Quick Overview
- 1#1: Stampli - Automates invoice data capture, approval workflows, and payments with real-time collaboration for faster AP processing.
- 2#2: Bill.com - Streamlines bill entry, approval routing, and secure payments for small to mid-sized businesses.
- 3#3: Tipalti - Provides global mass payments and AP automation with multi-level invoice approval workflows.
- 4#4: AvidXchange - Delivers end-to-end AP automation including invoice coding, approvals, and electronic payments.
- 5#5: Procurify - Manages purchase requisitions through invoice approval with customizable workflows and integrations.
- 6#6: Precoro - Offers intuitive purchase order and invoice approval workflows with budget tracking for SMBs.
- 7#7: Coupa - Enterprise spend management platform with advanced invoice matching and multi-step approval processes.
- 8#8: NetSuite - Cloud ERP solution featuring robust AP invoice approval workflows integrated with accounting.
- 9#9: Esker - AI-driven AP automation for invoice processing, validation, and configurable approval routing.
- 10#10: Basware - Comprehensive procure-to-pay suite with e-invoicing and automated approval workflows for enterprises.
We ranked these tools based on factors such as automation proficiency, workflow customization, scalability, integration capabilities, and overall user experience, ensuring they deliver robust value across varied business requirements.
Comparison Table
Efficient invoice approval workflows are key to maximizing productivity and accuracy for modern businesses. This comparison table explores leading tools like Stampli, Bill.com, Tipalti, AvidXchange, Procurify, and more, outlining features, usability, and integration strengths to help readers find the best solution for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Stampli Automates invoice data capture, approval workflows, and payments with real-time collaboration for faster AP processing. | specialized | 9.5/10 | 9.7/10 | 9.3/10 | 9.1/10 |
| 2 | Bill.com Streamlines bill entry, approval routing, and secure payments for small to mid-sized businesses. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 9.0/10 |
| 3 | Tipalti Provides global mass payments and AP automation with multi-level invoice approval workflows. | specialized | 8.7/10 | 9.2/10 | 7.8/10 | 8.4/10 |
| 4 | AvidXchange Delivers end-to-end AP automation including invoice coding, approvals, and electronic payments. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 5 | Procurify Manages purchase requisitions through invoice approval with customizable workflows and integrations. | specialized | 8.6/10 | 9.1/10 | 8.4/10 | 8.0/10 |
| 6 | Precoro Offers intuitive purchase order and invoice approval workflows with budget tracking for SMBs. | specialized | 8.6/10 | 9.1/10 | 8.7/10 | 8.2/10 |
| 7 | Coupa Enterprise spend management platform with advanced invoice matching and multi-step approval processes. | enterprise | 8.7/10 | 9.4/10 | 8.1/10 | 8.2/10 |
| 8 | NetSuite Cloud ERP solution featuring robust AP invoice approval workflows integrated with accounting. | enterprise | 8.2/10 | 9.1/10 | 6.7/10 | 7.4/10 |
| 9 | Esker AI-driven AP automation for invoice processing, validation, and configurable approval routing. | enterprise | 8.1/10 | 8.7/10 | 7.9/10 | 7.5/10 |
| 10 | Basware Comprehensive procure-to-pay suite with e-invoicing and automated approval workflows for enterprises. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
Automates invoice data capture, approval workflows, and payments with real-time collaboration for faster AP processing.
Streamlines bill entry, approval routing, and secure payments for small to mid-sized businesses.
Provides global mass payments and AP automation with multi-level invoice approval workflows.
Delivers end-to-end AP automation including invoice coding, approvals, and electronic payments.
Manages purchase requisitions through invoice approval with customizable workflows and integrations.
Offers intuitive purchase order and invoice approval workflows with budget tracking for SMBs.
Enterprise spend management platform with advanced invoice matching and multi-step approval processes.
Cloud ERP solution featuring robust AP invoice approval workflows integrated with accounting.
AI-driven AP automation for invoice processing, validation, and configurable approval routing.
Comprehensive procure-to-pay suite with e-invoicing and automated approval workflows for enterprises.
Stampli
specializedAutomates invoice data capture, approval workflows, and payments with real-time collaboration for faster AP processing.
Direct invoice communication via email/SMS push approvals, allowing approvers to act without logging in
Stampli is a cloud-based AP automation platform specializing in invoice management and approval workflows, automating the entire procure-to-pay process. It uses AI-powered OCR to capture and process invoices from any source, routes them through customizable multi-level approval chains, and provides real-time visibility and collaboration tools. The software integrates deeply with ERPs like NetSuite, QuickBooks, and Sage, enabling seamless data sync and payment automation.
Pros
- Highly customizable approval workflows with real-time collaboration
- Seamless integrations with 100+ accounting systems
- AI-driven invoice processing and duplicate detection
Cons
- Pricing can be steep for very small businesses
- Initial setup requires ERP integration expertise
- Limited advanced analytics compared to enterprise competitors
Best For
Mid-sized businesses with high invoice volumes looking to streamline AP without replacing their existing ERP.
Pricing
Quote-based pricing starting at around $250/month, scales with invoice volume and users; free trial available.
Bill.com
specializedStreamlines bill entry, approval routing, and secure payments for small to mid-sized businesses.
Rule-based dynamic approval routing that automatically assigns bills to approvers based on criteria like amount, vendor, or GL code
Bill.com is a comprehensive accounts payable (AP) automation platform that excels in invoice approval workflows by automating bill capture, routing, and multi-level approvals. It enables businesses to create customizable approval chains based on rules like amount, vendor, or department, ensuring efficient review and payment processing. Integrated with major accounting tools like QuickBooks and Xero, it minimizes manual entry and supports mobile approvals for flexibility.
Pros
- Highly customizable approval workflows with rule-based routing and multi-level approvals
- Seamless integrations with accounting software and strong mobile app support
- Advanced automation features like OCR bill scanning and duplicate detection
Cons
- Steep learning curve for initial setup and advanced configurations
- Pricing can be high for very small teams or low-volume users
- Limited customization in reporting compared to dedicated workflow tools
Best For
Mid-sized businesses and finance teams seeking end-to-end AP automation with robust, scalable invoice approval processes.
Pricing
Starts at $39/user/month (Essentials, billed annually), up to $79/user/month (Corporate tier); custom enterprise pricing available.
Tipalti
specializedProvides global mass payments and AP automation with multi-level invoice approval workflows.
Global mass payments with automated tax withholding and compliance directly tied to approval workflows
Tipalti is a comprehensive accounts payable (AP) automation platform that excels in invoice management, including AI-powered data capture, configurable multi-level approval workflows, and PO matching. It streamlines the entire invoice-to-pay process with robust automation, compliance tools, and global payment capabilities supporting 196 countries. Designed for scaling businesses, it integrates seamlessly with ERPs like NetSuite and QuickBooks to reduce manual errors and accelerate approvals.
Pros
- Advanced AI-driven invoice extraction and validation
- Configurable approval workflows with mobile support
- Integrated global payments and tax compliance (1099/W-8)
Cons
- Enterprise-level pricing can be prohibitive for SMBs
- Complex initial setup and onboarding process
- Overkill for simple domestic invoice approvals
Best For
Mid-to-large enterprises handling high-volume, international invoices with complex approval needs.
Pricing
Quote-based enterprise pricing; scales with transaction volume, typically starting at $5,000+/month for mid-tier plans.
AvidXchange
specializedDelivers end-to-end AP automation including invoice coding, approvals, and electronic payments.
Genie AI for rapid, touchless invoice data capture and coding
AvidXchange is a robust accounts payable (AP) automation platform specializing in invoice management, approval workflows, and electronic payments. It automates the entire invoice-to-pay process with AI-powered data capture via its Genie tool, customizable multi-level approval routing, and seamless integrations with ERP systems like QuickBooks, NetSuite, and Sage. Designed for mid-market businesses, it reduces manual processing, minimizes errors, and provides real-time visibility into AP operations.
Pros
- Extensive integrations with 250+ accounting and ERP systems
- AI-driven invoice digitization and data extraction for high accuracy
- Comprehensive payment options including ACH, checks, and virtual cards
Cons
- Pricing can be costly for small businesses with low invoice volumes
- Initial setup and implementation may require significant time and training
- Advanced customization options are somewhat limited compared to enterprise rivals
Best For
Mid-sized businesses with high invoice volumes seeking integrated AP automation and ERP compatibility.
Pricing
Quote-based pricing; typically starts at $1,000-$2,000/month for mid-market plans, often per invoice or user with volume discounts.
Procurify
specializedManages purchase requisitions through invoice approval with customizable workflows and integrations.
Budget Guard, which automatically enforces budgets and prevents overspending during invoice approvals
Procurify is a cloud-based spend management platform specializing in procurement automation, with robust invoice approval workflows that handle multi-level approvals, three-way matching (PO, receipt, invoice), and vendor payments. It provides real-time spend visibility through customizable dashboards and integrates seamlessly with ERP systems like NetSuite, QuickBooks, and Sage Intacct. Ideal for organizations aiming to reduce maverick spending and ensure compliance in the procure-to-pay cycle.
Pros
- Automated multi-level approval workflows with mobile support
- Strong three-way matching and AI-driven invoice processing
- Comprehensive integrations with accounting and ERP software
Cons
- Pricing can be steep for small businesses
- Initial setup and customization require time
- Advanced reporting features may feel limited without add-ons
Best For
Mid-sized enterprises needing end-to-end procurement control with efficient invoice approval automation.
Pricing
Custom quote-based pricing; typically starts at $25-50 per user/month, scaling with users and features.
Precoro
specializedOffers intuitive purchase order and invoice approval workflows with budget tracking for SMBs.
OCR-powered invoice capture with automated three-way matching
Precoro is a cloud-based procurement and spend management platform that specializes in automating invoice approval workflows within the procure-to-pay process. It enables customizable multi-level approval chains, three-way matching of invoices to POs and receipts, and seamless integrations with accounting tools like QuickBooks, Xero, and NetSuite. The software also provides real-time budget tracking, mobile approvals, and analytics to minimize errors and accelerate processing.
Pros
- Highly customizable approval workflows
- Strong integrations with ERP and accounting software
- Mobile app for on-the-go approvals
Cons
- Pricing scales quickly for larger teams
- Advanced analytics locked behind higher plans
- Steeper setup for complex procurement integrations
Best For
Mid-sized businesses needing integrated procurement and invoice approval automation.
Pricing
Starts at $29/user/month (Essentials, billed annually); Pro at $39/user/month; Enterprise custom pricing.
Coupa
enterpriseEnterprise spend management platform with advanced invoice matching and multi-step approval processes.
Intelligent Invoice Matching with AI-powered OCR and PO reconciliation for up to 90% touchless processing
Coupa is a comprehensive cloud-based spend management platform that includes robust invoice approval workflow capabilities within its procure-to-pay suite. It automates invoice capture via OCR, validates data against POs, routes approvals through customizable multi-level workflows, and integrates seamlessly with ERPs like SAP and Oracle. Designed for enterprises, it leverages AI for touchless processing, fraud detection, and spend analytics to optimize AP operations and ensure compliance.
Pros
- Advanced AI-driven automation for high touchless invoice processing rates
- Highly customizable approval workflows with mobile support
- Deep integrations with ERPs and strong compliance tools
Cons
- High cost suitable only for larger organizations
- Steep initial setup and learning curve
- Occasional complexity in configuration for non-standard workflows
Best For
Large enterprises with complex procure-to-pay needs requiring scalable invoice approval and spend analytics.
Pricing
Quote-based enterprise pricing; typically $100,000+ annually depending on user count, spend volume, and modules.
NetSuite
enterpriseCloud ERP solution featuring robust AP invoice approval workflows integrated with accounting.
SuiteFlow no-code workflow builder for dynamic, multi-level invoice approvals tied to business rules and hierarchies
NetSuite is a comprehensive cloud-based ERP platform that includes robust invoice approval workflows as part of its accounts payable module. It enables automated invoice capture, customizable multi-level approval routing, matching against POs, and integration with general ledger for seamless financial processing. While powerful for enterprises, it embeds these capabilities within a full business management suite rather than focusing solely on invoice approvals.
Pros
- Highly customizable approval workflows with rule-based routing
- Deep integration with ERP financials, inventory, and procurement
- Scalable automation including AI-driven invoice processing
Cons
- Steep learning curve and complex initial setup
- Prohibitively expensive for small to mid-sized businesses
- Overkill for organizations needing only standalone invoice approvals
Best For
Large enterprises requiring integrated ERP with advanced invoice approval workflows alongside full financial management.
Pricing
Custom enterprise pricing, typically starting at $10,000+ annually plus $99/user/month; requires quote.
Esker
enterpriseAI-driven AP automation for invoice processing, validation, and configurable approval routing.
Synergy AI platform for intelligent invoice matching, anomaly detection, and predictive insights
Esker is an AI-powered accounts payable automation platform specializing in end-to-end invoice management, including capture, validation, approval workflows, and payment processing. It uses intelligent document processing to extract data from invoices in any format, routes them through configurable multi-level approval hierarchies, and integrates deeply with ERP systems like SAP, Oracle, and Microsoft Dynamics. The solution emphasizes compliance, fraud detection, and efficiency gains for high-volume invoice environments.
Pros
- Advanced AI-driven invoice capture and data validation with high accuracy
- Highly configurable approval workflows supporting mobile and multi-level routing
- Seamless integrations with major ERPs and strong compliance tools
Cons
- Enterprise-level pricing may be prohibitive for small businesses
- Initial setup and customization often requires professional services
- User interface feels dated compared to newer SaaS competitors
Best For
Mid-to-large enterprises with complex, high-volume invoice approval needs and existing ERP integrations.
Pricing
Custom quote-based pricing, typically subscription per invoice volume or user; starts at around $5,000-$10,000 annually for mid-tier deployments.
Basware
enterpriseComprehensive procure-to-pay suite with e-invoicing and automated approval workflows for enterprises.
Basware Network, the world's largest open e-invoicing ecosystem enabling direct supplier connectivity and regulatory compliance worldwide.
Basware is a robust procure-to-pay platform specializing in AP automation, including sophisticated invoice approval workflows that handle capture, validation, matching, and multi-level approvals. It supports configurable routing rules, mobile approvals, and integration with major ERPs like SAP and Oracle for seamless data flow. The solution emphasizes global compliance, real-time analytics, and touchless processing to streamline invoice management for enterprises.
Pros
- Extensive global e-invoicing compliance in 100+ countries
- Deep ERP integrations and automation capabilities
- Advanced analytics for spend visibility and fraud detection
Cons
- Complex implementation requiring significant setup time
- Higher cost suitable mainly for enterprises
- Steeper learning curve for non-technical users
Best For
Large multinational enterprises needing compliant, scalable invoice approval workflows integrated with existing ERP systems.
Pricing
Custom enterprise pricing via quote, typically starting at $50,000+ annually based on users, modules, and transaction volume.
Conclusion
The reviewed tools collectively redefine invoice approval workflows, with Stampli emerging as the top choice due to its seamless automation of data capture, real-time collaboration, and accelerated AP processing. Bill.com stands strong for small to mid-sized businesses with its streamlined routing and entry, while Tipalti excels for global payments and multi-level approvals. Every option offers distinct value, ensuring a suitable fit for various organizational needs.
Take the first step toward efficient AP management—explore Stampli to experience automated workflows that save time and reduce errors, boosting your team’s productivity.
Tools Reviewed
All tools were independently evaluated for this comparison