Quick Overview
- 1#1: Bill.com - Automates accounts payable with intelligent invoice capture, multi-level approval routing, and seamless payments.
- 2#2: Tipalti - Provides global payables automation including automated invoice processing, routing, and compliance-driven approvals.
- 3#3: AvidXchange - Delivers end-to-end AP automation with invoice data capture, dynamic approval workflows, and integrated payments.
- 4#4: Coupa - Offers comprehensive procure-to-pay software with advanced invoice routing, matching, and approval automation.
- 5#5: Basware - Enables digital P2P processes with AI-powered invoice recognition and configurable approval routing.
- 6#6: Esker - Automates AP workflows with AI-driven invoice extraction, validation, and multi-step approval routing.
- 7#7: Medius - Streamlines invoice-to-pay with touchless processing, intelligent routing, and real-time approval tracking.
- 8#8: Yooz - Cloud-based platform for automated invoice data capture, validation, and workflow-based approval routing.
- 9#9: Procurify - Manages procurement and invoices with PO matching, custom approval chains, and automated routing.
- 10#10: Rossum - AI platform that automates invoice data extraction and intelligent routing to accounting systems.
Tools were selected based on key factors including feature depth (such as automation and customization), user-friendliness, reliability, and overall value, ensuring they cater to diverse operational scales and requirements.
Comparison Table
Invoice routing software simplifies payment processes, but selecting the right tool requires understanding its features and fit. This comparison table reviews top platforms like Bill.com, Tipalti, AvidXchange, Coupa, and Basware, helping readers compare functionality, scalability, and cost-effectiveness to meet their specific business needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Bill.com Automates accounts payable with intelligent invoice capture, multi-level approval routing, and seamless payments. | specialized | 9.6/10 | 9.8/10 | 9.3/10 | 9.2/10 |
| 2 | Tipalti Provides global payables automation including automated invoice processing, routing, and compliance-driven approvals. | enterprise | 9.1/10 | 9.5/10 | 8.4/10 | 8.7/10 |
| 3 | AvidXchange Delivers end-to-end AP automation with invoice data capture, dynamic approval workflows, and integrated payments. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Coupa Offers comprehensive procure-to-pay software with advanced invoice routing, matching, and approval automation. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 5 | Basware Enables digital P2P processes with AI-powered invoice recognition and configurable approval routing. | enterprise | 8.3/10 | 9.1/10 | 7.4/10 | 7.9/10 |
| 6 | Esker Automates AP workflows with AI-driven invoice extraction, validation, and multi-step approval routing. | specialized | 8.3/10 | 9.0/10 | 7.8/10 | 7.9/10 |
| 7 | Medius Streamlines invoice-to-pay with touchless processing, intelligent routing, and real-time approval tracking. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 8 | Yooz Cloud-based platform for automated invoice data capture, validation, and workflow-based approval routing. | specialized | 8.4/10 | 9.1/10 | 8.0/10 | 7.7/10 |
| 9 | Procurify Manages procurement and invoices with PO matching, custom approval chains, and automated routing. | specialized | 8.2/10 | 8.5/10 | 9.0/10 | 7.8/10 |
| 10 | Rossum AI platform that automates invoice data extraction and intelligent routing to accounting systems. | general_ai | 8.4/10 | 9.2/10 | 8.1/10 | 7.8/10 |
Automates accounts payable with intelligent invoice capture, multi-level approval routing, and seamless payments.
Provides global payables automation including automated invoice processing, routing, and compliance-driven approvals.
Delivers end-to-end AP automation with invoice data capture, dynamic approval workflows, and integrated payments.
Offers comprehensive procure-to-pay software with advanced invoice routing, matching, and approval automation.
Enables digital P2P processes with AI-powered invoice recognition and configurable approval routing.
Automates AP workflows with AI-driven invoice extraction, validation, and multi-step approval routing.
Streamlines invoice-to-pay with touchless processing, intelligent routing, and real-time approval tracking.
Cloud-based platform for automated invoice data capture, validation, and workflow-based approval routing.
Manages procurement and invoices with PO matching, custom approval chains, and automated routing.
AI platform that automates invoice data extraction and intelligent routing to accounting systems.
Bill.com
specializedAutomates accounts payable with intelligent invoice capture, multi-level approval routing, and seamless payments.
Intelligent, rules-based approval routing that supports multi-party, parallel/serial workflows with automatic GL coding.
Bill.com is a leading AP automation platform specializing in invoice routing, capture, approval workflows, and payments. It uses OCR technology to extract data from uploaded or emailed invoices, then intelligently routes them through customizable multi-level approval chains based on rules like amount, vendor, or GL code. Seamless integrations with accounting software like QuickBooks and NetSuite ensure data accuracy and efficiency throughout the process.
Pros
- Highly customizable approval workflows with dynamic routing rules
- Excellent OCR accuracy and integrations with major accounting tools
- Mobile app for on-the-go approvals and real-time notifications
Cons
- Pricing can be steep for very small businesses
- Initial setup requires configuration time
- Advanced features may involve a learning curve
Best For
Mid-sized businesses and enterprises needing scalable, automated invoice approval and payment workflows.
Pricing
Starts at $45/user/month for Essentials plan; scales to custom Enterprise pricing with advanced features.
Tipalti
enterpriseProvides global payables automation including automated invoice processing, routing, and compliance-driven approvals.
Automated global tax compliance and withholding for payments in 196 countries, eliminating manual 1099/WHT filings.
Tipalti is an end-to-end payables automation platform specializing in invoice management, routing, approvals, and global payments for businesses with complex supplier networks. It automates invoice capture via OCR, routes them through customizable multi-level approval workflows, performs PO matching, and detects duplicates or anomalies for efficient processing. Beyond routing, it excels in supplier onboarding, tax compliance (including 1099 and VAT), and mass payments in 196 countries across 120 currencies, integrating seamlessly with ERP systems like NetSuite and QuickBooks.
Pros
- Comprehensive automation for invoice routing, approvals, and global payments
- Built-in tax compliance and supplier management reduce manual errors
- Seamless integrations with major accounting and ERP platforms
Cons
- Steep learning curve and complex initial setup for non-enterprise users
- Pricing can be prohibitive for small businesses with low volume
- Overemphasis on payments may overwhelm users focused solely on invoicing
Best For
Mid-to-large enterprises with high-volume, international suppliers needing automated invoice-to-pay processes and global compliance.
Pricing
Custom enterprise pricing based on payment volume and suppliers; typically starts at $10,000+ annually with per-transaction fees.
AvidXchange
enterpriseDelivers end-to-end AP automation with invoice data capture, dynamic approval workflows, and integrated payments.
Dynamic approval workflows with rule-based routing and real-time visibility into invoice status
AvidXchange is a leading accounts payable (AP) automation platform specializing in invoice management, routing, and approval workflows. It uses AI-powered OCR for touchless invoice capture and routes invoices through customizable multi-level approval chains integrated with major ERPs like QuickBooks, NetSuite, and Sage. The solution streamlines the entire invoice-to-pay process, reducing manual errors and accelerating payments while ensuring compliance.
Pros
- Advanced AI-driven invoice data capture and validation
- Seamless integrations with 200+ ERPs and accounting systems
- Robust mobile and email approval routing for flexibility
Cons
- Pricing is quote-based and can be expensive for small businesses
- Initial setup and ERP integration requires time and IT involvement
- Limited free trial; demos are necessary for full evaluation
Best For
Mid-sized businesses with high invoice volumes needing scalable AP automation and approval routing.
Pricing
Custom enterprise pricing starting around $1,000/month based on invoice volume, users, and features; requires a demo for quotes.
Coupa
enterpriseOffers comprehensive procure-to-pay software with advanced invoice routing, matching, and approval automation.
Intelligent dynamic approval routing with AI-powered rules engine for adaptive workflows
Coupa is a comprehensive cloud-based spend management platform with advanced invoice management capabilities, automating the capture, validation, and routing of invoices through configurable approval workflows. It supports multi-way PO matching, compliance checks, and integration with ERP systems like SAP and Oracle to streamline accounts payable processes. As a leader in enterprise procurement, Coupa's invoicing module reduces manual intervention via OCR and AI-driven processing, making it suitable for high-volume invoice environments.
Pros
- Highly configurable approval routing with dynamic rules and escalations
- Seamless integration with ERPs and strong AP automation including touchless processing
- Robust compliance, audit trails, and supplier collaboration tools
Cons
- Steep learning curve and complex setup for non-enterprise users
- Premium pricing that may not suit SMBs
- Overkill for simple invoice routing needs without full spend management
Best For
Large enterprises with complex procurement and high invoice volumes seeking integrated spend management and advanced routing workflows.
Pricing
Custom enterprise subscription pricing; typically starts at $20,000+ annually for basic invoicing, scaling with users and modules (quote-based).
Basware
enterpriseEnables digital P2P processes with AI-powered invoice recognition and configurable approval routing.
Basware Network, the world's largest open business network for frictionless e-invoice exchange and automated routing
Basware is an enterprise-grade procure-to-pay platform specializing in automated invoice processing and routing, leveraging AI for capture, validation, and workflow approvals. It supports complex routing rules across global operations, ensuring compliance with e-invoicing regulations in over 100 countries. The solution integrates seamlessly with ERPs like SAP and Oracle, streamlining AP processes for high-volume invoice environments.
Pros
- Robust AI-driven invoice routing and approval workflows
- Extensive global e-invoicing compliance and network connectivity
- Strong ERP integrations and scalability for enterprises
Cons
- Steep learning curve for setup and customization
- High implementation costs and long deployment times
- Pricing lacks transparency and can be premium
Best For
Large multinational enterprises handling high invoice volumes with complex approval hierarchies.
Pricing
Custom quote-based pricing, typically subscription model starting at $50,000+ annually for mid-sized deployments.
Esker
specializedAutomates AP workflows with AI-driven invoice extraction, validation, and multi-step approval routing.
AI Synergy platform enabling touchless invoice processing and predictive routing
Esker is an AI-powered accounts payable automation platform specializing in invoice capture, validation, and intelligent routing through customizable approval workflows. It extracts data from diverse invoice formats, matches against POs and receipts, and routes documents to the right approvers with conditional logic and mobile support. Designed for enterprises, it integrates deeply with ERPs like SAP and Oracle to streamline high-volume invoice processing and reduce manual intervention.
Pros
- Advanced AI for accurate data extraction and 90%+ straight-through processing
- Highly configurable routing rules and multi-level approvals
- Strong ERP integrations and compliance reporting
Cons
- Enterprise-level pricing can be steep for smaller businesses
- Setup and configuration require significant time and expertise
- User interface feels somewhat dated compared to modern SaaS tools
Best For
Mid-to-large enterprises handling high invoice volumes with complex approval hierarchies and ERP needs.
Pricing
Custom enterprise pricing; typically starts at $50,000+ annually, contact sales for quote.
Medius
enterpriseStreamlines invoice-to-pay with touchless processing, intelligent routing, and real-time approval tracking.
AI-powered Intelligent Capture for 99%+ accurate, touchless invoice data extraction and dynamic routing
Medius is an enterprise-grade AP automation platform specializing in invoice management, routing, approval workflows, and payments. It leverages AI for intelligent data capture, validation, and routing to the right approvers based on predefined rules and PO matching. The solution integrates seamlessly with major ERPs like SAP, Oracle, and Microsoft Dynamics, enabling end-to-end automation for global organizations.
Pros
- AI-driven touchless processing achieves high straight-through rates
- Extensive ERP integrations and global multi-entity support
- Robust compliance controls and audit trails
Cons
- Complex initial setup and implementation for non-enterprise users
- Pricing is quote-based and can be steep for SMBs
- Mobile app lacks some advanced desktop features
Best For
Mid-to-large enterprises with high invoice volumes seeking scalable AP automation and ERP integration.
Pricing
Custom enterprise pricing via quote; typically subscription-based starting at $50-100 per user/month depending on volume and features.
Yooz
specializedCloud-based platform for automated invoice data capture, validation, and workflow-based approval routing.
Dynamic AI exception management that auto-resolves common invoice discrepancies without user intervention
Yooz is a cloud-based accounts payable automation platform specializing in invoice processing and routing. It uses AI-powered OCR to capture and extract data from invoices in any format, automates three-way matching, and routes invoices through customizable approval workflows. The software integrates seamlessly with ERPs like SAP, QuickBooks, and NetSuite, enabling touchless processing and direct payments.
Pros
- AI-driven invoice data capture with 99% accuracy
- Highly configurable approval workflows and mobile approvals
- Robust ERP integrations and compliance features
Cons
- Pricing is quote-based and can be high for small volumes
- Initial setup requires IT involvement for integrations
- Reporting dashboard lacks advanced customization
Best For
Mid-sized businesses with high invoice volumes seeking automated AP workflows to reduce manual processing.
Pricing
Custom quote-based pricing, typically $1.50-$3 per invoice processed plus setup fees; scales with volume.
Procurify
specializedManages procurement and invoices with PO matching, custom approval chains, and automated routing.
Budget-aware approval routing that automatically enforces spending limits and notifies approvers in real-time
Procurify is a cloud-based spend management platform specializing in procurement automation, with robust invoice routing capabilities that streamline approval workflows and ensure compliance. It enables users to route invoices through multi-level approvals, match them to purchase orders, and integrate with accounting systems like NetSuite and QuickBooks. Ideal for mid-sized businesses, it provides real-time visibility into spend and prevents unauthorized purchases via its intuitive interface.
Pros
- Highly intuitive interface with mobile app support for on-the-go approvals
- Strong customizable approval workflows and 3-way PO-invoice-receipt matching
- Seamless integrations with major ERPs and accounting software
Cons
- Pricing can be expensive for small teams or startups
- More procurement-focused than pure invoice automation specialists
- Limited advanced reporting without higher-tier plans
Best For
Mid-sized businesses seeking integrated procurement and invoice approval routing to control spend and ensure compliance.
Pricing
Custom quote-based pricing; typically starts at $25-50 per user/month depending on features and scale.
Rossum
general_aiAI platform that automates invoice data extraction and intelligent routing to accounting systems.
Cognitive data capture with zero-template AI that self-improves from user validations
Rossum (rossum.ai) is an AI-powered intelligent document processing platform specializing in invoice automation, capturing data from diverse invoice formats without templates. It extracts, validates, and routes invoices to approvers or ERP systems using self-learning AI that improves with user feedback. Ideal for accounts payable teams seeking to reduce manual processing and errors in high-volume environments.
Pros
- Exceptional AI accuracy for unstructured invoices with continuous learning
- Seamless integrations with ERPs like SAP and QuickBooks
- Robust workflow automation for routing and approvals
Cons
- Enterprise pricing can be costly for small businesses
- Initial setup requires configuration for optimal performance
- Limited transparency in self-hosted deployment options
Best For
Mid-to-large enterprises with high invoice volumes needing template-free AI automation.
Pricing
Usage-based pricing starting at ~€0.50-€1.50 per document processed, with custom enterprise subscriptions for high volume; contact sales for quotes.
Conclusion
After comparing the top 10 invoice routing software solutions, it’s evident each offers distinct advantages in automating AP workflows. Bill.com leads as the top choice, celebrated for its seamless capture, approval routing, and payment processing. Tipalti and AvidXchange follow closely, with Tipalti excelling in global compliance and AvidXchange in end-to-end integration, making them strong alternatives for varied needs.
Take the first step toward smoother payables by trying Bill.com—its intuitive automation can reduce errors, speed up processing, and simplify collaboration. Don’t miss the chance to transform your AP operations.
Tools Reviewed
All tools were independently evaluated for this comparison