actionable insights for professionals seeking the ideal fit.
Comparison Table
Navigate the landscape of maintenance request software with this comparison table, featuring tools like MaintainX, UpKeep, Limble CMMS, Fiix, Hippo CMMS, and more. Explore how each solution stacks up in key areas like ease of use, support, and core features to help you identify the right fit for streamlining your maintenance operations. From intuitive interfaces to robust reporting, this guide equips you with the insights to make an informed choice for your team.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | MaintainX Mobile-first platform for submitting, assigning, and tracking maintenance requests with real-time updates. | specialized | 9.7/10 | 9.5/10 | 9.8/10 | 9.6/10 |
| 2 | UpKeep Comprehensive maintenance management software for work orders, preventive maintenance, and asset tracking. | specialized | 9.1/10 | 9.3/10 | 9.0/10 | 8.8/10 |
| 3 | Limble CMMS Intuitive CMMS that streamlines maintenance requests, work orders, and preventive maintenance scheduling. | specialized | 8.7/10 | 8.5/10 | 9.5/10 | 8.8/10 |
| 4 | Fiix Cloud-based CMMS for managing maintenance requests, work orders, and inventory with powerful analytics. | enterprise | 8.4/10 | 8.8/10 | 8.2/10 | 8.0/10 |
| 5 | Hippo CMMS User-friendly web-based CMMS for handling maintenance requests, assets, and preventive maintenance. | specialized | 8.5/10 | 8.7/10 | 9.0/10 | 8.2/10 |
| 6 | eMaint Flexible, customizable CMMS for enterprise maintenance request tracking and workflow automation. | enterprise | 8.4/10 | 9.1/10 | 8.0/10 | 7.9/10 |
| 7 | Maintenance Care All-in-one facilities software for work order management, inspections, and maintenance requests. | specialized | 8.2/10 | 8.1/10 | 8.7/10 | 7.9/10 |
| 8 | FMX Simple facilities maintenance platform focused on work orders, requests, and space management. | specialized | 8.4/10 | 8.7/10 | 8.3/10 | 8.1/10 |
| 9 | ClickMaint Cloud CMMS enabling quick submission and tracking of maintenance requests with mobile access. | specialized | 8.1/10 | 8.5/10 | 7.9/10 | 7.6/10 |
| 10 | Facilio AI-powered facilities management platform for handling maintenance requests and operations. | enterprise | 7.8/10 | 8.2/10 | 7.9/10 | 7.4/10 |
Mobile-first platform for submitting, assigning, and tracking maintenance requests with real-time updates.
Comprehensive maintenance management software for work orders, preventive maintenance, and asset tracking.
Intuitive CMMS that streamlines maintenance requests, work orders, and preventive maintenance scheduling.
Cloud-based CMMS for managing maintenance requests, work orders, and inventory with powerful analytics.
User-friendly web-based CMMS for handling maintenance requests, assets, and preventive maintenance.
Flexible, customizable CMMS for enterprise maintenance request tracking and workflow automation.
All-in-one facilities software for work order management, inspections, and maintenance requests.
Simple facilities maintenance platform focused on work orders, requests, and space management.
Cloud CMMS enabling quick submission and tracking of maintenance requests with mobile access.
AI-powered facilities management platform for handling maintenance requests and operations.
MaintainX
specializedMobile-first platform for submitting, assigning, and tracking maintenance requests with real-time updates.
Interactive instructional work orders with embedded videos, photos, and checklists that guide technicians step-by-step.
MaintainX is a mobile-first CMMS platform that excels in handling maintenance requests, work orders, preventive maintenance, and asset management for facilities, manufacturing, and hospitality industries. Users can submit requests via app or web with photos, locations, and details, while technicians access step-by-step instructions, checklists, and real-time updates. It streamlines communication with in-app chat and automates scheduling to reduce downtime and paperwork.
Pros
- Highly intuitive mobile app for on-the-go request submission and task completion
- Robust preventive maintenance scheduling and asset tracking
- Generous free plan with core features for small teams
Cons
- Advanced reporting and custom dashboards limited to higher tiers
- Some integrations require premium plans
- Occasional sync delays in high-volume usage
Best For
Facilities managers and maintenance teams in SMBs or multi-site operations needing simple, mobile-centric request handling without complex setup.
Pricing
Free forever plan; Essentials at $16/user/month; Pro at $49/location/month (billed annually).
UpKeep
specializedComprehensive maintenance management software for work orders, preventive maintenance, and asset tracking.
Mobile-first work order execution with real-time GPS dispatching and photo/signature capture
UpKeep is a cloud-based computerized maintenance management system (CMMS) that specializes in streamlining maintenance requests, work orders, and asset management for facilities, manufacturing, and field service teams. It transforms maintenance requests into actionable work orders with mobile access, real-time updates, and preventive maintenance scheduling. The platform emphasizes a mobile-first design, enabling technicians to log issues, attach photos, capture signatures, and track locations via GPS, all while integrating with inventory and purchase order systems.
Pros
- Intuitive mobile app with offline capabilities and GPS tracking for field technicians
- Comprehensive asset and preventive maintenance tools with strong automation
- Seamless integrations with QuickBooks, Slack, and other business tools
Cons
- Higher pricing tiers needed for advanced reporting and custom workflows
- Limited free trial and onboarding can feel sales-heavy for small teams
- Inventory management lacks depth compared to dedicated ERP systems
Best For
Mid-sized facilities and field service teams needing mobile-first maintenance request handling and work order management.
Pricing
Starts at $45/user/month (Essentials, billed annually); Professional $75/user/month; Business $125/user/month; Enterprise custom.
Limble CMMS
specializedIntuitive CMMS that streamlines maintenance requests, work orders, and preventive maintenance scheduling.
One-click deployment and setup, allowing teams to go live in minutes without IT involvement
Limble CMMS is a cloud-based computerized maintenance management system designed to simplify work order creation, tracking, and completion for maintenance teams. It excels in handling maintenance requests through an intuitive interface, mobile app, and automation features like preventive maintenance scheduling and asset management. Users can quickly submit requests, assign tasks, and monitor progress in real-time, making it ideal for streamlining facility and equipment upkeep.
Pros
- Exceptionally user-friendly interface with minimal training required
- Robust mobile app for on-the-go request submission and updates
- Quick setup and responsive customer support
Cons
- Limited advanced reporting and analytics compared to enterprise tools
- Fewer third-party integrations than larger competitors
- Per-user pricing can become costly for very large teams
Best For
Small to mid-sized businesses in facilities management, manufacturing, or hospitality seeking simple, fast-deploying maintenance request software.
Pricing
Starts at $60/user/month (billed annually) for basic plans, scaling to $90+/user/month for advanced features; custom enterprise pricing available.
Fiix
enterpriseCloud-based CMMS for managing maintenance requests, work orders, and inventory with powerful analytics.
Fiix AI for predictive maintenance recommendations and root cause analysis
Fiix is a cloud-based CMMS (Computerized Maintenance Management System) designed to streamline maintenance operations, including handling requests, work orders, asset tracking, and preventive maintenance scheduling. It offers mobile accessibility for technicians to submit and update requests on the go, with strong inventory management and reporting tools to optimize workflows. Targeted at industries like manufacturing, facilities, and fleet management, Fiix integrates IoT and AI for predictive insights to reduce downtime.
Pros
- Robust asset and work order management with preventive maintenance scheduling
- Intuitive mobile app for real-time request handling
- Powerful analytics and reporting for data-driven decisions
Cons
- Pricing scales with users and can be costly for large teams
- Steeper learning curve for advanced customization
- Limited free trial and some integrations behind higher tiers
Best For
Mid-sized manufacturing, facilities, or fleet teams needing scalable CMMS with mobile-first maintenance request handling.
Pricing
Starts at $46/user/month (Essentials, annual billing), up to $100+/user/month for Professional/Enterprise plans with custom quotes.
Hippo CMMS
specializedUser-friendly web-based CMMS for handling maintenance requests, assets, and preventive maintenance.
Drag-and-drop Kanban boards for visual work order management and prioritization
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) designed to handle maintenance requests, work orders, preventive maintenance scheduling, and asset management for facilities teams. It enables users to submit requests via web or mobile app, track progress in real-time, and generate reports for better decision-making. The software emphasizes simplicity and efficiency, making it suitable for streamlining day-to-day maintenance operations without complexity.
Pros
- Intuitive interface with mobile app support for on-the-go access
- Strong preventive maintenance scheduling and work order tracking
- Affordable pricing with no user limits on basic plans
Cons
- Limited advanced analytics and custom reporting options
- Fewer integrations compared to enterprise-level competitors
- Basic asset management lacks advanced IoT or GIS capabilities
Best For
Small to mid-sized facilities and property managers needing a straightforward, cost-effective tool for handling maintenance requests and work orders.
Pricing
Starts at $195/month (billed annually) for up to 5 users with core features; scales to $600+/month for larger teams and advanced modules.
eMaint
enterpriseFlexible, customizable CMMS for enterprise maintenance request tracking and workflow automation.
Patented Visual CMMS Designer for no-code customization of forms, workflows, and dashboards
eMaint is a cloud-based CMMS platform that excels in managing maintenance requests, work orders, and asset maintenance for various industries. It enables users to submit requests via a self-service portal, track progress in real-time, and automate preventive maintenance scheduling. The software provides robust reporting, mobile access, and integrations to optimize maintenance workflows and reduce downtime.
Pros
- Highly customizable with drag-and-drop Visual Designer
- Strong mobile app for on-the-go request management
- Comprehensive reporting and analytics tools
Cons
- Quote-based pricing lacks upfront transparency
- Learning curve for advanced customizations
- Overkill for very simple request-only needs
Best For
Mid-sized facilities, manufacturing, and industrial teams needing scalable maintenance request handling with full CMMS capabilities.
Pricing
Custom quote-based pricing, typically starting at $60/user/month for core plans, with enterprise options scaling higher based on users and features.
Maintenance Care
specializedAll-in-one facilities software for work order management, inspections, and maintenance requests.
QR code-based asset tracking for instant work order creation and history access via mobile scanning
Maintenance Care is a cloud-based CMMS platform focused on simplifying maintenance requests, work order management, and preventive maintenance scheduling for facilities and property managers. Users can submit requests via web forms or mobile app, assign tasks to technicians with real-time updates, and track assets using QR codes. It offers robust reporting, inspections, and inventory tools to minimize downtime and improve efficiency.
Pros
- Intuitive mobile app for technicians with photo/GPS integration
- Strong preventive maintenance and inspection scheduling
- Quick setup and user-friendly interface for non-technical users
Cons
- Limited third-party integrations compared to enterprise competitors
- Pricing scales quickly for larger teams
- Advanced analytics and custom reporting could be more robust
Best For
Small to mid-sized facilities managers and property owners seeking an easy-to-use tool for handling resident maintenance requests and basic asset tracking.
Pricing
Starts at $89/user/month (Starter plan billed annually), with Professional ($129/user/month) and custom Enterprise options.
FMX
specializedSimple facilities maintenance platform focused on work orders, requests, and space management.
Fully branded resident self-service portal that allows tenants to submit detailed requests with attachments and track status in real-time
FMX is a cloud-based facility maintenance software tailored for property managers, particularly in multifamily housing, enabling residents to submit maintenance requests through a customizable self-service portal. Requests are automatically converted into digital work orders, which can be dispatched to technicians via a mobile app with GPS tracking and real-time updates. The platform also includes preventive maintenance scheduling, asset management, inventory tracking, and analytics reporting to streamline operations and reduce downtime.
Pros
- Intuitive resident portal for quick photo/video request submissions
- Powerful mobile app with offline capabilities for technicians
- Strong reporting and analytics for operational insights
Cons
- Pricing scales quickly for smaller properties
- Limited native integrations with third-party accounting tools
- Advanced customization may require professional services
Best For
Mid-sized multifamily property managers needing a mobile-centric solution for resident requests and technician dispatching.
Pricing
Custom quote-based pricing, typically $0.75–$1.50 per unit/month with minimums around 100–250 units.
ClickMaint
specializedCloud CMMS enabling quick submission and tracking of maintenance requests with mobile access.
Kanban-style visual work order boards for real-time progress tracking and prioritization
ClickMaint is a cloud-based CMMS platform designed for maintenance management, enabling users to submit, track, and resolve maintenance requests through an intuitive web and mobile interface. It offers comprehensive tools for work order management, asset tracking, preventive maintenance scheduling, and inventory control, making it suitable for facilities and operations teams. The software provides real-time visibility into maintenance activities with customizable dashboards and reporting features to optimize workflows.
Pros
- Comprehensive work order and asset management tools
- Strong mobile app for on-the-go request submission and updates
- Customizable preventive maintenance scheduling
Cons
- Steeper learning curve for advanced customization
- Limited free plan features for larger teams
- Integrations with third-party tools are not as extensive as top competitors
Best For
Mid-sized facilities and property management teams needing scalable maintenance request tracking and preventive maintenance capabilities.
Pricing
Free plan for small teams; Professional starts at $49/user/month (billed annually); Enterprise pricing is custom quote-based.
Facilio
enterpriseAI-powered facilities management platform for handling maintenance requests and operations.
AI-powered Unified Operations Platform that proactively predicts and prevents maintenance issues using IoT data
Facilio is an AI-powered facilities management platform designed to handle maintenance requests, work orders, and preventive maintenance through a unified dashboard. It enables tenants and staff to submit requests via mobile app or web portal, automates workflows with IoT integration, and provides predictive analytics for asset health. The software excels in enterprise-scale operations by combining maintenance with energy management and space optimization.
Pros
- AI-driven predictive maintenance reduces downtime
- Seamless IoT integration for real-time monitoring
- Comprehensive dashboard for multi-site management
Cons
- Enterprise-focused pricing limits accessibility for SMBs
- Advanced features have a learning curve
- Less emphasis on simple, standalone request ticketing
Best For
Large enterprises managing multiple facilities who need integrated AI insights beyond basic maintenance requests.
Pricing
Custom quote-based pricing; starts around $5,000+/month for enterprise plans, no public tiers.
Conclusion
The reviewed tools vary in focus, but all excel at enhancing maintenance efficiency. MaintainX claims the top spot with its mobile-first approach and real-time updates, while UpKeep impresses with comprehensive features and Limble CMMS stands out for its intuitive scheduling and workflow. These three lead the pack as strong choices, with options to suit different operational needs.
Don’t miss out—start exploring MaintainX today to unlock streamlined maintenance request management and keep operations running smoothly.
Tools Reviewed
All tools were independently evaluated for this comparison