Quick Overview
- 1#1: Rippling - Rippling automates employee onboarding by provisioning IT accounts, devices, apps, and hardware in minutes alongside HR and payroll.
- 2#2: Okta - Okta's Workforce Identity Cloud streamlines IT onboarding with automated user provisioning, SSO, and lifecycle management across thousands of apps.
- 3#3: JumpCloud - JumpCloud provides a cloud directory for centralizing user management, device enrollment, and app access during IT onboarding.
- 4#4: BetterCloud - BetterCloud automates SaaS user lifecycle management, including onboarding workflows for apps like Slack, Google Workspace, and Zoom.
- 5#5: OneLogin - OneLogin simplifies IT onboarding with unified access management, automated provisioning, and MFA across cloud and on-prem apps.
- 6#6: Microsoft Entra ID - Microsoft Entra ID enables seamless IT onboarding through automated identity provisioning, conditional access, and integration with Microsoft 365.
- 7#7: Google Cloud Identity - Google Cloud Identity manages user onboarding for Google Workspace with directory sync, access controls, and device management.
- 8#8: SailPoint - SailPoint delivers identity governance for automated onboarding, role-based access, and compliance in enterprise IT environments.
- 9#9: ServiceNow - ServiceNow's IT Service Management automates employee onboarding workflows, approvals, and provisioning via integrated HR and IT modules.
- 10#10: Ping Identity - Ping Identity secures IT onboarding with intelligent identity orchestration, adaptive access, and automated user lifecycle processes.
These tools were ranked based on a combination of automation capabilities, feature depth, ease of use, and overall value, ensuring they meet the demands of both small and enterprise IT teams while delivering reliable performance.
Comparison Table
This comparison table outlines top IT onboarding software tools, including Rippling, Okta, JumpCloud, BetterCloud, OneLogin, and more, to guide teams in selecting the right solution. Readers will find key features, integration flexibility, and practical use cases to streamline their onboarding processes effectively.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Rippling Rippling automates employee onboarding by provisioning IT accounts, devices, apps, and hardware in minutes alongside HR and payroll. | enterprise | 9.6/10 | 9.8/10 | 9.2/10 | 8.7/10 |
| 2 | Okta Okta's Workforce Identity Cloud streamlines IT onboarding with automated user provisioning, SSO, and lifecycle management across thousands of apps. | enterprise | 9.1/10 | 9.5/10 | 8.4/10 | 8.7/10 |
| 3 | JumpCloud JumpCloud provides a cloud directory for centralizing user management, device enrollment, and app access during IT onboarding. | specialized | 8.6/10 | 9.0/10 | 8.2/10 | 8.1/10 |
| 4 | BetterCloud BetterCloud automates SaaS user lifecycle management, including onboarding workflows for apps like Slack, Google Workspace, and Zoom. | specialized | 8.5/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 5 | OneLogin OneLogin simplifies IT onboarding with unified access management, automated provisioning, and MFA across cloud and on-prem apps. | enterprise | 8.3/10 | 8.7/10 | 8.5/10 | 7.8/10 |
| 6 | Microsoft Entra ID Microsoft Entra ID enables seamless IT onboarding through automated identity provisioning, conditional access, and integration with Microsoft 365. | enterprise | 8.4/10 | 9.2/10 | 7.6/10 | 8.1/10 |
| 7 | Google Cloud Identity Google Cloud Identity manages user onboarding for Google Workspace with directory sync, access controls, and device management. | enterprise | 8.2/10 | 8.7/10 | 7.8/10 | 7.9/10 |
| 8 | SailPoint SailPoint delivers identity governance for automated onboarding, role-based access, and compliance in enterprise IT environments. | enterprise | 8.2/10 | 9.0/10 | 6.8/10 | 7.5/10 |
| 9 | ServiceNow ServiceNow's IT Service Management automates employee onboarding workflows, approvals, and provisioning via integrated HR and IT modules. | enterprise | 8.7/10 | 9.4/10 | 6.9/10 | 7.8/10 |
| 10 | Ping Identity Ping Identity secures IT onboarding with intelligent identity orchestration, adaptive access, and automated user lifecycle processes. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
Rippling automates employee onboarding by provisioning IT accounts, devices, apps, and hardware in minutes alongside HR and payroll.
Okta's Workforce Identity Cloud streamlines IT onboarding with automated user provisioning, SSO, and lifecycle management across thousands of apps.
JumpCloud provides a cloud directory for centralizing user management, device enrollment, and app access during IT onboarding.
BetterCloud automates SaaS user lifecycle management, including onboarding workflows for apps like Slack, Google Workspace, and Zoom.
OneLogin simplifies IT onboarding with unified access management, automated provisioning, and MFA across cloud and on-prem apps.
Microsoft Entra ID enables seamless IT onboarding through automated identity provisioning, conditional access, and integration with Microsoft 365.
Google Cloud Identity manages user onboarding for Google Workspace with directory sync, access controls, and device management.
SailPoint delivers identity governance for automated onboarding, role-based access, and compliance in enterprise IT environments.
ServiceNow's IT Service Management automates employee onboarding workflows, approvals, and provisioning via integrated HR and IT modules.
Ping Identity secures IT onboarding with intelligent identity orchestration, adaptive access, and automated user lifecycle processes.
Rippling
enterpriseRippling automates employee onboarding by provisioning IT accounts, devices, apps, and hardware in minutes alongside HR and payroll.
Event-driven automation that triggers IT actions (e.g., laptop setup, app access) directly from HR events like offer acceptance
Rippling is a unified HR, payroll, and IT platform that excels in automating IT onboarding by provisioning devices, software access, email accounts, and permissions instantly upon new hire approval. It integrates seamlessly with over 500 SaaS applications, Active Directory, and MDM tools to ensure employees are fully equipped on day one without manual IT intervention. The platform also handles offboarding by revoking access automatically, maintaining security and compliance across global teams.
Pros
- Automated, no-code IT provisioning synced with HR workflows for day-one readiness
- Deep integrations with 500+ apps, devices, and identity providers like Okta and Google Workspace
- Robust security features including SOC 2 compliance, conditional access, and automated offboarding
Cons
- Pricing scales per employee and can become expensive for small teams or high-volume users
- Advanced customizations may require initial setup time and expertise
- Limited flexibility for highly niche IT environments without custom integrations
Best For
Mid-sized to enterprise companies seeking an all-in-one platform for scalable, automated IT onboarding across distributed teams.
Pricing
Custom pricing starting at $8/user/month for basic HR; IT modules add $8-20/user/month, billed annually with enterprise quotes.
Okta
enterpriseOkta's Workforce Identity Cloud streamlines IT onboarding with automated user provisioning, SSO, and lifecycle management across thousands of apps.
Okta Workflows for no-code automation of custom onboarding processes integrated with HR and IT systems
Okta is a comprehensive identity and access management (IAM) platform that excels in IT onboarding by automating user provisioning, role-based access control, and lifecycle management across thousands of cloud and on-premises applications. It integrates with HRIS systems like Workday or BambooHR to trigger secure onboarding workflows upon new hire detection, ensuring new employees gain appropriate access on day one. With single sign-on (SSO), multi-factor authentication (MFA), and just-in-time provisioning, Okta minimizes manual IT tasks while maintaining enterprise-grade security.
Pros
- Extensive integrations with over 7,000 apps for seamless provisioning
- Automated workflows and HRIS sync for efficient onboarding
- Robust security features including adaptive MFA and zero-trust access
Cons
- Complex setup requires dedicated admin expertise
- Premium pricing may not suit small businesses
- Overkill for basic onboarding without advanced IAM needs
Best For
Mid-to-large enterprises with complex multi-app environments seeking scalable, secure IT onboarding automation.
Pricing
Starts at $2/user/month for basic SSO; enterprise plans $15+/user/month with full provisioning and advanced features (volume discounts apply).
JumpCloud
specializedJumpCloud provides a cloud directory for centralizing user management, device enrollment, and app access during IT onboarding.
Universal cross-platform MDM and directory services from a single pane of glass
JumpCloud is a cloud directory platform that centralizes identity and access management (IAM), device management, and zero-trust security for IT environments spanning macOS, Windows, Linux, and servers. For IT onboarding, it automates user provisioning, device enrollment, policy application, and SSO/MFA setup through integrations with HRIS tools like Workday or BambooHR. This enables quick setup of new employee accounts, secure access to apps and resources, and consistent device compliance without on-premises infrastructure.
Pros
- Cross-platform device management for Mac, Windows, Linux, and servers
- Automated user provisioning and policy enforcement via workflows
- Seamless integrations with HR tools, SSO providers, and 200+ apps
Cons
- Pricing scales quickly with user and device counts
- Advanced automation requires initial configuration expertise
- Less emphasis on non-IT onboarding elements like training or paperwork
Best For
Mid-sized IT teams managing diverse, multi-OS device fleets during employee onboarding.
Pricing
Free for up to 10 users/devices; paid plans start at $11/user/month (with device add-ons from $2/device) or $9/device/month.
BetterCloud
specializedBetterCloud automates SaaS user lifecycle management, including onboarding workflows for apps like Slack, Google Workspace, and Zoom.
Lightspeed no-code workflow builder for custom IT automations
BetterCloud is a unified SaaS management platform designed to automate IT operations for Google Workspace and Microsoft 365, with strong capabilities in user lifecycle management including onboarding and offboarding. It enables IT teams to provision users, assign apps and permissions, and automate workflows across SaaS environments. The platform also offers security monitoring, audit reporting, and deprovisioning to ensure compliance and efficiency.
Pros
- Robust automation for onboarding workflows and user provisioning
- Deep integrations with Google Workspace and Microsoft 365
- Comprehensive security and compliance reporting
Cons
- Pricing can be high for smaller teams
- Steep learning curve for advanced customizations
- Limited native support for non-Google/MS ecosystems
Best For
Mid-sized to large enterprises relying on Google Workspace or Microsoft 365 for streamlined IT onboarding and SaaS management.
Pricing
Custom quote-based pricing; typically starts at $10-15 per user/month with tiers for Essentials, Premium, and Enterprise.
OneLogin
enterpriseOneLogin simplifies IT onboarding with unified access management, automated provisioning, and MFA across cloud and on-prem apps.
Universal Directory for centralized identity syncing and management from multiple sources like Active Directory and HRIS.
OneLogin is an identity and access management (IAM) platform that excels in automating user provisioning and access control for IT onboarding processes. It enables seamless single sign-on (SSO) across thousands of applications, multi-factor authentication (MFA), and integration with HR systems for just-in-time provisioning of new employee accounts. While powerful for secure access management, it focuses primarily on identity rather than full-spectrum onboarding tasks like hardware setup or compliance checklists.
Pros
- Extensive app integrations (7000+) for quick SSO setup during onboarding
- Automated provisioning and deprovisioning via SCIM and HRIS connectors
- Strong security with adaptive MFA and session management
Cons
- Lacks comprehensive onboarding workflows beyond identity management
- Pricing scales quickly for advanced features and large user bases
- Complex configurations may require dedicated admin time
Best For
Mid-to-large enterprises prioritizing secure, automated access provisioning in IT onboarding.
Pricing
Free for up to 5 users; paid plans start at ~$4/user/month (billed annually) for core SSO/MFA, with custom enterprise pricing for advanced provisioning.
Microsoft Entra ID
enterpriseMicrosoft Entra ID enables seamless IT onboarding through automated identity provisioning, conditional access, and integration with Microsoft 365.
Lifecycle Workflows that automatically trigger onboarding actions from HR events like new hires
Microsoft Entra ID is a cloud-based identity and access management (IAM) solution that excels in IT onboarding by automating user provisioning, role assignments, and access lifecycle management across Microsoft 365 and thousands of third-party apps. It enables seamless integration with HR systems to trigger onboarding workflows, ensuring new hires gain secure access on day one. Key capabilities include self-service password reset, multi-factor authentication, and entitlement management to maintain compliance during onboarding.
Pros
- Deep integration with Microsoft 365 and extensive app gallery for quick provisioning
- Powerful lifecycle workflows automate onboarding and offboarding tasks
- Enterprise-grade security and scalability for large organizations
Cons
- Steep learning curve for admins unfamiliar with Microsoft ecosystem
- Premium features required for advanced onboarding automation add cost
- Less intuitive for small teams or non-Microsoft environments
Best For
Mid-to-large enterprises heavily invested in the Microsoft ecosystem needing robust, scalable identity management for IT onboarding.
Pricing
Free tier for basic features; P1 at $6/user/month for provisioning and lifecycle workflows; P2 at $9/user/month for advanced governance.
Google Cloud Identity
enterpriseGoogle Cloud Identity manages user onboarding for Google Workspace with directory sync, access controls, and device management.
Automated user lifecycle management with SCIM provisioning and pre-built HRIS integrations for hands-off onboarding.
Google Cloud Identity is a cloud-based identity and access management (IAM) platform that provides secure authentication, single sign-on (SSO), and user lifecycle management. For IT onboarding, it excels in automating user provisioning, deprovisioning, and role assignments across Google Workspace, GCP, and thousands of third-party apps via SCIM and just-in-time provisioning. It integrates with HR systems for streamlined joiner-mover-leaver processes, ensuring new hires get immediate access to necessary resources while maintaining compliance.
Pros
- Seamless integration with Google Workspace and GCP for rapid deployment
- Robust security features like MFA, context-aware access, and automated provisioning
- Scalable for enterprises with support for unlimited users in free tier and HRIS connectors
Cons
- Primarily focused on identity management, lacking built-in HR workflows or task checklists
- Advanced configurations require technical expertise and can be complex
- Premium features add per-user costs that scale with organization size
Best For
Mid-to-large enterprises heavily invested in the Google ecosystem needing strong IAM for IT onboarding and access provisioning.
Pricing
Free edition for basic directory services; Core edition at $6/user/month; Premium Tier at $12/user/month for advanced MFA, SSO, and analytics (billed annually).
SailPoint
enterpriseSailPoint delivers identity governance for automated onboarding, role-based access, and compliance in enterprise IT environments.
AI-powered access recommendations and modeling for precise role-based provisioning during onboarding
SailPoint is a leading identity governance and administration (IGA) platform that automates user lifecycle management, including IT onboarding through seamless access provisioning and role assignments. It integrates with HR systems to trigger automated workflows for new hires, ensuring compliant and rapid setup of accounts, permissions, and certifications across hybrid environments. While powerful for enterprise-scale identity management, it focuses more on access governance than full-spectrum onboarding like hardware or email setup.
Pros
- Enterprise-grade automation for access provisioning and deprovisioning
- Strong compliance and audit capabilities with AI-driven insights
- Scalable integrations with hundreds of apps and HR systems
Cons
- Steep learning curve and complex setup for non-experts
- High cost unsuitable for SMBs
- Limited focus on non-identity aspects of onboarding like hardware issuance
Best For
Large enterprises with complex identity needs requiring robust governance during employee onboarding.
Pricing
Custom enterprise pricing, typically starting at $50,000+ annually based on users and modules; contact sales for quotes.
ServiceNow
enterpriseServiceNow's IT Service Management automates employee onboarding workflows, approvals, and provisioning via integrated HR and IT modules.
Integration Hub for no-code connections to 1000+ apps, enabling automated multi-system provisioning during onboarding
ServiceNow is a comprehensive enterprise platform for IT service management (ITSM) that includes dedicated modules for IT onboarding, automating user provisioning, access management, hardware/software allocation, and compliance checks for new hires. It integrates deeply with HR systems like Workday or SAP to trigger workflows from hire to productive day one. Leveraging its Now Platform, it offers low-code customization, AI-driven automation, and self-service portals to streamline onboarding at scale.
Pros
- Extremely powerful automation and workflow customization
- Seamless integrations with HR, Active Directory, and cloud services
- Scalable for global enterprises with strong compliance and reporting
Cons
- Steep learning curve and complex setup requiring skilled admins
- High implementation and licensing costs
- Overkill for small to mid-sized organizations
Best For
Large enterprises with complex IT environments needing integrated ITSM and HR onboarding automation.
Pricing
Enterprise subscription pricing, typically $100-$250 per user/month with custom quotes; minimum commitments often in the six figures annually.
Ping Identity
enterprisePing Identity secures IT onboarding with intelligent identity orchestration, adaptive access, and automated user lifecycle processes.
PingOne DaVinci: Low-code/no-code platform for building tailored identity orchestration workflows unique to onboarding processes.
Ping Identity is an enterprise-grade identity and access management (IAM) platform that excels in automating IT onboarding through secure user provisioning, SSO, and multi-factor authentication. It integrates deeply with HR systems like Workday and Active Directory to streamline account creation, access rights assignment, and compliance workflows for new hires. The solution supports just-in-time provisioning and adaptive security policies, making it suitable for complex organizational environments.
Pros
- Robust security features including adaptive MFA and risk-based authentication
- Extensive integrations with HRIS, directories, and cloud apps via SCIM
- Scalable orchestration with PingOne DaVinci for custom onboarding workflows
Cons
- Steep learning curve for configuration and deployment
- Enterprise pricing can be prohibitive for SMBs
- Overly complex for simple onboarding needs
Best For
Large enterprises with complex identity ecosystems requiring secure, automated onboarding and compliance.
Pricing
Custom quote-based; typically $5-15 per user/month for workforce plans, with enterprise bundles starting at $50,000+ annually.
Conclusion
The top IT onboarding tools excel in streamlining processes, with Rippling leading as the top choice for its comprehensive automation of accounts, devices, and apps in minutes. Okta and JumpCloud follow closely, offering robust solutions for identity management and cloud directory needs, respectively, ensuring teams have strong alternatives for distinct workflows. Together, these tools redefine efficient onboarding, meeting diverse organizational demands.
Don’t miss out on elevating your onboarding—try Rippling today to experience seamless, end-to-end setup, or explore Okta or JumpCloud based on your specific needs for identity or cloud management.
Tools Reviewed
All tools were independently evaluated for this comparison