Quick Overview
- 1#1: UpKeep - Mobile-first CMMS for managing work orders, preventive maintenance, assets, and inventory in real-time.
- 2#2: MaintainX - Modern CMMS that digitizes maintenance operations with work orders, audits, and preventive maintenance scheduling.
- 3#3: Fiix - Cloud-based CMMS for asset management, work orders, preventive maintenance, and detailed reporting.
- 4#4: Limble CMMS - Intuitive CMMS platform simplifying work orders, asset tracking, preventive maintenance, and inventory control.
- 5#5: Hippo CMMS - Web-based CMMS for handling work requests, preventive maintenance, assets, and purchasing efficiently.
- 6#6: eMaint - Flexible enterprise CMMS with customizable modules for work orders, inventory, and asset management.
- 7#7: FMX - Facilities management software for scheduling work orders, tracking assets, and generating reports.
- 8#8: Maintenance Care - All-in-one CMMS for work orders, preventive maintenance, inspections, and tenant requests.
- 9#9: MicroMain - Comprehensive CMMS providing asset management, work order tracking, and mobile accessibility.
- 10#10: Fracttal One - AI-powered CMMS for predictive maintenance, work orders, and asset performance optimization.
Tools were evaluated based on feature depth, user-friendliness, technical robustness, and overall value, ensuring a comprehensive review of solutions that meet diverse operational needs and scales.
Comparison Table
Effective maintenance management is critical for optimizing operations and minimizing downtime, and choosing the right software is key to success. This comparison table examines top tools like UpKeep, MaintainX, Fiix, Limble CMMS, Hippo CMMS, and more, exploring features, usability, and suitability to help readers identify the best fit for their team’s needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | UpKeep Mobile-first CMMS for managing work orders, preventive maintenance, assets, and inventory in real-time. | specialized | 9.5/10 | 9.6/10 | 9.8/10 | 9.2/10 |
| 2 | MaintainX Modern CMMS that digitizes maintenance operations with work orders, audits, and preventive maintenance scheduling. | specialized | 9.2/10 | 8.9/10 | 9.6/10 | 9.4/10 |
| 3 | Fiix Cloud-based CMMS for asset management, work orders, preventive maintenance, and detailed reporting. | enterprise | 8.7/10 | 8.9/10 | 9.1/10 | 8.3/10 |
| 4 | Limble CMMS Intuitive CMMS platform simplifying work orders, asset tracking, preventive maintenance, and inventory control. | specialized | 8.7/10 | 8.4/10 | 9.6/10 | 8.5/10 |
| 5 | Hippo CMMS Web-based CMMS for handling work requests, preventive maintenance, assets, and purchasing efficiently. | specialized | 8.4/10 | 8.2/10 | 9.1/10 | 8.7/10 |
| 6 | eMaint Flexible enterprise CMMS with customizable modules for work orders, inventory, and asset management. | enterprise | 8.2/10 | 8.5/10 | 8.4/10 | 7.9/10 |
| 7 | FMX Facilities management software for scheduling work orders, tracking assets, and generating reports. | specialized | 8.4/10 | 8.1/10 | 8.9/10 | 8.6/10 |
| 8 | Maintenance Care All-in-one CMMS for work orders, preventive maintenance, inspections, and tenant requests. | specialized | 8.4/10 | 8.2/10 | 9.1/10 | 8.9/10 |
| 9 | MicroMain Comprehensive CMMS providing asset management, work order tracking, and mobile accessibility. | enterprise | 7.6/10 | 8.2/10 | 7.0/10 | 7.4/10 |
| 10 | Fracttal One AI-powered CMMS for predictive maintenance, work orders, and asset performance optimization. | enterprise | 7.9/10 | 8.2/10 | 7.7/10 | 7.5/10 |
Mobile-first CMMS for managing work orders, preventive maintenance, assets, and inventory in real-time.
Modern CMMS that digitizes maintenance operations with work orders, audits, and preventive maintenance scheduling.
Cloud-based CMMS for asset management, work orders, preventive maintenance, and detailed reporting.
Intuitive CMMS platform simplifying work orders, asset tracking, preventive maintenance, and inventory control.
Web-based CMMS for handling work requests, preventive maintenance, assets, and purchasing efficiently.
Flexible enterprise CMMS with customizable modules for work orders, inventory, and asset management.
Facilities management software for scheduling work orders, tracking assets, and generating reports.
All-in-one CMMS for work orders, preventive maintenance, inspections, and tenant requests.
Comprehensive CMMS providing asset management, work order tracking, and mobile accessibility.
AI-powered CMMS for predictive maintenance, work orders, and asset performance optimization.
UpKeep
specializedMobile-first CMMS for managing work orders, preventive maintenance, assets, and inventory in real-time.
The robust mobile app with offline mode, GPS dispatching, and barcode scanning that empowers technicians to manage work orders and assets entirely from their smartphones.
UpKeep is a cloud-based computerized maintenance management system (CMMS) that excels in streamlining work orders, preventive maintenance scheduling, asset tracking, and inventory management for maintenance teams. Its mobile-first design enables real-time updates, GPS-enabled technician dispatching, and barcode scanning for parts, making it ideal for field service and facilities management. The platform also offers customizable dashboards, reporting, and integrations with tools like QuickBooks and Slack to enhance operational efficiency.
Pros
- Exceptional mobile app with offline capabilities and GPS tracking for technicians
- Comprehensive preventive maintenance and asset management tools with automation
- Strong integrations and customizable workflows for seamless operations
Cons
- Pricing scales quickly for larger teams or advanced features
- Reporting customization can feel limited without higher tiers
- Initial setup may require time for complex asset imports
Best For
Maintenance managers at mid-sized facilities, property managers, or field service teams needing mobile-first, real-time maintenance solutions.
Pricing
Starts at $45/user/month (Starter, billed annually) up to $105/user/month (Enterprise), with a 14-day free trial.
MaintainX
specializedModern CMMS that digitizes maintenance operations with work orders, audits, and preventive maintenance scheduling.
Conversational work orders that function like team chats with instructions, updates, and approvals in one thread
MaintainX is a mobile-first computerized maintenance management system (CMMS) that simplifies work order creation, assignment, and tracking for maintenance teams. It excels in preventive maintenance scheduling, asset management, and real-time collaboration via a chat-like interface on work orders. The platform is designed for quick adoption, with features like photo attachments, checklists, and IoT sensor integrations to enhance field efficiency.
Pros
- Highly intuitive mobile app for on-the-go technicians
- Real-time updates and conversational work orders improve team communication
- Generous free plan with unlimited users for small teams
Cons
- Advanced reporting and analytics are somewhat limited compared to enterprise tools
- Customization options for workflows are basic
- Integration library is growing but not as extensive as larger competitors
Best For
Small to mid-sized maintenance teams in facilities, manufacturing, or hospitality seeking a simple, mobile-centric CMMS without complex setup.
Pricing
Free plan for basic use; Pro at $16/user/month (billed annually); Enterprise custom pricing.
Fiix
enterpriseCloud-based CMMS for asset management, work orders, preventive maintenance, and detailed reporting.
Fiix Copilot AI assistant for automated work order generation and predictive maintenance insights
Fiix is a cloud-based CMMS (Computerized Maintenance Management System) tailored for maintenance managers to handle work orders, asset management, preventive maintenance scheduling, and inventory tracking. It offers mobile accessibility, real-time reporting, and integrations with ERP and IoT systems to minimize downtime and boost efficiency. Acquired by Rockwell Automation, Fiix emphasizes scalability for industries like manufacturing, facilities, and fleet management.
Pros
- Highly intuitive mobile app for on-the-go access
- Over 100 native integrations including ERP and IoT
- Advanced analytics and customizable dashboards
Cons
- Advanced features locked behind higher-tier plans
- Pricing can escalate quickly for larger teams
- Limited offline functionality in the mobile app
Best For
Mid-sized manufacturing or facilities teams needing a scalable, mobile-first CMMS with strong integrations.
Pricing
Starts at $45/user/month (Essential), $65/user/month (Professional), $90/user/month (Premier); custom Enterprise pricing available.
Limble CMMS
specializedIntuitive CMMS platform simplifying work orders, asset tracking, preventive maintenance, and inventory control.
Frictionless setup wizard that enables full deployment in under a week
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) that simplifies work order management, asset tracking, preventive maintenance scheduling, and inventory control for maintenance teams. It emphasizes ease of use with an intuitive interface, mobile accessibility, and quick setup, allowing users to go live in days rather than months. The software provides tools for reporting, Kanban-style work order views, and basic integrations to help reduce downtime and boost operational efficiency.
Pros
- Exceptionally user-friendly interface with minimal training required
- Fast implementation and onboarding process
- Strong mobile app for on-the-go access
Cons
- Limited advanced reporting and analytics compared to enterprise competitors
- Fewer native integrations with other enterprise software
- Pricing can escalate quickly for larger teams
Best For
Small to mid-sized maintenance teams prioritizing simplicity and rapid deployment over complex customizations.
Pricing
Custom quotes starting around $50/user/month (billed annually), with tiered plans based on features and users; free demo required.
Hippo CMMS
specializedWeb-based CMMS for handling work requests, preventive maintenance, assets, and purchasing efficiently.
Flat-rate pricing with unlimited users, providing exceptional value without per-user fees as teams grow
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) designed to help maintenance managers handle work orders, preventive maintenance scheduling, asset tracking, and inventory management efficiently. It offers a user-friendly interface with mobile accessibility, real-time reporting, and customizable dashboards tailored for industries like manufacturing, hospitality, and facilities management. The software emphasizes quick setup and ease of adoption, making it suitable for teams seeking streamlined operations without extensive training.
Pros
- Intuitive interface with quick onboarding and minimal training required
- Strong mobile app for on-the-go work order management and updates
- Unlimited users included in flat-rate pricing for excellent scalability
Cons
- Limited advanced analytics and custom reporting compared to enterprise solutions
- Fewer native integrations with accounting or ERP systems
- Basic asset management lacks advanced IoT or predictive maintenance capabilities
Best For
Small to mid-sized maintenance teams in facilities, manufacturing, or hospitality needing an affordable, easy-to-use CMMS with unlimited users.
Pricing
Starts at $195/month for the Basic plan (unlimited users, core features); scales to $395/month for Pro and custom Enterprise quotes.
eMaint
enterpriseFlexible enterprise CMMS with customizable modules for work orders, inventory, and asset management.
Visual no-code workflow designer for building custom processes tailored to unique maintenance needs
eMaint is a cloud-based CMMS (Computerized Maintenance Management System) that helps maintenance teams manage work orders, assets, preventive maintenance, and inventory efficiently. It provides customizable workflows, real-time reporting, and mobile access to streamline operations across industries like manufacturing and facilities management. The software emphasizes no-code configuration, allowing users to tailor it to specific needs without programming expertise.
Pros
- Highly customizable with drag-and-drop workflow builder and dashboards
- Strong mobile app for on-the-go access and barcode scanning
- Robust reporting and analytics with export options
Cons
- Pricing is quote-based and can be expensive for small teams
- Advanced customizations may require initial setup time
- Limited out-of-box integrations compared to some competitors
Best For
Mid-sized manufacturing or facilities teams seeking flexible, configurable CMMS without heavy IT involvement.
Pricing
Custom quote-based pricing, typically starting at $69/user/month for basic plans, scaling to enterprise levels with add-ons.
FMX
specializedFacilities management software for scheduling work orders, tracking assets, and generating reports.
Per-facility pricing with unlimited users, making it cost-effective for teams of any size without extra per-user charges
FMX is a cloud-based CMMS platform tailored for facilities maintenance managers, enabling efficient work order creation, assignment, and tracking alongside preventive maintenance scheduling and asset management. It provides mobile apps for technicians to update tasks in real-time, customizable dashboards for oversight, and reporting tools for performance analysis. The software supports multi-site operations and includes features like inventory tracking and vendor management to streamline day-to-day maintenance workflows.
Pros
- Intuitive, mobile-first interface that's quick to learn and deploy
- Unlimited users per facility pricing model offers excellent scalability
- Strong preventive maintenance and work order automation tools
Cons
- Integrations limited compared to enterprise competitors like UpKeep or Fiix
- Advanced reporting and custom analytics require higher tiers
- Asset management lacks IoT sensor integration for predictive maintenance
Best For
Maintenance managers at small to mid-sized multi-site facilities seeking affordable, user-friendly CMMS without per-user fees.
Pricing
Starts at $250/month per facility (unlimited users); Pro and Enterprise plans scale up to $1,000+/month with added features; custom quotes available.
Maintenance Care
specializedAll-in-one CMMS for work orders, preventive maintenance, inspections, and tenant requests.
Unlimited users per location pricing model, eliminating per-user fees for growing teams.
Maintenance Care is a cloud-based CMMS platform tailored for maintenance teams, enabling efficient management of work orders, preventive maintenance schedules, assets, and inventory. It provides real-time dashboards, mobile accessibility for technicians, and customizable reporting to track performance and costs. The software emphasizes simplicity and scalability, particularly for facilities in commercial, industrial, and property management sectors.
Pros
- Unlimited users per location for cost-effective scaling
- Intuitive mobile app for on-the-go work order access and updates
- Strong preventive maintenance scheduling with automated reminders
Cons
- Limited advanced analytics and custom reporting compared to enterprise tools
- Fewer third-party integrations than top competitors
- Per-location pricing may not idealize for highly distributed multi-site operations
Best For
Maintenance managers at small to mid-sized single- or multi-location facilities needing an affordable, easy-to-adopt CMMS with unlimited users.
Pricing
Starts at $59/location/month (Basic, unlimited users, annual billing); Pro at $99/location/month; Enterprise custom.
MicroMain
enterpriseComprehensive CMMS providing asset management, work order tracking, and mobile accessibility.
Advanced visual asset mapping and hierarchical asset structures for complex facility layouts
MicroMain is a robust CMMS platform tailored for maintenance management, enabling teams to handle work orders, preventive maintenance scheduling, asset tracking, inventory control, and purchasing. It supports both cloud-based and on-premise deployments, with customizable workflows and advanced reporting tools for facilities, manufacturing, and property management. The software emphasizes scalability for mid-to-large enterprises needing detailed asset lifecycle management.
Pros
- Comprehensive asset and inventory management with real-time tracking
- Highly customizable reports and dashboards
- Strong integration capabilities with ERP and other enterprise systems
Cons
- Dated user interface requiring a learning curve
- Pricing can be high for smaller teams
- Mobile app functionality is functional but lacks advanced features
Best For
Mid-sized to large facilities managers in manufacturing or property sectors who need customizable, enterprise-grade CMMS with strong reporting.
Pricing
Custom quote-based pricing, typically starting at $100-150 per user/month for cloud deployments, with on-premise options available.
Fracttal One
enterpriseAI-powered CMMS for predictive maintenance, work orders, and asset performance optimization.
Fracttal Predict AI engine for real-time asset failure prediction using machine learning and sensor data
Fracttal One is a cloud-based CMMS platform specializing in asset management, work orders, preventive maintenance, and predictive analytics for industrial operations. It integrates AI and IoT sensors to predict equipment failures, optimize maintenance schedules, and provide real-time mobile access for technicians. The software supports inventory tracking, reporting, and multilingual interfaces, targeting sectors like mining, manufacturing, and energy.
Pros
- AI-driven predictive maintenance with high accuracy
- Robust mobile app for field operations
- Strong asset hierarchy and IoT integration
Cons
- Limited native integrations with popular ERP/CRM systems
- Interface can feel cluttered for new users
- Custom pricing lacks transparency for small teams
Best For
Mid-sized industrial maintenance teams in manufacturing or mining needing AI predictive capabilities.
Pricing
Quote-based pricing; typically starts at $40-60 per user/month for core features, with add-ons for AI and IoT modules.
Conclusion
After reviewing 10 standout maintenance manager software tools, three lead with distinct strengths: UpKeep tops the list as the top choice, offering mobile-first real-time management of work orders, preventive maintenance, assets, and inventory. MaintainX follows closely, impressing with its modern digitization of operations, while Fiix excels as a cloud-based solution with robust asset management and detailed reporting—each a strong fit for different needs.
Don't wait to elevate your maintenance processes: try UpKeep today to experience real-time workflows, intuitive asset tracking, and seamless inventory management that keep operations running efficiently.
Tools Reviewed
All tools were independently evaluated for this comparison