Quick Overview
- 1#1: Cvent - Captures leads at events via badge scanning, QR codes, and integrates seamlessly with CRMs for real-time data transfer.
- 2#2: Whova - Enables effortless lead retrieval using NFC, QR scans, and badge readers with advanced filtering and export options.
- 3#3: Bizzabo - Delivers comprehensive lead capture through event apps, booth check-ins, and AI-driven qualification for trade shows.
- 4#4: Hubilo - Supports hybrid event lead collection via mobile scans, visitor tracking, and analytics for targeted follow-ups.
- 5#5: Brella - Facilitates AI-powered matchmaking and lead capture with personalized scans and high-conversion networking features.
- 6#6: Swapcard - Streamlines lead exchange using digital business cards, badge scans, and automated CRM syncing for conferences.
- 7#7: Grip - Generative AI-driven networking app that automates lead capture, qualification, and post-event nurturing.
- 8#8: vFairs - Provides virtual and hybrid lead retrieval tools including chat-based captures and detailed engagement analytics.
- 9#9: SpotMe - Offers mobile-first lead scanning and management with customization for global events and integrations.
- 10#10: EventMobi - Event platform with badge scanning, lead scoring, and export features for efficient trade show management.
Tools were selected based on feature strength, user experience, CRM integration capabilities, and overall value, ensuring they deliver reliable performance for modern lead generation needs.
Comparison Table
Effective lead retrieval is vital for boosting event productivity and generating meaningful connections, making selecting the right software a key decision. This comparison table details core features, user experience, and integration strengths of popular tools including Cvent, Whova, Bizzabo, Hubilo, Brella, and others. Readers will discover which solution aligns best with their event objectives, from networking tools to post-event lead management.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cvent Captures leads at events via badge scanning, QR codes, and integrates seamlessly with CRMs for real-time data transfer. | enterprise | 9.7/10 | 9.8/10 | 8.6/10 | 9.2/10 |
| 2 | Whova Enables effortless lead retrieval using NFC, QR scans, and badge readers with advanced filtering and export options. | enterprise | 8.7/10 | 8.9/10 | 9.2/10 | 8.0/10 |
| 3 | Bizzabo Delivers comprehensive lead capture through event apps, booth check-ins, and AI-driven qualification for trade shows. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Hubilo Supports hybrid event lead collection via mobile scans, visitor tracking, and analytics for targeted follow-ups. | enterprise | 8.4/10 | 8.7/10 | 8.2/10 | 7.9/10 |
| 5 | Brella Facilitates AI-powered matchmaking and lead capture with personalized scans and high-conversion networking features. | specialized | 8.4/10 | 9.1/10 | 7.9/10 | 8.0/10 |
| 6 | Swapcard Streamlines lead exchange using digital business cards, badge scans, and automated CRM syncing for conferences. | enterprise | 8.4/10 | 9.1/10 | 8.2/10 | 7.6/10 |
| 7 | Grip Generative AI-driven networking app that automates lead capture, qualification, and post-event nurturing. | specialized | 7.8/10 | 8.2/10 | 9.0/10 | 7.2/10 |
| 8 | vFairs Provides virtual and hybrid lead retrieval tools including chat-based captures and detailed engagement analytics. | enterprise | 7.8/10 | 8.2/10 | 8.0/10 | 7.0/10 |
| 9 | SpotMe Offers mobile-first lead scanning and management with customization for global events and integrations. | enterprise | 8.1/10 | 8.5/10 | 7.9/10 | 7.6/10 |
| 10 | EventMobi Event platform with badge scanning, lead scoring, and export features for efficient trade show management. | enterprise | 7.4/10 | 7.8/10 | 8.2/10 | 6.5/10 |
Captures leads at events via badge scanning, QR codes, and integrates seamlessly with CRMs for real-time data transfer.
Enables effortless lead retrieval using NFC, QR scans, and badge readers with advanced filtering and export options.
Delivers comprehensive lead capture through event apps, booth check-ins, and AI-driven qualification for trade shows.
Supports hybrid event lead collection via mobile scans, visitor tracking, and analytics for targeted follow-ups.
Facilitates AI-powered matchmaking and lead capture with personalized scans and high-conversion networking features.
Streamlines lead exchange using digital business cards, badge scans, and automated CRM syncing for conferences.
Generative AI-driven networking app that automates lead capture, qualification, and post-event nurturing.
Provides virtual and hybrid lead retrieval tools including chat-based captures and detailed engagement analytics.
Offers mobile-first lead scanning and management with customization for global events and integrations.
Event platform with badge scanning, lead scoring, and export features for efficient trade show management.
Cvent
enterpriseCaptures leads at events via badge scanning, QR codes, and integrates seamlessly with CRMs for real-time data transfer.
Seamless ecosystem integration with OnArrival badge scanning and instant CRM syncing for enterprise-scale events
Cvent is a leading event management platform with robust lead retrieval capabilities through its OnArrival and LeadCapture solutions, enabling seamless capture of attendee data via badge scanners, NFC wristbands, mobile apps, and kiosks. It supports real-time lead syncing to CRMs like Salesforce, along with customizable forms, lead scoring, and analytics for efficient follow-up. Ideal for trade shows and conferences, it integrates deeply within Cvent's full event suite for end-to-end management.
Pros
- Comprehensive integration with CRMs and Cvent's event tools
- Real-time lead capture and advanced analytics with AI scoring
- Scalable hardware options like badge scanners and mobile apps
Cons
- High cost for smaller events
- Steep learning curve for full feature set
- Custom setup can take time
Best For
Enterprise-level event organizers hosting large trade shows, conferences, or expos requiring integrated lead management.
Pricing
Custom quote-based pricing; typically $5,000+ per event depending on attendee volume, features, and hardware.
Whova
enterpriseEnables effortless lead retrieval using NFC, QR scans, and badge readers with advanced filtering and export options.
Lead enrichment with attendee app data like session visits and networking matches for deeper insights
Whova is an all-in-one event management platform with robust lead retrieval capabilities, enabling exhibitors to scan attendee badges via a mobile app for instant lead capture including contact details, custom questions, and engagement metrics. It offers real-time lead management, CRM integrations like Salesforce and HubSpot, and detailed reporting dashboards for efficient follow-up. As part of a full event app ecosystem, it enriches leads with attendee behavior data such as session attendance and networking interactions.
Pros
- Intuitive mobile scanning app with offline support
- Rich lead data including behavioral insights from event app
- Seamless CRM exports and automation integrations
Cons
- Tied to Whova's event platform, not ideal as standalone tool
- Pricing scales with event size, expensive for small events
- Setup requires event organizer coordination
Best For
Exhibitors at mid-to-large conferences needing integrated lead capture with event engagement data.
Pricing
Custom event-based pricing; lead retrieval add-on starts at ~$2,000-$5,000 per event depending on attendee count and features.
Bizzabo
enterpriseDelivers comprehensive lead capture through event apps, booth check-ins, and AI-driven qualification for trade shows.
Mutual lead exchange via the attendee app, allowing reciprocal scanning and instant data sharing between exhibitors and attendees
Bizzabo is a comprehensive event management platform with robust lead retrieval features tailored for in-person, virtual, and hybrid events. It enables seamless lead capture through mobile badge scanning, QR codes, NFC, and business card uploads via its exhibitor app, with real-time data syncing and CRM integrations like Salesforce and HubSpot. The tool offers lead scoring, analytics, and automated follow-ups to help qualify and nurture prospects effectively from trade shows and conferences.
Pros
- Seamless real-time lead capture and CRM integrations
- Advanced analytics and AI-driven lead scoring
- Integrated with full event platform for streamlined workflows
Cons
- Premium pricing may not suit small events
- Steeper learning curve for non-event pros
- Overkill for organizations needing only basic lead retrieval
Best For
Mid-to-large event organizers and exhibitors at conferences seeking an all-in-one platform with sophisticated lead management.
Pricing
Custom quote-based pricing; typically starts at $5,000+ per event or $10,000+ annually for enterprise plans.
Hubilo
enterpriseSupports hybrid event lead collection via mobile scans, visitor tracking, and analytics for targeted follow-ups.
AI-driven exhibitor booth lead capture with automated matchmaking and real-time notifications
Hubilo is a comprehensive event management platform that excels in lead retrieval through its dedicated mobile app for QR code scanning, badge capture, and NFC options during in-person, hybrid, or virtual events. It enables seamless real-time lead collection with automatic CRM integrations like Salesforce and HubSpot, providing organizers with actionable insights via detailed analytics dashboards. Beyond basic capture, Hubilo offers lead nurturing tools and attendee matchmaking to enhance post-event follow-up and conversion rates.
Pros
- Robust real-time lead scanning via mobile app with QR and NFC support
- Seamless integrations with major CRMs for instant data sync
- Advanced analytics and lead scoring for better prioritization
Cons
- Pricing is event-scale dependent and can be costly for small events
- Full lead features tied to broader event platform, less ideal standalone
- Occasional app glitches reported during high-volume events
Best For
Mid-to-large event organizers seeking integrated lead capture within a full event management suite.
Pricing
Custom pricing starting at $5,000-$10,000 per event or annual subscriptions from $20,000+ based on attendee volume; contact sales required.
Brella
specializedFacilitates AI-powered matchmaking and lead capture with personalized scans and high-conversion networking features.
AI-driven matchmaking that pairs leads with exhibitors in real-time alongside scanning
Brella is a comprehensive event engagement platform that specializes in lead retrieval through its intuitive mobile app, enabling exhibitors to scan badges, QR codes, or NFC tags for instant lead capture at trade shows and conferences. It offers real-time data syncing with popular CRMs like Salesforce and HubSpot, along with detailed analytics to measure lead quality and engagement. Beyond basic scanning, Brella integrates matchmaking and networking tools to maximize event ROI.
Pros
- Robust mobile scanning with offline support
- Seamless CRM integrations and real-time syncing
- Advanced analytics and lead scoring capabilities
Cons
- Pricing can be steep for smaller events
- Full platform setup requires more time than pure lead tools
- Limited customization for non-event-specific use
Best For
Mid-to-large event organizers and exhibitors at conferences needing integrated lead capture with networking and matchmaking.
Pricing
Custom enterprise pricing based on event size and features; typically starts at $5-10 per badge scan or subscription tiers from $2,000+ per event.
Swapcard
enterpriseStreamlines lead exchange using digital business cards, badge scans, and automated CRM syncing for conferences.
AI-powered matchmaking that connects attendees for higher-quality leads beyond basic scanning
Swapcard is a comprehensive event management platform that includes robust lead retrieval capabilities through its mobile app, enabling badge scanning, QR code capture, and digital business card exchanges at conferences and trade shows. It seamlessly integrates lead data with CRM systems like Salesforce and HubSpot, offering real-time syncing and detailed analytics for post-event nurturing. Beyond basic capture, it enhances lead quality with AI-powered matchmaking and networking features within a unified event experience.
Pros
- Advanced mobile badge and QR scanning with offline support
- Seamless CRM integrations and real-time lead syncing
- AI matchmaking to improve lead relevance and quality
Cons
- Pricing can be steep for smaller events or lead-only use
- Full platform features may overwhelm users needing simple retrieval
- Setup and customization require initial training
Best For
Mid-to-large event organizers hosting conferences or trade shows who want integrated lead capture with networking and analytics.
Pricing
Custom enterprise pricing; typically starts at $5,000-$10,000 per event based on attendance and features, with annual subscriptions for frequent users.
Grip
specializedGenerative AI-driven networking app that automates lead capture, qualification, and post-event nurturing.
AI-driven matchmaking that pairs attendees for targeted, high-intent lead exchanges
Grip (grip.events) is an AI-powered event networking platform that streamlines lead retrieval through QR code scanning on mobile devices, capturing attendee data instantly during conferences and trade shows. It combines lead capture with intelligent matchmaking to connect users based on shared interests, facilitating higher-quality interactions. Leads are automatically synced, exported to CSV, or integrated with CRMs like Salesforce and HubSpot for seamless post-event follow-up.
Pros
- Intuitive mobile app for quick QR code scanning and lead capture
- AI matchmaking improves lead quality beyond basic retrieval
- Strong CRM integrations for efficient data export and nurturing
Cons
- Relies heavily on event-wide Grip adoption for full effectiveness
- Limited advanced customization options for lead forms and fields
- Event-based pricing can escalate quickly for large-scale use
Best For
Sales teams and event marketers at mid-sized conferences seeking integrated networking and lead capture.
Pricing
Custom event-based pricing starting at ~$5-10 per scanner/user per event, with enterprise plans for larger deployments.
vFairs
enterpriseProvides virtual and hybrid lead retrieval tools including chat-based captures and detailed engagement analytics.
Seamless hybrid lead capture that unifies in-person scanning with virtual interactions in one dashboard
vFairs is a virtual and hybrid event platform that offers integrated lead retrieval tools, enabling organizers to capture leads via mobile badge scanning, QR codes, and virtual booth interactions. It provides real-time data syncing, lead scoring, and seamless exports to CRM systems like Salesforce and HubSpot. While robust for event-based lead capture, it's part of a broader event management suite rather than a standalone lead retrieval solution.
Pros
- Intuitive mobile app for quick badge and QR code scanning
- Real-time lead data access and AI-powered scoring
- Strong integrations with major CRMs for effortless data transfer
Cons
- Higher pricing suited more for full events than standalone lead capture
- Overkill for users needing only basic lead retrieval without event features
- Customization requires setup time for optimal use
Best For
Event organizers hosting virtual or hybrid conferences who want comprehensive lead capture integrated with engagement tools.
Pricing
Custom pricing starting at around $5,000 per event or subscription tiers from $99/month for basic access, scaling with attendee numbers and features.
SpotMe
enterpriseOffers mobile-first lead scanning and management with customization for global events and integrations.
AI-powered Smart Networking that enhances lead retrieval with personalized attendee recommendations and matchmaking
SpotMe is an all-in-one event management platform that excels in hybrid and in-person events, featuring robust lead retrieval through its mobile app for badge scanning, QR code capture, and real-time data collection. It integrates seamlessly with CRMs like Salesforce, HubSpot, and Marketo, allowing exhibitors to sync leads instantly and access analytics for lead scoring and engagement insights. While powerful within its ecosystem, it's best leveraged as part of full event tech rather than standalone lead capture.
Pros
- Seamless mobile badge and QR scanning with offline support
- Strong CRM integrations and real-time lead syncing
- Advanced analytics including lead scoring and engagement tracking
Cons
- Not a dedicated standalone lead retrieval tool; tied to full event platform
- Custom pricing can be steep for smaller events
- Steeper learning curve for non-event users
Best For
Mid-to-large event organizers and exhibitors seeking integrated lead capture within a comprehensive event management suite.
Pricing
Custom enterprise pricing starting around $5,000-$10,000 per event based on scale, with subscription options for ongoing use.
EventMobi
enterpriseEvent platform with badge scanning, lead scoring, and export features for efficient trade show management.
Integrated event app with contextual lead capture, allowing scanners to pull attendee profiles directly from the mobile event app
EventMobi is a comprehensive event management platform that includes robust lead retrieval features through its mobile app, badge scanners, and kiosks, enabling exhibitors to capture attendee data at events. It supports real-time lead syncing, CRM integrations like Salesforce and HubSpot, and customizable lead forms for trade shows and conferences. While not a standalone lead capture tool, its event-centric design streamlines lead collection within broader event workflows.
Pros
- Seamless integration with full event management tools
- Real-time lead capture and CRM syncing via mobile app
- Customizable badge scanning and lead qualification features
Cons
- Higher pricing suited better for large events than small ones
- Overkill for organizations needing only lead retrieval
- Steeper learning curve for non-event staff
Best For
Mid-to-large event organizers who want an all-in-one platform combining event planning with lead capture capabilities.
Pricing
Custom quote-based pricing; typically starts at $4,000-$10,000 per event depending on attendee count and features.
Conclusion
Evaluating the top lead retrieval tools reveals Cvent as the standout choice, blending versatile event capture methods with seamless CRM integration. Whova and Bizzabo follow closely, offering exceptional alternatives—Whova with advanced filtering and multi-platform retrieval, and Bizzabo with AI-driven qualification—each tailored to distinct user needs. Together, these tools redefine modern lead capture, ensuring businesses connect with prospects efficiently.
Don’t miss out on Cvent’s real-time data transfer and cross-event insights—try it today to turn engagement into actionable leads and strengthen your pipeline.
Tools Reviewed
All tools were independently evaluated for this comparison