Quick Overview
- 1#1: Fiix - Cloud-based CMMS that excels in tracking maintenance parts inventory, reorder points, and vendor management alongside work orders.
- 2#2: UpKeep - Mobile-first maintenance platform with intuitive parts inventory management, including stock levels, usage tracking, and purchase orders.
- 3#3: Limble CMMS - User-friendly CMMS offering comprehensive parts inventory control with automated reordering and integration into preventive maintenance schedules.
- 4#4: MaintainX - Modern CMMS app that simplifies maintenance parts inventory through real-time tracking, bin locations, and mobile scanning.
- 5#5: eMaint - Flexible CMMS with robust inventory module for managing spare parts, kits, and consumption tied to asset maintenance.
- 6#6: Hippo CMMS - Affordable CMMS designed for facilities with strong features for parts inventory, min/max levels, and purchase tracking.
- 7#7: IBM Maximo - Enterprise-grade asset management system with advanced maintenance parts inventory, forecasting, and multi-site support.
- 8#8: Asset Panda - Customizable asset tracking platform that includes detailed parts inventory management for maintenance operations.
- 9#9: Fishbowl Inventory - Manufacturing-focused inventory software ideal for tracking maintenance parts with order fulfillment and QuickBooks integration.
- 10#10: NetSuite - Cloud ERP solution providing scalable inventory management for maintenance parts within broader enterprise operations.
We evaluated tools based on functionality (including tracking, reordering, and integration), usability, reliability, and overall value, ensuring a balanced selection that caters to varying organizational needs
Comparison Table
This comparison table simplifies choosing maintenance parts inventory software, featuring tools like Fiix, UpKeep, Limble CMMS, MaintainX, eMaint, and more. It outlines key attributes, strengths, and ideal use cases, helping readers identify the best fit for their operational needs. By organizing critical details side-by-side, it streamlines decision-making for businesses seeking efficient inventory management tools.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Fiix Cloud-based CMMS that excels in tracking maintenance parts inventory, reorder points, and vendor management alongside work orders. | specialized | 9.7/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | UpKeep Mobile-first maintenance platform with intuitive parts inventory management, including stock levels, usage tracking, and purchase orders. | specialized | 8.8/10 | 8.5/10 | 9.4/10 | 8.2/10 |
| 3 | Limble CMMS User-friendly CMMS offering comprehensive parts inventory control with automated reordering and integration into preventive maintenance schedules. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.8/10 |
| 4 | MaintainX Modern CMMS app that simplifies maintenance parts inventory through real-time tracking, bin locations, and mobile scanning. | specialized | 8.3/10 | 7.9/10 | 9.4/10 | 8.6/10 |
| 5 | eMaint Flexible CMMS with robust inventory module for managing spare parts, kits, and consumption tied to asset maintenance. | enterprise | 8.3/10 | 8.7/10 | 7.9/10 | 8.0/10 |
| 6 | Hippo CMMS Affordable CMMS designed for facilities with strong features for parts inventory, min/max levels, and purchase tracking. | specialized | 8.2/10 | 8.0/10 | 8.5/10 | 8.3/10 |
| 7 | IBM Maximo Enterprise-grade asset management system with advanced maintenance parts inventory, forecasting, and multi-site support. | enterprise | 8.7/10 | 9.4/10 | 6.9/10 | 7.8/10 |
| 8 | Asset Panda Customizable asset tracking platform that includes detailed parts inventory management for maintenance operations. | specialized | 8.1/10 | 8.5/10 | 8.0/10 | 7.5/10 |
| 9 | Fishbowl Inventory Manufacturing-focused inventory software ideal for tracking maintenance parts with order fulfillment and QuickBooks integration. | specialized | 7.9/10 | 8.4/10 | 7.2/10 | 7.6/10 |
| 10 | NetSuite Cloud ERP solution providing scalable inventory management for maintenance parts within broader enterprise operations. | enterprise | 7.2/10 | 8.1/10 | 6.0/10 | 6.5/10 |
Cloud-based CMMS that excels in tracking maintenance parts inventory, reorder points, and vendor management alongside work orders.
Mobile-first maintenance platform with intuitive parts inventory management, including stock levels, usage tracking, and purchase orders.
User-friendly CMMS offering comprehensive parts inventory control with automated reordering and integration into preventive maintenance schedules.
Modern CMMS app that simplifies maintenance parts inventory through real-time tracking, bin locations, and mobile scanning.
Flexible CMMS with robust inventory module for managing spare parts, kits, and consumption tied to asset maintenance.
Affordable CMMS designed for facilities with strong features for parts inventory, min/max levels, and purchase tracking.
Enterprise-grade asset management system with advanced maintenance parts inventory, forecasting, and multi-site support.
Customizable asset tracking platform that includes detailed parts inventory management for maintenance operations.
Manufacturing-focused inventory software ideal for tracking maintenance parts with order fulfillment and QuickBooks integration.
Cloud ERP solution providing scalable inventory management for maintenance parts within broader enterprise operations.
Fiix
specializedCloud-based CMMS that excels in tracking maintenance parts inventory, reorder points, and vendor management alongside work orders.
AI-driven predictive reorder recommendations based on historical usage and work order data
Fiix is a cloud-based CMMS platform renowned for its robust maintenance parts inventory management, enabling real-time tracking of stock levels, automated reorder points, and seamless integration with work orders and assets. It supports barcode scanning, supplier management, and predictive analytics to optimize parts usage and minimize downtime. As a comprehensive solution, Fiix ensures maintenance teams have the right parts available when needed, reducing excess inventory and costs.
Pros
- Advanced inventory tools like min/max levels, cycle counts, and automated purchase orders
- Deep integration with asset management and preventive maintenance workflows
- AI-powered insights for demand forecasting and stock optimization
Cons
- Pricing scales up quickly for larger teams or advanced features
- Steeper learning curve for non-CMMS users focusing solely on inventory
- Limited customization in lower-tier plans
Best For
Medium to large maintenance operations needing integrated parts inventory within a full CMMS ecosystem.
Pricing
Starts at $45/user/month (Starter plan), $65/user/month (Professional), with Enterprise custom pricing.
UpKeep
specializedMobile-first maintenance platform with intuitive parts inventory management, including stock levels, usage tracking, and purchase orders.
Mobile-first inventory scanning with instant stock adjustments and work order part deductions
UpKeep is a cloud-based CMMS platform that provides comprehensive maintenance management, with strong capabilities for tracking and managing maintenance parts inventory. Users can monitor stock levels in real-time, set reorder points and alerts, create purchase orders, and organize parts with bin locations, kits, and asset linkages. Its mobile-first design facilitates quick inventory adjustments directly from the field, integrating seamlessly with work orders and preventive maintenance schedules.
Pros
- Intuitive mobile app for real-time parts scanning and updates
- Seamless integration of inventory with assets and work orders
- Automated reorder alerts and purchase order generation
Cons
- Inventory features require higher-tier plans for full depth
- Reporting and analytics are solid but not best-in-class for pure inventory
- Per-user pricing can become expensive for large teams
Best For
Mid-sized maintenance teams seeking an all-in-one CMMS with reliable parts inventory management integrated into daily operations.
Pricing
Starts at $45/user/month (Starter, billed annually) up to $110+/user/month (Business), with Enterprise custom pricing; inventory basics in all plans, advanced in Pro+.
Limble CMMS
specializedUser-friendly CMMS offering comprehensive parts inventory control with automated reordering and integration into preventive maintenance schedules.
Smart parts kitting and consumption tracking that automatically deducts inventory from work orders in real-time
Limble CMMS is a cloud-based computerized maintenance management system that provides robust parts inventory management tailored for maintenance operations. It enables real-time tracking of spare parts, setting minimum and maximum stock levels, automated reorder alerts, and direct purchase order creation linked to work orders. The platform integrates inventory seamlessly with asset management and preventive maintenance, reducing downtime through efficient parts availability.
Pros
- Intuitive mobile app for on-the-go inventory checks and adjustments
- Seamless integration of parts inventory with work orders and assets
- Automated reorder points and PO generation to prevent stockouts
Cons
- Limited advanced inventory analytics compared to dedicated ERP systems
- Per-user pricing can become expensive for large teams
- Customization options for inventory workflows are somewhat basic
Best For
Small to mid-sized maintenance teams in manufacturing or facilities management seeking an easy-to-use, integrated CMMS with strong parts inventory capabilities.
Pricing
Starts at $45/user/month (Starter plan, billed annually); higher tiers up to $85/user/month for advanced features; free trial available.
MaintainX
specializedModern CMMS app that simplifies maintenance parts inventory through real-time tracking, bin locations, and mobile scanning.
Real-time parts deduction from inventory during mobile work order completion
MaintainX is a mobile-first computerized maintenance management system (CMMS) with integrated parts inventory management designed for maintenance teams. It enables tracking of stock levels, parts usage on work orders, barcode scanning, and automated reorder alerts to streamline inventory operations. The platform ties inventory directly to preventive and reactive maintenance workflows, ensuring parts availability without complex setup.
Pros
- Highly intuitive mobile app for on-the-go inventory scanning and updates
- Seamless integration of parts with work orders and preventive maintenance
- Affordable pricing with a free tier for small teams
Cons
- Limited advanced inventory features like lot/serial tracking or multi-warehouse complexity
- Reporting and analytics for inventory are basic compared to dedicated systems
- Customization options for inventory workflows are somewhat restricted
Best For
Small to mid-sized maintenance teams seeking simple, mobile-integrated parts inventory tied to daily work orders.
Pricing
Free Starter plan; Pro at $20/user/month (billed annually); Enterprise custom pricing.
eMaint
enterpriseFlexible CMMS with robust inventory module for managing spare parts, kits, and consumption tied to asset maintenance.
Unlimited custom fields allowing hyper-tailored inventory categorization and tracking
eMaint is a cloud-based CMMS platform with a dedicated inventory module designed for maintenance parts management, enabling real-time tracking of stock levels, reorder points, and purchase orders. It integrates inventory data seamlessly with work orders, preventive maintenance, and asset management to minimize downtime and optimize parts usage. Suitable for industries like manufacturing and facilities, it supports barcode scanning and supplier integration for efficient inventory control.
Pros
- Seamless integration of parts inventory with CMMS workflows
- Real-time alerts for low stock and reorder points
- Highly customizable fields and reporting for inventory data
Cons
- Interface feels somewhat dated compared to modern competitors
- Steep learning curve for advanced customizations
- Quote-based pricing lacks upfront transparency
Best For
Mid-sized manufacturing or facilities teams needing integrated CMMS and parts inventory management.
Pricing
Custom quote-based pricing, typically starting around $60/user/month depending on modules and users.
Hippo CMMS
specializedAffordable CMMS designed for facilities with strong features for parts inventory, min/max levels, and purchase tracking.
Automated reorder points and purchase order generation based on real-time usage data from work orders
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) with comprehensive parts inventory management tailored for maintenance teams. It enables tracking of stock levels, reorder points, purchase orders, and parts usage directly tied to work orders and preventive maintenance. The software supports barcode scanning, multi-location inventory, and detailed reporting to optimize parts availability and reduce downtime.
Pros
- Seamless integration of inventory with work orders and asset management
- User-friendly interface with mobile app support for on-the-go access
- Real-time stock tracking and automated reorder alerts to prevent shortages
Cons
- Limited advanced inventory analytics compared to dedicated ERP systems
- Customization options are somewhat basic for complex enterprise needs
- Reporting features lack deep forecasting capabilities
Best For
Small to mid-sized maintenance teams in facilities, manufacturing, or hospitality seeking an all-in-one CMMS with solid inventory tools.
Pricing
Starts at $197/month for up to 5 users (Basic plan); scales to $500+/month for larger teams with Pro features; custom quotes available.
IBM Maximo
enterpriseEnterprise-grade asset management system with advanced maintenance parts inventory, forecasting, and multi-site support.
AI-powered predictive inventory optimization via IBM Watson integration
IBM Maximo is an enterprise asset management (EAM) platform with robust maintenance parts inventory capabilities, enabling tracking of spare parts across multiple storerooms, automated reorder points, and min/max stock controls. It integrates inventory management with work orders, purchasing, and asset maintenance to minimize downtime and optimize costs. Leveraging AI through the Maximo Application Suite, it provides predictive analytics for demand forecasting and inventory optimization in complex operations.
Pros
- Comprehensive inventory tools including ABC analysis, kits, and multi-site support
- Deep integration with asset management and AI-driven predictive forecasting
- Highly scalable for global enterprises with strong customization options
Cons
- Steep learning curve and complex implementation requiring extensive configuration
- High costs for licensing, deployment, and ongoing maintenance
- Overly robust for smaller operations, leading to unnecessary complexity
Best For
Large enterprises with complex, multi-site asset maintenance needs that require integrated inventory and predictive analytics.
Pricing
Custom enterprise pricing; cloud subscriptions typically start at $150+ per user/month plus implementation fees often exceeding $100K.
Asset Panda
specializedCustomizable asset tracking platform that includes detailed parts inventory management for maintenance operations.
No-code custom app builder for tailoring workflows to specific maintenance parts inventory needs like vendor tracking and automated reorder points
Asset Panda is a cloud-based asset management platform that supports maintenance parts inventory through customizable tracking of parts, locations, check-in/out processes, and reorder alerts. It enables barcode/QR code scanning via mobile apps, maintenance scheduling, and detailed reporting for inventory levels and usage trends. The no-code customization allows users to adapt it specifically for parts management in maintenance operations.
Pros
- Highly customizable with no-code fields and workflows for precise parts tracking
- Mobile app supports real-time scanning and inventory updates on the go
- Strong reporting tools for inventory audits, usage analytics, and reorder management
Cons
- Pricing scales quickly with users and advanced features, potentially costly for large teams
- Initial setup requires time to configure for optimal parts inventory use
- Fewer native integrations with specialized maintenance software compared to dedicated inventory tools
Best For
Small to mid-sized maintenance teams seeking a flexible, all-in-one platform for asset and parts inventory management.
Pricing
Custom quotes starting at ~$1,500/year for Essentials plan (up to 3 users); Professional and Enterprise tiers higher based on users and features.
Fishbowl Inventory
specializedManufacturing-focused inventory software ideal for tracking maintenance parts with order fulfillment and QuickBooks integration.
Unrivaled QuickBooks integration that syncs inventory transactions directly to accounting ledgers in real-time
Fishbowl Inventory is a robust inventory management software designed for small to mid-sized businesses, offering real-time tracking, barcode scanning, and multi-location support tailored for warehousing and manufacturing. It excels in handling maintenance parts through lot/serial number tracking, cycle counting, and purchase order management. While not a dedicated CMMS, it integrates seamlessly with QuickBooks to streamline accounting for parts inventory in maintenance operations.
Pros
- Seamless QuickBooks integration for automated accounting
- Advanced barcode/RFID scanning and lot/serial tracking for parts traceability
- Multi-location inventory and cycle counting capabilities
Cons
- Steep learning curve and complex initial setup
- Higher upfront costs may deter very small teams
- Lacks native maintenance-specific features like work order integration
Best For
Small to mid-sized maintenance teams in manufacturing or facilities that need strong inventory control tied to QuickBooks accounting.
Pricing
Perpetual license starts at $4,395 for one user plus $1,295 annual maintenance; subscription plans from $439/user/month.
NetSuite
enterpriseCloud ERP solution providing scalable inventory management for maintenance parts within broader enterprise operations.
Advanced demand planning and replenishment automation integrated with financials for precise maintenance parts forecasting.
NetSuite is a comprehensive cloud ERP platform from Oracle that provides robust inventory management tools adaptable for maintenance parts tracking, including real-time visibility, automated reorder points, and lot/serial number control. It integrates inventory with procurement, financials, and service management modules to support maintenance operations in larger organizations. While not a specialized CMMS, its customizable workflows make it viable for enterprises needing scalable parts inventory alongside broader business functions.
Pros
- Highly scalable with multi-location and multi-subsidiary support
- Deep integrations across ERP modules for end-to-end parts lifecycle
- Advanced analytics and demand forecasting for inventory optimization
Cons
- Steep learning curve and complex implementation
- Prohibitively expensive for small to mid-sized operations
- Overkill for pure maintenance parts inventory without broader ERP needs
Best For
Large enterprises requiring integrated ERP with maintenance parts inventory as part of complex supply chain and financial operations.
Pricing
Custom quote-based; typically starts at $999/user/month plus implementation fees, often $10,000+ annually for base inventory features.
Conclusion
The top three tools—Fiix, UpKeep, and Limble CMMS—rose to the forefront, with Fiix standing out as the leading choice for its robust cloud-based CMMS, excelling in tracking inventory, reorder points, and vendor management alongside work orders. UpKeep impressed with its mobile-first design and intuitive parts management, while Limble stood out through user-friendliness and automated reordering integrated into preventive maintenance schedules. Each offers unique strengths, with Fiix emerging as the top pick, but UpKeep and Limble remain strong alternatives based on specific needs.
To optimize your maintenance parts inventory, start with Fiix—its comprehensive features make it a top choice for any organization. For those prioritizing different capabilities, exploring UpKeep or Limble could also lead to streamlined operations.
Tools Reviewed
All tools were independently evaluated for this comparison